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Home My Public Portal Aboutr 13-218e o z iorz of f1le Normlgfj of Qlar #ere#, �. No. 13 -218 Date of Mention De-HI17JPY 5. 2013 RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES CONTRACT FOR ENGINEERING SERVICES WITH CME ASSOCIATES 2014 ROAD PROGRAM FEE ESTIMATE WHEREAS, the Borough of Carteret is in need of specialized engineering services with regard to the 2014 Road Program; and WHEREAS, the Borough's Consulting Engineers, CME Associates, possess the requisite skill and expertise to provide said services; and WHEREAS, CME Associates has submitted a proposal to provide said engineering services at a total cost not to exceed $170,000.00; and WHEREAS, the Mayor and Council have reviewed said proposal; and WHEREAS, the Chief Financial Officer has certified that funds are or will be available for said purpose. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Carteret, County of Middlesex, State of New Jersey, as follows: 1. The proposal from CME Associates for engineering services related to the 2014 Road Program at a total cost not to exceed $170,000.00 at the rate set forth in CME's existing contract with the Borough is hereby approved. 2. Annexed hereto is a copy of said proposal. 3. This action is approved as an award of a professional services contract pursuant to N.J.S.A. 40A:11- 5(1)(a) in accordance with the Borough's Fair and Open Process as authorized by law. Adopted this 5 day of December, 2013 and certified as a true copy of the original on December 6, 2013. KATHLEEN M. BARNEY, MMC Municipal Clerk RECORD OF COUNCIL VOTE COUNCILMAN YES NO NV A.B. COUNCILMAN YES NO NV A.B. BaLmu X X DLAZ X X DDASao X X X - Indicate Vote AB - Absent NV - Not Voting XOR - Indicates Vote to Ovaruk Veto Adopted at a meeting of the Municipal Council Dow1ber 5, 2013 i FO.• ld ...w ( ' 1 " JOHN K AAIOTHY'll CILLEN, P.E., PP. BRUCE u. KOCH, P. E., R.P. BEHRALITURAN, PE, TREVORITAYLOR, RE.. PA LOUIS J. PLOSKONKA, PE. October 28, 2013 Mayor Daniel J. Reiman Borough of Carteret Municipal Building 61 Cooke Avenue Carteret, NJ 07008 Re; Fee Estimate for Professional Engineering Services for, 2014 Road Program Proposal No. 2013.161 Dear Honorable Mayor Reiman: We are pleased to present our estimate of fees for professional services for the above - referenced project. It is our understanding that the Borough desires to perform repairs on various roadways throughout the Borough. Improvements will include the following: • A combination of profile mill & overlay or full reconstruction as needed of the existing roadways. • Concrete cu-h nn l mr + - "W'ah %rerEquirrd. • Driveway apron and handicap ramp reconstruction. • Miscellaneous drainage repairs including installation of bicycle safe grates, 'ECO' castings, and roof leader extensions in accordance with NJDEP Stormwater Regulations. • Miscellaneous sanitary sewer repairs. We are aware that the Borough intends on appropriating approximately $5,000,000.00 for the anticipated project costs. The roadways to be included at this time are as indicated on the enclosed preliminary estimate. At this time, the preliminary construction estimate is $6,451,500.00, including contingency. Also Included in this project will be the reconstruction of the existing Borough Police Department parking lot and realignment of same to maximize the parking around the building. With this being said, we anticipate that the following tasks will be required: B.