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Home My Public Portal Aboutr 13-206P.50111tion of hp of (brteret, X, �. 13 -206 Date of Adoption Naaat}es 21 , 2013 RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES CONTRACT FOR ENGINEERING SERVICES WITH T &M ASSOCIATES — BIRCH STREET REHABILITATION & LOCUST STREET STORM SEWER REPLACEMENT — 2013 ROAD BYIPROVEMENT PROGRAM DESIGN AND CONSTRUCTION PHASE SERVICES No. WHEREAS, the Borough of Carteret is in need of engineering and inspection related services with regard to Design and Construction Phase Services for Birch Street Rehabilitation & Locust Street Storm Sewer Replacement with regard to the 2013 Road Improvement Program Contract; and WHEREAS, the Borough's Consulting Engineers, T &M Associates, possess the requisite skill and expertise for said services; and WHEREAS, T &M Associates has submitted a proposal to provide said engineering services at a total cost not to exceed $16,700.00; and V,rHFREAS, the Mayor and Council have reviewed said proposal; NVHFREAS, the Chief Financial Officer has certified that funds are or will be available for said purpose. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Carteret, County of Nfiddlesex, State of New Jersey, as follows: 1. Tliat the proposal from T &M Associates for engineering and inspection related services with regard to Design and Construction Phase Services for Birch Street Rehabilitation & Locust Street Storm Sewer Replacement with regard to the 2013 Road Improvement Program Contract at a total cost not to exceed $16,700.00 at the rate set forth in T &M's existing contract with the Borough is hereby approved. 2. That annexed hereto is a copy of said proposal. 3. That this action is approved as an award of a professional services contract pursuant to N.J.S.A. 40A:11- 5(1)(a) in accordance with the Borough's Fair and Open Process as authorized by law. 4. That a copy of this resolution be forwarded to the Borough's Purchasing Department and T &M Associates. Adopted this 21" day of November, 2013 and certified as a true copy of the original on November 22, 2013. KATHLEEN M. BARNEY, MMC Municipal Clerk RECORD OF COUNCIL VOTE COUNCILMAN YES NO NV A.B. COUNCiLnIAN YES NO NV A.B. EIILII3J X X DIAZ X , X D1rWS210 X X X - Indicate Vote AB - Absent NV - Not Voting XOR - Indicates Vole to 0, e,nde Veto Adopted at a meeting of the Municipal Council N�Hi Y 21, 2013 cry 1373 Broad Street, Suite 306, Clifton, New Jersey 07013 l' (973) 614 -0005 ' tax (973) 614 -0025 . www.landmassociates.com l_c �' ASSOCIATES CART -02271 November 18, 2013 Mayor and Borough Council Borough of Carteret l " 61 Cooke Avenue Carteret, NJ 07008 Re: Birch Street Rehabilitation & Locust Street Storm Sewer Replacement 2013 Road Improvement Program Design and Construction Phase Services Dear Mayor & Council Members: T &M Associates is pleased to present this scope of services and fee estimate to provide design and construction phase oversight of the Birch Street Rehabilitation and Locust Street Storm Sewer Replacement which is being added to the 2013 Road Improvement Program Contract. The additional referenced construction work includes the resurfacing of Birch Street from McKinley Avenue to Leber Street with partial concrete curb, sidewalk, and ADA ramps replacement. In addition, the project will include the removal and replacement of approximately 120 feet of deteriorated 24" storm sewer pipe starting at an inlet at the terminus of Locust Street and extending to an inlet located on a property known as Block 402, Lot 1. Also included is the removal and replacement of a deteriorated storm sewer flared end section (FES) located at Civic Center Park adjacent to Industrial Road, Scope of Services Civil . Design Services Based on the previously mentioned scope of improvements, we will provide the following civil engineering _ design services for the proposed improvements: We will prepare base maps for the project utilizing the Borough of Carteret aerials. Field survey is not expected to be required for the project. 2. Once the base maps are prepared, we will conduct field investigations to inspect roadway conditions. The base maps will be used to record pavement base repair locations, -along with curb, sidewalk and driveway apron deficiencies. ENERGY & UTILITIES • ENVIRONMENTAL SERVICES • PUBLIC WORKS REAL ESTATE DEVELOPMENT - TRANSPORTATION • WATER RESOURCES Regional Offices In NEW JERSEY, PENNSYLVANIA and OHIO ( r ^ a � CART -02271 T ASSOCIATES Le: Mayor and Borough Council Borough of Carteret Re: Birch Street Rehabilitation & Locust Street Storm Sewer Replacement 2013 Road Improvement Program Design and Construction Phase Services November 18, 2013 Page 2 3. We will perform field investigations to review the existing conditions of the deteriorated 24" storm sewer pipe and FES and prepare a limited sketch identifying the general location and details of the stormwater facilities to be replaced. 