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HomeMy Public PortalAbout08-August 27, 2015 Special Commission Meeting CITY OF OPA-LOCKA "The Great City" CLERK'S ACTION SUMMARY MINUTES SPECIAL COMMISSION MEETING August 27, 2015 5:00 P.M. Sherbondy Village Auditorium 215 President Barack Obama (Perviz) Avenue Opa-locka, FL 33054 1. CALL TO ORDER: Mayor Myra L. Taylor called the meeting to order at 5:00 p.m. on Thursday, August 27, 2015 in the Auditorium at Sherbondy Village, 215 President Barack Obama (Perviz) Avenue, Opa-locka, Florida. 2. ROLL CALL: The following members of the City Commission were present: Commissioner Joseph L. Kelley, Commissioner Luis B. Santiago, and Vice Mayor Timothy Holmes. Also in attendance were: Interim City Manager Eddie Brown, City Attorney Vincent T. Brown, and City Clerk Joanna Flores. Commissioner Terence K. Pinder arrived at 5:05 p.m. Mayor Myra L. Taylor was not in attendance. 3. INVOCATION: The Invocation was delivered by Commissioner Joseph L. Kelley. 4. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited in unison. 5. CITIZENS' INPUT: Agenda Items Only For the record, Clerk Flores stated that the City Manager is requesting to withdraw agenda items 6c and 6d from the agenda. 6. RESOLUTIONS: a. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO SELECT AVMED HEALTH PLAN AS THE PROVIDER FOR THE CITY OF OPA-LOCKA'S HEALTH PLAN, METLIFE AS THE PROVIDER FOR THE CITY OF OPA-LOCKA'S DENTAL AND VISION GROUP PLANS, AND AMERICAN PUBLIC LIFE FOR THE CITY'S GAP PLAN FOR THE BENEFIT YEAR BEGINNING OCTOBER 1, 2015 AND Special Commission Meeting Minutes—08/27/2015 1 EXPIRING SEPTEMBER 30, 2016; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M. The above resolution was read by title by Attorney Brown. It was moved by Commissioner Kelley, seconded by Commissioner Santiago to pass the above resolution. Commissioner Kelley commended the Human Resources Director for the office he views as a challenge. He wants to make sure going forth that they deal with the worker's comp issues that are there and some of the training components that are listed in the documentation they received. He requested an explanation on the concept because a lot of times when you deal with insurance people think it's going up. He said there is a need for each department to have a budget line item for workmen's compensation. He requested that staff give an explanation on how the GAP insurance works. Kierra Ward, Human Resources Director appeared before the City Commission and said the workmen's comp insurance is the Florida League of Cities. She further said they are recommending entering into a renewal contract with Avmed who is the city's current medical carrier; the plan will be different than the current plan and they are requesting to enter into an agreement with American Public Life Insurance for GAP insurance and MetLife for vision and dental. They made a few adjustments to the current plan the city has with Avmed and it gave the city a savings of $164,000. American Public Life will present each employee with an ID card that will be used along with the insurance card. Vice Mayor Holmes asked, will the employees be informed of the change? Ms. Ward replied, yes. Vice Mayor Holmes asked, will the employees have any input in this process? Ms. Ward said unfortunately no, because they are on a time constraint to have the services fully implemented by October 1st, but next year the employees will be involved in the decision making process. Commissioner Pinder thanked Ms. Ward for doing a diligent job. He asked, what was the involvement of the Agent of Record with this process? Ms. Ward said initially when meeting with the Agent of Record they requested all of the information from the city as it relates to the benefits offered to the employees and they provided her with a recommendation as to how the city should move forward. The Agent of Record revamped the plan. Commissioner Pinder commended the City Commission because this is from their hard work of putting out a RFP/RFQ for an Agent of Record to work hard for the employees. Special Commission Meeting Minutes—08/27/2015 2 He asked the representative from Sapoznik Insurance how they worked with the Human Resources Department and how they came up with a savings for the employees. Eugene Mintze appeared before the City Commission on behalf of Sapoznik Insurance and commended the Human Resources Department for doing a good job with the challenges they had. They are working on a time