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HomeMy Public PortalAbout061-2017 - Sanitary - Macallister - Caterpillar truckORIGINAL PURCHASE AGREEMENT THIS AGREEMENT made and entered into this R_ day of June, 2017, by and between the City of Richmond, Indiana, a municipal corporation acting by and through its Board of Sanitary Commissioners, with its office at 50 North 5th Street, Richmond, Indiana, 47374 (hereinafter referred to as "City") and MacAllister Machinery Company, Inc., 7515 E. 30" St., Indianapolis, IN 46219 (hereinafter referred to as the "Contractor"). SECTION I. STATEMENT AND SUBJECT OF WORK City hereby agrees to purchase from Contractor one (1) Caterpillar D6T High Track -Type Tractor, with all standard equipment in addition to the additional specifications listed in the May 8, 2017 quote from Contractor, Quote 4142670-01, which quote is attached hereto and incorporated herein by reference as Exhibit "A". The specifications for a Caterpillar Tractor, as requested by City, are set forth in its Minimum Specifications for a High Sprocket Crawler Tractor, as attached hereto and incorporated herein by reference as Exhibit `B". Contractor will deliver the Caterpillar D6T High Track -Type Tractor to City, F.O.B., to the New Paris Pike Landfill, 5242 New Paris Pike, Richmond, Indiana. Delivery, which is subject to approval by City staff, shall occur in approximately twelve (12) weeks from the signing of this Purchase Agreement, but in no event shall delivery take place later than December 31, 2017. This Agreement shall not take effect until the City is in receipt of any required bonds and certificates of insurance, and until a purchase order has been issued by the Purchasing Department. SECTION II. STATUS OF CONTRACTOR Contractor shall be deemed to be an independent contractor and is not an employee or agent of the City of Richmond. SECTION III. PURCHASE PRICE City shall pay Contractor a total sum not to exceed Two Hundred Twenty -Nine Thousand Four Hundred Thirty -Six Dollars and Sixty -Seven Cents ($229,436.67) for the above described Caterpillar D6T-Track-Type Tractor. This $229,436.67 purchase price is the net purchase price, based upon the purchase from Contractor of a new Caterpillar D6T Track -Type Tractor at Three Hundred Fifty -Nine Thousand Four Hundred Thirty -Six Dollars and Sixty -Seven Cents ($359,436.67), but less a trade-in allowance to City of One Hundred Thirty -Thousand Dollars and No Cents ($130,000.00) for its 2011 Caterpillar (AA), Model D6T-XI, Serial Number GMK00250. Contract No. 61-2017 Page 1 of 3 SECTION IV. PROHIBITION AGAINST DISCRIMINATION Pursuant to Indiana Code 22-9-1-10, Contractor, any sub -contractor, or any person acting on behalf of Contractor or any sub -contractor shall not discriminate against any employee or applicant for employment to be employed in the performance of this Agreement, with respect to hire, tenure, terms, conditions or privileges of employment or any matter directly or indirectly related to employment, because of race, religion, color, sex, disability, national origin, or ancestry. SECTION V. MISCELLANEOUS This Agreement is personal to the parties hereto and neither party may assign or delegate any of its rights or obligations hereunder without the prior written consent of the other party. Any such assignment or delegation without the prior written consent of the other party shall be null and void. This Agreement shall be controlled by and interpreted according to Indiana law and shall be binding upon the parties, their successors and assigns. This document constitutes the entire Agreement between the parties, although it may be altered or amended in whole or in part at any time by filing with the Agreement a written instrument setting forth such changes signed by both parties. Both parties expressly agree that this document supersedes all previous negotiations, discussions, or conversations relating to the subject matter herein. This Agreement may be simultaneously executed in several counterparts, each