HomeMy Public PortalAboutr 13-194*Pmalu#ioxt of #ke Part,* of Eartna
No. 13 -194
if Date of Adontionthvernber 7, 213
AUTHORIZING A PROFESSIONAL SERVICES CONTRACT
FOR ENGINEERING SERVICES WITH T &M ASSOCIATES —
STORtMWATER PUMP STATION & EQUALIZATION BASIN
NOR STREET AREA DRAINAGE LVIPROVEMENTS
PRELI RNARY DESIGN PHASE SERVICES
WHEREAS, the Borough of Carteret is in need of specialized engineering services in
connection with the Noe Street Area Drainage Improvements Preliminary Design Phase
Services for the Stormwater Pump Station & Equalization Basin; and
WHEREAS, the Borough's Consulting Engineers, T &M Associates, possess the
requisite skill and expertise to provide said services; and
WHEREAS, T &M Associates has submitted a proposal to provide said engineering
services at a total cost not to exceed $295,500.00; and
WHEREAS, the Mayor and Council have reviewed said proposal; and
WHEREAS, the Chief Financial Officer has certified that funds are or will be available
for said purpose.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough
Of Carteret, County of Middlesex, State of New Jersey, as follows:
1. That the proposal from T &M Associates for engineering services
related to the Noe Street Area Drainage Improvements Preliminary
Design Phase Services for the SformWater Pump Station &
Equalization Basin in a total amount of $295,500.00 billable in
accordance with T &M's existing contract with the Borough is hereby
approved;
2. That annexed hereto is a copy of said proposal;
3. That this action is approved as an award of a professional services
contract pursuant to N.J.S.A. 40A:11- 5(1)(a) in accordance with the
Borough's Fair and Open Process as authorized by law.
Adopted this 7' day of November, 2013
and certified as a true copy of the
original on November 8, 2013.
KATHLEEN M. BARNEY, MMC
Municipal Clerk
RECORD OF COUNCIL VOTE
COUNCILMAN
YES
No
NV
A.B.
COUNCILh1AN
YES
NO
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A.B.
BELLRD
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DIAZ
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SITAIL
X - Indicate Vole AB - Absent NV - Not Voting
XOR- Indicates Vote to Overrule Veto
Adopted at a meeting of the Municipal Council
&�' / NJtl111JPX ] 2013
CLERK
1373 Broad Street, Suite 306, Clifton, New Jersey 07013
(973) 614 -0005 " fax (973) 614 -0025 ' www.tandmassociates.com
CART -02211
Honorable Mayor and Council
Borough of Carteret
Municipal Building
61 Cooke Avenue
Carteret, N.J. 07008
Re: Stormwater Pump Station & Equalization Basin
Noe Street Area Drainage Improvements
Preliminary Design Phase Services
Dear Mayor and Council Members:
September 30, 2013
- ?
ASSOCIATES
T &M Associates is pleased to present this scope of services for field survey, geotechnical, preliminary
design, and permit related services for the Noe Street Area Stormwater Pump Station and Equalization
Basin Improvement project.
Protect Narrative
The proposed improvements consist of the construction of a new 8000 gpm Stormwater Pump Station
and Equalization Basin along Noe Street, on Block 177, Lots 2, 3, 4, and 5.01. It is currently envisioned
that the new pump station will be similar in size and design to the Borough's existing Beverly Street
stormwater Pump Station. A new outfall pipe from the pump station is also proposed. The outfall pipe
will discharge to Noe's Creek crossing under industrial Road and includes a tide gate. The outfall pipe
routes will be evaluated and it is anticipated the route with the least environmental impact and
construction costs will be chosen. Potential utility conflicts will also be evaluated via test pits as
required.
In addition to the main pump station and basin, the project will also include drainage and road
improvements in the vicinity of Noe Street to ensure that stormwater runoff will effectively flow to the
new pump station. Portions of the existing drainage collection system will require replacement and
modification to divert runoff from the low point areas on Harris and Noe Streets and the ends of Lowell
and Emerson Streets as well as, Pershing Avenue to the new basin and pump station. The new pipes will
be larger, re -sized to convey the runoff from the 25 -year storm and diverted to discharge into the
proposed basin. Based on our preliminary review, as much as, 65% of the Lower Noe Street Area
Drainage Basin Collection System will be Improved. See Figure 1.