constraint to have the employees enrolled before October 1st. Ms. Ward's goals were to get rid of having a lot of monthly bills and they were able to keep a lot of the benefits the same and consolidate it down to four monthly bills which allowed a lot of savings. Commissioner Pinder thanked the company for their community involvement to the city especially the Back to School Book Bag Giveaway. Again, Commissioner Pinder commended his colleagues for putting the project out for bid to get more competitive responses so the city can benefit. There being no further discussion, the motion passed by a 4-0 vote. Commissioner Kelley Yes Commissioner Pinder Yes Commissioner Santiago Yes Vice Mayor Holmes Yes Mayor Taylor Not Present b. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH THE FLORIDA LEAGUE OF CITIES, FLORIDA MUNICIPAL INSURANCE TRUST, FOR PROPERTY, LIABILITY AND WORKERS COMPENSATION INSURANCE FOR FISCAL YEAR 2015-2016, ACCEPTING AND IMPLEMENTING THE REQUIRED CONDITIONS AT A COST OF $1,554,268; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M. The above resolution was read by title by Attorney Brown. It was moved by Commissioner Kelley, seconded by Commissioner Pinder to pass the above resolution. Commissioner Pinder asked for an explanation on the Municipal Insurance Trust. Ms. Ward said the Florida League of Cities is the city's third party administrator and they insure all of the Workers Compensation and General Liability claims. She recommended that the city reenter into a contract with them. Commissioner Pinder asked, is this time sensitive? Ms. Ward replied, yes. She said the premium is divided into four installments but the coverage will begin on October 1st Special Commission Meeting Minutes—08/27/2015 3 Commissioner Pinder asked, who is responsible for the negotiations? Ms. Ward said the city selects a plan and it depends on the dynamics of the plan that will lock the city into the deductibles. Commissioner Pinder asked, can they decide during the budget how much will be allocated for that line item? Ms. Ward replied, yes. Commissioner Kelley this has to be factored in the upcoming budget. He asked, is there anything the Commission can do legislatively to make sure it has some teeth because it does not want to see the suggestions not be adhered to? Attorney Brown said the Florida League of Cities has a particular plan which its members subscribe to and they set the rates and dictate the policy parameters. If the Commission wants to give him a directive to work with the Human Resources Department to negotiate then he is willing to do that. Commissioner Kelley said he wants to make sure the recommendation is being adhered to. Attorney Brown said the answer to Commissioner Kelley's question is yes. Commissioner Pinder asked, does this line item reflect the $650,000 that's in the Risk Management line item? Charmaine Parchment, Finance Director appeared before the City Commission and replied, yes. She said it is budgeted in two separate areas, in the general fund and the water & sewer account. Vice Mayor Holmes said he does not want the insurance to be like last year to hit the employees and the deductibles are not affordable. There being no further discussion, the motion passed by a 4-0 vote. Commissioner Pinder Yes Commissioner Santiago Yes Commissioner Kelley Yes Vice Mayor Holmes Yes Mayor Taylor Not Present c. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO REJECT ALL BIDS RECEIVED FOR DESIGN BUILD SERVICES FOR ZONES 1 AND 2 AND TO INITIATE A NEW SOLICIATION PROCESS; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M. Special Commission Meeting Minutes—08/27/2015 4 The above resolution was deferred by the City Manager. d. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE A REQUEST FOR PROPOSALS FOR THE USAFE OF THE STATE REVOLVING LOAN FUNDS FOR ZONE 1 AND 2 STORMWATER IMPROVEMENTS, ZONES 1 AND 2 WASTEWATER IMPROVEMENTS AND ZONES 1 AND 2 DRINKING WATER IMPROVEMENTS USING A NEW TWO STEP PROCESS INCLUDING PREQUALIFICATION PROCESS, FOLLOWED BY A RECEIPT OF BIDS; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M. The above resolution was deferred by the City Manager. e. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO ACCEPT GRANT FUNDING FROM MIAMI-DADE COUNTY FOR THE 2105 ALI-BABA AVENUE RENOVATION PROJECT ACCORDING TO THE FEDERAL GUIDELINES ENACTED BY HUD AS A PASS THROUGH BY MIAMI-DADE COUNTY IN THE AMOUNT OF $221,917.00 AND TO FURTHER ACCEPT ANY AND ALL OTHER SOURCES OF FUNDING, INCLUDING RE-CAPTURES FUNDING TO INSURE FULL COMPLETENESS OF THIS PROPERTY; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M. The above resolution was read by title by Attorney Brown. It was moved by Commissioner Santiago, seconded by Commissioner Pinder to pass the above resolution. There being no discussion, the motion passed by a 4-0 vote. Commissioner Santiago Yes Commissioner Kelley Yes Commissioner Pinder Yes Vice Mayor Holmes Yes Mayor Taylor Not Present f. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, DIRECTING THE INTERIM CITY MANAGER TO EXPLORE THE FEASIBILITY OF LEVERAGING THE PAYMENT OF FUTURE FRANCHISE FEES FOR THE PURPOSE OF PROVIDING AN IMMEDIATE CASH INFUSION INTO THE CITY'S FINANCES; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M. The above resolution was read by title by Attorney Brown. It was moved by Commissioner Kelley, seconded by Commissioner Pinder to pass the above resolution. Special Commission Meeting Minutes—08/27/2015 5 Commissioner Kelley said normally he does not entertain leveraging things for the future, but he will support the resolution because it says explore. From reading the backup the intent is to help with the finances. He asked, is there a timeframe to explore and come back to the commission? Manager Brown said he plans to have an answer in terms of what the alternative will yield by the first Commission Meeting in September. Commissioner Pinder said he has some concerns and he cannot support the item in its current form. The previous resolution said City Manager and this one says Interim City Manager. If Mr. Brown will be the permanent Manager or not the problem he has is that he does not want to change things in the middle of the stream. If it was just to talk to staff and bring in numbers that would be fine, but he would like to take out the word Interim and pass the legislation and whoever serves as city's permanent City Manager will follow the directives of the resolution. It was moved by Commissioner Pinder, seconded by Commissioner Santiago to amend the legislation to delete the word "Interim". Commissioner Kelley said he understands what his colleague is saying in terms of Interim versus City Manager; however, the concern he has is when he looks at any of the items if the city choose Mr. Brown as City Manager any legislation the Commission passes is not null and void. Attorney Brown said the Commission is directing staff to take a particular action so the question becomes whether the title will govern or the action that is being required by the office itself, meaning if the Commission is directing the office or the City Manager to take action. Commissioner Kelley said he does not have a problem with taking out the word Interim, but he thinks when legislation is passed they are directing whoever is serving. Vice Mayor Holmes asked the Manager Brown if he prepared the legislation? Manager Brown replied, yes. Vice Mayor Holmes asked, is this the way he want it? Manager Brown said it is not an issue to delete the word Interim. It was an oversight and if it is the will of the Commission to remove it then it is okay with him. There being no further discussion, the amendment passed by a 4-0 vote. Commissioner Kelley Yes Commissioner Pinder Yes Commissioner Santiago Yes Vice Mayor Holmes Yes Mayor Taylor Not Present Special Commission Meeting Minutes—08/27/2015 6 Clerk Flores stated that section 2 of the resolution is blank and it has to be filled in with a date. Attorney Brown said it was left blank to give the Commission an opportunity to say when they want the item to come back. Commissioner Kelley said that's the reason he asked for a date and the Manager said September 9`h Commissioner Pinder said he would like to say September 23rd but aim for September 9`h. Commissioner Kelley said if the intent of the resolution is to look at future franchise fees then it has to be done quicker to get it back to the Commission to make a decision with the current budget. He will support September 23rd, but if it can be done quicker then he would like to get it. There being no further discussion, the motion passed by a 4-0 vote. Commissioner Kelley Yes Commissioner Pinder Yes Commissioner Santiago Yes Vice Mayor Holmes Yes Mayor Taylor Not Present 7. ADJOURNMENT: There being no further business to come before the Commission, it was moved by Commissioner Pinder, seconded by Commissioner Kelley to adjourn the meeting at 5:35 p.m. —.IA • AO AY0 AT ST: CITY CLERK Special Commission Meeting Minutes—08/27/2015 7