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HomeMy Public PortalAbout045-2017 - TRC Environmental Corp.- old Reid Hospital demo support servicesPROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT made and entered into this JIA,' day of f, 2017, and referred to as Contract No. 45-2017, by and between the City of Richmond, Indiana, a municipal corporation acting by and through its Board of Public Works and Safety (hereinafter referred to as the "City") and TRC Environmental Corporation, 10475 Crosspoint Boulevard, Suite 250, Indianapolis, Indiana, 46256 (hereinafter referred to as the "Contractor"). SECTION I. STATEMENT AND SUBJECT OF WORK City hereby retains Contractor to provide professional services for the City of Richmond, Indiana, in connection with certain application, management, and support services for the pre - demolition, demolition, and remediation of certain unsafe structures located at 1401 and 1403 Chester Boulevard, known as the former Reid Hospital (hereinafter "Project"). The City, by and through its Unsafe Building Commission, previously issued its Findings of Fact, Action Taken, and Order (hereinafter "Order") in connection with the unsafe structures, and which Order was recorded in the offices of the Recorder of Wayne County, Indiana, on December 5, 2014, at Instrument Number 2014009063. The Order is a Continuous Enforcement Order in accordance with Indiana Code 36-7-9-1 et seq. as affirmed by the Richmond Unsafe Building Commission. The proposal of Contractor, dated March 3, 2017, is attached hereto as Exhibit "A", which Exhibit consists of sixteen (16) pages, and is hereby incorporated by reference and made a part of this Agreement. Contractor shall perform all work and provide all services described on Exhibit "A." Should any provisions, terms, or conditions contained in any of the documents attached hereto as Exhibits, or in any of the documents incorporated by reference herein, conflict with any of the provisions, terms, or conditions of this Agreement, this Agreement shall be controlling. Contractor shall perform all work herein in a timely manner, conforming to all applicable professional standards. The Contractor shall furnish all labor, material, equipment, and services necessary for the proper completion of all work specified. No performance of services shall commence until the following has been met: 1. The City is in receipt of any required certificates of insurance; 2. The City is in receipt of any required affidavit signed by Contractor in accordance with Indiana Code 22-5-1.7-11(a)(2); and 3. A purchase order has been issued by the Purchasing Department. Contract No. 45-2017 Page 1 of 6 SECTION II. STATUS OF CONTRACTOR Contractor shall be deemed to be an independent contractor and is not an employee or agent of the City of Richmond. The Contractor shall provide, at its own expense, competent supervision of the work. SECTION III. COMPENSATION The Contractor shall be paid a total amount not to exceed Two Hundred Twenty-five Thousand Dollars and Zero Cents ($225,000.00), subject to adjustment as indicated in Exhibit A, for complete and satisfactory performance of the work required hereunder. SECTION IV. TERM OF AGREEMENT This Agreement shall be effective when signed by all parties and shall continue in effect until completion of the Project. Notwithstanding the term of this Agreement, City may terminate this Agreement in whole or in part, for cause, at any time by giving at least five (5) working days written notice specifying the effective date and the reasons for termination which shall include but not be limited to the following: a. failure, for any reason of the Contractor to fulfill in a timely manner its obligations under this Agreement; b. submission of a report, other work product, or advice, whether oral or written, by the Contractor to the City that is incorrect, incomplete, or does not meet reasonable professional standards in any material respect; c. ineffective or improper use of funds provided under this Agreement; d. suspension or termination of the grant funding to the City under which this Agreement is made; or e. unavailability of sufficient funds to make payment on this Agreement. In the event of such termination, the City shall be required to make payment for all work performed prior to the date this Agreement is terminated. This Agreement may also be terminated, in whole or in part, by mutual Agreement of the parties by setting forth the reasons for such termination, the effective date, and in the case of partial termination, the portion to be terminated. Page 2 of 6 SECTION V. INDEMNIFICATION AND INSURANCE Contractor agrees to obtain insurance and to indemnify the City for any damage or injury to person or property or any other claims which may arise from the Contractor's negligence or willful misconduct during the performance of this Agreement, provided, however, that nothing contained in this Agreement shall be construed as rendering the Contractor liable for acts of the City, its officers, agents, or employees. Contractor shall as a