{Ceneret{Preposas12010 -061 20=4 R020PM;4 MI62613.Mc - �J <Cr'FAA'IVNGOND k1l1NKJP/'L EI4C *`1Efl25 1460 ROUTE 9 $OUTH, HOWELL, NEW :ERSEY 07131— (792) 024400 -- FAN: (M) 40&0756 Mayor Reiman Borough of Carteret Re: 2014 Road Program October 28, 2013 Proposal No. 2013 -161 Page 2 A. Survey and Base Map Phase Services — We will prepare a base map to be utilized during the design phase services. The base map will 'include Geographic Information System (GIS) mapping along with supplemental information as necessary to prepare construction plans. The supplemental information will use assumed horizontal and vertical datum and will include: 1. Top of curb and gutter grades; 2. Roadway centerline grades; 3. Location of existing physical features; 4. Areas of proposed drainage repairs, as needed; 5. Driveway and Handicap Apron locations. B. Design Phase Services — This work will consist of the preparation of construction plans, quantities, and final cost estimate. The services have been divided into tasks as detailed below: + Coordinate with utility companies for possible upgrades; • Prepare construction and grading plans where required; Prepare typical cross sections; Design required storm sewer improvements; • Prepare construction details, location map, and traffic control plan; Prepare final construction quantities; + Prepare final construction cost estimate. C. Permit Phase Services — This work will consist of preparing plans, application forms, fee schedules and obtaining permits for the following review agencies; o Freehold Soil Conservation District D. Preparation of Bid Documents — This work will consist of the preparation of contract documents and specifications required for public bid. Details will be provided for the Items to be included In the contract including plans for the maintenance and protection of traffic. S,'LartsrnWrcyasa�iQ013.181 N14 Road Pro, J0.28.1 1C 4 Mayor Reiman Borough of Carteret Re: 2014 Road Program October 28, 2013 Proposal No. 2013.161 Page $ E. Bid Phase Services — Work in this phase will provide the following services to publicly bid the project in accordance with the Local Public Contracts Law: • Provide Bid Documents to Prospective Bidders as needed; • Answer Prospective Bidder's Request for Information; + Provide Addenda for Clarification of Project Specifications; Attend Bid Opening; Analyze Responsible Bids and Recommend Contract Award; o Coordinate with Borough as needed. It Is anticipated that there will be two contracts prepared for the project in order to ensure construction will be completed prior to November 2014. F. Construction Phase Services Generally, we prefer to quote services for construction phase upon the completion of the Bid Phase as the ultimate cost for our services will depend upon a number of factors including the final design, the contractor to whom the contract Is awarded and the desired level of construction observation required. We would recommend that the fee outlined below be budgeted for this purpose, Should the final design and other contract factors preclude CME from being able to properly administer the project within this budget, we will inform you Immediately. We will provide the necessary engineering services as described above based upon the cost breakdown as noted below: ll A. Survey and Basemap Phase Services ..... ............................... j ��.....$50,000,00 B. Des ion Phase Services ......................................... ................... IMI !$120,000,00 C . Permit Phase Services .............. ............................... ......................$4,500,00 D. Preparation of Bid Documents ............ ............................... ......................$7,500.00 E . Bid Phase Services . ........................... ............................... ......................$7,000,00 F. Construction Phase Services iBudaet l ........................... ....................$225,000,00 Total Estimated Fee for Services ................. ............................... ...........