of which shall be an original and all of which shall constitute but one and the same instrument. The parties hereto submit to jurisdiction of the courts of Wayne County, Indiana, and any suit arising under this Contract, must be filed in said courts. By signing this agreement, both parties are estopped from bringing any action in alternative courts or venues. The parties specifically agree that no arbitration or mediation shall be required prior to the commencement of legal proceedings in Wayne County Circuit or Superior Court. Any person executing this Contract in a representative capacity hereby warrants that he has been duly authorized by his or her principal to execute this Contract. In the event of any breach of this Agreement by Contractor, and in addition to any other damages or remedies, Contractor shall be liable for all costs incurred by City due to the enforcement of this Agreement, including but not limited to City's reasonable attorney's fees. In the event that an ambiguity or question of intent or a need for interpretation of this Agreement arises, this Agreement shall be construed as if drafted jointly by the parties, and no presumption or burden of proof shall arise favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement. If any portion of this agreement is declared unenforceable by a court or tribunal, all other portions shall remain in full force and effect. Page 2 of 3 IN WITNESS WHEREOF, the parties have executed this Agreement at Richmond, Indiana, as of the day and year first written above, although signatures may be affixed on different dates. "CITY" THE CITY OF RICHMOND, INDIANA by and through its Board of Sanitary Commissioners By: Z—,I- Siller, President Date: APPROVE mid X City of Date: b I , t ITu��� vim Me "CONTRACTOR" MACALLISTER MACHINERY COMPANY, INC. By: Printed name: P. 4o 14j Title: 6 V �tLA�M.� AIV 4.S •'r Date: l - .2 %- % % Page 3 of 3 l YOUR ?ERFORIVIRNCE PARTNER S I N C E l 9 d$ May 8, 2017 RICHMOND SANITARY DIST ATTN:ACCTS PAYABLE 2380 LIBERTY AVE RICHMOND, Indiana 47374-7282 Attention: Darren Duncan RE: Quote 142670-01 Thank you for this opportunity to quote Caterpillar products for your business needs. We are pleased to quote the following for your purchase consideration. One (1) New Caterpillar Model: D6T Track -Type Tractor with all standard equipment in addition to the additional specifications listed below: MACHINE SPECIFICATIONS D6T XL TRACTOR 458-3880 ACCUGRADE READY 458-3878 REGIONAL PACKAGE, US 497-7892 PRODUCT LINK, CELLULAR PLE641 486-7003 ;_WASTE HANDLING ARRANGEMENT 474-5750 FUEL TANK, BASIC 493-6860 FINAL DRIVE, XL, GUARDED 450-3004 DRAWBAR, RIGID SHORT 7G-8975 ,OIL DRAIN, BASIC 382-4250 6SU XL BULLDOZER 387-8315 'UNDERCARRIAGE, HD, WASTE 378-3775 BLADE, 6SU XL ARO 481-4880 TRACK, 610MM / 24" ES TRAP HD 385-2698 GUARD, FUEL TANK 390-9389 HYDRAULICS, RIPPER 490-0496 6SU XL BULLDOZER, GUARDED 481-4908 1IGHTS, 6, BASIC 513-9345 BLADE, 6SU XL LANDFILL 481-4883 ;CAB, SINGLE PANE 488-3735 6SU XL Bulldozer 387-8315 AIR CONDITIONER, ROPS 480-0279 :Blade, 6SU XL ARO 481-4880 !SEAT, HEATED & VENTILATED 393-7245 SELL PRICE EXT WARRANTY CSA LESS GROSS TRADE ALLOWANCE NET DIFFERENCE AFTER TRADE $359,436.67 Included Included ($130,000.00) $229,436.67 TRADE-INS 'Model Make Serial Number Year Trade Allowance ..D6TXL :CATERPILLAR (AA) GMKO0250 12011 $130,000.00 WARRANTY Standard Warranty: Extended Warranty: CSA 12 months unlimited hours full machine D6-60 MO/5000 HR POWERTRAIN (Tier 4) Travel for warranty period 4; 0 4 is Page 1 of 2 F.o.B/TERMS: New Paris Pike Landfill located at 5242 New Paris Pike, Richmond, IN Accepted by, on Signature We wish to thank you for the opportunity of quoting on your equipment needs. This quotation is valid for 30 days, after which time we reserve the right to re -quote. If there are any questions, please do not hesitate to contact me. Sincerely, {Cory D. Collins} {Key Accounts Manager} MacAllister CAT {corycollins@macal l ister.com} {317-407-7402} Page 2 of 2 Minimum Specifications for a High Sprocket