prerequisite to this Agreement, purchase and thereafter maintain such insurance as will protect it from the claims set forth below which may arise out of or result from the Contractor's operations under this Agreement, whether such operations by the Contractor or by any sub -contractors or by anyone directly or indirectly employed by any of them, or by anyone for whose acts the Contractor may be held responsible. Coverage A. Worker's Compensation & Disability Requirements B. Employer's Liability C. Comprehensive General Liability Section 1. Bodily Injury Section 2. Property Damage D. Comprehensive Auto Liability Section 1. Section 2. E. Umbrella Liability Bodily Injury Property Damage Limits Statutory $100,000 $1,000,000 each occurrence $2,000,000 aggregate $1,000,000 each occurrence $1,000,000 each person $1,000,000 each occurrence $1,000,000 each accident $1,000,000 each occurrence $2,000,000 each annual aggregate F. Malpractice/Errors & Omissions Insurance $1,000,000 each claim $2,000,000 each annual aggregate SECTION VI. COMPLIANCE WITH WORKER'S COMPENSATION LAW Contractor shall comply with all provisions of the Indiana Worker's Compensation law, and shall, before commencing work under this Agreement, provide the City a certificate of insurance, or a certificate from the industrial board showing that the Contractor has complied with Indiana Page 3 of 6 Code Sections 22-3-2-5, 22-3-5-1 and 22-3-5-2. If Contractor is an out of state employer and therefore subject to another state's worker's compensation law, Contractor may choose to comply with all provisions of its home state's worker's compensation law and provide the City proof of such compliance in lieu of complying with the provisions of the Indiana Worker's Compensation Law. SECTION VII. COMPLIANCE WITH INDIANA E-VERIFY PROGRAM REQUIREMENTS Pursuant to Indiana Code 22-5-1.7, Contractor is required to enroll in and verify the work eligibility status of all newly hired employees of the contractor through the Indiana E-Verify program. Contractor is not required to verify the work eligibility status of all newly hired employees of the contractor through the Indiana E-Verify program if the Indiana E-Verify program no longer exists. Prior to the performance of this Agreement, Contractor shall provide to the City its signed Affidavit affirming that Contractor does not knowingly employ an unauthorized alien in accordance with IC 22-5-1.7-11 (a) (2). In the event Contractor violates IC 22-5-1.7 the Contractor shall be required to remedy the violation not later than thirty (30) days after the City notifies the Contractor of the violation. If Contractor fails to remedy the violation within the thirty (30) day period provided above, the City shall consider the Contractor to be in breach of this Agreement and this Agreement will be terminated. If the City determines that terminating this Agreement would be detrimental to the public interest or public property, the City may allow this Agreement to remain in effect until the City procures a new contractor. If this Agreement is terminated under this section, then pursuant to IC 22-5-1.7-13 (c) the Contractor will remain liable to the City for actual damages. SECTION VIII. IRAN INVESTMENT ACTIVITIES Pursuant to Indiana Code (IC) 5-22-16.5, Contractor certifies that Contractor is not engaged in investment activities in Iran. In the event City determines during the course of this Agreement that this certification is no longer valid, City shall notify Contractor in writing of said determination and shall give contractor ninety (90) days within which to respond to the written notice. In the event Contractor fails to demonstrate to the City that the Contractor has ceased investment activities in Iran within ninety (90) days after the written notice is given to the Contractor, the City may proceed with any remedies it may have pursuant to IC 5-22-16.5. In the event the City determines during the course of this Agreement that this certification is no longer valid and said determination is not refuted by Contractor in the manner set forth in IC 5- 22-16.5, the City reserves the right to consider the Contractor to be in breach of this Agreement and terminate the agreement upon the expiration of the ninety (90) day period set forth above. SECTION IX. PROHIBITION AGAINST DISCRIMINATION A. Pursuant to Indiana Code 22-9-1-10, Contractor, any sub -contractor, or any person acting on behalf of Contractor or any sub -contractor shall not discriminate against any employee or applicant for employment to be employed in the performance of this Agreement, with respect to hire, tenure, terms, conditions or privileges of employment or any matter directly or indirectly related to employment, because of race, religion, color, sex, disability, national origin, or ancestry. Page 4 of 6 B. Pursuant to Indiana Code 5-16-6-1, the Contractor agrees: That in the hiring of employees for the performance of work under this Agreement of any subcontract hereunder, Contractor, any subcontractor, or any person acting on behalf of Contractor or any sub -contractor, shall not discriminate by reason of race, religion, color, sex, national origin or ancestry against any citizen of the State of Indiana who is qualified and available to perform the work to which the employment relates; 2. That Contractor, any sub -contractor, or any person action on behalf of Contractor or any sub -contractor shall in no manner discriminate against or intimidate any employee hired for the performance of work under this Agreement on account of race, religion, color, sex, national origin or ancestry; 3. That there may be deducted from the amount payable to Contractor by the City under this Agreement, a penalty of five dollars ($5.00) for each person for each calendar day during which such person was discriminated against or intimidated in violation of the provisions of the Agreement; and 4. That this Agreement may be canceled or terminated by the City and all money due or to become due hereunder may be forfeited, for a second or any subsequent violation of the terms or conditions of this section of the Agreement. C. Violation of the terms or conditions of this Agreement relating to discrimination or intimidation shall be considered a material breach of this Agreement. SECTION X. MISCELLANEOUS This Agreement is personal to the parties hereto and neither party may assign or delegate any of its rights or obligations hereunder without the prior written consent of the other party. Any such delegation or assignment, without the prior written consent of the other party, shall be null and void. This Agreement shall be controlled by and interpreted according to Indiana law and shall be binding upon the parties, their successors and assigns. This document constitutes the entire Agreement between the parties, although it may be altered or amended in whole or in part at any time by filing with the Agreement a written instrument setting forth such changes signed by both parties. By executing this Agreement the parties agree that this document supersedes any previous discussion, negotiation, or conversation relating to the subject matter contained herein. This Agreement may be simultaneously executed in several counterparts, each of which shall be an original and all of which shall constitute but one and the same instrument. The parties hereto submit to jurisdiction of the courts of Wayne County, Indiana, and any suit arising out of this Contract must be filed in said courts. The parties specifically agree that no arbitration or mediation shall be required prior to the commencement of legal proceedings in said Courts. By executing this Agreement, Contractor is estopped from bringing suit or any other Page 5 of 6 action in any alternative forum, venue, or in front of any other tribunal, court, or administrative body other than the Circuit or Superior Courts of Wayne County, Indiana, regardless of any right Contractor may have to bring such suit in front of other tribunals or in other venues. Any person executing this Contract in a representative capacity hereby warrants that he/she has been duly authorized by his or her principal to execute this Contract. In the event of any breach of this Agreement by Contractor, and in addition to any other damages or remedies, Contractor shall be liable for all costs incurred by City in its efforts to enforce this Agreement, including but not limited to, City's reasonable attorney's fees. In the event that an ambiguity, question of intent, or a need for interpretation of this Agreement arises, this Agreement shall be construed as if drafted jointly by the parties, and no presumption or burden of proof shall arise favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement at Richmond, Indiana, as of the day and year first written above, although signatures may be affixed on different dates. "CITY" THE CITY OF RICHMOND, INDIANA by and through.its Board of Public Works and Safety By: /(AD Vicki Robinson, President By: 7Z'—'k0 Ric lard Foore, Member By: Anthony L. Foster, II, Member APPROVED: ---- avid M. ayor Date:�— "CONTRACTOR" TRC ENVIRONMENTAL CORP. 10475 Crosspoint Boulevard, Suite 250 Indianapolis, IN 46256 By: cGl Printed: Title: l/.c e 1e4N Z Page 6 of 6 Date: yS- za 10475 Crosspoint Blvd. Suite 250 Indianapolis, IN 46256 317 ::17 7616 ,ta: WWWJFC501UtI05.C.r:'r March 3, 2017 Ms. Beth Fields Controller City of Richmond, Indiana 50 North Fifth Street Richmond, Indiana 47374 Reference: Demolition Support Activities Former Reid Hospital 1401 Chester Boulevard Richmond, Indiana TRC Proposal No. 246733.9990 Dear Ms. Fields: TRC Environmental Corporation (TRC) is pleased to submit this updated proposal to provide technical support to the City of Richmond, Indiana (the City) for the demolition of the former Reid Hospital located at 1401 Chester Boulevard in Richmond, Indiana. This proposal has been developed in response to conversations with you and a site visit conducted on December 4, 2015. We are pleased to offer this assistance to the City. Please contact Brooks Bertl at 317-517-2616 with any questions or to discuss this project further after you have