HomeMy Public PortalAbout061-2017 - Sanitary - Macallister - Caterpillar truckORIGINAL
PURCHASE AGREEMENT
THIS AGREEMENT made and entered into this R_ day of June, 2017, by and between the City of
Richmond, Indiana, a municipal corporation acting by and through its Board of Sanitary
Commissioners, with its office at 50 North 5th Street, Richmond, Indiana, 47374 (hereinafter referred
to as "City") and MacAllister Machinery Company, Inc., 7515 E. 30" St., Indianapolis, IN 46219
(hereinafter referred to as the "Contractor").
SECTION I. STATEMENT AND SUBJECT OF WORK
City hereby agrees to purchase from Contractor one (1) Caterpillar D6T High Track -Type Tractor,
with all standard equipment in addition to the additional specifications listed in the May 8, 2017 quote
from Contractor, Quote 4142670-01, which quote is attached hereto and incorporated herein by
reference as Exhibit "A".
The specifications for a Caterpillar Tractor, as requested by City, are set forth in its Minimum
Specifications for a High Sprocket Crawler Tractor, as attached hereto and incorporated herein by
reference as Exhibit `B".
Contractor will deliver the Caterpillar D6T High Track -Type Tractor to City, F.O.B., to the New
Paris Pike Landfill, 5242 New Paris Pike, Richmond, Indiana. Delivery, which is subject to approval
by City staff, shall occur in approximately twelve (12) weeks from the signing of this Purchase
Agreement, but in no event shall delivery take place later than December 31, 2017.
This Agreement shall not take effect until the City is in receipt of any required bonds and
certificates of insurance, and until a purchase order has been issued by the Purchasing
Department.
SECTION II. STATUS OF CONTRACTOR
Contractor shall be deemed to be an independent contractor and is not an employee or agent of the
City of Richmond.
SECTION III. PURCHASE PRICE
City shall pay Contractor a total sum not to exceed Two Hundred Twenty -Nine Thousand Four
Hundred Thirty -Six Dollars and Sixty -Seven Cents ($229,436.67) for the above described Caterpillar
D6T-Track-Type Tractor.
This $229,436.67 purchase price is the net purchase price, based upon the purchase from Contractor
of a new Caterpillar D6T Track -Type Tractor at Three Hundred Fifty -Nine Thousand Four Hundred
Thirty -Six Dollars and Sixty -Seven Cents ($359,436.67), but less a trade-in allowance to City of One
Hundred Thirty -Thousand Dollars and No Cents ($130,000.00) for its 2011 Caterpillar (AA), Model
D6T-XI, Serial Number GMK00250.
Contract No. 61-2017
Page 1 of 3
SECTION IV. PROHIBITION AGAINST DISCRIMINATION
Pursuant to Indiana Code 22-9-1-10, Contractor, any sub -contractor, or any person acting on behalf of
Contractor or any sub -contractor shall not discriminate against any employee or applicant for
employment to be employed in the performance of this Agreement, with respect to hire, tenure, terms,
conditions or privileges of employment or any matter directly or indirectly related to employment,
because of race, religion, color, sex, disability, national origin, or ancestry.
SECTION V. MISCELLANEOUS
This Agreement is personal to the parties hereto and neither party may assign or delegate any of its
rights or obligations hereunder without the prior written consent of the other party. Any such
assignment or delegation without the prior written consent of the other party shall be null and void.
This Agreement shall be controlled by and interpreted according to Indiana law and shall be binding
upon the parties, their successors and assigns. This document constitutes the entire Agreement
between the parties, although it may be altered or amended in whole or in part at any time by filing
with the Agreement a written instrument setting forth such changes signed by both parties. Both
parties expressly agree that this document supersedes all previous negotiations, discussions, or
conversations relating to the subject matter herein.
This Agreement may be simultaneously executed in several counterparts, each of which shall be an
original and all of which shall constitute but one and the same instrument.
The parties hereto submit to jurisdiction of the courts of Wayne County, Indiana, and any suit arising
under this Contract, must be filed in said courts. By signing this agreement, both parties are estopped
from bringing any action in alternative courts or venues. The parties specifically agree that no
arbitration or mediation shall be required prior to the commencement of legal proceedings in Wayne
County Circuit or Superior Court.
