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HomeMy Public PortalAbout050_1020110512DraftMinutesCC (2) 20110512DraftMinutes/jrl 1 20110512 City Council Minutes Mayor Buelterman called the consent agenda meeting to order at 6:30PM on Thursday, May 12, 2011. City Council members present were Mayor pro tem Shirley Sessions, Wanda Doyle, Bill Garbett, Frank Schuman Sr., Kathryn Williams and Paul Wolff. Also in attendance were City Attorney Bubba Hughes, City Manager Diane Schleicher, Zoning Specialist Dianne Otto and Acting Clerk of Council Jan LeViner. Mayor Buelterman listed the following items on the consent agenda. Special Event Application: Tybee Island Holiday Parade, December 3, 2011 at 1:00PM from 14th Street to the Tybee Island YMCA. Special Event Application: Critz Tybee Run Festival, dates TBA (Friday/Saturday running events), various locations. o Mayor Buelterman asked Diane Schleicher if the council could approve an event with the dates TBA. Ms. Schleicher asked Chantel Morton, Better Hometown Coordinator to come forward and explain the event. Ms. Morton stated the event would take place the first weekend of February 2012 and then introduced Robert Espinoza with Fleet Feet, who took questions from the Council. Mr. Espinoza stated that they are turning the Critz Tybee Run into a Critz Tybee Run Fest. The goal of this event is to keep all participants and their families on the Island for the weekend. There will be a 5K on Friday night beginning at 6:00PM which will be Savannah’s first night run. The 10K on Saturday morning will begin at 7:00AM with the half marathon to kick off at 8:30AM. That afternoon at 1:00PM the beach run will start followed by a 2.8 mile beach run followed by the final a mile run, total 26.2 miles. Ms. Sessions asked Ms. Schleicher if DPW would be prepared for the event. She confirmed that they had looked at the event and there were no issues. GIRMA Grant – Safety Equipment and Training Grant Application – The grant funds 100% and no local match is required. Police Department will use funds for body armor, reflective vests and other safety equipment. Second Amendment to Water Tower Tower Attachment Lease Agreement, City of Tybee Island and Alltel Communication, LLC. Cary Langston, Verizon Wireless, explained they are proposing to add three towers to the water tank on Van Horn Street. Mr. Hughes was provided the lease agreement reflecting a rent increase of $500.00 per month for all three towers. Mr. Hughes stated that this is an existing lease which has an option for a five (5) year renewal and he sees no reason not to approve the lease. Resolution, City of Tybee Island to hold Municipal Election on Tuesday, November 8, 2011 Resolution, City of Tybee Island to appoint a Municipal Registrar which will review the list of proposed electors and to perform other duties in cooperation with the Chatham County Board of Registrars. o Mr. Hughes suggested that Janice Elliott, HR Manager, be appointed to this position with assistance from Ms. Otto. 20110714 CC Packet 20110707 050_010_000001 20110512DraftMinutes/jrl 2 Mayor Buelterman introduced Julian Pafford, Regional External Affairs Manager and Stan Scarborough, General Manager, Coastal Region, Georgia Power who are attending the Council meeting to discuss the Georgia Power’s response time in conjunction with the recent fire on 18th Street. The response time for Georgia Power to Tybee Island is currently forty-five (45) minutes as their “trouble men” do not take bucket trucks home with them. Ms. Williams asked if it was true the “trouble men” would have to go to the west side to pick up a bucket truck. Mr. Pafford stated that it was true but in the future they would try and stage a truck near Tybee Island. Mr. Garbett asked where the closest bucket truck is presently located. Mr. Pafford stated that is was on Highway 17. Mr. Garbett then stated that he would like Georgia Power to work on a better response time plan. Mr. Scarborough confirmed that in the future they would be working directly with Chief Bryson to coordinate a location where a a police escort would meet the bucket truck to assist with clearing traffic. Mayor Buelterman posed the question, “Is there is a way Georgia Power