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HomeMy Public PortalAbout10-06-2011THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, OCTOBER 6, 2011 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, October 6, 2011, in the Council Chambers at the Municipal Building, 50 North 5th Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson and Tony Foster. Also attending were Assistant City Attorney Kim Vessels, Lieutenant Don Benedict, Street Commissioner Bill Smith, Director of Public Works and Engineering Greg Stiens, Community Development Specialist Sharon Palmer, Terry Robinson and Paul Biska. The following business was conducted: CALL TO ORDER Robinson called the meeting to order and noted for the minutes that all board members and legal counsel were present. APPROVAL OF MINUTES Robinson told the board that Assistant City Attorney Kim Vessels had a comment about the minutes. Vessels explained to the board that Contract No. 135 -2011 was miss numbered and should have been numbered as Contract No. 139 -2011. She explained that it was an error and there was no action that needed to be taken but needed to be noted in the minutes. Robinson then made a request to the board to approve the minutes for the September 29, 2011 meeting. Lawson moved to approve stating that Contract No. 135 -2011 was in fact Contract No. 139 -2011 with a second by Foster. The motion was unanimously passed. CLAIMS FOR PAYMENT Robinson made a request to the board to approve the claims for payment for October 7, 2011 in the amount of $277,710.20. She explained of that total $17,000.00 was paid to James H. Drew Corporation for the installation of a new traffic control box and $184,981.78 was paid to Milestone for Hot /Cold mix and 2011 paving, Phase I. Foster moved to approve with a second by Lawson. The motion was unanimously passed. LIMITED PARKING SIGN A. Robinson brought to the board a request that was presented by Lieutenant Don Benedict for the approval of (2) two 30 minute Parking Signs at 411 North 8th Street that was tabled at the last meeting. He went on to explain that after he, Lawson and Foster went on site to look at the location in question it was concluded that a Loading Zone Sign at this location from 8:00 AM to 5:00 PM would be more appropriate. Board of Works Minutes October 6, 2011 Page 2 of 3 Lawson moved to amend the request from (2) two 30 minute Parking Signs to a Loading Zone Sign with a second by Foster. The motion was unanimously passed. SIDEWALK CLOSURE A. Robinson brought to the board a request that was added to the agenda and presented by Lieutenant Don Benedict for the closure of the sidewalk at 822 East Main Street starting on Monday, October 10, 2011 to Saturday, October 15, 2011 to allow for the painting of the building at that location. Foster moved to approve with a second by Lawson. The motion was unanimously passed. Assistant City Attorney Kim Vessels took this time to inform the President of the board that on the Loading Zone Sign there had been a motion to amend the request but there was not a separate motion to approve. Foster then made a motion to approve the Loading Zone Sign at 411 North Stn Street with a second by Lawson. The motion was unanimously passed. CONTRACTS A. Robinson brought to the board a request that was presented by Street Commissioner Bill Smith for the approval of Contract No. 147 -2011 with Milestone Contractors for Phase 111 2011 Paving Project in the amount of $157,990.75. Lawson moved to approve with a second by Foster. The motion was unanimously passed. BID AWARDS A. Robinson brought to the board a re award that was presented by Director of Public Works and Engineering Greg Stiens for bus shelters, benches and bicycle bollards to Brasco International, Inc. in the amount of $137,405.00. Stiens explained that since the original award came in well below the budget it was decided to purchase more bus shelters since there is monies available for this project. Foster moved to re award the bid with a second by Lawson. The motion was unanimously passed. Stiens took this time to let the Board know that starting on October 11, 2011 Salisbury Road starting south of the railroad track to NW "L" Street would be closed to public traffic for reconstruction. Robinson also asked him about some bridge closures. He explained that he was notified of several bridges that would be closed for patchwork starting on October 11, 2011. They might just be lane closures without having to close the whole bridge. BID OPENINGS A. Robinson brought to the board a bid opening for the rehab construction of (2) two single family homes for NSP3. Those bids are as follows: 1. Thor Construction — a. 819 South 7t11 - $122,380.00 b. 829 South 9th Street - $142,567.00 2. Trademark Construction Board of Works Minutes October 6, 2011 Page 3 of 3 a. 829 South 9t11 Street - $172,380.00 b. 819 South 7t11 Street - $143,078.00 ADJOURNMENT There being no further business, on a motion duly made, seconded and passed unanimously. The meeting was adjourned. S/S Vicki Robinson Vicki Robinson, President ATTEST: S/S Monica Burns Monica Burns, Deputy Clerk