ENERGY & UTILITIES • ENVIRONMENTAL SERVICES • PUBLIC WORKS
REAL ESTATE DEVELOPMENT TRANSPORTATION • WATER RESOURCES
Regional Offices in NEW JERSEY, PENNSYLVANIA and OHIO
TM
Figure 1
The stormwater equalization basin will serve as a "wet well' for the pump station and store runoff
during high tide events while the new pumps discharge the stormwater out of the area. During low tide
the outfall pipe from the pump station and basin will function as a gravity discharge system,
The proposed project Improvements will also include rehabilitation of the affected roadways. The roads
will be fully reconstructed as necessary and include full width milling and resurfacing. We have also
assumed curbs and sidewalks will be replaced along the portion of the streets where new pipes will be
installed.
Scooe of Services
TASK 1: Survey
Land survey will be performed to Identify and confirm pipe inverts, pipe sizes, and to supplement the
Aerial Map (Basemap). The following will be performed:
T
ASS 0 GIATES
CART -02211 September 30, 2013
Page 3 of 9
Le: Honorable Mayor and Council
Borough of Carteret
Re: Stormwater Pump Station & Equalisation Basin
Noe Street Area Drainage Improvements
Preliminary Design Phase Services
• Establish GPS control on the streets /sites to be surveyed.
• Traverse and carry the elevations with the data collector.
• Set a Bench mark on each street.
• Plot right -of -way from Tax Maps.
• Obtain storm sewer Inverts, pipe sizes, inlet grate elevations, and manhole cover
elevations, were accessible from ground level.
• Existing aerial mapping will be used and will be supplemented by "on the ground"
survey and a base map prepared covering the scope of work.
• Obtain inverts and sizes of the pipes in the immediate vicinity of the proposed
Equalization Basin and from Noe Street and Harris Street.
• Once the route of the new outfall pipe /force main has been determined, our survey
crew will return to the site to survey that route and the outfall structure location.
• The Borough shall provide all Access /Right of Entry Agreements for T &M personnel to
enter private property.
• No field location of existing property corners is proposed under this scope of work.
Police Assistance for survey is not anticipated and costs for same have not been included.
TASK 2:GeotechnicalInvestigation
Subconsuitant(s) of T &M will provide geotechnical support for the proposed improvements. Soil Borings
and /or Test pits will be performed at the potential basin location to determine Seasonal High Ground
Water Elevations (SHGWE) and testing will be conducted as per Appendix E of the NJ Stormwater BMP
Manual. After the route of the outfall pipe has been determined, additional borings /test pits will also be
performed along the potential outfall pipe alignment. The data will be used to determine suitable pipe
bedding for the anticipated large diameter outfall pipe and depth of existing utilities to minimize
potential conflicts and relocations. We will coordinate with the respective utility companies as
necessary.
The following items are anticipated under this task.
• Perform on site drilling services and Inspections and obtain required permits.
• Provide geotechnical supervision for the proposed drilling services.
• Provide basis for foundation and pump station sump design.
• Determine water table elevation at basin location.
T - 7
ASSOCIATES
CART -02211 September 30, 2013
Page 4 of 9
Le: Honorable Mayor and Council
Borough of Carteret
Re: Storm water Pump Station & Equalization Basin
Noe Street Area Drainage Improvements
Preliminary Design Phase Services
• Determine water table and de- watering basis for pump station construction and outfall
pipe /force main installation.
• Provide basis for outfall pipe /force main bedding and headwall /tide gate foundation
design.
TASK 3: Basis of Design Report
During the Basis of Design phase, we will confirm the conclusions provided in the stormwater study. The
stormwater analysis will then be refined, the size of the pump station will be confirmed, its location and
method of support will be determined, options for outfall pipe /force main routing will be explored. A
final route will be selected including the location of a new tide gate and outfall headwall. The following
items are anticipated under this task:
• Update Storm Water Calculations and Pump Sizing.
• Identify Electrical demand and probable tie points for electric power.
• Verify Permits that will be required.
• Concept Options for Pump Station including Structural Options.
• Determine Outfall pipe route(s).
• Determine Extent of Existing Collection System that will be included in the project.