$414,000.00 �f d 37 6'kC treMroposala @610.1612Q14 Road Program 10- 28-13.doo Mayor Reiman Borough of Carteret Re: 2014 Road Program Exceptions: October 28, 2013 Proposal No. 2013.161 Page 4 • It is our understanding that the television inspection of the sanitary sewer lines will be performed by T and M Associates and is therefore excluded from our proposal. • Any engineering services not indicated in this proposal will be invoiced at a mutually agreed upon price and as specifically authorized by the Administrator and /or the Borough Governing Body. • Any application fees. Should you accept our fee estimate, kindly provide a purchase order or professional services Resolution authorizing same. Very truly yours, CME Associates GRV:TT:mrm cc: John DuPont, PE, PP, CME Gregory R. Vales!, PE, PP, CNIE Partner S �GnweMmposeSV019 -18I NM Rosd P.. 10-263.4a CJ O.W 1Me/2e13 1 or1 PRELIMINARY CONSTRUCTION COST ESTIMATE 2014 ROAD IMPROVEMENT PROGRAM .� rte" 3^�, 3y1.� •i^4 a kk.Fwz. ��. y ' N�. 1 Dorothy Street 1,475 2 Oakwood Avenue 500 3 Geroge Street 1 4 Kurdyla Avenue 465 5 Donovan Avenue 680 6 Sumutka Court 700 7 East Oak Street 1,350 8 Tyler Avenue 1,260 9 Polk Avenue 1,150 10 Taylor Avenue 1,260 11 CIINord Street 1,100 12 Elmwood Avenue 1,000 13 Batlik Street 600 14 State Street 600 16 Jersey Street 700 16 Park Place 425 17 Mary Street 060 18 Catherine Street 525 19 Randolph Street 1,075 20 Edgar Street 1,550 21 Heald Street 1,780 22 Wheeler Avenue 1,150 23 Lcick Avenue 1,400 S Pershing Avenue 4,665 High Street 1,7C0 26 Police Station Pwking N/A TOTAL LENGTH (FEET): 29,290 TOTAL LENGTH (MILES): 6.66 $260,000.00 $90,000.00 - Beiwreen iMlllam & fredorick $210,000.00 $80,000,00 $120,000.00 $120,000.00 $240,000.00 $220,000.00 $200,000.00 $220,000.00 $190,000.00 $180,000.00 $110,000,00 Assumed E. Cherry to Lewis $110,000.00 $120,000.00 $70,000.00 $170,000.00 $90,000.00 $190,000.00 $270,000.00 Assumed entire length $310,000.00 Assumed a ilre length $200,000.00 $250,000.00 $950,000.00 Ex. estimate; Including slreelscapo, assumed Larch to Roosevelt $540,000.00 Ex. estimate; Terminal to Washington, partial streetcaps at Church $100,000.00\ ESTIMATED CONSTRUCTIO $6,810,000.0 16% CONSTRUCTION CONTINGENCE -$844;6110.00 6 P Notes: 1. Estimate assumes combination or mill1overlay and fu I reconstruction at $175 per linear foot (Roads 1 through 23 only) LM - COUN ff cr- zu OFFJC-7 OF K-A-TULEEN hf. B RNEY, F,,NIC/CA MUNICIPI.L CLERK TEL (702) 541-38 1 FA -X (732) 541-8925 6 1 COOXEAVENUF 'r J, CARTERET, NEW JERSEY 0700E Date: )2r 3, 20 70: Patrick J Trea Borough of Carteret , REQUEST FOR_ CERT " C" " CATI ON-OFAVAILABLE FUNDS: For: GE Associates, Re: Flgin seMces, -Re:-2014 RX Prcgran Fee Fst Name of.AC'COunt:- ----------- A MO UNT To BE ENCUMBERE Not to Do i . G� AMU) Y, -EATELEEN M �t — B D Y, Municip Cl CERTIFICATION O FA ' V-AZA-BILITYOFZEDS i t e 1, Tr' easurer of the Borough Of Carteret; do' hereby ' certiff that ther --b6daet to-ehable the uu'-.iic p Council to author e are suGcient d' avF 0 and: n.g into a contract between the I The fi-inds available for this are i th.e Budget, in the account o in the amou o f . By this certilication, I have her -------- encumber l ed the above named a ccount or the arnount of the contract. A PKJ �D, B Lr,� T reasurer Date: Of Carteret BOROUGH OF CARTERET DEPARTMENT OF LAW &ADMINISTRATION ROBERT J BERGEN, ESQ LAW DIRECTOR MEMORANDUM TO: KATHLEEN M. BARNEY, MMC MUNICIPAL CLERK BOROUGH OF CARTERET 61 COOKE AVENUE CARTERET, NJ 07008 FROM: ROBERT J. BERGEN, ESQ. LAW DIRECTOR BOROUGH OF CARTERET RE: RESOLUTION #13 -218 DATE: DECEMBER 19, 2013 Daniel J. Reiman, Mayor PLEASE SEE RESOLUTION 813 -218, WHICH IS WAITING FOR CERTIFICATION OF FUNDS. PLEASE NOTE PER THE ATTACHED PROPOSAL, CME ASSOCIATES IS AUTHORIZED FOR PHASE A & B FOR A TOTAL COST NOT TO EXCEED $155,641.00 PLEASE BE SURE TO PROCESS ACCORDINGLY. IF YOU NEED ANYTHING FURTHER, PLEASE DO NOT HESITATE TO CALL. THANK YOU, ROBERT J. BERGEN, ESQ. Patrick DeBlasio, Treasurer Gloria Lisicki, Accts. Payable RJB /cp Memorial