Any person executing this Contract in a representative capacity hereby warrants that he has been duly
authorized by his or her principal to execute this Contract.
In the event of any breach of this Agreement by Contractor, and in addition to any other damages or
remedies, Contractor shall be liable for all costs incurred by City due to the enforcement of this
Agreement, including but not limited to City's reasonable attorney's fees.
In the event that an ambiguity or question of intent or a need for interpretation of this Agreement
arises, this Agreement shall be construed as if drafted jointly by the parties, and no presumption or
burden of proof shall arise favoring or disfavoring any party by virtue of the authorship of any of the
provisions of this Agreement.
If any portion of this agreement is declared unenforceable by a court or tribunal, all other portions
shall remain in full force and effect.
Page 2 of 3
IN WITNESS WHEREOF, the parties have executed this Agreement at Richmond, Indiana, as of the
day and year first written above, although signatures may be affixed on different dates.
"CITY"
THE CITY OF RICHMOND,
INDIANA by and through its
Board of Sanitary Commissioners
By:
Z—,I-
Siller, President
Date:
APPROVE
mid X
City of
Date: b I , t
ITu��� vim Me
"CONTRACTOR"
MACALLISTER MACHINERY
COMPANY, INC.
By:
Printed name: P. 4o 14j
Title: 6 V �tLA�M.� AIV 4.S •'r
Date: l - .2 %- % %
Page 3 of 3
l
YOUR ?ERFORIVIRNCE PARTNER
S I N C E l 9 d$
May 8, 2017
RICHMOND SANITARY DIST
ATTN:ACCTS PAYABLE
2380 LIBERTY AVE
RICHMOND, Indiana 47374-7282
Attention: Darren Duncan
RE: Quote 142670-01
Thank you for this opportunity to quote Caterpillar products for your business needs. We are pleased to quote the following for your
purchase consideration.
One (1) New Caterpillar Model: D6T Track -Type Tractor with all standard equipment in addition to the additional specifications listed
below:
MACHINE SPECIFICATIONS
D6T XL TRACTOR
458-3880
ACCUGRADE READY
458-3878
REGIONAL PACKAGE, US
497-7892
PRODUCT LINK, CELLULAR PLE641
486-7003
;_WASTE HANDLING ARRANGEMENT
474-5750
FUEL TANK, BASIC
493-6860
FINAL DRIVE, XL, GUARDED
450-3004
DRAWBAR, RIGID SHORT
7G-8975
,OIL DRAIN, BASIC
382-4250
6SU XL BULLDOZER
387-8315
'UNDERCARRIAGE, HD, WASTE
378-3775
BLADE, 6SU XL ARO
481-4880
TRACK, 610MM / 24" ES TRAP HD
385-2698
GUARD, FUEL TANK
390-9389
HYDRAULICS, RIPPER
490-0496
6SU XL BULLDOZER, GUARDED
481-4908
1IGHTS, 6, BASIC
513-9345
BLADE, 6SU XL LANDFILL
481-4883
;CAB, SINGLE PANE
488-3735
6SU XL Bulldozer
387-8315
AIR CONDITIONER, ROPS
480-0279
:Blade, 6SU XL ARO
481-4880
!SEAT, HEATED & VENTILATED
393-7245
SELL PRICE
EXT WARRANTY
CSA
LESS GROSS TRADE ALLOWANCE
NET DIFFERENCE AFTER TRADE
$359,436.67
Included
Included
($130,000.00)
$229,436.67
TRADE-INS
'Model Make Serial Number Year Trade
Allowance
..D6TXL :CATERPILLAR (AA) GMKO0250 12011 $130,000.00
WARRANTY
Standard Warranty:
Extended Warranty:
CSA
12 months unlimited hours full machine
D6-60 MO/5000 HR POWERTRAIN (Tier 4)
Travel for warranty period
4;
0 4 is Page 1 of 2
F.o.B/TERMS: New Paris Pike Landfill located at 5242 New Paris Pike, Richmond, IN
Accepted by,
on
Signature
We wish to thank you for the opportunity of quoting on your equipment needs. This quotation is valid for 30 days, after which time we
reserve the right to re -quote. If there are any questions, please do not hesitate to contact me.
