HomeMy Public PortalAbout09-September 15, 2021 FBHCITY OF OPA-LOCKA
"The Great City"
CLERK'S ACTION SUMMARY MINUTES
FIRST BUDGET HEARING
September 15, 2021
5:01 P.M.
1. CALL TO ORDER:
Mayor Pigatt called the meeting to order at 5:04 p.m. on Wednesday, September 15, 2021
at Sherbondy Village, 215 Perviz Avenue, Opa-locka, Florida.
2. ROLL CALL:
The following members of the City Commission were present: Commissioner Sherelean
Bass, Commissioner Chris Davis and Mayor Matthew A. Pigatt. Commissioner John H.
Taylor Jr. arrived at 5:16 PM, Vice Mayor Veronica J. Williams arrived at 5:17 PM. Also,
in attendance were City Manager John E. Pate, City Attorney Burnadette Norris -Weeks,
Assistant City Attorney Candice Cobb and City Clerk Joanna Flores.
3. INVOCATION:
The Invocation was delivered by Commissioner Bass.
4. PLEDGE OF ALLEGIANCE:
The Pledge of Allegiance was recited in unison.
5. FIRST READING ORDINANCES/PUBLIC HEARINGS:
a) AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, ADOPTING A FINAL MILLAGE RATE PURSUANT
TO SECTION 200.065, FLORIDA STATUTES, FOR FISCAL YEAR 2021-
2022, COMMENCING OCTOBER 1, 2021 THROUGH SEPTEMBER 30,
2022; SETTING FORTH PUBLIC HEARING DATES; PROVIDING FOR
ADOPTION OF REPRESENTATIONS; PROVIDING FOR REPEAL OF
ALL PRIOR ORDINANCES IN CONFLICT; PROVIDING FOR
SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by
City Manager
First Budget Hearing Minutes — September 15, 2021 1
The above ordinance was read by Assistant City Attorney Candice Cobb.
It was moved by Commissioner Davis, seconded by Commissioner Bass to discuss Agenda
Item 5-a.
Mayor Pigatt opened the Public Hearing for Agenda Item 5-a.
City Clerk Joanna Flores announced the protocol for public participation at City
Commission meetings and informed the Commission that two members of the public
registered to speak during the public hearing, including former Commissioners Dorothy
Johnson and Rev. Joseph Kelley.
Mayor Pigatt recognized Ms. Dorothy Johnson who connected to the meeting via Zoom,
but was unable to address the Commission because of technical issues.
Rev. Joseph Kelley of 485 Dunad Avenue thanked the Commission for increasing the
$1,000 budget allocation for the annual Martin Luther King Jr. Walk to $2,000 but he
expressed disappointment with the depiction of the event as a casual walk by elected
officials around the City, urging them to revisit how such an important legacy is portrayed.
Rev. Kelley pointed out that nothing has been included in the budget for raises for all
employees and asked that at least a 3% increase be considered, to account for the cost of
living. He also asked that the Seniors on the Move logo be put on the bus that was
purchased for the transportation of the Seniors of the City, lamenting that he was told last
year that it would be addressed later because there was no money. Rev. Kelley also
encouraged the Commission to allocate funding to address the homeless and mental health
challenges in the community.
There being no additional members of the public to address the Commission, Mayor Pigatt
closed the Public Hearing for Agenda Item 5-a.
Mayor Pigatt asked City Manager Pate to introduce Agenda Item 5-a.
City Manager Pate asked Budget Administrator Anathan to introduce Agenda Item 5-a.
Budget Administrator Anathan stated that the proposed millage rate was 9.6500 mills to
fund the City's tentative FY 2022 budget, which he said was 4.72% greater than the current
year rollback rate of 9.2148 mills. Mr. Anathan added that the proposed millage rate is
projected to generate $11.2 million for the City's general fund and $884,000 for the CRA
fund.
First Budget Hearing Minutes — September 15, 2021 2
Mayor Pigatt pointed out that the millage rate was being reduced as proposed by the City's
5 -year recovery plan, recognizing the burden that taxes place on the City's businesses and
residents.
There being no additional discussion, the ordinance passed first reading by a 3-0 vote.