Municipal Building • 61 Cooke Avenue • Carteret, New Jersey 07008 Tel: 732 -541 -3804 • Fax: 732- 541 -4989 • Email: bergenr @carteret.net www.carteret,net Pool ffor of f4jR �; zixl x of (��sx 8x f; No. 13 -218 Date of Adoption r 5, 2M13 RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES CONTRACT FOR ENGINEERING SERVICES WITH CME ASSOCIATES 2014 ROAD PROGRAM FEE ESTIMATE WHEREAS, the Borough of Carteret is in need of specialized engineering services with regard to the 2014 Road Program; and WHEREAS, the Borough's Consulting Engineers, CME Associates, possess the requisite skill and expertise to provide said services; and WHEREAS, CME Associates has submitted a proposal io provide. said engineering services at a total cost not to exceed $170,000.00; and ' . WHEREAS, the Mayor and Council have reviewed said proposal; and WHEREAS, the Chief Financial Officer has certified that funds are or will be available for said purpose. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Carteret, County of Middlesex, State of New Jersey, as follows: 1. The proposal from CME Associates for engineering services related to • the 2014 Road Program at a total cost not to exceed $170,000.00 at the rate set forth in CMS's existing contact with the Borough is hereby - approved. 2. Annexed hereto is a copy of said proposal. 3. This action is approved as an award of a professional services contract pursuant to N.J.S.A. 40A:11- 5(1)(a) in accordance with the Borough's Fair and Open Process as authorized by law. Adopted this 5" day of December, 2013 and certified as a true copy of the original on December 6, 2013. , KATHLEEN M. - Municipal Clerk RECORD OF COUNCIL VOTE COUNCILMAN YES NO NV A.B. COUNCILMAN YES NO NV-- A.B. BE= X Mid X DIAZ X X DYASM X SMRZ X X - Indicate Vote AB- Absent NV -Not Voting XOR- Indicates Vote to Overmle Veto Adopted at a meeting of the Municipal Council 1}s_arhxs 5, .20]3,. C LEW 1 —"---e JOHN H. ALL"R, P.E., P.P. (1883.2001) DAVIOJ.GAMUEL, P.E., PP. JOHN J. STEFAK P.E., L.S., RR JAY B, CORNELL, P.E., P.P. MICHAEL J. MCCLELLAND, P.E., P.P. GREGORY R. VALESI, P.E., P.P. TIMOTHY V1. GILLEN, P.E., PR BRUCE M. KOCH, P.E., P.P. BEHRAM TURAN, P.E. TREVOR J.TAYLOR, P.E., PP. LOUIS J. PLOSKONKA P.E. October 28, 2013 Mayor Daniel J. Reiman Borough of Carteret Municipal Building 61 Cooke Avenue Carteret, NJ 07008 Re. Fee Estimate for Professional Engineering Services for, 2014 Road Program Proposal No. 2013.161 Dear Honorable Mayor Reiman: We are pleased to present our estimate of fees for professional services for the above - referenced project. It is our understanding that the Borough desires to perform repairs on various roadways throughout the Borough. Improvements will include the following: • A combination of profile mill & overlay or full reconstruction as needed of the existing roadways. • Concrete curb and gutter removal and replacement where required • Driveway apron and handicap ramp reconstruction. • Miscellaneous drainage repairs including installation of bicycle safe grates, 'ECO' castings, and roof leader extensions in accordance with NJDEP Stormwater Regulations. • Miscellaneous sanitary sewer repairs. We are aware that the Borough intends on appropriating approximately $5,000,000.00 for the anticipated project costs. The roadways to be included at this time are as indicated on the enclosed preliminary estimate. At this time, the preliminary construction estimate is $6,451,500.00, including contingency. Also Included in this project will be the reconstruction of the existing Borough Police Department parking lot and realignment of same to maximize the parking around the building. With this being said, we anticipate that the following tasks will be required: S:ICertereOPropo9�s12013 -1 61 2014 Rood Program 10.26-13 dw 9 COF6UL MJIMNA MAL0 WmS ROUTE 9 SOUTH, HOWELL, NEW