Sincerely,
{Cory D. Collins}
{Key Accounts Manager}
MacAllister CAT
{corycollins@macal l ister.com}
{317-407-7402}
Page 2 of 2
Minimum Specifications for a High Sprocket Crawler Tractor
The Richmond Indiana Sanitary District wished to obtain one (1) current model high sprocket crawler
tractor with semi-U blade for Landfill use. The Richmond Sanitary District also wishes to trade in a 2011
Caterpillar D6T crawler tractor with semi-U blade. The machine is available for inspection at the Landfill.
For information contact Darren Duncan at 765-983-7457.
Minimum Specifications Met Yes No
1 Operating Weight: Not Less than 46,000 Ibs V/_
2 Engine: Engine must be Tier IV Final and meet all emissions standards set V
forth by the US EPA, must be four (4) stroke,six (6) cylinder, turbo charged
diesel, with no less than 257 horse power (SAE J1995) Maximum.
Engine must be equipped with:
a.
An alternator of 150'amps minimum
b.
Maximum governed speed of 1600 RPM at Max horsepower
V _
c.
Machine to be equipped with water separator on engine
_
d.
Machine shall be equipped with 24 volt electrical system
e.
Engine air cleaner to have a service indicator
—
f.
Engine to be equipped with an electrical priming pump
g.
Engine Urea system to purge lines each time engine is turned off
h.
Engine to have a 120Volt Engine Coolant Heater'(cold start)
i.
Engine to have Single Tilt Reversing Fan Radiator'Fan
Transmission: shall be controlled by a single control for direction & speed
�[
a.. Transmission shall have at least 9 speeds fwd and 9 speeds reverse
_
b. Transmission shall have a reverse speed of at least 9 mph, 7 mph forward
c. Transmission shall be a planetary type power shift with torque converter
_✓
_
d. Transmission shall have auto -shift and auto -kickdown features
Steering:
Required to have Multi -Disc, oil cooled clutches that are hydraulically applied 3
And electronically controlled for precise work control
Hydraulics:
Hydraulics shall be protected, and controls shall have a load sensing variable
Displacement piston pump to adjust hydraulic -flow to implement demands
Machine shall have a single lever for dozer control functions Z
Hydraulic Controls must be a 3 spool valve, and cylinders have 2 way pressure
Undercarriage:
Must be an Elevated Sprocket design with suspended undercarriage
a. Shall be reinforced box section and tubular track roller frame to resist
Bending and torsional loads
b. Shall have bolt on replaceable sprockets for easy replacement without
Breaking the track in half
c. Track shoe width to be 24" wide, single grouser with trapezoidal holes
d. Length of track to contact ground to be a minimum of 113"
e. Final Drives shall be fully enclosed, double reduction, planetary design
f. Final Drives shall be elevated from ground -induced shock loads
g. Tracks must be hydraulically adjustable, sealed and lubricated
h. Tracks to have no less than 41 track shoes per side
i. Undercarriage to have NO carrier rollers (to collect debris)
Operators Station:
a. Modular Enclosed Cab to include ROPS, Sound Suppression, seat Belt
b. Cab shall include Air Conditioning, Heater, and Contour Suspension Seat
c. Cab shall include adjustable arm rests, and controls easy to reach
d. Cab to include a 12 Volt, 10 amp convertor
e. Cab shall be 12 or 24 volt radio ready and be equipped with speakers,
Antenna; all wiring and AM/FM radio
f. Cab to include a decelerator pedal to modulate ground speed
g. Easy to.reach grab handles for safely reaching operator station
h. Machine to be equipped with operator presence detection system to
Prevent accidental machine or implement movement when operator
is not in seat.