4. Roadway specifications have been previously prepared as part of the 2013 Road Improvement Program. Additional technical specifications shall be prepared for the stormwater pipe and FES replacement as necessary. 5. Standard details for the pipe and FES replacement will be provided as necessary. 6. We will coordinate televising of the Birch Street sanitary sewers with the Borough Sewer Department and the Borough's on -call contractor, National Water Main Cleaning Co. We will review and the video tapes; identify require improvements; and provide a written report to the Borough of our findings. 7. We will include selective sewer replacement and repairs in the project based on the results of the video investigation. It is not anticipated that extensive sewer replacement will be required, rather it is contemplated that only minor isolated sections of pipe will require repair. 8. Upon completion and approval of the final design documents, T &M Associates will print and distribute plans and specifications to the 2013 Road Improvement Program Contractor, S. Brothers. 9. We will solicit cost proposals from S. Brothers for the supplemental work and negotiate final pricing. 10. Upon working out acceptable pricing, we will prepare and submit formal change orders for both projects. Based on the above scope of services, we will provide the following contract administration and inspection phase services for the project. The construction inspection effort will be accomplished in three phases — Pre - Construction, Construction and Post Construction. CART -02271 Le: Mayor and Borough Council Borough of Carteret 1 �� Il .i ASSOCIATES Re: Birch Street Rehabilitation & Locust Street Storm Sewer Replacement 2013 Road Improvement Program Design and Construction Phase Services Pre - Construction Phase November 18, 2013 Page 3 T &M will request the contractor prepare and submit a schedule for the additional work. It is anticipated that shop drawings and submittal documents will be required for the stormwater pipe and FES to be replaced. Construction Our construction team, under my overall guidance, consists of individuals each with a specific role and responsibility in carrying out the construction management plan, The Project Manager (PM) has day -to -day responsibility for contract administration. He and his inspection team will monitor performance with the baseline schedule and contracted costs. The team will perform the required inspection and conduct bi- weekly job meetings as necessary to discuss performance to -date, any design and contract issues and upcoming tasks and plans for their implementation. We will produce and distribute minutes of all meetings. Our staff will provide part-time construction coverage Monday through Friday. As necessitated by the contractor's work schedule, on -site inspection will be provided, as required, beyond an eight -hour workday and Saturdays. In the field, our staff will oversee .the construction activity including performing and documenting inspections to determine if the work is done in general conformance with the contract plans and specifications. We will notify the contractor in writing of any unacceptable work or material, track the deficient condition and inspect the work until it is corrected. We will address surrounding property and general public concerns that may arise during the construction phase. We will work closely with the neighboring property owners to achieve timely and efficient completion of the work with minimal disruption and inconvenience to the residents, while maintaining a safe work zone. Monthly contractor payment requisitions will be processed by our office. Pay items will be checked for accuracy with field measurements taken during the month. CART-02271 Le: Mayor and Borough Council Borough of Carteret ASSOCIATES November 18, 2013 Page d Re: Birch Street Rehabilitation & locust Street Storm Sewer Replacement 2013 Road Improvement Program ° Design and Construction Phase Services Post- Construction During this phase, we will perform a final inspection of work with involvement from the Borough as desired, issue a punchlist to the contractor, as necessary, and expedite corrections. Particular attention will be given to the restoration of adjacent property. We will manage the contract