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Home My Public Portal About10-12-1998 Regular Session . . .. 492 MINUTES HILLSBOROUGH TOWN BOARD October 12, 1998 7:15 PM, Town Barn . The Hillsborough Town Board held a regular meeting on October 12, 1998 at 7:15 PM in the Town Barn. Present for the Board Meeting were Mayor Horace H. Johnson, Sf., Commissioners Richard Simpson, Catherine Martin, Frances Dancy, Kenneth Chavious, and Evelyn Lloyd. Staff Present were Town Manager Eric Peterson, Finance Director Sherry Carter, Planning Director Margaret Hauth, Police Chief Nathaniel Eubanks, Street Superintendent Clem Johnson, Sanitation Superintendent Pete Champion, Code Enforcement Officer/Fire Inspector Todd Chavious and Town Clerk Donna Armbrister. 1. APPLICANT INTERVIEW Town Board to interview volunteer applicant to fill vacancy on Tourism Board. The Board interviewed volunteer applicant Cheryl Hamlet, owner of the Red Velvet Bakery and Catering, to fill a Restaurant Vacancy and serve a two year term on the Tourism Board. Mayor Horace H. Johnson, Sf., called the meeting to order at 7:30 PM. II. PUBLIC CHARGE Mayor Johnson read the Public Charge. III. ADDING ITEMS TO THE PRINTED AGENDA Mayor Johnson added an LOG update as Item VLB. IV. AUDIENCE COMMENTS A. Matters on the printed agenda There were no audience comments. B. Matters not on the printed agenda Mr. Myron Martin requested to address the Board regarding the Development Coordinator Position, Town water rates, the Town's General Fund, and Town employee morale. This was added as Item X.AA. Page 1 . . . 493 Mr. Pete Langan also requested to address the Board regarding the water rates. This was added as Item X.AA.1. V. APPROVAL OF THE MINUTES OF THE SEPTEMBER 14TH. 1998 TOWN BOARD MEETING Upon a motion by Commissioner Dancy, seconded by Commissioner Lloyd, the Board moved to approve the Minutes ofthe September 14th, 1998 Town Board Meeting as presented by a vote of 5-0. The motion was declared passed. VI. REPORTS A. Update on Shaping Orange County's Future by Hervey McIver. Hervey McIver reported that before recommendations are generated, the Task Force will create and analyze alternative scenarios for the future. In preparation for this, staff is working on a Profile of Orange County, detailing historic trends in the Towns and rural areas for the key issues identified. This will be a concise presentation and reference document for the Task Force to use in the next steps of the process. Staff is also preparing a set of projections of current trends focusing on the major driving and limiting forces identified in the Synthesis Report (i.e. population growth, economic growth, demographic changes, and the limits of water supply, land, etc.). After reviewing these, the Task force will create alternative scenarios as to how Orange County's future could develop. These scenarios and their analysis will be used as a basis for generating a set of recommendations. VII. REPORT FROM THE TOWN MANAGER Town Manager Eric Peterson reported that the final recruitment ad for the position should appear in the NC League of Municipalities. Within two weeks almost all the applications should be received and ready for review. Peterson stated that some of the applications, which have already been received, look very good. Participants for the two Assessment Center panels (the technical and management panels) have been contacted. The technical panel will consist of three engineers. The management panel will consist of two local government managers and another local government professional. Peterson informed the Board that he has already met with the Division Heads in a transition meeting before Engineer Tom Hartye left. He explained that he will be meeting with each of the division heads and all the utility employees in the next two weeks to get their suggestions on the qualities a new engineer should possess. The Division Heads will also get to participate in the Assessment Center conducting tours of their facilities and have the opportunity to meet all of the candidates. Peterson stated that designing a professional and effective Assessment Center is a time consuming task, but is unquestionable worth the effort. Manager Peterson informed the Board that the Wetland Permit (404) for the Reservoir project has finally been forwarded from Raleigh to Wilmington which means that the Permit could Page 2 . . . 