Commissioner Davis Yes
Commissioner Taylor Not Present
Vice Mayor Williams Not Present
Commissioner Bass Yes
Mayor Pigatt Yes
b) AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, APPROVING AND ADOPTING THE CITY'S
GENERAL, PROPRIETARY AND SPECIAL FUNDS BUDGET FOR THE
FISCAL YEAR 2021-2022, COMMENCING OCTOBER 1, 2021 THROUGH
SEPTEMBER 30, 2022; PROVIDING FOR THE EXPENDITURE OF
FUNDS ESTABLISHED BY THE BUDGET; AUTHORIZING THE CITY
MANAGER TO TAKE CERTAIN ACTIONS; PROVIDING FOR
APPROPRIATION OF ALL BUDGET EXPENDITURES; PROVIDING
FOR FEES CONSISTENT WITH APPROPRIATION AND AMENDMENT;
PROVIDING FOR ADOPTION OF REPRESENTATIONS; PROVIDING
, FOR CONFLICT AND REPEALER; PROVIDING FOR SEVERABILITY;
PROVIDING FOR AN EFFECTIVE DATE. Sponsored by City Manager
The above ordinance was read by Assistant City Attorney Candice Cobb.
Mayor Pigatt opened the Public Hearing for Agenda Item 5-b.
There being no members of the public to address the Commission, Mayor Pigatt closed the
Public Hearing for Agenda Item 5-b.
It was moved by Commissioner Davis, seconded by Commissioner Bass to discuss Agenda
Item 5-b.
Mayor Pigatt asked City Manager Pate to introduce Agenda Item 5-b.
City Manager Pate explained that each of the City's Department Directors would provide
a briefing on their budget in addition to their accomplishments and goals, and he asked
Budget Administrator Anathan to introduce Agenda Item 5-b.
Budget Administrator Anathan reviewed the City's proposed FY 2022 budget. Mr.
Anathan also reminded the Commission that the Second Budget Hearing was scheduled
First Budget Hearing Minutes — September 15, 2021 3
for September 22nd, and if they made changes to the proposed budget, it would go back to
the State of Florida for approval with their response being received no later than October
15th. He pointed out that if the Commission chose to make changes to the proposed budget,
it could be passed as currently submitted and a budget amendment could be submitted in
October. He explained that he would review the budget and then invite department
directors to present their proposed budgets individually.
Commissioner Davis asked about the $700,000 allocated for new construction during the
current fiscal year and Budget Administrator Anathan's statement that new developments
could lead to the reduction in the millage rate.
Budget Administrator Anathan explained that property tax base growth is 99% driven by
market forces and grows a little each year from new construction. Mr. Anathan pointed
out that of the $82 million of growth seen in FY 2021, only $700,000 was related to
property that was improved. Additionally, he said that the FY 2021 building permits will
be more than $1 million, and he concluded that what is going on, should lead to a bigger
number in FY 2022 or FY 2023.
Vice Mayor Williams asked if the $15,000 being proposed for professional development
was spent this year or was a projection for the coming year, and she asked if the money
would be spent for all City Staff or for the City Manager's Office Staff.
City Manager Pate explained that the $15,000 being proposed for professional
development was a projection for the coming year for the staff in his office. The Manager
also informed the Commission that Citywide professional development is housed within
the Human Resources Department, and that it is also part of the negotiations with the
unions.
Vice Mayor Williams recalled that she asked about City Staff salaries in July and asked if
she could be provided with a 3 -year history of salaries for all employees, including any
increases.
Budget Administrator Anathan stated that the proposed budget only increases salaries for
2 employees. Mr. Anathan committed to providing the requested list of employees and
their salaries including any increases, but he pointed out that there have not been many
increases except for 3 employees who had their salaries brought back up after they were
reduced because of the City's financial emergency.
Vice Mayor Williams asked for clarification on whether all City employees had their
salaries restored, except for the 3 employees that were mentioned by Budget Administrator
Anathan.
First Budget Hearing Minutes — September 15, 2021 4
City Manager Pate stated that while he would love to raise salaries for all employees, he is
limited to adjusting salaries for exempt positions because the City is in negotiations with
the unions, which have not seen a salary increase for their union employees for many years.
The Manager reminded the Commission that when they voted to raise the salaries of all
employees to a minimum of $30,000, it created an issue with the unions because the raise
had not been bargained for.
Commissioner Taylor asked if the 3 employees who had not had their salaries restored were
union employees and if they were not, why they received the restoration of their salaries
so late.
City Manager Pate stated that he did not know why the 3 employees Commissioner Taylor
inquired about had not had their salaries restored previously, because it occurred before he
began serving as Manager.
Mayor Pigatt asked why the revenues included in the proposed operating budget reflected
$34 million, despite the 5 -year recovery plan having projected that the revenue would be
$35 million.
