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HomeMy Public PortalAbout09-14-1998 Regular Session . . . () MINUTES HILLSBOROUGH TOWN BOARD SEPTEMBER 14, 1998 7:15 PM, Town Barn The Hillsborough Town Board held a regular meeting on September 14, 1998 at 7: 15 PM in the Town Barn. Present for the Board Meeting were Mayor Horace H. Johnson, Sr., Commissioners Richard Simpson, Catherine Martin, Frances Dancy, Kenneth Chavious, and Evelyn Lloyd. Staff Present were Finance Director Sherry Carter, Planning Director Margaret Hauth, Town Engineer Tom Hartye, Police Chief Nathaniel Eubanks, and Town Clerk Donna Armbrister, and Town Attorney Nick Herman. I. APPLICANT INTERVIEW Town Board to interview volunteer applicant to fill vacancy on Tourism Board. Volunteer applicant Sam Hobgood had notified the Town Clerk that he would not be able get to the meeting until around 8:00 PM. The Board agreed to continue with the meeting and interview Mr. Hobgood upon his arrival. Mayor Horace H. Johnson, Sr. called the meeting to order at 7:28 PM. II. PUBLIC CHARGE Mayor Horace Johnson read the Public Charge. III. ADDING ITEMS TO THE PRINTED AGENDA Mayor Johnson added to the Agenda a request from Mrs. Stephanie Collins for a grave marker for her and her husband's burial plot which is larger than the standard allowed in the Town Cemetery. After a brief discussion and upon a motion by Commissioner Chavious, seconded by Commissioner Lloyd, the Board moved to approve the request by a vote of 5-0. The motion was declared passed. IV. AUDIENCE COMMENTS A. Matters on the printed agenda Mr. Alois Callemyn requested to speak to item XI.C. B. Matters not on the printed agenda Finance Director Sherry Carter requested that Item XI.A be moved to Closed Session as XIV.C Personnel Matter. By consensus, the Board agreed. Page 1 . . . Commissioner Martin commended the Hillsborough Police Department, the Orange County Sheriffs Department, and the Chapel Hill Police Department on their collaborative efforts and handling of the stabbing/rape which occurred today at the Orange County Court House. V. PRESENTATION A. Presentation of Certificate of Achievement for Excellence in Financial Reporting awarded by the Government Finance Officers Association of the United States and Canada. Mayor Horace Johnson presented a Certificate of Achievement for Excellence in Financial Reporting awarded by the Government Finance Officers Association of the United States and Canada to Finance Director Sherry Carter. The Mayor noted that this is the 4th year in a row that the Town has received this distinction. VI. RESOLUTIONS A. Habitat for Humanity Month Mayor Johnson read a Proclamation declaring October to be Habitat for Humanity Month and urged all citizens to recognize the importance of bringing families and communities together by helping to make the dream of owning a home a reality. A copy of the Proclamation is hereby made a part of these Minutes as a Attachment. B. National Disability Awareness Month Mayor Johnson read a Proclamation declaring October to also be National Disability Awareness Month in Hillsborough and called upon citizens to observe this period with appropriate programs and activities and to seek counsel and input from any person or group with knowledge and expertise in matters concerning disabilities. A copy of the Proclamation is hereby made a part of these Minutes as a Attachment. VII. APPROVAL OF THE MINUTES OF THE AUGUST 10, 1998 TOWN BOARD MEETING Upon a motion by Commissioner Simpson, seconded by Commissioner Lloyd, the Board moved to approve the Minutes of the August 10, 1998 Town Board Meeting as approved by a vote of 5-0. The motion was declared passed. Mayor Johnson moved Item XII.A REPORTS up to be received at this time. A. Presentation of proposed Downtown Streetscape Plan by Cathleen Turner. Page 2 . . . Cathleen Turner, Director for the Alliance for Historic Hillsborough, presented to the Board a proposed Downtown Hillsborough Appearance Improvements Plan Summary. A copy of the report is hereby made a part of these minutes as an Attachment. Mr. Sam Hobgood arrive at the meeting and the Board conducted a brief interview to fill a restaurant vacancy on the Tourism Board. By consensus the Board appointed Sam Hobgood to fill a 2 year restaurant term on the Tourism Board. VIII. REPORT FROM THE TOWN MANAGER The Town Manager was out of town and not in attendance for the meeting. IX. REPORT FROM THE TOWN ENGINEER Town Engineer Tom Hartye gave a status report on all current water/sewer projects. X. REPORT FROM THE POLICE CHIEF Police Chief Nathaniel Eubanks reported on the progress of the Community Policing Unit. Eubanks reported there are currently 4 employees involved in Community