494 "potentially" be obtained within the next week. That is the last of the major permits associated with the Reservoir proj ect. VIII. REPORT FROM CODE ENFORCEMENT OFFICER A. Update on Nuisance situations. Mr. Lynn Sykes addressed the Board reminding them that he had appeared before them at their August 101\ 1998 meeting regarding the condition of a neighboring property located at 208 Brownville Street. At that time Mr. Sykes cited several health concerns and the presence of foul odor, rats, and snakes. Mr. Sykes asked the Board what other steps need to be taken to bring this residence into compliance. Code Enforcement Officer/Fire Inspector Todd Chavious reported that the property owner of 208 Brownville Street is still in violation of several ordinances. He did, however, report small efforts on the part ofthe property owner to comply. After some discussion, and upon a motion by Commissioner Martin, seconded by Commissioner Dancy, the Board moved to authorize the Code Enforcement Officer/Fire Inspector to enforce the zoning ordinance giving the property owner 10 days to have the property brought into compliance and if this fails, to have the work done and submit any charges involved to the property owner by a vote of 5-0. The motion was declared passed. Town Manager Peterson commended Todd Chavious on his Town cleanup efforts. IX. ITEMS FOR DECISION -- CONSENT AGENDA (Any item may be removed for separate consideration) A. Approval of the 1999 Board Meeting Schedule. B. Approval of Miscellaneous Budget Amendments. C. Approval of a Resolution in Support of Proposed State Bond Issues for Water, Sewer and Natural Gas. Upon a motion by Commissioner Martin, seconded by Commissioner Dancy, the Board moved to approve Items A, B, and C of the Consent Agenda as presented by a vote of 5-0. The motion was declared passed. A copy of these items are hereby made a part of these Minutes as an Attachment. X. ITEMS FOR DECISION - REGULAR AGENDA Added Item X.AA. Myron Martin Mr. Myron Martin appeared before the Board and expressed his concerns with the new Development Coordinator's salary given the fact that it is being paid from the Water Fund. He Page 3 . . . 4QS stated that the Town's water rates are too high. Mr. Martin questioned Finance Director Sherry Carter regarding the stability of the Town's General Fund. Mr. Martin also expressed his concern with the low morale of Town employees and informed the Board that he thought they should talk to the employees. Added Item X.AA.1. Pete Langon Mr. Pete Langon also appeared before the Board and expressed his concerns with the high water rates of the residents in Wildwood. Mayor Johnson suggested that the revised position description for the Development Coordinator be moved up on the Agenda and considered at this time. The Board agreed. I. Consideration of revised Position Description for the Development Coordinator Position. Town Manager Eric Peterson reviewed the proposed revisions with the Board. After the Board's review of the information, and upon a motion by Commissioner Martin, seconded by Commissioner Dancy, the Board moved to approved the revised Position Description for the Development Coordinator Position by a vote of 5-0. The motion was declared passed. A. Consideration of an amendment to Chapter 4 Personnel of the Town Code to change the Town's observance ofthe Easter Holiday from Easter Monday to Good Friday. Town Manager Peterson presented the Town Code amendment for the Board's consideration. Upon a motion by Commissioner Simpson, seconded by Commissioner Dancy, the Board moved to approve the amendment to Chapter 4 Personnel of the Town Code to change the Town's observance of the Easter Holiday from Easter Monday to Good Friday as presented by a vote of 5-0. The motion was declared passed. A copy of the Ordinance is hereby made a part ofthese Minutes as an Attachment. B. Consideration of an amendment to Chapter 6 Motor Vehicles and Traffic; Section 6A-16 of the Town Code to create 2 Hour Parking Spaces in the Town Parking Lot. Town Manager Peterson presented the Town Code amendment for the Board's consideration. Upon a motion by Commissioner Dancy, seconded by Commissioner Chavious, the Board moved to approve the amendment to Chapter 6 Motor Vehicles and Traffic; Section 6A-16 of the Town Code to create 2 Hour Parking Spaces in the Town Parking Lot as presented by a vote of 5-0. The motion was declared passed. A copy of the Ordinance is hereby made a part of these Minutes as an Attachment. Page 4 . . . 4~G C. Consideration of an amendment to Chapter 6 Motor Vehicles and Traffic; Section 6A-12 of the Town Code to amend the speed limit on Lakeshore Drive from 35 MPH to 25 MPH between Latimer Street and Hwy 70. Commissioner Chavious suggested that the speed limit be changed on Lakeshore Drive between W. King Street and Hwy 70 since that includes only two additional blocks. Upon a motion by Commissioner Lloyd, seconded by Commissioner Dancy, the Board moved to approve amendment to Chapter 6 Motor Vehicles and Traffic; Section 6A-12 of the Town Code to amend the speed limit on Lakeshore Drive from 35 MPH to 25 MPH to include the aforementioned change between W. King Street and Hwy 70 by a vote of 5-0. The motion was declared passed. A copy of the Ordinance is hereby made a part of these Minutes as an Attachment. D. Receive Planning Board's recommendation regarding Preliminary Subdivision Plan for Beckett's Ridge for 218 homes. Planning Director Margaret Hauth stated that the revised plans reflect a walking trail along the main street (L), a pedestrian path connecting road G and road L to provide a cut-through, a pedestrian access easement coincident with the sewer easement between lots 188 and 189, and at least two additional pocket park areas to provide some active recreation areas. Hauth informed the Board that based on these modifications and the conditions