• Coordination between drainage, environmental and structural group personnel to
confirm stormwater calculations and pump capacity requirements and locations of the
stormwater structures,
• Develop concept options for the location and layout of the stormwater basin and the
proposed pump station.
• Identify major potential utility conflicts that will impact the conveyance system outfall
pipe route and construction.
• Prepare preliminary cost estimates.
• Preparation of the stormwater Basis of Design Report,
TASK 4: Permit & Approvals
In order to authorize regulated activities in environmentally sensitive areas, such as Noe's Creek, T &M
will prepare and submit the following permit applications:
• Waterfront Development Application
• General Freshwater Wetlands GP 11 / Coastal Wetland Permit
L°i
ASSOCIATES
CART -01211 September 30, 2013
Page S of 9
Le; Honorable Mayor and Council
Borough of Carteret
Re; Stormwater Pump Station & Equalization Basin
Noe Street Area Drainage Improvements
Preliminary Design Phase Services
• USACOE Nationwide Permit for Discharges
• individual Flood Hazard Area Permit Application
• Soil Erosion and Sediment Control Permit
The application package(s) will be submitted to the N1DEP's Land Use Regulation Program and the
Freehold Soil conservation District. T &M will review applicable basemaps to delineate the limits of
freshwater wetlands and State open waters throughout the project area. Upon completing the
delineation, T &M will calculate the total wetland impacts associated with the final design. T &M will
make every effort to minimize wetland impacts while still meeting the goals of the project. Specifically,
impacts will be kept to a minimum in order to avoid an Individual Freshwater Wetland Permit and
mitigation.
If the N1DEP specifies that a mitigation plan is required to offset wetland Impacts, a separate scope of
services and fee estimate will be prepared and submitted to the Borough for review and approval. After
completing the wetland delineation and design plans, T &M will prepare and submit the Permit
Applications. Please note that all permit fees will be paid for directly by the Borough. This scope of work
does not anticipate any T &E species investigation, Cultural Resources investigation or intertidaVsubtidal
shallows mitigation.
TASKS: Preliminary Design
Under this Task T &M will prepare permit plans and preliminary construction plans for the drainage
improvements for the project. Permit level (80% complete) plans will be submitted to the N1DEP Land
Use Regulation Program and the Freehold Soil conservation District. During the permit submission
phase we will perform the following:
• Prepare preliminary pump station structure and building layout.
• Prepare preliminary Site Plans for the pump station and equalization basin Including layout
drawings including driveway, fencing, grading, and other site amenities.
• Prepare a preliminary plan of the outfall pipe /force main and, tide gate location.
• Determine the limit of disturbance for the project and any regulation impacts, if any.
• Provide all SESC countermeasures.
• Provide preliminary construction cost estimates.
mlunm
ASSOCIATES
CART -02211 September 30, 2013
Page 6 of 9
Le: Honorable Mayor and Council
Borough of Carteret
Re: Stormwater Pump Station & Equalization Basin
Noe Street Area Drainage Improvements
Preliminary Design Phase Services
The plans will indicate the wetland and State open water limits and floodplaln limits as determined using
Federal Emergency Management Agency ( "FEMA ") information and NJDEP Methods 2 through 4. The
following plans are anticipated:
• Cover/Title Sheet
• Legend and General Notes
• Existing Conditions Plan
• Grading, Drainage and Soil Erosion and Sediment Control Plans
• Stormwater Pump Station General Plan and Elevation
• NJDEP Environmental Permit Plan
• Outfall Profile Plan
• Construction Details
• Soil Erosion and Sediment Control Notes.
• Soil Erosion and Sediment Control Details.
Plans will be provided to the Utility Companies to mark out their facilities. Utility information will be
used to layout the anticipated Outfall profile alignment.
After the permit submission T &M will seek Borough approval prior to proceeding to advance the permit
plans to Final Construction Documents.
TASK 6: Attend Meetings
T &M will attend up to four (4) meetings with Borough Officials prior to the permit plan submission to
keep the Borough informed on the progress of the project and solicit input on key design decisions. In
addition we anticipate one public hearing to update the Borough Council on the project progress and
development.