Policing. Chief Eubanks informed the Board that Gateway Apartments has donated a sub-station in Building 400 for the Community Policing Officers to have a place to do their reports. He invited the Mayor, Town Board, and Town Staffto attend the Grand Opening Open House on October 8, 1998 at 9:00 AM. Commissioner Simpson inquired about the status of manning the Police Department during non-office hours. Chief Eubanks explained that funding to support this had been requested during the last two budget cycles and had been cut. The Police Department has been unsuccessful in finding volunteers willing to serve in this capacity. XI. ITEMS FOR DECISION -- REGULAR AGENDA A. Discussion of Development Coordinator Job Description. This Item was moved to Closed Session Item XIV.C. B. Consideration of an Ordinance to amend the Subdivision Regulations to add Section 4.4.3 to require the provision of sidewalks during the development of all new subdivisions. Planning Director Margaret Hauth presented the Ordinance amendment for the Board's consideration. Page 3 . . . After much discussion, the Board sent the Item back to the Planning Board for re- evaluation. C. Receive Letter Requesting Voluntary Contiguous Annexation of Hart's Mill Subdivision. Planning Director Hauth introduced the Letter Requesting Voluntary Contiguous Annexation of Hart's Mill Subdivision to the Board for their consideration. Alois Callemyn, developer, addressed the Board detailing the rationale behind the annexation request. Upon a motion by Commissioner Simpson, seconded by Commissioner Dancy, the Board directed the Town Manager to prepare a feasibility report for their consideration at the October Board Meeting by a vote of 5-0. The motion was declared passed. D. Consideration of an Ordinance to amend Chapter 11 (Nuisance and Junk Cars) of the Town Code. Planning Director Hauth presented the Ordinance amendment for the Board's consideration. Hauth explained that these amendments will facilitate the quick clean-up of nuisance situations. The amendments no longer allow vehicles to be considered scrap material and no longer allow scrap material to hide behind a fence. A copy of the Ordinance is hereby made a part of these Minutes as an Attachment. E. Approval of Enforcement of delinquent Business Licenses as recommended by the Deputy Tax Collector. Finance Director Sherry Carter reviewed an updated list of delinquent Business Licenses with the Board. Upon a motion by Commissioner Chavious, seconded by Commissioner Simpson, the Board authorized the Police Chief to contact these businesses regarding their delinquent Licenses by a vote of 5-0. The motion was declared passed. The Board requested they be given a status report at the next Board Meeting. F. Consideration of an Ordinance amending Chapter 6, Appendix A, Section 6A-12 of the Town Code to amend the speed limit on Union Street from Nash Street to Cameron Street from 35 MPH to 25 MPH. Police Chief Nathaniel Eubanks explained that this amendment results from requests and complaints from community citizens for safety reasons. o Commissioner Chavious requested that Hayes Street from Nash Street to W. King Street Page 4 . . . be added to this amendment. Upon a motion by Commissioner Chavious, seconded by Commissioner Dancy, the Board approved the Ordinance amending Chapter 6, Appendix A, Section 6A-12 ofthe Town Code to amend the speed limit on Union Street from Nash Street to Cameron Street from 35 MPH to 25 MPH as presented with the additional amendment to reduce the speed limit on Hayes Street from Nash Street to W. King Street from 35 MPH to 25 MPH by a vote of 5-0. The motion was declared passed. A copy of this Ordinance is hereby made a part of these Minutes as an Attachment. G. Consideration of an Ordinance Amending Chapter 15, Section 5-2 Sewer Use Ordinance ofthe Town Code. Town Engineer Tom Hartye presented the Ordinance for the Board's consideration explaining that the Ordinance amends the local Ordinance to reflect changes in the State Code. Upon a motion by Commissioner Simpson, seconded by Commissioner Martin, the Board moved to approve the Amending Chapter 15, Section 5-2 Sewer Use Ordinance of the Town Code as presented by a vote of5-0. The motion was declared passed. A copy of the Ordinance is hereby made a part of these Minutes as an Attachment. H. Discussion of possibility of creating 1-2 hour parking spaces in the 21 spaces next to the Police Department. Police Chief Eubanks facilitated the discussion. Upon a motion by Commissioner Simpson, seconded by Commissioner Dancy, the Board directed staff to draft an Ordinance amendment for the October Board Meeting which would allow 6 additional parking spaced for the Hillsborough Police Department and make the 19 parking spaces between the Police Station and the Mercantile Center Building specified for 2 hour parking having signs that read "2 Hour Parking - Subject to Fine and Towing" by a vote of 5-0. The motion was declared passed. 