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Home My Public Portal AboutA1992-11-03 LII If Y Y � •_ • f ;Y AGENDA ITEMS FOR CONSIDERATION AT THE MEETING OF LYNWOOD INFORMATION, INC. TO BE HELD ON NOVEMBER 3, 1992 7:30 P.M. CITY HALL COUNCIL CHAMBERS 1. 2 CJi( Yfv1'G0.3 CALL TO ORDER ``' 2345 ROLL CALL Louis J. Heine Louis Byrd Armando Rea ajt-'0-- Paul H. Richards II Evelyn Wells x SCHEDULED MATTERS 3 MINUTES OF THE OCTOBER 6, 1992, REGULAR MEETING 4. PAYMENT OF BILLS Comments: "A RESOLUTION OF THE LYNWOOD INFORMATION, INC. ALLOWING THE DEMANDS AND ORDERING WARRANTS DRAWN THEREFOR." 5. REAPPROPRIATION OF FUNDS TO COVER OUTSTANDING ENCUMBRANCES AT THE END OF FISCAL YEAR 1991 -92 Comments: Staff requests the Chairman and Board of Directors approval to reappropriate and transfer funds to cover outstanding purchase orders at fiscal year ending June 30, 1992. Recommendation: It is recommended that the Chairman and Board Members adopt a resolution authorizing the reappropriation of funds to cover outstanding emcumbrances at the end of fiscal year 1991 -92. MOTION TO ADJOURN TO THE REGULARLY SCHEDULED MEETING FOR DECEMBER 1, 1992, 7:30 P.M., IN THE COUNCIL CHAMBERS OF THE CITY HALL, 11330 BULLIS ROAD, CITY OF LYNWOOD, CALIFORNIA. �a REGULAR MEETING, OCTOBER 6. 1992 The Lynwood Information Inc., Board of Directors met in a regular session in the City Hall, 11330 Bullis Road, on the above date. Chairman Heine in.th& chair. Directors Byrd, Rea, Richards, Wells, Heine, answered the roll call. Also present was Interim City manager Gonzales, City Attorney Barbosa, City Clerk Hooper and City Treasurer Pygatt. City Clerk Hooper announced the agenda had been duly posted in accordance with The Brown Act. It was moved by Director Byrd, seconded by Director Rea to approve the following minutes: a) August 4, 1992 b) September 1, 1992 LII RESOLUTION NO 92 -10 ENTITLED: "A RESOLUTION OF THE LYNWOOD INFORMATION INC., ALLOWING THE DEMANDS AND ORDERING WARRANTS DRAWN THEREFORE.' WAS PRESENTED. It was moved by Director Rea, seconded by Director Wells to adopt the resolution. ROLL CALL AYES: DIRECTOR BYRD, REA, RICHARDS, WELLS, HEINE NOES: NONE ABSENT: NONE There was no further business and it was moved by Director Rea, seconded by Director Byrd to adjourn. SECRETARY gyp► ITIN RESOLUTION NO LII A RESOLUTION OF THE LYNWOOD INFORMATION INC LYNWOOD, CALIFORNIA ALLOWING AND APPROVING THE DEMANDS AND ORDERING WARRANTS THEREFOR The Lynwood Information Inc does hereby resolve as follows k6 I� Section I That the demands presented, having been regularly audited, are hereby allowed and approved, and that warrants ordered drawn therefor by the Agency Treasure to the payee and in the amounts indicated WARRANT# /DATE PAYEE DESC AMOUNT Section 2. That the Secretary shall certify to the adoption of the resolution and shall deliver a certified copy to the Secretary Treasure and shall retain a copy thereof for the record PASSED, APPROVED AND ADOPTED THE ATTEST ANDREA L. HOOPER SECRETARY day of LOUIS HEINE CHAIRMAN, Lynwood Information Inc W 40 0 00 1755 11 -03 -92 CAROL DEJESUS REIMB — CAMERA EQUIP 590 20 1756 11 -03 -92 CONTINENTAL CABLEVISION i CABLE T V SVCS 10/92 322 36 1757 11 -03 -92 D E.0 STORES OFFICE DESK 176 56 1758 11 -03 -92 CONTINENTAL CABLEVISION CABLE T V SVCS 11/92 305 00 1759 11 -03 -92 DATA PLUS COMMUNICATIONS PHONE INSTALLATION 263 66 1760 11 -03 -92 HAWKINS, LORNA CABLE T V HOST 10/20 50 00 1761 11 -03 -92 PYGATT, IRIS TREASURERS' COMP 10/92 50 00 1762 11 -03 -92 RON ROBERSON CABLE T V HOST 9/92 -10/92 1,700 00 1763 