i. Cab must include a 101b fire extinguisher
Braking:
-a. Machine to have a single pedal on floor for braking both tracks
b. Machine to have an electronic Parking Brake
-4
_✓
--Z
Lighting and Electrical: Yes No
a. Must have at least 2 lights front and 2 lights rear facing for night work _
b. Must have a starting /charging receptacle _
c. Must be equipped with a 24 volt to 12 volt convertor with 2 outlets
d. Must be equipped with back up camera from factory L--- _
e. Must be equipped with back up alarm
f. Must have 120V starting'receptacle with Engine Coolant Heater
g. Must have an Exterior Jump'Port to Jump Start Machine Batteries
Implements:
a. Bulldozer (Blade) must be a semi-U with push plate and hydraulic tilt. _
b. Blade must be a minimum of 10 feet, 8 inches over the End Bits —
c. Blade Height shall be a minimum of 4 feet, 6 inches
d. Machine to have a 4'valve hydraulics for future rear implement
e. Rear drawbar —
Guards:
a. Trash guarding to include chassis and idler seal guards _
b. .Tilt Line cylinder guards
c. Pivot Shaft Seal Guards
d. Fuel Tank -Guard
e. Laminated Thermal Shield Covering stack for fire safety _
f. Final Drive and sprocket trash guarding from manufacturer of tractor _
Warranty: One Year of total -machine coverage
5 Years or 5000 hours of complete Powertrain Coverage ✓ _
Including parts, labor and travel
Successful bidder shall provide Richmond Sanitary District a set of Manuals ✓ _
including parts book, operators manual, and -service manuals
Successful Bidder will provide a minimum of 2 hours training to RSD operators
and service personnel
IZ
Successful bidder will deliver machine F.O.B. 5242 New Paris Pike, Richmond, IN V _
State lead time of delivery upon award of bid by Sanitary District Z2 wea $
Proposal Sheet
Please include the following with quote:
Vendor Name:
Date:
Brand and Model of unit Bid
Price of unit Bid
Trade Value -of 2011 Caterpillar D6T
Price firm for how long
Delivery estimate Z2 wep, 5 'r°wt 6Ode r—
Include Warranties 1a#r T ," J;P+!L pwW+ra�K
E-Verify: YES NO
Indiana Local Preference YES ✓ NO
Iran Investment Activities YES NO ✓
Price to include shipping, handling, and set up charges. To be delivered to the New Paris Pike Landfill,
5242 New Paris Pike, Richmond, Indiana.
The Department of Sanitation is interested in 2, 3, & 4 year finance lease options.
Interest rate
Amount of annual payment
Total amount of annual payments
Balance due at end of lease term
Guaranteed buy-back less abnormal wear
2 Year 3 Year 4 Year
�a
2UA. a9 '?0, Si3 .
7, 7, S.z . as��. 2y
List available options to The Department of Sanitation at the end of the lease term.
Minimum Specifications for a High Sprocket Crawler Tractor
The Richmond Indiana Sanitary District wished to obtain one (1) current model high sprocket crawler
tractor with semi-U blade for Landfill use. The Richmond Sanitary District also wishes to trade in a 2011
Caterpillar D6T crawler tractor with semi-U blade. The machine is available for inspection at the Landfill.
For information contact Darren Duncan at 765-983-7457.
Minimum Specifications Met Yes No
1 Operating Weight: Not Less than 46,000 Ibs
2 Engine: Engine must be Tier IV Final and meet all emissions standards set
forth by the US EPA, must be four (4) stroke,six (6) cylinder, turbo charged
diesel, with no less than 257 horse power (SAE J1995) Maximum.