JERSEY07731 —(732) 482-7400 —FAX: Mayor Reiman Borough of Carteret Re: 2014 Road Program October 28, 2013 Proposal No. 2013 -161 Page 2 A. Survey and Base Map Phase Services — We will prepare a base map to be utilized during the design phase services. The base map will include Geographic information System (GIS) mapping along with supplemental information as necessary to prepare construction plans. The supplemental Information will use assumed horizontal and vertical datum and will include: 1. Top of curb and gutter grades; 2. Roadway centerline grades; 3. Location of existing physical features; 4. Areas of proposed drainage repairs, as needed; 5. Driveway and Handicap Apron locations. B. Design Phase Services — This work will consist of the preparation of construction plans, quantities, and final cost estimate. The services have been divided into tasks as detailed below: • Coordinate with utility companies for possible upgrades; • Prepare construction and grading plans where required; • Prepare typical cross sections; • Design required storm sewer improvements; • Prepare construction details, location map, and traffic control plan; • Prepare final construction quantities; • Prepare final construction cost estimate. C, Permit Phase Services — This work will consist of preparing plans, application forms, fee schedules and obtaining permits for the following review agencies; Freehold Soil Conservation District D. Preparation of Bid Documents — This work will consist of the preparation of contract documents and specifications required for public bid. Details will be provided for the items to be included in the contract including plans for the maintenance and protection of traffic. 6:lCade(eMrvPOSasV013d61 Road Pr q. 10-23G3.da CJ L Mayor Reiman Borough of Carteret Re: 2014 Road Program October 28, 2013 Proposal No. 2013 -161 Page 3 E. Bid Phase Services — Work In this phase will provide the following services to publicly bid the project in accordance with the Local Public Contracts Law: • Provide Bid Documents to Prospective Bidders as needed; . Answer Prospective Bidder's Request for Information; Provide Addenda for Clarification of Project Specifications; • Attend Bid Opening; • Analyze Responsible Bids and Recommend Contract Award; • Coordinate with Borough as needed. It is anticipated that there will be two contracts prepared for the project In order to ensure construction will be completed prior to November 2014, F. Construction Phase Services Generally, we prefer to quote services for construction phase upon the completion of the Bid Phase as the ultimate cost for our services will depend upon a number of factors including the final design, the contractor to whom the contract is awarded and the desired level of construction observation required. We would recommend that the fee outlined below be budgeted for this purpose. Should the final design and other contract factors preclude CME from being able to properly administer the project within this budget, we will inform you immediately. We wlll provide the necessary engineering services as described above based upon the cost breakdown as noted below: A. Survey and Basemap Phase Services .................. .................... -n......... B . Design Phase Services ..................... ....... . .... . . . . ......... I ... .. ... 10t.. C . Permit Phas Services ........................... . ........ I ....... ............. I..... D . Preparation of Bid Documents ............ ............................... ......................$7,500.00 E . Bid Phase Services ............................ ............................... ......................$7,000. F. Construction Phase Services (Budget) ........................... ....................$225,000.00 Total Estimated Fee for Services ............ ............................... ....................