Crawler Tractor The Richmond Indiana Sanitary District wished to obtain one (1) current model high sprocket crawler tractor with semi-U blade for Landfill use. The Richmond Sanitary District also wishes to trade in a 2011 Caterpillar D6T crawler tractor with semi-U blade. The machine is available for inspection at the Landfill. For information contact Darren Duncan at 765-983-7457. Minimum Specifications Met Yes No 1 Operating Weight: Not Less than 46,000 Ibs V/_ 2 Engine: Engine must be Tier IV Final and meet all emissions standards set V forth by the US EPA, must be four (4) stroke,six (6) cylinder, turbo charged diesel, with no less than 257 horse power (SAE J1995) Maximum. Engine must be equipped with: a. An alternator of 150'amps minimum b. Maximum governed speed of 1600 RPM at Max horsepower V _ c. Machine to be equipped with water separator on engine _ d. Machine shall be equipped with 24 volt electrical system e. Engine air cleaner to have a service indicator — f. Engine to be equipped with an electrical priming pump g. Engine Urea system to purge lines each time engine is turned off h. Engine to have a 120Volt Engine Coolant Heater'(cold start) i. Engine to have Single Tilt Reversing Fan Radiator'Fan Transmission: shall be controlled by a single control for direction & speed �[ a.. Transmission shall have at least 9 speeds fwd and 9 speeds reverse _ b. Transmission shall have a reverse speed of at least 9 mph, 7 mph forward c. Transmission shall be a planetary type power shift with torque converter _✓ _ d. Transmission shall have auto -shift and auto -kickdown features Steering: Required to have Multi -Disc, oil cooled clutches that are hydraulically applied 3 And electronically controlled for precise work control Hydraulics: Hydraulics shall be protected, and controls shall have a load sensing variable Displacement piston pump to adjust hydraulic -flow to implement demands Machine shall have a single lever for dozer control functions Z Hydraulic Controls must be a 3 spool valve, and cylinders have 2 way pressure Undercarriage: Must be an Elevated Sprocket design with suspended undercarriage a. Shall be reinforced box section and tubular track roller frame to resist Bending and torsional loads b. Shall have bolt on replaceable sprockets for easy replacement without Breaking the track in half c. Track shoe width to be 24" wide, single grouser with trapezoidal holes d. Length of track to contact ground to be a minimum of 113" e. Final Drives shall be fully enclosed, double reduction, planetary design f. Final Drives shall be elevated from ground -induced shock loads g. Tracks must be hydraulically adjustable, sealed and lubricated h. Tracks to have no less than 41 track shoes per side i. Undercarriage to have NO carrier rollers (to collect debris) Operators Station: a. Modular Enclosed Cab to include ROPS, Sound Suppression, seat Belt b. Cab shall include Air Conditioning, Heater, and Contour Suspension Seat c. Cab shall include adjustable arm rests, and controls easy to reach d. Cab to include a 12 Volt, 10 amp convertor e. Cab shall be 12 or 24 volt radio ready and be equipped with speakers, Antenna; all wiring and AM/FM radio f. Cab to include a decelerator pedal to modulate ground speed g. Easy to.reach grab handles for safely reaching operator station h. Machine to be equipped with operator presence detection system to Prevent accidental machine or implement movement when operator is not in seat. i. Cab must include a 101b fire extinguisher Braking: -a. Machine to have a single pedal on floor for braking both tracks b. Machine to have an electronic Parking Brake -4 _✓ --Z Lighting and Electrical: Yes No a. Must have at least 2 lights front and 2 lights rear facing for night work _ b. Must have a starting /charging receptacle _ c. Must be equipped with a 24 volt to 12 volt convertor with 2 outlets d. Must be equipped with back up camera from factory L--- _ e. Must be equipped with back up alarm f. Must have 120V starting'receptacle with Engine Coolant Heater g. Must