that water, sewer, and stormwater designs area approved by the Town, the Planning Board unanimously recommended the approval of the preliminary plan. Upon a motion by Commissioner Simpson, seconded by Commissioner Lloyd, the Board moved to approve the Preliminary Subdivision Plan for Beckett's Ridge for 218 homes as presented by a vote of 5-0. The motion was declared passed. E. Consider Endorsement of the Downtown Streetscape Proposal. Town Manager Peterson stated that the Downtown Centre Group has asked for feedback from the Board on the Proposal. After some discussion, and upon a motion by Commissioner Chavious, seconded by Commissioner Lloyd, the Board moved to endorse the Downtown Streetscape Proposal concept by a vote of 5-0. The motion was declared passed. F. Consideration of Fire Inspection Contract with Orange County. Town Manager Peterson presented the Contract for the Board's consideration. Page 5 . . . 4q7 Upon a motion by Commissioner Lloyd, seconded by Commissioner Dancy, the Board moved to approve the Fire Inspection Contract with Orange County by a vote of 5-0. The motion was declared passed. G. Consideration of Knuckle boom bids. Manager Peterson presented seven Knuckleboom bids for the Board's consideration. Peterson recommended approval of the bid from Cavalier Equipment Corporation for a 1999 Ford F800XL with Eaton 6 Speed Manual Transmission with Petersen TL-3 Lightning Loader and TDB2027FHD Trash Dump Body due to the price and the fact that it can be made available in approximately 75 days - the other bids would not be available for a minimum of210 days. Upon a motion by Commissioner Lloyd, seconded by Commissioner Chavious, the Board moved to award the bid to Cavalier Equipment Corporation for a 1999 Ford F800XL with Eaton 6 Speed Manual Transmission with Petersen TL-3 Lightning Loader and TDB2027FHD Trash Dump Body in the amount of $68,882.40 by a vote of 5-0. The motion was declared passed. H. Consideration of Paving bids. Manager Peterson presented four Paving bids for the Board's consideration. Peterson recommended approval of the bid from Riley Paving due to the price and the fact that work can be completed within 20 days. Commissioner Chavious requested that since this bid came in under budget, the staff look at also paving 589 feet on Occoneechee Street from Orange Street to Corbin Street and also the portion of pavement on Union Street off of Occoneechee Street. Upon a motion by Commissioner Lloyd, seconded by Commissioner Dancy, the Board moved to award the paving bid to Riley Paving in the amount of$49,801 and authorized the Town Manager to include the additional paving up to but not to exceed the $57,000 Powell Bill funds which were budgeted for this project by a vote of 5-0. The motion was declared passed. I. Consideration of revised Position Description for the Development Coordinator Position. This Item was addressed after Added Item X.AA.l. XI. APPOINTMENTS A. Appointment of Cheryl Hamlet to fill restaurant vacancy on the Tourism Board. Page 6 . . . 4~8 Upon a motion by Commissioner Martin, seconded by Commissioner Dancy, the Board moved to appoint Cheryl Hamlet to serve a 2 year term on the Tourism Board in a Restaurant Vacancy by a vote of 5-0. The motion was declared passed. XII. CLOSED SESSION Upon a motion by Commissioner Chavious, seconded by Commissioner Dancy, the Board moved to go into Closed Session for the purpose of considering potential litigation and property acquisition by a vote of 5-0. The motion was declared passed. XIII. ADJOURN Upon a motion by Commissioner Simpson, seconded by Commissioner Dancy, the Board moved to adjourn at approximately 9:30 PM by a vote of 5-0. The motion was declared passed. ~7~ Donna F. Armbrister, CMC Town Clerk Page 7 . . . ATTACHMENT X.C 499. AN ORDINANCE AMENDING CHAPTER 6, MOTOR VEHICLES AND TRAFFIC APPENDIX A, SECTION 6A-12 OF THE HILLSBOROUGH TOWN CODE The Board of Commissioners of the Town of Hillsborough ordains: SECTION 1. All section references below refer to the Town of Hillsborough Code, Chapter 6, Appendix A, Section 6A-12 Speed Limits. SECTION 2. Section 6A-12 Speed Limits In accordance with Subsection 6-20(b), the following speed limit is amended from 35 MPH to 25 MPH for the street indicated: SPEED LrMIT (MPH) ON STREET FROM TO 25 Lakeshore Drive W. King Street Hwy 70 Section 2. All Provisions of any Town Ordinance in conflict with this Ordinance are repealed. Section 3. This ordinance shall become effective upon adoption. The foregoing ordinance having been submitted to a vote, received the following vote and was duly adopted this h2~ day of ~tJlpkr . Ayes: .s- Noes: ~ Absent or Excused -&- ~~ Donna F. Armbrister, Town Clerk . . . :;tlN...,l' ()N"'t:I() ()N"'t:I() ()N"'t:I() ()N"'t:IQ ()N"'t:I() ()N"'t:I() o Na 0 o~o~ o~o~ o~o~ o~o< o~o~ o~o~ o~og- < .;- tp I>> < .;- tp I>> < ';-tp I>> < .;- tpl>> < .;- tp I>> ~';-tpe?. g:'Tl~'1 ~ ~O g: ~ ~O g: ~~og: ~ ~O g: ~ l'o ~ .... ~O o' (JQ1>>Cf.lCf.l g-CllX.... g-CllX.... g-CllX.... g-CllX.... g-CllX~ g-CllX.... =r'< I>> 0 ~ 01 O""~ O""::r:VJt:r1 vo"" ::r: ~]1 vo"" ::r: ~]1 ..... 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