can remotely cut service to Tybee Island in case of emergency?” Mr. Scarborough indicated that currently electrical service could be cut for the entire Island. In the near future, when the sub-station is upgraded, it will allow them to remotely shut off service to specific quadrants of the Island. They do try and maintain a response time of forty five (45) minutes. However, there are currently no regulatory, federal or state, requirements in regards to response times. Mayor Buelterman called the regular meeting to order at 7:00PM. Everyone present at the consent agenda was still in attendance. Mayor pro tem Shirley Sessions gave the invocation and everyone recited the Pledge of Allegiance to the flag. Reports of Staff, Boards, Standing Committees and/or Invited Guests. Paul Coote, 4-H Burton Center Director invited Council and the Tybee community to the 4-H Center’s free Open House on Saturday, May 14, 2011 from 12:00PM – 3:00PM. He would like everyone to come and visit with the sea turtle, Clover, who is set to be released in August. The Burton Center hopes to raise enough money during this event to purchase a satellite tracker for Clover. Quarterly Reports were given by the following departments: George Reese – Water and Sewer Department Ricky Goodman – AMR Report Mary Hogan – Finance, Human Resources, Parking and IT Joe Wilson – Public Works, Parks and Facilities Gina Casagrande – YMCA Chantel Morton – Better Hometown Program Dianne Otto – Community Development Department Consideration Local Requests and Applications Funding, Special Events, Alcohol License Special Event Application: Tybee Island Holiday Parade, December 3, 2011 at 1:00PM from 14th Street to the Tybee Island YMCA (Approved during the consent agenda) 20110714 CC Packet 20110707 050_010_000002 20110512DraftMinutes/jrl 3 Special Event Application: Critz Tybee Run Festival, dates TBA (Friday/Saturday running events) various locations (Approved during the consent agenda) Approval of permit allowing horses to be used during the Tybee Arts Association play on May 14, 2011. WITHDRAWN Public Hearings 502 First Street, Tybee Village, LLC. Ms. Otto stated that this request has been heard twice by the Planning Commission and passed 4-2. Ms. Doyle asked the exact location of the shark statue. Ms. Otto said it would be to the west of the building in the grassy area and adjacent to the side of the building. Mr. Hughes concluded that this is a structure not a sign and meets the setback requirement. Mr. Rocker spoke to Council and agreed that they are willing to plant additional trees to screen the structure from the adjacent homeowners. Pat Locklear spoke against the shark structure. He feels it is too commercialized and wants to keep the beauty of Tybee Island intact. Jack Rosenberg spoke on the behalf of the the Village of Tybee HOA. They asked that this request be denied. Ms. Doyle asked Mr. Hughes to address the definition of “structure” as defined in the LDC. He read from the LDC and established that this would be considered a structure. Ms. Doyle confirmed with Mr. Rocker that this property is in the C-2 corridor. Mr. Wolff asked Mr. Hughes how this “structure” is affected by FEMA. Ms. Otto acknowledged that it would be anchored. Joshua Navon who is employed at Waves stated that visitors are not afraid of the shark statue. Ms. Williams asked if the shark statue could be moved to the front of the store. Mr. Rocker replied that due to the parking requirement it could not be moved. Ms. Otto confirmed that the height of the structure is 12’. Bill Garbett moved to approve subject to the additional planting of evergreen trees behind the structure provide a screen for the homeowners. Wanda Doyle seconded. Discussion: Ms. Sessions and Ms. Williams both asked Mr. Rocker to work with the adjoining neighbors to make it as pleasant as possible with this structure. Voting in favor were Paul Wolff, Kathryn Williams, Shirley Sessions, Bill Garbett and Wanda Doyle. Frank Schuman voted against. Site Plan: 106 S. Campbell. Ms. Otto stated that this request was heard by the Planning Commission and approved 6-0. Ms. Williams stated she was recusing herself from this petition. Mr. Gay spoke in favor of this request and asked for approval. Frank Schuman moved to approve. Wanda Doyle seconded. Voting in favor were Paul Williams, Frank Schuman, Shirley Sessions, and Wanda Doyle. Vote was 5-0 in favor. Minor Subdivision: 1230 A & B Solomon Avenue, KE Family Enterprises, LLC, Zone C-2. Ms. Otto stated that this was heard by the Planning Commission and approved 6-0. Mr. Wolff asked for clarification if there was a fire wall in the duplex. Ms. Otto confirmed there is a fire separation between the two duplexes in the laundry room area and does meet fire code requirements. Wanda Doyle moved to approve. Frank Schuman seconded. Vote was unanimous. 