Budget Administrator Anathan explained that the analysis of the revenue in the operating
budget is a work in progress, but he assured the Commission that the general fund revenue
is above what was projected in the 5 -year recovery plan.
Mayor Pigatt expressed concerns about revenues being lower and expenditures being
higher than what was projected in the 5 -year recovery plan.
City Clerk Joanna Flores presented her Department's proposed budget for FY 2021-2022
to the Commission.
Commissioner Bass asked for clarification on the City Clerk's Office organizational chart
and the role of the Legislative Aide, requesting details on the job description for that
position as well as for the Executive Assistant.
City Clerk Joanna Flores explained that the Legislative Aide is going to be under the City
Manager's Office handling the legislative process including any research that is needed
while the City Clerk's Office will have an Executive Assistant to the Mayor and City
Commission who will handle the administrative and clerical work.
Commissioner Bass asked why the Legislative Aide's position would be put under the City
Manager's Office.
City Clerk Joanna Flores explained that the request to have the Legislative Aide position
put under the City Manager's Office came from the Manager's Office in a public meeting
First Budget Hearing Minutes — September 15, 2021 5
and she agreed to it, pointing out that historically the Clerk's Office has had an Executive
Secretary to the Mayor and Commission and that this is the first time that the office has
had a Legislative Aide. The Clerk suggested that perhaps the Manager could shed light on
the purpose for transferring the position to his office.
City Manager Pate explained that because his office is responsible for developing
legislation on behalf of the Commission, he felt the position of the Legislative Aide was
better suited under the Manager's Office. The Manager stated that currently his Executive
Assistant along with City Staff, develop legislation through various meetings with the
members of the Commission. He said that through conversations with Clerk Flores, he felt
it was prudent that the Clerk have the administrative support needed with the Executive
Assistant, while the Legislative Aide will work on developing legislation under his office.
City Clerk Joanna Flores stated that her goal is to ensure that the Commission's needs are
met, and she is okay with the staff person in her office being either a Legislative Aide or
Executive Assistant, based on what most of the Commission requests.
Vice Mayor Williams suggested that the word "legislative" be taken away from the title of
the position under the City Clerk's Office, so that the position will be simply an aide to the
Commission, and she added that a legislative position could be created in the City
Manager's Office to do the legislative leg work. The Vice Mayor also asked if the work
currently done by Mr. Randy Grice under the title of Legislative Aide, would be the same
work done by the Executive Secretary, and stated that she just wants to make sure that the
Commission is provided the same service under the new job title that was proposed.
City Clerk Joanna Flores confirmed that the administrative duties currently being
performed by Mr. Randy Grice under his title as Legislative Aide, would fall under the
position of Executive Secretary.
Commissioner Davis stated that because the position is already budgeted for, he
recommended re -allocating the position as he said he had previously mentioned on the dais,
and he suggested having a conversation with the employee to see where they want to fit in.
The Commissioner added that he did notice a lag in the development of legislative items
and said that he doesn't feel like the responsibility is solely on the City Manager's Office
given the resources they have.
Commissioner Taylor stated that the new role being proposed should be offered to the
person that's already in the position. The Commissioner also explained his understanding
that the person in the role is currently playing two separate roles on the clerical side and on
the legislative side, so that what is being proposed is to divide the roles to be filled by 2
different individuals. He also asked for assurances that the Commission will have access
First Budget Hearing Minutes — September 15, 2021 6
to both the Legislative Aide in the City Manager's Office and the Executive Secretary in
the City Clerk's Office.
Both City Clerk Flores and City Manager Pate confirmed that Commissioner Taylor was
correct, and the Commission will have access to both the Legislative Aide in the City
Manager's Office and the Executive Secretary in the City Clerk's Office.
Mayor Pigatt asked why the breakdown of the City Manager's Office did not include a
Legislative Aide if it was being proposed to create the position under his office.
City Manager Pate explained that the job title will be a Special Assistant to the City
Manager with the role of a Legislative Aide.
Mayor Pigatt expressed his opinion that the job description for the proposed position of
Special Assistant to the City Manager, should include the role of the Legislative Aide very
clearly because as Vice Mayor Williams pointed out, it is very common for the Mayor and
Commission to have a Legislative Aide and in approving the budget, that title will no longer
exist in the City of Opa-locka.
Noting that the Commission has an Executive Session scheduled, the Mayor asked for a
motion to recess the First Budget Hearing.
