HomeMy Public PortalAboutResolution 20-25 Limited English Proficiency Plan City of McCall
RESOLUTION NO. 20-25
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MCCALL, IDAHO
RELATING TO A NON-DISCRIMINATION POLICY STATEMENT, AND TITLE VI OF
THE CIVIL RIGHTS ACT OF 1964;ADOPTING A LIMITED ENGLISH PROFICIENCY PLAN
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, Title VI of the Civil Rights Act of 1964 provides that: 'No person in the United
States shall, on the grounds of race, color, or national origin, be excluded from participation in,be
denied the benefits of, or be subjected to discrimination under any program or activity
receiving Federal assistance under this title or carried out under this title";and
WHEREAS, the Federal-aid Highway Transportation Act of 1973 added sex to the list of
prohibitive factors; disability was added through Section 504 of the Rehabilitation Act of 1973;
and age was subsequently added in 1975 under the Age Discrimination Act.; and
WHEREAS, the Civil Rights Restoration Act of 1987,broadened the scope of Title VI coverage by
expanding the definition of terms "programs or activities" to include all programs or activities of
Federal Aid recipients, sub-recipients, and contractors/consultants, whether such programs and
activities are federally assisted or not(Public Law 100.259(S.557)March 22, 1988);and
WHEREAS, at the June 24, 2010, City Council Meeting, the McCall City Council approved a
Limited English Proficiency plan: and
WHEREAS, the McCall City Council desires to re-adopt said plan as part of its commitment to
avoid discrimination in City processes and procedures.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY
OF MCCALL, Valley County, Idaho that:
Section l:The City of McCall assures that no person shall, on the grounds of race, color,
national origin, sex, age, disability, or retaliation as provided by Title VI of the Civil Rights Act of
1964,the Civil Rights Restoration Act of 1987(Public Law 100.259), and subsequent related acts,
be excluded from participation in, be denied the benefits of, or be otherwise subjected to
discrimination under any program or activity. The City of McCall further assures every effort
will be made to ensure non-discrimination in all of its programs and activities, whether those
programs and activities are federally funded or not.
Page 1 of 2
Resolution 20-25 Non-Discrimination Policy Statement&Adopting
Limited English Proficiency Plan
December 3,2020
Section 2: In the event the City of McCall, as the recipient, distributes federal aid funds to a sub-
recipient, the City of McCall will include Title VI language in all written agreements and will
monitor for compliance
Section 3: The City of McCall's City Clerk is responsible for initiating and monitoring Title VI
activities, as required by 23 Code of Federal Regulations (CFR)200 and 49 CFR 21.
Section 4: The City of McCall has completed an inspection of all public building access which
includes sidewalks, ramps and doors, and prepared a Survey Summary regarding findings. The
City is developing an updated Transition Plan to bring all public access to ADA Standards.
Section 5: The City of McCall adopts the attached Limited English Proficiency Plan.
Section 6: This resolution shall be in full force and effect upon its passage and approval.
PASSED AND APPROVED BY THE COUNCIL AND MAYOR OF THE
CITY OF MCCALL THIS 3rd DAY OF DECEMBER 2020.
OF MCC �d��r� CITY OF MCCALL
Valley County, Idaho
m r
Robert S. Giles, Mayor
ATT ST:
BessieJo Wag r, ity Cle
Page 2 of 2
Resolution 20-25 Non-Discrimination Policy Statement&Adopting
Limited English Proficiency Plan
December 3,2020
Limited English Proficiency Plan
City of McCall
Population 3684 -
2018 American Community
Survey 5-Year Estimate
November 19, 2020
Title VI Coordinator
BessieJo Wagner, City Clerk
216 East Park Street
McCall,Idaho 83638
(208)634-4874
Page 1 of 6
LEP Plan
November 19,2020
I. INTRODUCTION
This Limited English Proficiency Plan has been prepared to address the City of McCall's
responsibilities as a recipient of federal financial assistance as they relate to the needs of
individuals with limited English language skills. The plan has been prepared in accordance
with Title VI of the Civil Rights Act of 1964, 42 U.S.C. 2000d, et seq, and its implementing
regulations, which state that no person shall be subjected to discrimination on the basis of
race, color or national origin.
Executive Order 13166, titled Improving Access to Services for Persons with Limited English
Proficiency, indicates that differing treatment based upon a person's inability to speak, read,
write or understands English is a type of national origin discrimination. It directs each agency
to publish guidance for its respective recipients clarifying their obligation to ensure that such
discrimination does not take place. This order applies to all state and local agencies which
receive federal funds, including all City of McCall departments receiving federal grant funds.
• Plan Summary
The City of McCall has developed this Limited English Proficiency Plan to help identify
reasonable steps for providing language assistance to persons with limited English
proficiency [LEP] who wish to access services provided. As defined by Executive Order
13166, LEP persons are those who do not speak English as their primary language and have
limited ability to read, speak, write or understand English. This plan outlines how to identify
a person who may need language assistance, the ways in which assistance may be provided,
staff training that may be required, and how to notify LEP persons that assistance is
available.
In order to prepare this plan, the City of McCall used the four-factor LEP analysis which
considers the following factors:
1. The number or proportion of LEP persons in the service area who may be served by
the City of McCall.
2. The frequency with which LEP persons come in contact with City of McCall services.
3. The nature and importance of services provided by the City of McCall to the LEP
population.
4. The interpretation services available to the City of McCall and overall cost to provide
LEP assistance. A summary of the results of the four-factor analysis is in the
following section.
II. MEANINGFUL ACCESS:FOUR-FACTOR ANALYSIS
1. The number or proportion of LEP persons in the service area who may be
served or are likely to require City of McCall services.