$414,000.00 9f 17T S30adereMroposal6=13 -0612014 Road PWam 1048d3400 ,� �J Mayor Reiman Borough of Carteret Re: 2014 Road Program Exce0lons: October 28, 2013 Proposal No. 2013.161 Page 4 • It is our understanding that the television Inspection of the sanitary sewer lines wlli be performed by T and M Associates and is therefore excluded from our proposal. • Any engineering services not indicated in this proposal will be involced at a mutually agreed upon price and as specifically authorized by the Administrator and/or the Borough Governing Body. • Any application fees. Should you accept our fee estimate, kindly provide a purchase order or professional services Resolution authorizing same. Very truly yours, CME Associates GRV:TT:mrm cc: John DuPont, PE, PP, CME Gregory R. Valesi, PE, PP, CME Partner S:l0arteleMraposals @013 -087 2014 Rud Program tOQ3d3.dx a Dale: 70/288013 PRELIMINARY CONSTRUCTION COST ESTIMATE 2014 ROAD IMPROVEMENT PROGRAM 1 Dorothy Street 1,476 2 Oakwood Avenue 600 3 Geroge Street 1,220 4 Kurdyla Avenue 466 6 Donovan Avenue 680 6 Sumulka Court 700 7 East Oak Street 1,350 8 Tyler Avenue 1,260 9 Polk Avenue 1,150 10 Taylor Avenue 1,260 11 Clifford Street 1,100 12 Elmwood Avenue 1,000 13 Barlik Street 600 14 State Street 600 16 Jersey Street 700 16 Park Place 425 17 Mary Street 960 18 Catherine Street 525 19 Randolph Street 1,076 20 Edgar Street 1,550 21 Heald Street 1,780 22 Wheeler Avenue 1,150 23 Leick Avenue 1,400 Pershing Avenue 4,665 r Hlgh Street 1,700 26 Police Station Parking N/A TOTAL LENGTH (FEET): 29,290 TOTAL LENGTH (MILES): 6.65 $260,000.00 $90,000.00 Between William & Frederick $210,000.00 $80,000.00 $120,000.00 $120,000.00 $24000.00 $220,000.00 $200,000.00 $220,000.06 $190,000.00 $180,000.00 $110,000.00 Assumed E. Cherry to Levris $11000.00 $120,000m $70,000.00 $170,000.00 $90,000.00 $190,000.00 $270,000.00 Assumed entire length $310,000.00 Assumed entire length $200,000.00 ' $250,000.00 $950,000.00 Ex. estimate; Including sireetscape, assumed Larch to Roosevelt $540,000.00 Ex. estimate; Terminal to Washington, partial slreelcape at Church $100,000.00 ESTIMATED CONSTRUCTIO $6,610,000.00 16% CONSTRUCTION CONTINGENC 8 0.00 $6.451.500.00 g' Q 1011 atej 1. Estimate assumes combination of mill/overlay and full reconstruction at $176 per linear foot (Roads 1 through 23 only) AFFIDAVIT OF PUBLICATION The following is a true copy of an Ordinance or Resolution of the Borough of Carteret that has appeared in the Star Ledger, a newspaper which is printed in Newark, New Jersey and published in Essex County, of general circulation in said county and state. One (1) time(s) once in each issue as follows: January 9, 2014 Notary Public of New Jersey Kathleen M. Barney, M LINDA A. RIVERA Municipal Clerk NOTARY PUBLIC OF NEW JERSEY MY COMMISSION EXPft� tA� ,') 2616 Sworn and Subscri e e oke Me this day of``1 BOROUGH OF CARTERET 20 COOKE AVENUE CARTERET, NEW JERSEY 07008 THIS AGREEMENT: made this 5` of December 2013 By and between: CME Associates 3141 Bordentown Ave. Parlin, NJ 08859 And the Borough of Carteret a municipal Corporation having its Principal Office at the Borough Hall, 61 Cooke Avenue, Carteret, New Jersey 07008 As per Resolution Number 13 -218. THE CONTRACTOR does hereby agree to perform the following: PROFESSIONAL SERVICE 2014 ROAD PROGRAM FEE ESTIMATE. NOT TO EXCEED $155,641.00 According to the terms set forth in the Resolution. THE BOROUGH does hereby agree to pay the Contractor the sum set forth in the Resolution. IN WITNESS WHEREOF, the parties hereto have hereunder set their hands and seals or caused these presents to be signed by their proper corporate offices and their corporate seals to be hereto affixes, the day and year written - jV 0 ve, , , WITNESSED BY: ZVI BOROUGH OF CARTERET BY: M0- Daniel J. Re4han Mayor Kathleen M. Barney Municipal Clerk