HomeMy Public PortalAboutAddendum No. 1 to Contract No. 92-2017 - Fire - Sound & Silent Films - TrainingADDENDUM
THIS ADDEND M, (Number 1 to Contract No. 92-2016) is made and entered into this
lv day of /Ud, , 2017, by and between Richmond, Indiana, a municipal
corporation acting through its Bo d of Public Works and Safety with its office at 50 North 5th Street,
Richmond, Indiana, 47374 (hereinafter referred to as "City"), and Sound and Silence Films, 317
North Dunn Street, Apt. North, Bloomington, Indiana, 47408 (hereinafter referred to as
"Contractor").
WHEREAS, City and Contractor entered into Contract No. 92-2016 on August 18, 2016, which
Agreement retains Contractor to provide services in connection with the production
and delivery of a promotional video for the Fire Department's Cadet Program for the
Richmond Fire Department; and
WHEREAS, City wishes to increase the amount of compensation to be paid to Contractor for
Phase 1 of the Agreement due to additional costs that have been and will be incurred,
which additional costs include, but are not limited to, costs in connection with
rescheduling the project twice (through no fault of the Contractor), planning changes,
and returns of equipment rental, in order that Phase 1 of the Agreement can be
satisfactorily completed and a final product can be produced and completed for the
Richmond Fire Department as set forth within the scope of Contract No. 92-2016.
NOW, THEREFORE, in consideration of the mutual promises and covenants herein contained,
including the above stated recitals, City and Contractor hereby agree as follows:
The City and Contractor executed and entered into Contract No. 92-2016, on
January 28, 2016. Pursuant to Contract No. 92-2016, Section X (Miscellaneous), the
Parties may alter or amend the Agreement in whole or in part at any time by filing
with the Agreement a written instrument setting forth such changes signed by both
Parties.
2. The City wishes to increase the amount paid to Contractor for Phase 1 of said
Agreement in the amount of Two Thousand Seven Hundred Twenty-five Dollars and
Zero Cents ($2,725.00) which will result in a total amount not to exceed Five
Thousand Seven Hundred Twenty-five Dollars and Zero Cents ($5,725.00) for
satisfactory completion of Phase 1 of said Agreement. Said increase will result in a
final Contract amount not to exceed Eight Thousand Seven Hundred Twenty-five
Dollars and Zero Cents ($8,725.00) for satisfactory completion of the
Agreement. Contractor has submitted its explanation of said additional costs for
Phase 1, which explanation is attached hereto as Exhibit A. Such services shall be
performed in a manner consistent with Contract No. 92-2016, which is hereby
incorporated by reference and made a part hereof.
3. City and Contractor expressly agree that all other terms, conditions, and covenants
contained in Contract No. 92-2016, shall be applicable to the work performed
pursuant to this Addendum, unless such term, condition or covenant conflicts with
this Addendum Number 1, in which case this Addendum Number 1 shall be
controlling.
Addendum No.1 to Contract No. 92-2016
Page 1 of 2
4. Both parties hereby agree that with the exception of the increase of the payment
amount for Phase 1, Contract No. 92-2016 shall remain intact and unchanged and in
full force and effect.
5. Both parties agree that any person executing this Contract in a representative capacity
hereby warrants that he or she has been duly authorized by his or her principal to
execute this Addendum.
IN WITNESS WHEREOF, this Addendunj is executed and approved by the undersigned
ctor this —day of f'2'./ /� , 2017, to be effective
representatives of the City and Contra
in accordance with its terms as of January 1, 2017.
"CITY"
THE CITY OF RICHMOND,
INDIANA by and through its
Board of Public Works and Safety
By:
Vicki Robinson, President
�?'A--
Ey:
awl
Richard Foore, Member
Lo
Anthony L. Foster, II, Member
APPROVED: l
avid M. Sn w, ayor
Date:
"CONTRACTOR'
SOUND AND SILENCE FILMS
317 North Dunn Street, Apt. North
Bloomington, IN 47408
By:
Brian ox, Owner
Date: L /a/n
Page 2 of 2
Front: Brian Cox
.Sent: Friday, February 03, 2017 3:36 PM
To: ler�PurceN Fire ChiefRichmond Fire -Department
Subject: Re: Additional cost -
Hey Jerry,
Sorry for the confusion, I probably could have condensed and explained that better!
You're right, the $2725 would cover the current overage, as well as the estimated overage for the planning that still
needs to happen during this 1st phase that we're still in. Currently, we are $1225 over budget, as you
mentioned. The additional $1500 was a conservative amount that was based on estimating the amount of planning
that remain in this 1st phase. In my email, I estimated that 20 hours of planning would still be needed for us to
confidently move to the next phase (production, post -production). So, just to clarify, we are $1225 over budget now,
and I estimate that 20 hours of planning is still required within the 1st phase, which is $1500. This totals
$2725. There would be no budget increase for the 2nd phase, I probably made that sound more confusing than it
is! The 2nd phase is probably going to technically go over a bit, but I'm not concerned about that, and I will not be
requesting additional cost for the 2nd phase. So, all this overage is only for the 1st phase.
And yes, I am absolutely committed to this project, and have no intention of not fulfilling the contract. If the
additional budget is approved, I have no problem signing some kind of guarantee, etc.
As always, if you have any questions at all, or need verbal clarification, please feel free to call me anytime.
Brian Cox
Sound and Silence Films
312.219.5432
soundandsilencefilms.com
EXHIBIT . PAGE I OF f