had an opportunity to review our proposal. To accept this proposal, please issue a Purchase Order for the selected services outlined in the attached proposal and referencing the negotiated Terms and Conditions between TRC and the City, dated August 6, 2015. Sincerely, TRC Environmental Corporation Brooks R. Bertl, P.E., P.G. Principal Consultant Donald A. Fay Vice President Attachments: Proposal, Demolition Oversite Services, Terms and Conditions 246733 9MPM5).docx/sap EXHIBIT PAGE OF� The City of Richn-iond, lrdi-IWI Attachment 1 Proposal PAGE OF The City of Richmond, Indiana Proposal for Demolition Support Services BACKGROUND It is TRC's understanding that the City of Richmond is coordinating the demolition of the former Reid Hospital structure and the redevelopment of the Site following facility demolition. Previous Site activities performed by others pertaining to this demolition/redevelopment program have been completed including Phase I Environmental Assessments (ESAs), a Phase II ESA, an asbestos survey and a hazardous waste inventory. The City of Richmond has requested TRC to prepare this proposal to apply for Revolving Loan Funds (RLF) from the Indiana Finance Authority (IFA) and to perform associated pre -demolition activities including an updated asbestos survey, lead paint survey, universal and hazardous waste inventory and to prepare removal specifications for any of these materials identified at the Site in accordance with applicable state and federal regulations. In addition, the City has requested TRC to include preparation of a post demolition grading plan as part of our proposed site activities. The purpose of the post demolition grading is to render the Site amenable to future development. TRC also proposes to provide other demolition support services including; permitting, utility location and relocation design (if necessary), developing a demolition schedule and budget and providing community relations support as well as future use planning. Scope and fees for these activities are also included in this proposal. At your request, TRC can also provide demolition oversight and/or coordination on behalf of the City. A description of these services is included in Attachment 2; however, fees for these services will be dependent upon the selected oversight option and the demolition schedule as determined as part of the base scope of work. TRC has performed preliminary online Site research and aerial photograph inspection, review of previously collected Site documentation and conducted a Site visit on December 4, 2015 to support preparation of the proposal on behalf of the City of Richmond (the City). SCOPE OF SERVICES Phase I: Revolving Loan Fund (RFL) Application Task 1: RLF Application Preparation The Indiana Brownfield Revolving Loan Fund (RLF) application process requires completion of an application, developing technical information about the scope of the project, community involvement, and developing a financial payment structure. The draft application may be submitted to the Indiana Finance Authority (IFA) after public notice and a 30-day public comment period. TRC will prepare the RLF application for submittal to the IFA by the City. It is our understanding that the City intends to apply for up to $1,000,000 in loan financing from the IFA. The funds will be utilized to assist with brownfield redevelopment activities associated with the 246733 9990PRP(5).docx/sap Page 1 EXHIBIT PAGE —OF The City of Richmond, indi. nn old Reid Hospital demolition program including, but not limited to asbestos, lead and hazardous waste management. TRC will prepare the loan application form and documents and present them to the City for review, approval, authorized signature and submittal to the IFA. Task 2: Prepare Supporting Technical Information Specific technical information is required for the RLF application. This information includes a Remedial Work Plan (RWP), an Analysis of Brownfield Cleanup Alternatives (ABCA), and a limited review to determine if project is subject to provisions in the National Historic Preservation Act (NHPA) or National Environmental Policy Act (NEPA). TRC will prepare this information on behalf of the City as part of the RLF application process. For the purpose of this proposal and associated cost estimate, it is assumed that an RWP sufficient in detail to describe the pre -demolition activities that will be covered by the funds will be sufficient for RLF approval, and that a comprehensive RWP prepared in accordance with the Indiana Department of Environmental (IDEM) guidelines is not required. Task 3: Community Relations RLF required community involvement includes preparation of a site specific Community Relations Plan (CRP), establishment of a public record repository, 30 days public notice, and documenting any public comments and changes made to application. TRC will prepare the CRP, assist with establishment of the public repository (likely the local library) and prepare the public notice for inclusion in the local newspaper. It should be noted that the 30 day public