Engine must be equipped with:
a. An alternator of 150 amps minimum _ _
b. Maximum governed speed of 1600 RPM at Max horsepower
c. Machine to be equipped with water separator on engine
d. Machine shall be equipped with 24 volt electrical system _ _
e. Engine air cleaner to have a service indicator _ _
f. Engine to be equipped with an electrical priming pump _ _
g. Engine Urea system to purge lines each time engine is turned off _ _
h. Engine to have a 120Volt Engine Coolant Heater (cold start)
i. Engine to have Single Tilt Reversing Fan Radiator Fan
Transmission: shall be controlled by a single control for direction & speed
a. Transmission shall have at least 9 speeds fwd and 9 speeds reverse
b. Transmission shall have a reverse speed of at least 9 mph, 7 mph forward _
c. Transmission shall be a planetary type power shift with torque converter _ _
d. Transmission shall have auto -shift and auto -kickdown features
Steering:
Required to have Multi -Disc, oil cooled clutches that are hydraulically applied
And electronically controlled for precise work control
Ex;�Ib,r
Hydraulics:
Hydraulics shall be protected, and controls shall have a load sensing variable
Displacement piston pump to adjust hydraulic flow to implement demands
Machine shall have a single lever for dozer control functions _
Hydraulic Controls must be a 3 spool valve, and cylinders have 2 way pressure
Undercarriage:
Must be an Elevated Sprocket design with suspended undercarriage
a. Shall be reinforced box section and tubular track roller frame to resist
Bending and torsional loads
b. Shall have bolt on replaceable sprockets for easy replacement without
Breaking the track in half
c. Track shoe width to be 24" wide, single grouser with trapezoidal holes _
d. Length of track to contact ground to be a minimum of 113" _
e. Final Drives shall be fully enclosed, double reduction, planetary design
f. Final Drives shall be elevated from ground -induced shock loads _
g. Tracks must be hydraulically adjustable, sealed and lubricated
h. Tracks to have no less than 41 track shoes per side
i. Undercarriage to have NO carrier rollers (to collect debris) _
Operators Station:
a. Modular Enclosed Cab to include ROPS, Sound Suppression, seat Belt _
b. Cab shall include Air Conditioning, Heater, and Contour Suspension Seat
c. Cab shall include adjustable arm rests, and controls easy to reach
d. Cab to include a 12 Volt, 10 amp convertor _
e. Cab shall be 12 or 24 volt radio ready and be equipped with speakers,
Antenna, all wiring and AM/FM radio
f. Cab to include a decelerator pedal to modulate ground speed
g. Easy to reach grab handles for safely reaching operator station
h. Machine to be equipped with operator presence detection system to
Prevent accidental machine or implement movement when operator
is not in seat.
i. Cab must include a 10lb fire extinguisher
Braking:
a. Machine to have a single pedal on floor for braking both tracks
b. Machine to have an electronic Parking Brake
Lighting and Electrical: Yes No
a. Must have at least 2 lights front and 2 lights rear facing for night work _
b. Must have a starting /charging receptacle
c. Must be equipped with a 24 volt to 12 volt convertor with 2 outlets
d. Must be equipped with back up camera from factory
e. Must be equipped with back up alarm
f. Must have 120V starting receptacle with Engine Coolant Heater
g. Must have an Exterior Jump Port to Jump Start Machine Batteries
Implements:
a. Bulldozer (Blade) must be a semi-U with push plate and hydraulic tilt _ _
b. Blade must be a minimum of 10 feet, 8 inches over the End Bits
c. Blade Height shall be a minimum of 4 feet, 6 inches _ _
d. Machine to have a 41h valve hydraulics for future rear implement _ _
e. Rear drawbar
Guards:
a. Trash guarding to include chassis and idler seal guards
b. Tilt Line cylinder guards
c. Pivot Shaft Seal Guards _ _
d. Fuel Tank Guard _ _
e. Laminated Thermal Shield Covering stack for fire safety
f. Final Drive and sprocket trash guarding from manufacturer of tractor _
Warranty: One Year of total machine coverage
5 Years or 5000 hours of complete Powertrain Coverage
Including parts, labor and travel
Successful bidder shall provide Richmond Sanitary District a set of Manuals
including parts book, operators manual, and service manuals
Successful Bidder will provide a minimum of 2 hours training to RSD operators _
and service personnel
Successful bidder will deliver machine F.O.B. 5242 New Paris Pike, Richmond, IN
State lead time of delivery upon award of bid by Sanitary District
Proposal Sheet
Please include the following with quote:
Vendor Name:
Date:
Brand and Model of unit Bid
Price of unit Bid
Trade Value of 2011 Caterpillar D6T
Price firm for how long
Delivery estimate
Include Warranties
E-Verify: YES NO
Indiana Local Preference YES NO
Iran Investment Activities YES NO
Price to include shipping, handling, and set up charges. To be delivered to the New Paris Pike Landfill,
5242 New Paris Pike, Richmond, Indiana.
The Department of Sanitation is interested in 2, 3, & 4 year finance lease options.
2 Year 3 Year 4 Year
Interest rate /.
Amount of annual payment /.
Total amount of annual payments /.
Balance due at end of lease term /
Guaranteed buy-back less abnormal wear /
List available options to The Department of Sanitation at the end of the lease term.