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HomeMy Public PortalAboutSelect Board Meeting Packet - 09.21.20 Town of Brewster Select Board 2198 Main St., Brewster, MA 02631 townadmin@brewster-ma.gov (508) 896-3701 MEETING AGENDA Remote Participation Only September 21, 2020 at 5:30 PM This meeting will be conducted by remote participation pursuant to Governor Baker’s March 2020 orders suspending certain Open Meeting Law provisions and imposing limits on public gatherings. No in-person meeting attendance will be permitted. If the Town is unable to live broadcast this meeting, a record of the proceedings will be provided on the Town website as soon as possible. The Town has established specific email addresses for each board and committee so the public can submit comments either before or during the meeting. To submit public comment or questions to the Select Board, please email: selectboardmeeting@brewster-ma.gov. To view the:  Live broadcast: Tune to Brewster Government TV Channel 18  Livestream: Go to www.livestream.brewster-ma.gov  Audio/video recording: Go to www.tv.brewster-ma.gov Select Board Mary Chaffee Chair Benjamin deRuyter Vice Chair Cynthia Bingham Clerk David Whitney Edward Chatelain Town Administrator Peter Lombardi Assistant Town Administrators Susan Broderick Donna Kalinick Executive Assistant to the Town Administrator Robin Young 1. Call to Order 2. Declaration of a Quorum 3. Meeting Participation Statement 4. Recording Statement 5. Executive Session: To discuss strategy with respect to litigation if an open meeting may be detrimental to the litigating position of the public body and the chair so declares:  Brewster Inn, Inc. d/b/a “Woodshed” (Alcohol Beverages Control Commission) 6. Anticipated Resumption of Open Session at 6:00 PM - Public Announcements and Comment: Members of the public may address the Select Board on matters not on the meeting’s agenda at the Chair’s discretion. Under the Open Meeting Law, the Select Board is unable to reply but may add items presented to a future agenda. 7. Select Board Announcements and Liaison Reports 8. Town Administrator’s Report 9. Consent Agenda a. Meeting Minutes: August 26, 2019; July 20, July 27, and July 30, 2020 b. Appointments: Brewster Housing Partnership, Jillian Douglass; Council on Aging Board, Penny Holeman & Jay Green c. Determination by Appointing Authority on Disclosure by Non-Elected Municipal Employee of Financial Interest – Maggie Spade-Aguilar d. American Tower’s Request for Consent to Sublease to Verizon Wireless and Proposed Installation of Verizon Wireless and Boston University Equipment at 26 Freemans Way (Commerce Park) e. One Day Liquor License – Chatham Bars Inn Farm (October 2, 2020) 10. Discuss and Vote on Select Board Letter to Governor Baker Requesting the Release of State Information Technology Bond Bill Funds 11. 6:15 Public Hearing – Fiscal Year 2021 Tax Rate Classification Hearing, Discussion, and Vote, Deputy Collector James Gallagher 12. Discuss Feedback on FY21-22 Select Board Strategic Plan Priority Goals and Vote to Finalize Plan 13. Discuss Consensus Town Administrator Performance Evaluation Results and Vote on FY21 Salary 14. For Your Information 15. Matters Not Reasonably Anticipated by the Chair 16. Questions from the Media 17. Next Meetings: October 5 & 19, 2020 18. Adjournment Date Posted: Date Revised: Received by Town Clerk: 09/17/2020 12:40pm 09/21/2020 12:33pm Archive d: Friday, September 18, 2020 3:19:22 PM From: Vaira Harik Se nt: Tue, 15 Sep 2020 09:22:40 To: Sean O'Brien; Carlstrom, Brian; chorgan@capecodchildrensplace.com; Christopher