notice period must occur before the RLF loan is finalized with the IFA. It is our understanding that the City wishes to close on the RLF loan by the end of June 2017. In order to meet this schedule, TRC would need to complete Task 1(RLF Application Preparation), Task 2 (Prepare Supporting Technical Information), the CRP, establish the public repository and make public notice by May 30, 2017 to allow a 30 day public notice period before the end of the year. Meeting this schedule may require that the IFA to provide document review and approval during the 30 day public notice period. Please note that TRC cannot provide this assurance on behalf of the IFA. Phase II: Preliminary Evaluation Task 1: Asbestos Evaluation TRC has reviewed the previously prepared Site specific Asbestos Survey. TRC proposes to update this survey and to prepare bid specifications for asbestos removal from the Site. TRC will provide an experienced Indiana Certified Asbestos Inspector to conduct the asbestos inspection of the former Reid Hospital facility and a second team member for safety and security support. Suspect ACM's will be identified, quantified and sampled in accordance with federal and state regulatory requirements (40 CFR Part 61, subpart M, 326 IAC 14-10 and 326 IAC 18). The bulk 246733 9990PRP(5).docx/sap Page 2 EXHIBIT _J�L_ PAGE --d—OF The City of Richmond, Indiana sample locations will be submitted to a third -party certified laboratory to determine asbestos concentrations using polarized -light microscopy (PLM) analysis. For budget purposes we have estimated the collection of up to 300 bulk samples of suspect ACM's and that the samples will be analyzed using normal laboratory turnaround time, which is five (5) working days. Roofing materials will also be sampled during the inspection process. This sample number is based upon utilizing the laboratory data from the previous asbestos survey of the property. Upon receipt and interpretation of the laboratory results, TRC will prepare a written Abatement Plan which will summarize the sampling process, and the analytical results and the findings of the inspection. The Abatement Plan will be of sufficient detail to secure bids from qualified asbestos abatement contractors. The Abatement Plan will include specific abatement requirements and a completed Indiana Department of Environmental Management (IDEM) Notification of Demolition and Renovation Operations (Notification). The Notification will require a signature from an authorized representative of the City of Richmond before being submitted to IDEM. Task 2: Lead Evaluation TRC will provide an experienced Indiana Certified Lead Inspector to conduct the lead inspection of the former Reid Hospital facility and a second team member for safety and security support. During the course of the inspection, TRC representatives will conduct a surface -by -surface investigation to determine the presence of lead -based paint in the interior and exterior of the building located at the Site. All lead paint testing would be conducted utilizing an Innov —X System X-Ray Fluorescence Lead Detector (X-Ray FLD). The detector measures the amount of lead, which is recorded in milligrams per square centimeter (mg/cm2). Paint is considered to be lead -based by HUD and the EPA if the concentration of lead is equal to or greater than 1.0 mg/cm2. A maximum of five (5) paint chip samples will be collected to confirm the X-Ray FLD results. Based upon the results of the X-Ray FLD and confirmatory laboratory sampling, TRC will develop a Lead Based Paint Abatement Plan which will be of sufficient detail to secure bids from qualified lead abatement contractors. Task 3: Hazardous and Regulated Materials Survey As part of the base scope of work requested by the City, TRC will inspect the site for the presence of hazardous and universal wastes. TRC will review a previously completed hazardous waste inventory prepared by IDEM inspectors and use this inventory as a basis for a supplemental site inspection for hazardous and universal wastes currently accumulated onsite. Once the presence and approximate amount of hazardous and universal waste material is confirmed, TRC will develop a Hazardous and Universal Waste Management Plan for use by potential disposal contractors. The plan will include handling, transportation and disposal options for each hazardous and universal waste stream identified at the old Reid Hospital Site. The Plan will be 246733 9990PRP(5)_d—/sap Page 3 EXHIBIT PAGE _ 0 I T by Git cif Ric:hrnc) d, Indiana of sufficient detail to secure bids from qualified hazardous and universal waste removal contractors. Phase III: Supplemental Evaluations Task 1: Permitting Requirements If requested, TRC will develop a matrix of permits required for demolition and future use scenarios. Upon review and approval of this matrix, TRC will prepare the required permit applications for the demolition program on behalf of the City. It is anticipated that state permits from the IDEM relating to asbestos abatement and dust emissions, as well as disposal permits from