It was moved by Vice Mayor Williams, seconded by Commissioner Taylor at 6:44 PM, to
recess the First Budget Hearing until after the Executive Session.
Mayor Pigatt reconvened the First Budget Hearing at 7:32 PM and asked City Manager
Pate to continue with the presentation of the proposed City budget.
City Manager Pate asked Budget Administrator Anathan to continue with the presentation
of the proposed City budget.
Budget Administrator Anathan apologized that his planned 20 -minute presentation took
about 45 minutes. Recognizing that it could become an inordinately long night, he
informed the Commission that he recommended to the City Manager that they adopt the
budget and then have another Workshop in October to propose any amendments to the
budget that may be needed.
Mayor Pigatt asked if Budget Administrator Anathan was proposing to stop the budget
presentations from the City Departments and to have the Commission pass the proposed
budget now.
First Budget Hearing Minutes — September 15, 2021 7
Budget Administrator Anathan stated that he wasn't necessarily suggesting that the
Commission stop now but did suggest that they not go through the budget presentations
from every City Department.
Mayor Pigatt asked if the City Department Directors could limit their budget discussion to
their objectives for the coming year and any significant budget changes.
Budget Administrator Anathan stated that the budget presentations from the City
Departments are already structured as Mayor Pigatt suggested, but he pointed out that there
is still a lot of information to look at.
Mayor Pigatt asked his colleagues on the Commission if they preferred to just ask specific
questions about the budget or if they wanted a brief review of the budget from City Staff.
Vice Mayor Williams pointed out that she asked her questions about the proposed budget
earlier and she did not have any specific City Department related questions.
Commissioner Taylor stated that he didn't have any targeted questions about the proposed
budget at the moment, and he said that once he did, he would refer them to the City
Manager.
Commissioner Davis stated that he has a question related to beautification of the City but
noted that the discussion would probably take place during the first budget amendment.
The Commissioner said that he didn't have any questions relevant to the proposed budget.
Commissioner Bass shared that she went through the budget and that if she had any
questions, she would call the parties in charge.
Mayor Pigatt asked for information from the Public Works Department, including how
many people the City has picking up trash as well as information on the Department's
projects for the coming year.
City Manager Pate asked Public Works Director Airia Austin to deliver his budget
presentation, to answer the Commission's questions about beautification and capital
improvement projects.
Public Works Director Airia Austin delivered his Department's proposed budget
presentation to the Commission.
Mayor Pigatt asked what staffing increases were being budgeted for by the Public Works
Department for basic maintenance.
First Budget Hearing Minutes — September 15, 2021 8
Public Works Director Airia Austin informed the Commission that the increases in staff
for his department include 4 for maintenance of tree trimming and signs, 1 for maintenance
of buildings and 2 for illegal dumping in the City's commercial corridors.
Mayor Pigatt asked if increasing the staff also meant that the Public Works Department
would get another truck to increase the efficiency of trash pickup.
Public Works Director Airia Austin informed the Commission that the long-term plan was
to have 2 trash trucks, but that they can't tell if it will be needed until they have dedicated
individuals to perform the task. Mr. Austin stated that if the need for another truck arises,
it will come before the Commission as a proposed budget amendment.
Mayor Pigatt asked how many miles of sidewalk and roadway were planned to be paved
in the proposed budget.
Public Works Director Airia Austin stated that 2.5 miles of sidewalk and 3 lane miles of
roadway will be paved as proposed in the budget for the upcoming year.
Commissioner Davis asked about including garbage cans in the City's public spaces, in the
proposed budget.
Public Works Director Airia Austin informed the Commission that the request for
proposals for the City's bus benches includes a stipulation that they will have trash cans
and the contractor will be responsible. Mr. Austin also assured the Commission that his
Department can also address including trash cans in the City's public spaces.
Commissioner Taylor suggested that the Public Works Department develop a yearly
maintenance schedule to put a focus on areas like the parks, gateways and the trees at
different times of the year, so that they get painted and maintained every year.
Public Works Director Airia Austin agreed with Commissioner Taylor.
Commissioner Bass asked about the installation of lights and cameras to help stop illegal
dumping.
Public Works Director Airia Austin stated that lights and cameras will first be installed in
hot spots, which he explained are areas where illegal dumping is cleaned up frequently.