closeout process, including execution of any affidavits, release of liens, production of maintenance bond, warranties /guarantees, operations and maintenance manuals and other technical data, as required; and prepare paperwork and documentation needed for project closeout. Summary of Fees and Schedule The fees for the scope of work listed above are summarized below, Any independent testing laboratory costs (i.e., cost of pavement cores) will be billed directly to the Borough and are not included in the below fees. Civil Engineering Design Services $ 8,200,00 Sanitary Sewer Investigation & Design $ 1,500.00 Contract Administration & Inspection Services $ 7.000.00 Total Fee $ 16,700.00 It should be noted that the existing 24" storm sewer pipe to be replaced is located on private property and this scope of work and fee estimate is based on the assumption that the pipe is located within an existing easement to the Borough and access to same shall be provided to the Contractor and no easement acquisition or mapping effort is required. Upon authorization, we will initiate the field services and design for this program immediately. CART -02271 Le: Mayor and Borough Council Borough of Carteret o G ASSOCIATES November 19, 2013 Page 5 Re: Birch Street Rehabilitation & Locust Street Storm Sewer Replacement 2013 Road improvement Program Design and Construction Phase Services If you have any questions concerning the information provided herein or require additional information, please call. Very truly ours, T &M ASSOCIATES -- • Leer -LV DONALD NORBUT, P.E, C.M.E. CARTERET BOROUGH ENGINEER DJN:PB:SL ee: John DuPont, Director of Engineering Kathy Barney, Clerk Patrick DeBlasio, CFO K:WARTW227 nConrmponden"Ti ch St & Locust Serer Design & CAM Proposal - 1 I- 18.13.pdrdocx i � If r� ? �'rf f � i - i � r MIOOLESEX COUNTY _ TEL (732) 541.3800 ?� FAY (732) 5 -8925' 61 COOKE AVENUE C4RTERET, NEW. JERSEY 07008 G o<<<c-r OF KAT h1. BARNEY, Ri11C /ChIC MUNICIPAL CLERK J Date: Nwetbar 21, 2013 TO: Patrick J, DeBlasio, Treasurer J z h ; B orough Of Carteret 1' n 20 , REQUEST FOR CERTIFICATION OF A VAILABLE FUNDS: Car: MM Associates, Re; IYgjtEasitg S6MCes,'W; Birch Street Mobilitation & Locust Street j Stoun Se er lacan�,M -2013 Rated Frgx ava mt FrggL m LLs4l a xl Constrnrtiai Fuse Services. Name of Account: AMOUNT TO BE ENCUMBERED: . I\bt to LXc�.$16,700.00. . THLEEN M B Municipal Clerk CERTIBICATION OF AVA,Z ILITY OF Zit - DS -- I, Treasurer of the Borough of Carteret' do' hereby cerury that th ar e s I , bud O to aZithonz -e fie erii�nn� info a cont _ ae the Uunicl Council ras between the o gluon the- curent - -- and; �h of Carteret ,. The funds available for this contract are in the Budge o t in tha account of: /D'3 -Z;I,� in the amount of: '� lI By -this certi5cadon, I have hereby encumbered the above named account f the amount of the contract. P A1RJ t I, DeBLASIO, Treasurer Date: � D..�} j ' YQMB/ AFFIDAVIT OF PUBLICATION The following is a true copy of an Ordinance or Resolution of the Borough of Carteret that has appeared in the Star Ledger, a newspaper which is printed in Newark, New Jersey and published in Essex County, of general circulation in said county and state. One (1) time(s) once in each issue as follows: January 3, 2014 q Notary Pull %fi i * rsey NOTARY PUBLIC OF NEW JERSFy MY COMMISSION EXPIRES MAY'/`, Kathleen M. Barney, M C Municipal Clerk Sworn and Subscribed before Me this C/' day of BOROUGH OF CARTERET 20 COOKE AVENUE CARTERET, NEW JERSEY 07008 ' THIS AGREEMENT: made this 21' of November 2013 By and between: T &M Associates 1373 Broad St., Suite 306 Clifton, NJ 07012 And the Borough of Carteret a municipal Corporation having its Principal Office at the Borough Hall, 61 Cooke Avenue, Carteret, New Jersey 07008 As per Resolution Number 13 -206. THE CONTRACTOR does hereby agree to perform the following: PROFESSIONAL SERVICE FOR ENGINEERING AND INSPECTION RELATED SERVICES WITH REGARD TO DESIGN & CONSTRUCTION PHASE SERVICES FOR BIRCH ST. REHABILITATION & LOCUST ST. STORM SEWER REPLACEMENT WITH REGARD TO THE 2013 ROAD IMPROVEMENT PROGRAM NOT TO EXCEED $16,700.00 According to the terms set forth in the Resolution. THE BOROUGH does hereby agree to pay the Contractor the sum set forth in the Resolution. IN WITNESS WHEREOF, the parties hereto have hereunder set their hands and seals or caused these presents to be signed by their proper corporate offices and their corporate seals to be hereto affixes, the day and year written above. WITNESSED BY: For th e C oration: BY: TITLE: BOROUGH OF CARTERET Daniel J. Reiman J Mayor Kathleen M. Barney Municipal Clerk