have an Exterior Jump'Port to Jump Start Machine Batteries Implements: a. Bulldozer (Blade) must be a semi-U with push plate and hydraulic tilt. _ b. Blade must be a minimum of 10 feet, 8 inches over the End Bits — c. Blade Height shall be a minimum of 4 feet, 6 inches d. Machine to have a 4'valve hydraulics for future rear implement e. Rear drawbar — Guards: a. Trash guarding to include chassis and idler seal guards _ b. .Tilt Line cylinder guards c. Pivot Shaft Seal Guards d. Fuel Tank -Guard e. Laminated Thermal Shield Covering stack for fire safety _ f. Final Drive and sprocket trash guarding from manufacturer of tractor _ Warranty: One Year of total -machine coverage 5 Years or 5000 hours of complete Powertrain Coverage ✓ _ Including parts, labor and travel Successful bidder shall provide Richmond Sanitary District a set of Manuals ✓ _ including parts book, operators manual, and -service manuals Successful Bidder will provide a minimum of 2 hours training to RSD operators and service personnel IZ Successful bidder will deliver machine F.O.B. 5242 New Paris Pike, Richmond, IN V _ State lead time of delivery upon award of bid by Sanitary District Z2 wea $ Proposal Sheet Please include the following with quote: Vendor Name: Date: Brand and Model of unit Bid Price of unit Bid Trade Value -of 2011 Caterpillar D6T Price firm for how long Delivery estimate Z2 wep, 5 'r°wt 6Ode r— Include Warranties 1a#r T ," J;P+!L pwW+ra�K E-Verify: YES NO Indiana Local Preference YES ✓ NO Iran Investment Activities YES NO ✓ Price to include shipping, handling, and set up charges. To be delivered to the New Paris Pike Landfill, 5242 New Paris Pike, Richmond, Indiana. The Department of Sanitation is interested in 2, 3, & 4 year finance lease options. Interest rate Amount of annual payment Total amount of annual payments Balance due at end of lease term Guaranteed buy-back less abnormal wear 2 Year 3 Year 4 Year �a 2UA. a9 '?0, Si3 . 7, 7, S.z . as��. 2y List available options to The Department of Sanitation at the end of the lease term. Minimum Specifications for a High Sprocket Crawler Tractor The Richmond Indiana Sanitary District wished to obtain one (1) current model high sprocket crawler tractor with semi-U blade for Landfill use. The Richmond Sanitary District also wishes to trade in a 2011 Caterpillar D6T crawler tractor with semi-U blade. The machine is available for inspection at the Landfill. For information contact Darren Duncan at 765-983-7457. Minimum Specifications Met Yes No 1 Operating Weight: Not Less than 46,000 Ibs 2 Engine: Engine must be Tier IV Final and meet all emissions standards set forth by the US EPA, must be four (4) stroke,six (6) cylinder, turbo charged diesel, with no less than 257 horse power (SAE J1995) Maximum. Engine must be equipped with: a. An alternator of 150 amps minimum _ _ b. Maximum governed speed of 1600 RPM at Max horsepower c. Machine to be equipped with water separator on engine d. Machine shall be equipped with 24 volt electrical system _ _ e. Engine air cleaner to have a service indicator _ _ f. Engine to be equipped with an electrical priming pump _ _ g. Engine Urea system to purge lines each time engine is turned off _ _ h. Engine to have a 120Volt Engine Coolant Heater (cold start) i. Engine to have Single Tilt Reversing Fan Radiator Fan Transmission: shall be controlled by a single control for direction & speed a. Transmission shall have at least 9 speeds fwd and 9 speeds reverse b. Transmission shall have a reverse speed of at least 9 mph, 7 mph forward _ c. Transmission shall be a planetary type power shift with torque converter _ _ d. Transmission shall have auto -shift and auto -kickdown features Steering: Required to have Multi -Disc, oil cooled clutches that are hydraulically applied And electronically controlled for precise work control Ex;�Ib,r Hydraulics: Hydraulics shall be protected, and controls shall have a load sensing variable Displacement piston pump to adjust hydraulic flow to implement demands Machine shall have a single