Vice Mayor Williams suggested that research be done to determine why illegal dumping
is a problem in Opa-locka, including what neighboring cities have done. She shared that
another municipality sent letters advising residents they would be fined and urged the
creation of a complete campaign that the entire City gets behind, to combat illegal
dumping.
First Budget Hearing Minutes — September 15, 2021 9
Mayor Pigatt asked what the status of the Code Enforcement Department was and if there
were any additions to the budget, including funding for professional development, so that
the Code can be effectively applied to maintain and beautify the City.
Police Chief Steven Barreira informed the Commission that his Department's proposed
budget includes funding for an additional staff member to handle the clerical needs of Code
Enforcement, noting that from 2019 to present time, they issued over 943 warnings, 250
citations and approximately 450 lien requests. The Chief also said that the Police
Department is working on e -filing of Code Enforcement citations, to reduce the lag time
when filing with Miami -Dade County. He shared that he is trying to increase efficiency
and that if an additional staff member is needed, an official request will be made through
the Manager's Office.
Mayor Pigatt asked Police Chief Barreira if his Department's proposed budget included
any training for Code Enforcement staff.
Police Chief Steven Barreira stated that professional development is included in the
operational costs of his Department's proposed budget.
Mayor Pigatt asked what was being proposed in the budget to make the Building &
Licensing Department more efficient in addition to addressing financial oversight.
Building & Licensing Department Director Gregory Gay informed the Commission that
the proposed budget for his Department reflects modifications to staffing, including the
addition of 2 to 3 staff members. Mr. Gay stated that the staff modifications are being
made to allow people that are applying for permits that can be easily obtained, to not have
to wait weeks.
City Manager Pate informed the Commission that while it is not reflected in the proposed
budget, financial oversight in the Building & Licensing Department is being addressed by
handling all transactions in the Utility Billing Office using the cashiering system, with all
the transactions being reconciled on a constant basis. The Manager assured the
Commission that taking cash and giving a hand receipt does not occur anymore and that
the change was made prior to the City being put on notice about probable criminal activity
in the Public Works Department.
Mayor Pigatt asked how evaluations are being handled by the Human Resources
Department and whether a move to an electronic system was being included in the
proposed budget. The Mayor also asked for information about the proposal to remove the
Commission's healthcare coverage.
First Budget Hearing Minutes — September 15, 2021 10
City Manager Pate informed the Commission that a request to implement an automated
evaluation system for the Human Resources Department would be included in the City's
first budget amendment process. The Manager also shared that he hopes to complete a full
assessment of the Department within the next 90 days, to put together a plan of action to
improve the overall employee experience within Opa-locka. He asked Financial
Consultant Gerri Lazarre to address the Commission's questions about the removal of their
healthcare coverage, stating that in the results of the last audit completed by Mr. Anthony
Brunson, he recommended that it be looked at because based insurance is considered
additional compensation in the City's Charter.
Financial Consultant Gerri Lazarre explained that because the City was paying for the
Commission's health insurance benefit without any paycheck deductions, the Finance
Department was having reconciliation issues during the audit. She pointed out that per the
City Charter, the compensation for the Commission is only $500 and it does not say that
health care benefits are considered compensation, creating a conflict between the City's
laws and what is being done in practice. Ms. Lazarre informed the Commission that
through the accounting cleanup process, it was realized that a lot of things happened in the
past that should not have happened, and they wanted to bring it up to the City Manager and
give him recommendations on what should be done to fix it going forward.
Vice Mayor Williams stated she is just a little confused about the Commission's health
insurance coverage being considered additional compensation, despite them recently
having a conversation about things that were paid that weren't considered additional
compensation. Noting that the Commission's health care benefits were offered for many
years, she asked if it went through a particular City Department.
City Manager Pate noted Vice Mayor Williams concerns about the Commission's health
insurance coverage being removed but reminded the Commission that they were provided
a briefing with the Manager, Financial Consultant Gerri Lazarre and Budget Administrator
Bob Anathan, to go over what the auditor discovered to affect how it may affect them.
Mayor Pigatt recalled the briefing that City Manager Pate alluded to, but he stated that
what is confusing is that despite the Commission being told that the removal of health
insurance benefits may occur, it wasn't in the operational audit finding report at all, despite
it including other findings on healthcare. The Mayor pointed out that his wife and 3 kids
are going to lose their health care on October 1st upon the passing of the City's budget and
that he doesn't know how many others on the Commission will lose their healthcare as
well. He noted that providing the Commission with health care benefits has been a practice
in the City for many years, and that because of this change, the only benefit that anybody
that comes to serve on the dais will receive is $550 a month before taxes reduce it to $491,
which he said is a very difficult situation in which to put a body of citizens who want to
First Budget Hearing Minutes — September 15, 2021 11
serve their community. The Mayor acknowledged that he is hoping that legislation comes
up through the Charter review process to rectify it, because he doubts that anybody would
say that people shouldn't have healthcare in this community.