1. Discuss possible meeting date for the Fairview ProjectlPark. After much discussion, and by consensus, the Board agreed to meet on Tuesday, September 29 at the Town Barn at 7:00 PM to discuss the Fairview ProjectlPark and instructed the Town Manager to invite the Orange County Board of Commissioners, the Community Policing Officers, and the Fairview Block Captains. J. Discussion regarding Community Center sign in Fairview. Commissioner Chavious requested that the sign be removed. Page 5 . . . Commissioner Dancy suggested waiting to remove the sign until a definite decision has been made. By consensus, the Board agreed to table this Item until after the September 29th meeting. K. Discuss preparations/format for Manage(s Performance Evaluation in October. Mayor Johnson reminded the Board that the recruitment firm that assisted the Town with the recruitment of the Town Manager had agreed to do another recruitment search for no charge within a one year period if for some reason the Board was not satisfied with the chosen candidate. There was no further discussion on this statement. By consensus, the Board agreed to conduct the Manager's Evaluation on October 13th at 7:00 PM in the Town Barn. L. Consider Approval of Sewer Extension contract for Credit Union. Town Engineer Tom Hartye presented the Agreement which is for the extension for the 8" gravity sanitary sewer to provide service to the SECU which is proposed for the South West comer of S. Churton Street and Oakdale Drive. Hartye explained that the extension would involve extending the existing 8" sewer, which currently terminates near the Flint Ridge driveway, approximately 670 feet to the intersection of Oak dale Drive and Churton Street. Hartye stated that special conditions regarding front footage assessments are a reflection of easement acquisition that is required of the SECU. Upon a motion by Commissioner Dancy, seconded by Commissioner Lloyd, the Board moved to approve the Sewer Extension contract for the Credit Union as presented by a vote of 5- O. The motion was declared passed. M. Consider Accepting Dedication of Streets and Utilities at Magnolia Place. Town Engineer Hartye presented a letter from the Orange County Department of Housing and Community Development requesting for the town to officially accept the streets and utilities for ownership and maintenance. Hartye reported that this project has been substantially complete for a couple of years, however the Town has been holding off accepting the streets and utilities until some significant punch list items were completed such as clogged ditches and pavement failures. Hartye stated that these problems have been resolved and that he recommended that the Board accept these streets and utilities for ownership and maintenance. Upon a motion by Commissioner Chavious, seconded by Commissioner Simpson, the board moved to accept ownership and maintenance of the streets in Magnolia Place by a vote of 5-0. The motion was declared passed. N. Approve Grant Agreement with Clean Water Trust Fund Page 6 . . . Planning Director Hauth presented the Agreement to the Board for their consideration. Upon a motion by Commissioner Martin, seconded by Commissioner Chavious, the Board moved to approve the Grant Agreement with Clean Water Trust Fund as presented by a vote of 5-0. The motion was declared passed. XII. REPORTS A. Presentation of proposed Downtown Streetscape Plan by Cathleen Turner. This Item was moved up in the meeting and considered after Item VII. XIII. APPOINTMENTS A. Appointment of Sam Hobgood to fill restaurant vacancy on the Tourism Board. This Item was moved and discussed before Item VIII. XIV. CLOSED SESSION A. Closed Session to consult with Town Attorney regarding current condemnation litigation for Faucette Mill Road. Closed Session to discuss Delinquent Tax Collection. Closed Session to discuss a Personnel Matter. B. C. Upon returning to Open Session, and upon a motion by Commissioner Lloyd, seconded by Commissioner Dancy, the Board moved to authorize the Town Attorney to send the 30 day letters to those persons involved in the current condemnation litigation for Faucette Mill Road and after that time to condemn the properties if necessary for the purpose of realignment of the streets for NCDOT's improvements. The Board further authorized the Finance Director to prepare a budget amendment to reflect $2,200 for one parcel and $8,900 for the other by a vote of 5-0. The motion was declared passed. XV. ADJOURN Page 7