TASK 7: Project Management
Under this task T &M will Implement our in -house Project Management guidelines and QA /QC initiatives
to coordinate with all engineering disciplines involved in the project and to coordinate and inform the
Borough of the project milestones and deadlines to keep the project on schedule and on budget.
l,l
ASSOCIATES
CART -02211 September30, 2013
Page 7 of 9
Le: Honorable Mayor and Council
Borough of Carteret
Re: Stormwater Pump Station & Equalisation Basin
Noe Street Area Drainage Improvements
Preliminary Design Phase Services
Exceptions
The following items are specifically excluded from our preliminary design phase services for the subject
scope of services and fee estimate.
• All permit fees will be the responsibility of the Borough.
• Police for traffic control needed during survey and /or other field activities will be provided by
the Borough at no cost.
• Investigations, testing, lab work, research, sampling or any other services related to soil and /or
groundwater contamination.
• Survey services related to easements, property acquisition and property boundary
determinations.
• Construction Inspection and construction services.
• Tasks not specifically listed in Items 1 through 7 above.
Fee Schedule
T &M will- provide- the above described scope -of- services- for -an- estimated - fee - not -to exceed- $295;500. —— The cost of services for final design, public bidding services and construction administration and
inspection services are not Included in the above estimate and will be provided in a separate scope
letter prior to the final design and construction phase. Tasks shall be billed in accordance with the
Schedule of Hourly Billing Rates and Schedule of Miscellaneous Charges in our current municipal
contract.
TASK 1: Survey
$ 55,800
TASK 2: Geotechnical Investigation
$ 46,350
TASK 3: Basis of Design Report
$ 63,450
TASK 4: Permit Applications
$ 24,000
TASK 5: Preliminary Design
$ 82,250
TASK 6: Attend Meetings
$ 9,000
TAS 7: Pro ject Management
$ 14.650
Total $295,500
Re: Stormwater Pump Station & Equalization Basin
Noe Street Area Drainage Improvements
Preliminary Design Phase Services
As requested, T &M has proceeded with field collection activities including field survey, geotechnical,
wetland delineation, and stormwater modeling to meet the overall project schedule. We anticipate
completion of the preliminary project plans for permit submission within 150 -days. T &M Associates will
work closely with the Borough so that the project is completed expeditiously and on schedule. Upon
submission of the project permit plans to NJDEP, T &M will work closely with NJDEP to expedite the
review process. The NJDEP review period is anticipated to be a minimum of 120 -days from notice of
administratively complete project permit documents.
We appreciate this opportunity to submit this scope of services for professional services in connection
with the Noe Street Area Stormwater Pump Station,
If you have any questions or require additional information, please call.
Very truly yours,
T &M ASSOCIATES
DONALD J. NORBUT, P.E., C.M.E,
CARTERET BOROUGH ENGINEER
RM:der
Cc: Honorable Mayor and Council
John DuPont, Director of Engineering
Kathy Barney, Clerk
Patrick DeBlasio, CFO
H: \Cart\02211 \Correspondence \Draft Proposal - ASM -7-18-13 - Prellminary.doc
BOROUGH OF CARTERET
20 COOKE AVENUE
CARTERET, NEW JERSEY 07668
THIS AGREEMENT: made this 7 th of November 2013
By and between: T &M Associates
1373 Broad Street, Suite 306
Clifton, NJ 07012
And the Borough of Carteret a municipal Corporation having its Principal Office at the
Borough Hall, 61 Cooke Avenue, Carteret, New Jersey 07008
As per Resolution Number 13 -194.
THE CONTRACTOR does hereby agree to perform the following: PROFESSIONAL SERVICE
SPECIALIZED ENGINEERING SERVICES IN CONNECTION WITH NOE ST. DRAINAGE IMPROVEMENTS
PRELIMINARY DESIGN PHASE SERVICES FOR THE STORMWATER PUMP STATION EQUALIZATION
BASIN.
NOT TO EXCEED $295,500.00
According to the terms set forth in the Resolution.
THE BOROUGH does hereby agree to pay the Contractor the sum set forth in the Resolution.
IN WITNESS WHEREOF, the parties hereto have hereunder set their hands and seals or caused these
presents to be signed by their proper corporate offices and their corporate seals to be hereto
affixes, the day and year written above.
WITNESSED BY:
For It h e eCCo oration:
BY: it✓
TITLE: ecan
BOROUGH OF CARTERET
BY: '
Daniel J.Rei an
Mlyor
K ' Zs
athleen M. Barney
Municipal Clerk