selected disposal facilities, will be required. It is not anticipated that any federal or local permits will be required for the demolition activities. Task 2: Utility Relocation Requirements If requested, TRC will determine utility relocation requirements related to the demolition program. Initially, TRC will contact the Indiana One Call Service to locate all known public utilities including, but not limited to, electrical, natural gas, water, and telecommunications. Subsequently, TRC will meet with utility companies not part of the Indiana One Call network such as the local wastewater utility to identify any additional utility unmarked lines. Finally, TRC will subcontract a private utility locate company to identify all locatable onsite utilities utilizing ground penetrating radar, magnetic field tracing and/or other methodology to determine site specific utilities that could be in conflict with proposed demolition activities. TRC will compile the utility information to develop a comprehensive Utility Location Plan. This Plan will be utilized to identify utility shut off requirements in anticipation of demolition activities and protect utility infrastructure during actual demolition activities. Task 3: Budget Cost and Schedule Estimates If requested by the City, TRC will develop budget costs and schedule estimates for reasonable demolition scenarios including abatement, decommissioning, and demolition of the old Reid Hospital facility. TRC's budget will also include scrap recovery estimates. TRC personnel, and possibly one of our trusted demolition advisors, will inspect the old Reid Hospital Site to estimate the level of effort to demolish the existing facility. The estimate generated from the Site inspection will be combined with current scrap metal prices to calculate the estimated recoverable costs. Pricing will be considered preliminary engineering estimates and will utilize data from the Site visit local demolition contractor market -aria our previous demolition experience. In addition to the budgetary cost estimate, TRC will develop a MS Project Level 1 schedule for abatement, decommissioning and demolition of the old Reid Hospital facility corresponding to the assumed demolition scenario. 246733 9990PRP(5).docx/saP Page 4 EXH1131T --Lk PAGE __�p OF_V�o Cityof Richnno nd, 1ndiam The results of the budgetary cost and schedule estimates will be documented by TRC in a letter report. If the City elects to proceed with demolition, TRC will provide cost proposals to provide demolition support services. These services are described below and budgetary estimates are included in the Fee Proposal included in this transmittal. Task 4: Future Use Considerations It is our understanding that the City wishes to sell the former Old Reid Hospital property following demolition for future development. If requested, TRC will undertake a future land use evaluation. This evaluation would help to identify the value of the land at the decommissioned facility for future reuse opportunities. The strategy would consist of two major components: know the land and its value; and understand the context of the Site including how it relates to current and future redevelopment in the surrounding area and the opportunities and incentives associated with redevelopment. TRC will review existing documents and perform a Site visit to identify potential redevelopment units. The units with high redevelopment potential would be identified and recommendations made for the further evaluation of their real estate attributes and the current and future business opportunities in the area. At a minimum, TRC will provide a grading plan for the Site following demolition activities as requested by the City. The grading plan will present the property in the best possible configuration for future Site development. If requested, TRC can supplement the base grading plan to include full scale landscape features in a colored rendering for a promotional sales tool. DELIVERABLES Depending upon the level of support and corresponding tasks contracted to TRC, the following deliverables will be provided to the City as part of this demolition program: Phase I - RLF Application 1. Completed RLF Application Form 2. RWP & ABCA 3. CRP Phase II - Preliminary Evaluation 4. Asbestos Abatement Plan 5. Lead Abatement Plan 6. Hazardous and Universal Waste Management Plan Phase III - Supplemental Evaluations 1. Demolition Permit Applications 2. Utility Relocation Plan 3. Demolition Cost Estimate and Schedule 4. Future Use Plan, including Grading Plan 246733 9990PRP(5).docx/-p Page 5 EXHIBIT PAGE OF (v l-%4.? C-ity of lndli m FEE PROPOSAL TRC proposes to perform Phase I, II and III tasks as described above for the lump sum fees included in the Table below. We are prepared to begin work on this scope of work once we receive a Purchase Order from the City referencing the previously agreed upon Terms and Conditions. A copy of these Terms and Conditions is included in Attachment 3 for reference. EVALUATION PROPOSAL FOR OLD REID HOSPITAL DEMOLITION SERVICES ESTIMATED COST Phase