lever for dozer control functions _ Hydraulic Controls must be a 3 spool valve, and cylinders have 2 way pressure Undercarriage: Must be an Elevated Sprocket design with suspended undercarriage a. Shall be reinforced box section and tubular track roller frame to resist Bending and torsional loads b. Shall have bolt on replaceable sprockets for easy replacement without Breaking the track in half c. Track shoe width to be 24" wide, single grouser with trapezoidal holes _ d. Length of track to contact ground to be a minimum of 113" _ e. Final Drives shall be fully enclosed, double reduction, planetary design f. Final Drives shall be elevated from ground -induced shock loads _ g. Tracks must be hydraulically adjustable, sealed and lubricated h. Tracks to have no less than 41 track shoes per side i. Undercarriage to have NO carrier rollers (to collect debris) _ Operators Station: a. Modular Enclosed Cab to include ROPS, Sound Suppression, seat Belt _ b. Cab shall include Air Conditioning, Heater, and Contour Suspension Seat c. Cab shall include adjustable arm rests, and controls easy to reach d. Cab to include a 12 Volt, 10 amp convertor _ e. Cab shall be 12 or 24 volt radio ready and be equipped with speakers, Antenna, all wiring and AM/FM radio f. Cab to include a decelerator pedal to modulate ground speed g. Easy to reach grab handles for safely reaching operator station h. Machine to be equipped with operator presence detection system to Prevent accidental machine or implement movement when operator is not in seat. i. Cab must include a 10lb fire extinguisher Braking: a. Machine to have a single pedal on floor for braking both tracks b. Machine to have an electronic Parking Brake Lighting and Electrical: Yes No a. Must have at least 2 lights front and 2 lights rear facing for night work _ b. Must have a starting /charging receptacle c. Must be equipped with a 24 volt to 12 volt convertor with 2 outlets d. Must be equipped with back up camera from factory e. Must be equipped with back up alarm f. Must have 120V starting receptacle with Engine Coolant Heater g. Must have an Exterior Jump Port to Jump Start Machine Batteries Implements: a. Bulldozer (Blade) must be a semi-U with push plate and hydraulic tilt _ _ b. Blade must be a minimum of 10 feet, 8 inches over the End Bits c. Blade Height shall be a minimum of 4 feet, 6 inches _ _ d. Machine to have a 41h valve hydraulics for future rear implement _ _ e. Rear drawbar Guards: a. Trash guarding to include chassis and idler seal guards b. Tilt Line cylinder guards c. Pivot Shaft Seal Guards _ _ d. Fuel Tank Guard _ _ e. Laminated Thermal Shield Covering stack for fire safety f. Final Drive and sprocket trash guarding from manufacturer of tractor _ Warranty: One Year of total machine coverage 5 Years or 5000 hours of complete Powertrain Coverage Including parts, labor and travel Successful bidder shall provide Richmond Sanitary District a set of Manuals including parts book, operators manual, and service manuals Successful Bidder will provide a minimum of 2 hours training to RSD operators _ and service personnel Successful bidder will deliver machine F.O.B. 5242 New Paris Pike, Richmond, IN State lead time of delivery upon award of bid by Sanitary District Proposal Sheet Please include the following with quote: Vendor Name: Date: Brand and Model of unit Bid Price of unit Bid Trade Value of 2011 Caterpillar D6T Price firm for how long Delivery estimate Include Warranties E-Verify: YES NO Indiana Local Preference YES NO Iran Investment Activities YES NO Price to include shipping, handling, and set up charges. To be delivered to the New Paris Pike Landfill, 5242 New Paris Pike, Richmond, Indiana. The Department of Sanitation is interested in 2, 3, & 4 year finance lease options. 2 Year 3 Year 4 Year Interest rate /. Amount of annual payment /. Total amount of annual payments /. Balance due at end of lease term / Guaranteed buy-back less abnormal wear / List available options to The Department of Sanitation at the end of the lease term.