20110714 CC Packet 20110707 050_010_000003 20110512DraftMinutes/jrl 4 Zoning Variance: 1211 6th Avenue. Ms. Sessions disclosed that she is in close proximity to the property. Ms. Otto stated that this was heard by the Planning Commission and the motion to deny was 5-1. Ms. Williams asked how many variances has this property received over the past few years. Ms. Otto did not have that information at hand. Marilyn Brown-Gordon spoke against this request and asked to deny the request. Mr. Garbett stated that with the addition you would reduce the off street parking from two (2) to one (1). Kathryn Williams made a motion to deny. Frank Schuman seconded. Vote was unanimous. Zoning Variance: 1409 Second Avenue, Erik Puljung, Zone R-2. Ms. Otto stated this was heard by the Planning Commission and motion to approve failed 2-4. This is a request for a mechanical package unit to be replaced at the residence without compliance of the change-out standard of putting the outside unit on a platform. The unit is currently on the ground and staff requests that it be be elevated. Ms. Doyle asked if this were new construction would be required to elevate as it goes against Tybee’s Flood Damage Prevention Ordinance. Ms. Otto confirmed and if approved could have an effect on our designation by FEMA. Mr. Puljung stated that the house is below the flood plain. He further confirmed there are other units with bottom vents but still require a large platform. Mr. Schuman made a motion to approve. Ms. Doyle seconded. Discussion: Ms. Doyle posed the question regarding the FEMA rating if this request was approved, would this effect FEMA rates. Mr. Hughes agreed that this could affect everyone’s rates. He further stated that this is a pre-FEMA construction and it is unique as it is not new construction. Voting in favor of the motion was Frank Schuman. Voting against were Paul Wolff, Kathryn Williams, Shirley Sessions, Wanda Doyle and Bill Garbett. Motion is denied. Shirley Sessions made a motion to deny variance. Kathryn Williams seconded. Voting in favor was Paul Wolff, Kathryn Williams, Shirley Sessions, Wanda Doyle and Bill Garbett. Voting against was Frank Schuman. Motion to deny variance carried. Paul Wolff made a motion to approve the Consent Agenda. Kathryn Williams seconded. Vote was unanimous. Consideration of Bids, Contracts, Agreements and Expenditures COPS Grant – Request to Apply for Funding for a Full-time Police Officer – Grant funding is 100% of pay and benefits for the first three years and the fourth year is 100% City cost. Mayor Buelterman asked Ms. Schleicher to further explain the COPS Grant. She stated that she spoke to Chief Bryson and he would like one officer, which would be assigned to the power shift, i.e., Thursday, Friday, Saturday and Sunday. This would give additional presence during the tourist season. Mayor Buelterman stated that the stipulation of the grant is for three (3) years federally funded and you have to keep the officer for an additional twelve (12) month period. Ms. Schleicher confirmed and further stated that the City would be responsible the salary, benefits, uniform and patrol car for the fourth year. Ms. Doyle reported that the grant had been discussed at the Public Safety Committee Meeting and the Committee feels it would be a good point to put the new hire on the busiest shift. Ms. Doyle feels there is going to be more of a demand on the Tybee Island Police Department with tourism and special events and she 20110714 CC Packet 20110707 050_010_000004 20110512DraftMinutes/jrl 5 would ask Council approve this request. Ms. Williams