City Manager Pate stated that despite his fiduciary responsibility to bring up the
information about the Commission's health insurance as it was provided to him, he is happy
to continue the coverage beyond October 1st if the Commission wants to pass legislation
to maintain the coverage.
Commissioner Davis recalled that when he first got into office, many of the items that were
deemed as compensation for the Commission were taken away, including City vehicles,
which he said the State of Florida had a problem with because they weren't outlined in the
City Charter by ordinance. The Commissioner acknowledged Mayor Pigatt's concern and
pointed out that medical insurance is more of a need, but he said that he doesn't have a
family tied to the City's health care benefit and he has employers outside of the City who
subsidize his personal health insurance premium. He suggested that the Commission
should consider bringing up the issue, provided there is no legal liability, reminding his
colleagues that we are still in the middle of a pandemic, and he wouldn't want to see anyone
go without adequate insurance to protect them.
Mayor Pigatt stated that he started the process that led to the Commission not receiving
any benefits that were not outlined in the City's Charter including cars, but he urged his
colleagues to really think about this in terms of the future of those who serve in the
community. He added that it is a very normal thing throughout the State of Florida in all
municipalities and governments.
Commissioner Taylor asked City Attorney Norris -Weeks if the Commission can legally
pass legislation to maintain its health insurance coverage.
City Attorney Norris -Weeks stated that it sounds to her like a determination was made by
somebody that it is not legal for the City to pay for the Commission's health insurance
because it is considered additional compensation. She pointed out that it's the same issue
that came up recently with funeral expenses and the case law that addresses additional
compensation for the Commission. Because of that and because it has been flagged as a
possible audit finding, she asserted that the best advice would be to go through a Charter
review and have it put before the voters in a referendum.
Commissioner Taylor inquired about whether the City has someone who handles
procurement.
City Manager Pate informed the Commission that the proposed budget includes funding
for a person to handle procurement part time at first. He stated that right now procurement
First Budget Hearing Minutes — September 15, 2021 12
is split between two staff members, but what is being proposed is to have one who will
work on procurement with Budget Administrator Anathan as their sole responsibility.
City Attorney Norris -Weeks asked if the person being proposed to be hired to handle
procurement would handle all procurement, pointing out that it is something the Legal
Department has been doing.
City Manager Pate stated that the person being recommended to be hired in the proposed
budget, would handle all procurement, to take the heavy lifting off the Legal Department.
Mayor Pigatt asked how much the City spends on procurement annually and inquired why
a full-time person will be handling legislation for the Commission while the person who
handles procurement for the City will only be part time.
Budget Administrator Bob Anathan stated that he believed the City spends $30-$35 million
on procurement annually, but he later stated that he needed to revise that number down.
City Manager Pate recalled that the City had a procurement officer when he began serving
as Manager, but that they were not able to recruit for the position. He also pointed out that
some of the City's procurements are subcontracted through the engineers who are working
on projects for the City, as well as other third -party entities.
Budget Administrator Anathan reminded the Commission that larger procurements are
done through requests for proposals.
Mayor Pigatt pointed out that the City processes millions of dollars worth of procurement,
that 13 of the operational audit findings were solely on procurement, and that many of the
previous meetings included the re -bidding out of requests for proposals. He firmly asserted
that the City needs to have someone in procurement and thanked Commissioner Taylor for
bringing it up.
City Manager Pate offered to make . the procurement official full time during the
Commission's first budget amendment.
There being no additional discussion, the ordinance passed first reading by a 5-0 vote.
Commissioner Taylor Yes
Vice Mayor Williams Yes
Commissioner Bass Yes
Commissioner Davis Yes
Mayor Pigatt Yes
First Budget Hearing Minutes — September 15, 2021 13
J nna Flores, CMC
Ci Clerk
6. ADJOURNMENT:
There being no further business to come before the City Commission, it was moved by
Commissioner Taylor, seconded by Commissioner Davis to adjourn the meeting at 8:40 p.m.
Matthew A. Pigatt
Mayor
Attest:
First Budget Hearing Minutes — September 15, 2021 14