11 -03 -92 SPOILED CHECK SPOILED CHECK 0 00 1764 11-03 -92 RON ROBERZON PHOTOGRAPHY SVCS 105 00 1765 11 -03 -92 SOUTH GATE PHOTO SERVICE CAMERA SUPPLIES 163.29 1766 11 -03 -92 VIDEOTAPE PRODUCTS VIDEOTAPE SUPPLIES 644 74 1767 11 -03 -92 CUNNINGHAM, BILL BRD MTG 10/13 25 00 1768 11 -03 -92 FIELDS, ANN 3RD MTG 10/13 25 00 1769 11 -03 -92 ETHEL PACHECO BRD MTG 10/13 25 00 +< TOTAL 4,447 81 Section 2. That the Secretary shall certify to the adoption of the resolution and shall deliver a certified copy to the Secretary Treasure and shall retain a copy thereof for the record PASSED, APPROVED AND ADOPTED THE ATTEST ANDREA L. HOOPER SECRETARY day of LOUIS HEINE CHAIRMAN, Lynwood Information Inc W 40 DATE: November 3, 1992 TO: The Honorable Mayor and Council Members FROM: Laurence H. Adams, City Manager By: Alfretta F. Earnest, Director of Finance SUBJECT: REAPPROPRIATION OF FUNDS TO COVER OUTSTANDING ENCUMBRANCES AT END OF FISCAL YEAR 1991 -92 OBJECTIVE: To have the Chairman and Board Members adopt attached resolution reappropriating funds to cover outstanding encumbrances for fiscal year ending June 30, 1992. FACTS: 1). Funds were appropriated and purchase orders were issued to vendors for goods and services during the 1991 -92 Fiscal Year. However, invoices for these items had not been received nor paid prior to June 30, 1992. 2). Lynwood Information, Inc. Budget for F.Y. 1992 -93 does not include appropriations to cover outstanding encumbrances for year ending June 30, 1992. Therefore, the balance of these funds reaUire reappropriation to cover expenses incurred during the current year. 3). This procedure is standard in governmental accounting and is in accordance with generally accepted accounting principles. RECOMMENDATION: It is recommended that the' Lynwood City Council adopt attached resolution entitled: "A RESOLUTION OF THE LYNWOOD INFORMATION, INC. AUTHORIZING THE REAPPROPRIATION OF FUNDS TO COVER OUTSTANDING ENCUMBRANCES AT THE END OF FISCAL YEAR 1991 -92." 103811 IT= 5 I RESOLUTION NO. A RESOLUTION OF THE LYNWOOD INFORMATION, INC AUTHORIZING THE REAPPROPRIATION OF FUNDS TO COVER OUTSTANDING ENCUMBRANCES COSTS AT THE END OF FISCAL YEAR 1991 -92 WHEREAS, the Agency Chairman and Board Members have approved a budget for F.Y. 1992 -93; and WHEREAS, encumbrances for F.Y. 1991 -92 were not included in Operating Budget for F.Y. 1992-92; and WHEREAS, purchase orders were issued and invoices had not been received nor paid for goods and services prior to June 30, 1992; and WHEREAS, it is necessary to reappropriate funds to cover payment of outstanding encumbrances for year ending June 30, 1992. NOW, THEREFORE, the Chairman and Board Members does hereby order and proclaim as follows: Section 1. That the - �ity Manager or his designee is authorized to make the following appropriations: FROM: TO $3,679 01 -5505 01 -5530 General Fund Unappropriated 01 -5540 Fund Balance TOTAL PASSED, APPROVED AND ADOPTED this of AMOUNT: $ 918 2,610 151 $3,679 1992. LOUIS HEINE, Chairman Lynwood Information, Inc. ATTEST: ANDREA L. HOOPER, Secretary Lynwood Information, Inc. APPROVED AS TO FORM: City Attorney Lynwood Information, Inc. APPROVED AS TO CONTENT: Alfretta Earnest, Director of Finance LYNWOOD INFORMATION, INC. i BUDGET STATUS F.P. 1991192 BUDGET P -T -D DEPT 9 DEPARTMENT 1991 /92 EXPENDITURE ENCUMBRANCE BALANCE GENERAL FUND: 5505 Office Supplies 5530 Prat /Contr. Serves 5510 Mies. Brpence 2,100 0 39,500 070 950 (1961 12,550 (18496) (918) 1,182 (2,8101 18,990 (151) 603 (3,679) 20,775 !N TOTALS 12450 MA9E) (30) 20,775