Page 2 of 6
LEP Plan
November 19,2020
The City of McCall staff reviewed the American Community Survey 5-year estimate and
determined that 99.40% (2959 people over 5-years of age) of McCall residents speak only
English, while 0.60% (18 people) speak other languages. The non-English language spoken
by the largest group is Spanish, which is spoken by 0.47% (14 people) of the population.
2. The frequency with which LEP persons come in contact with City of McCall
services.
The City of McCall staff reviewed the frequency with which City Council, office staff and
maintenance staff have, or could have, contact with LEP persons. This includes documenting
phone inquiries or office visits. To date, the City of McCall has had no requests for
interpreters and no requests for translated program documents. The City Council, office staff
and maintenance staff have had very little contact with LEP persons.
3. The nature and importance of services provided by the City of McCall to the
LEP population.
There is no large geographic concentration of any type of LEP individuals in the service area
for the City of McCall. The overwhelming majority of the population, 99.40%, speaks
only English. As a result, there is little social, service, professional, and leadership
organizations within the City of McCall service area that focus on outreach to LEP
individuals. The City of McCall City Council and staff are most likely to encounter LEP
individuals through office visits, phone conversations, notifications from maintenance staff
of impacts on city services and attendance at City-Council meetings.
4. The resources available to the City of McCall and overall cost to provide LEP
assistance.
The City of McCall reviewed its available resources that could be used for providing LEP
assistance, which of its documents would be most valuable to be translated if the need should
arise, and contacted local citizens that would be willing to provide voluntary Spanish
translation if needed within a reasonable time period. Other language translation if needed
would be provided through a telephone interpreter line for which the city would pay a fee.
III. LANGUAGE ASSISTANCE
A person who does not speak English as their primary language and who has a limited ability
to read, write, speak or understand English may be a Limited English Proficient person and
may be entitled to language assistance with respect to City of McCall services. Language
assistance can include interpretation, which means oral or spoken transfer of a message from
one language into another language and/or translation, which means the written transfer of a
message from one language into another language.
How the City of McCall staff may identify an LEP person who needs language assistance:
Page 3 of 6
LEP Plan
November 19,2020
1. Post notice of LEP Plan and the availability of interpretation or translation services
free of charge in languages LEP persons would understand.
2. All city staff will be provided with "I Speak" cards to assist in identifying the
language interpretation needed if the occasion arises.
3. All City of McCall staff will be informally surveyed periodically on their experience
concerning any contacts with LEP persons during the previous year.
4. When the City of McCall sponsors an informational meeting or event, a staff person
may greet participants as they arrive. By informally engaging participants in
conversation it is possible to gauge each attendee's ability to speak and understand
English. Although translation may not be able to be provided at the event it will help
identify the need for future events.
• Language Assistance Measures
Although there is a very low percentage in the City of McCall of LEP individuals, that is,
persons who speak English "not well" or "not at all", it will strive to offer the following
measures:
1. The City of McCall staff will take reasonable steps to provide the opportunity for
meaningful access to LEP clients who have difficulty communicating English.
2. The following resources will be available to accommodate LEP persons:
i. Volunteer interpreters for the Spanish language are available and will be provided
within a reasonable time period.
ii. Language interpretation will be accessed for all other languages through a
telephone interpretation service.
IV. STAFF TRAINING
The following training will be provided to all staff
1. Information on the Title VI Policy and LEP responsibilities.
2. Description of language assistance services offered to the public.
3. Use of the"I Speak" cards.
4. Documentation of language assistance requests.
5. How to handle a potential Title VI/LEP complaint.
Page 4 of 6
LEP Plan
November 19,2020
All contractors or subcontractors performing work.for the City of McCall will be
required to follow the Title VI/LEP guidelines.
V. TRANSLATION OF DOCUMENTS
1. The City of McCall weighed the cost and benefits of translating documents for
potential LEP groups. Considering the expense of translating the documents, the
likelihood of frequent changes in documents and other relevant factors, at this time it
is an unnecessary burden to have any documents translated.
2. Due to the very small local LEP population, the City of McCall does not have a
formal outreach procedure in place, as of 2010. Translation resources have been
identified and are limited in this region. However, when and if the need arises for
LEP outreach, the City of McCall will consider the following options:
i. When staff prepares a document, or schedules a meeting, for which the target
audience is expected to include LEP individuals, then documents, meeting
notices, flyers, and agendas will be printed in an alternative language based on the
known LEP population.
VI. MONITORING
• Monitoring and Updating the LEP Plan
The City of McCall will update the LEP Plan as required. At a minimum, the plan will be
reviewed and updated when data from the 2010 U.S. Census is available, or when it is clear
that higher concentrations of LEP individuals are present in the City of McCall service area.
Updates will include the following:
1. The number of documented LEP person contacts encountered annually.
2. How the needs of LEP persons have been addressed.
3. Determination of the current LEP population in the service area.
4. Determination as to whether the need for translation services has changed.
5. Determine whether local language assistance programs have been effective and
sufficient to meet the need.
6. Determine whether the City of McCall's financial resources are sufficient to fund
language assistance resources needed.
7. Determine whether the City of McCall fully complies with the goals of this LEP Plan.
Page 5 of 6
LEP Plan
November 19,2020
8. Determine whether complaints have been received concerning the agency's failure to
meet the needs of LEP individuals.
VII. DISSEMINATION OF THE CITY OF MCCALL LEP PLAN
1. Post signs at City Hall notifying LEP persons of the LEP Plan and how to access
language services.
2. State on agendas and public notices in the language that LEP person would
understand that documents are available in that language upon request at City Hall.
Page 6 of 6
LEP Plan
November 19,2020