I - Preliminary Evaluation Task 1 - RLF Application Preparation $1,500 Task 2 - Supporting Documentation Preparation $9,900 Task 3 - Community Relations $2,300 Phase I Total $13,700 Phase 11- Preliminary Evaluation Task 1 - Asbestos Evaluation $54,900 Task 2 - Lead Evaluation $33,900 Task 3 - Hazardous and Regulated Material Survey $17,500 Phase 11 Total $106,300 Phase III - Supplemental Evaluation Task 1 - Permitting Requirements $19,500 Task 2 - Utility Relocation Requirements $23,400 Task 3 - Budget Cost and Schedule Estimates $15,500 Task 4 - Future Use Considerations $16,900 Task 4(a) - Grading Plan $29,700 Phase III Total $105,000 ASSUMPTIONS GQ,ckqd1-TDk-QA: 9 ZZ- 5,om-') • The cost for Supporting Documentation Preparation includes a limited RWP and not an IDEM Guidance compliant document; • The Phase I costs assume that the City will be responsible for IFA submission after completion of applicable documents by TRC; • The cost for the Asbestos Evaluation includes lab analysis of up to 300 bulk asbestos samples; • It is assumed that the onsite Asbestos Evaluation can be completed in one, 40 hour work week by a two person TRC field crew; • The cost for the Lead Evaluation includes lab analysis of up to 5 bulk samples; • It is assumed that the onsite Lead Evaluation can be completed in three, 8 hour work days by a two person field crew; • The cost for the Hazardous and Regulated Material Survey includes lab analysis of up to 5 samples for waste characterization including TCLP analysis; • It is assumed that the onsite Hazardous Waste Survey can to be completed in three, 8 hour work days by a two person TRC field crew; 246733 99%PRP(5).ao«lsap Page 6 EXHIBIT PAGE-3 OF �� in"a: • The cost for the Hazardous Disposal and Regulated Material Survey does not include disposal facility acceptance or applicable laboratory analyses; • TRC will prepare permit applications for the City review and signature. The City will be responsible for submittal of permit applications and associated fees to applicable regulatory agencies and TRC will not be responsible for permit application fees, approval, nor securing the applicable permits on behalf of the City; • TRC will not be responsible for damage to any Site utilities before, during or after demolition activities; • Demolition scope and schedule preparation includes a Site inspection to be completed by a TRC representative and selected demolition contractor in two, 8 hour work days. If the City desires additional Phase IV - Demolition Services as outlined in Attachment 2, TRC will develop a cost proposal for the requested services following completion of the Preliminary Evaluation activities (Phases 1,11 and III). The 2017 TRC Environmental Standard Rate Schedule is included in Attachment 4 for consideration of future services not specified above. OF CONTRACT TRC proposes to pe the Phase I, Phase 11 and Phase TT er Conditions of the negotiate Tonal Serv' Bement between TRC and the City, dated August 6, 2015. A cop of s are included in Attachment 3. To accept this propos ses I, Phase II and/or III, please issue a referencing the atterms and Conditions and specifying the selected services outlined a SCHEDULE TRC can begin work on the project immediately upon receipt of a written Purchase Order from the City. In order to have an opportunity to close the RLF loan by June 30, 2017, TRC requests a Purchase Order by March 10, 2017. This will allow six (6) weeks for completion of Phase I documents and allow initiation of the 30 day public comment period on or about May 30, 2017. The site visit (s) for Phases II will be scheduled with the City when appropriate and draft Asbestos, Lead and Hazardous Waste Management Plans will be submitted to the City within 6 weeks of completion of the site visits. The timing of any subsequent activities will be based upon the services selected by the City. HEALTH AND SAFETY CONSIDERATIONS Safety is our Number One Priority, and TRC will develop a Health and Safety Plan ("HASP") for the Preliminary Evaluation activities prior to initiating site work at the old Reid Hospital Site. 246733 9990PRP(5).docx/saP Page 7 JEXHIBIT -Jp� PAGE 0F The City of Richmond, tn<.tisna TRC subscribes to Occupational Safety and Health Administration (OSHA) — and United States Environmental Protection Agency (USEPA) — mandated health and safety standards. Because of the wide range of potential exposures for our employees, TRC must make conservative judgments as to potential health risks. The services outlined in this proposal are offered on the basis of providing Level D health and safety protection (coveralls, safety shoes, hard hats, and eye protection only). If additional protection is required for TRC employees to perform these services, then TRC will advise the City of the needed protection and any associated increase in compensation before proceeding with the work. 246733 9990PRP(5).docx/sap Page 8 PAGE OF�% of Richmond, Indiana Attachment 2 Demolition Over -Sight Services CXHIEIT N PAGE JI-OF The City of Rli .,_-hnnorid, Indizan Phase IV: Demolition Over -Sight Services Options Option 1 - Owner's Representative Services If requested to do so, TRC may act as the City's Representative (Owner's Representative) for the demolition project. As the Owner's Representative, TRC will represent the City's interests and assist the City in their decision making process for the demolition program using their best efforts, skills and knowledge. In this role, TRC will assist with contractor selection, review work plans, safety plans and monitor the design, permitting, and construction schedule for the Project and shall have regular communication with and facilitate interaction amongst all parties (the City, Contractor, IDEM, federal and local authorities) to adhere to the project goals for budget and schedule. TRC will attend project team construction meetings. TRC will be available on an as -needed basis for phone calls and email review when not on -site. Specific duties include the following: 1. Contractor Selection: Develop bid specifications, pre -qualify and solicit potential bidders, conduct pre -bid meeting, receive and review bids, make recommendations and assist the City with contractor selection. 2. Records Management: Maintain a TRC/City SharePoint site for records management. 3. Notice and Plan Reviews: Assist the City with preparation of contractor documents, e.g., Notice of Award, Preliminary Schedule, Contract Agreement, Notice to Proceed; and review of Health and Safety Plan and Demolition Work Plan. 4. Meetings: Schedule and attend weekly progress meetings or other meetings as required. Prepare, distribute and maintain minutes of project meetings. Participate in presentations of design to Boards, Committees, elected officials and the public. 5. Reports: Prepare monthly e-mail status reports tracking the project budget, change orders, schedule, work completed and significant issues. 6. Permits: Monitor the necessary permits and make sure the permitting is proceeding in a timely fashion. 7. Scheduling: Review and monitor contractor's project schedule and work to resolve any issues that would delay the completion of the project within the contractual timeframe. 8. Payments and Change Orders: In conjunction with the contractor, and on a schedule to be established with the City, review and approve the contractor's periodic payment requests, making sure that items claimed have been satisfactorily completed. In conjunction with the City, TRC shall review all change order requests, determine their validity and make appropriate recommendations on their approval or denial. 9. Requests for Information and Clarifications: TRC shall work with the contractor to provide timely clarifications and interpretations of the contract documents, as needed. 10. Inspections: Conduct sufficient site inspections to verify that the contractor's work is being completed in a quality manner in accordance with the plans and specifications. Identify field issues and propose solutions. Notify the City if the contractor is not performing in accordance with the requirements of the contract documents. 246733 999OMP(5).docx/sap Page 1 EXHIDIT PAGE Or The City of f%ichniond, Indiana 11. Air Monitoring: TRC will provide air monitoring during asbestos and hazardous material abatement at the facility. TRC may also provide an experienced certified industrial hygienist to perform the necessary testing and inspection services in accordance with Federal, State, and local standards and regulations. The -fees for these services will depend upon the results of the preliminary evaluations, permit requirements and selected contractor schedule. Preliminary estimates suggest the demolition program could range from $6,000,000 to $10,000,000 based upon previous City information. Owner's Representative Services may be estimated at approximately 10%. This results in a budgetary estimate of approximately $600,000 to $1,000,000 for these service, for budgetary purposes only. Option 2 - Turnkey Demolition Services The most comprehensive role for TRC in the old Reid Hospital demolition project is to provide turnkey management and construction services on behalf of the City. These services would include the Pre -Demolition and Demolition services outlined in Option 1 above, in addition to directly subcontracting the demolition contractor. This role would be selected based the negotiation of a mutually agreeable contract for services based upon shared risk tolerances. The -fees for this service will depend upon the results of the preliminary evaluations permit requirements and willingness of the City to share risk with TRC. Preliminary estimates suggest the demolition program could range from $6,000,000 to $10,000,000 based upon previous City information. Incorporating a 10% TRC mark-up on sub services results in an estimated turnkey project cost of $6,600,000 to $11,000,000 for budgetary purposes only. 246733 9990PRP(5).docx/sap Page 2 i�/�!-iI iT p�GE OF- w tic, City € f Richmond, Indiana �EEXW 8iTJ PAGE 0 The City of R..I.,mawt, Attachment 4 2017 TRC Environmental Standard Rate Schedule IEXHISIT-B PAGE VS7 OF Ito I