agreed and stated this might be an opportunity to cut down on overtime. Wanda Doyle made a motion to approve. Shirley Sessions seconded. The vote was unanimous. GIRMA Grant – Safety Equipment and Training Grant Application – Grant funds 100%, no local match required. Police Department will use funds for body armor, reflective vests and other safety equipment. (Approved during the consent agenda) Agreement and Authorizing Resolution for Transportation Enhancement Activities between the Department of Transportation State of Georgia and the City of Tybee Island – Project CSTEE-0008-00(997) P.I. No. 0008997 – Historic Butler Avenue Pedestrian Safety Project – Construction of SR 26/Butler Avenue FM CS 809/14th Street to CS 804/Tybrisa. Ms. Doyle stated she is not in favor of the project as she feels there will be safety issues. Ms. Schleicher further stated that there would be no loss of parking spaces. Mr. Schuman agreed with Ms. Doyle regarding the traffic issues. Mr. Wolff explained that it will slow traffic down, enhance the area and provide more safety due to the median between the lanes going north and south. There would be no downside to the project. Mayor Buelterman asked Ms. Schleicher for a cost breakdown. She reported that it would be $125,000 Federal/GDOT and $31,250 SPLOST funds. Ms. Schleicher reported that the project would start in October and take approximately six (6) months to complete. With this timeline it would not hinder the tourist season. The only issue would be the Critz Tybee Run Fest. She will include verbiage in the contract so as not to disrupt this event. Kathryn Williams made a motion to approve and authorizing resolution. Paul Wolff seconded. Vote passed 5-1. Voting in favor were Paul Wolff, Kathryn Williams, Frank Schuman, Shirley Sessions and Bill Garbett. Wanda Doyle voted against. McKenzie and Highway 80 Cross-walk Bid. Mayor Buelterman stated that the bids came in very high and the City had only budgeted $18,000. Ms. Schleicher reported that there was a discussion at the Infrastructure Meeting and turned the floor over to Mr. Wolff. He explained that everyone was in agreement to do the project as it is such a huge public safety and economic development issue and they would like to get the project going before the season starts. The Infrastructure Committee recommended approval conditional upon staff talking to the contractor to see if he can reduce the bid so Tybee Island can move forward on this project as it will take 6-8 weeks to complete. Mr. Wolff asked Council to approve the project contingent upon funding. A 90 day permit has been granted from DOT and the City needs to move quickly to avoid expiration of the permit. Ms. Doyle is concerned about the funding and suggested that we wait till after the next budget workshop to give Ms. Hogan and Ms. Schleicher time to research additional funding. Ms. Schleicher suggested that there be a Special City Council meeting following the next Budget Workshop on May 19, 2011. Second Amendment to Water Tower Attachment Lease Agreement, City of Tybee Island and Alltel Communication, LLC (Approved in the consent agenda) 20110714 CC Packet 20110707 050_010_000005 20110512DraftMinutes/jrl 6 Consideration of Ordinances, Resolutions 1st Reading, Article 3, Sections 3-110, 3-160, 3-165, 3-170, 3-230, 3-240. Mayor Buelterman suggested that we wait until May 26, 2011 when Ethan Imhoff, Zoning Planning Manager will be in place. Resolution, City of Tybee Island to hold Municipal Election on Tuesday, November 8, 2011. (Approved at the consent agenda). Resolution, City of Tybee Island appoints a Municipal Registrar, Janice Elliott, which will review the list of proposed electors and to perform other duties in cooperation with the Chatham County Board of Registrars. (Approved at the consent agenda). Resolution, City of Tybee Island is authorized to permit and regulate package sales by retailers of malt beverages, wines, and distilled spirits on Sundays between the hours of 12:30 and 11:30PM. Paul Wolff moved to pass the resolution. Wanda Doyle seconded. Vote was unanimous. Adjournment Wanda Doyle made a motion to adjourn. Bill Garbett seconded. Vote was unanimous. 20110714 CC Packet 20110707 050_010_000006