Adams; david.vieira@mahouse.gov; Sampson, David; mark.ells@town.barnstable.ma.us; Elysse Magnotto-Cleary; Maguire, Emily (HOU); Erika Woods; ercurry@eugenecurry.com; dylan.fernandes@mahouse.gov; Jack Yunits Jr.; jbeebe@eastham-ma.gov; jerry.fishbein@1199.org; Jim Golden; Julie Wake; Kevin Howard; Kristy Senatori; Lauf, Michael; linda.markham@capeair.com; Margaret Laforest; sonnabendm@barnstablepolice.com; Mike Maguire; nelson.andrewsjr@mwtribe-nsn.gov; pniedzwiecki@capecodhealth.org; Chief Peter Burke; Peter Lombardi; Randy Hunt; Ryan Castle; Peake, Sarah - Rep. (HO U); aschiavi@townofbourne.com; Shareen Davis; Cyr, Julian (SEN); timothy.whelan@mahouse.gov; Wendy Northcross; william.crocker@mahouse.gov; Schulze, Frank (SEN); moliva@capecodcanalchamber.org; mkasparian@falmouthchamber.com; Barbara Cooper (CDC); Santibanez, Scott (CDC/DDID/NCEZID/DPEI); Peake, Sarah - Rep. (HOU); sarah.ferrara@mahouse.gov; kaelyn.hilliard@mahouse.gov; Susan Moran Cc: Sonja Sheasley; Andrew Platt; Kevin Mulroy, DO ; Deirdre Arvidson; Beth Albert; Heidi Nelson; Karen Gardner; pnadle@outercape.org; cmenard@thefamilypantry.com; Phillips, Diana (EEC); Group - Town Health Agents (7/24/20); Alicia Bryant; Jocelyn Howard; slaye@mbl.edu; Savannah Kelleher; Dotty Caron; Phil Burt; paulhilton@capecodcollaborative.org; ciborowski_pam@mybps.us; Gina Hurley; Alicia Bryant; Christine Todd; Lori Pearson; Allyssa Hathaway; Brooke Styche; Donna Giberti; Tina Shaw Subje ct: Charts for Cape Cod Reopening Task Force Call, 9/15/20 Se ns itivity: Normal Good Morning All. (Reminder: I continue to report on both new confirmed and new probable cases. Reporting on both of those numbers allows the best longitudinal comparison with past data and also most accurately reflects the incidence of new cases and thus the workloads of our town Public Health Nurses who carry out the contact tracing work. Thank you Deirdre for supplying these data.) New cas es per day appear to have returned to the s ingle digits but remain s ubject to flares . This is likely to be our new normal for the fall and winter as kids return to in-clas s s chool attendance and as our population's activities increas ingly turn indoors due to colder weather. Las t week's three-day tally for 9/10-9/12 again s howed new cases in the teens . Las t week one fatality was deleted from our tally, and then another was added, leaving a net gain of zero. An additional fatality was reported yes terday, putting the number at 170. As of yes terday's DPH report, there were no cas es in hos pital. C ape Cod and Falmouth Hos pitals continue their on-s ite tes ting prog ram for CCHC patients ; their res ults continue to s how very little evidence of community s pread. Reg ionally, Nantucket is now s howing the highes t 7-day average new cas es /100K with 34/100K (up from 16/100K las t week), due to a clus ter of new cas es there during the pas t week. Ill-advised partying appears to be implicated. Rhode Is land's rate is moving back up and is now 12/100K, and Bos ton's rate has climbed back above the 8/100K thres hold to 8.5. __________________________________ _____________________ Vaira Harik, M.S . Deputy Director Barnstable County Dept. of Human S ervices Cell: 520-271-6314 Email: vharik@barnstablecounty.org COVID-19 RESPONSE COMMAND CENTER WEEKLY SITUATION REPORT Situation in Numbers Massachusetts current as of 9/17 124,139 Total Confirmed Cases (click here for more information) 9,051 Deaths among confirmed cases 2,024,306 individuals tested for the virus to date by MA State Public Health Laboratory, hospitals and commercial laboratories. United States Last Updated 9/17 Case numbers are updated regularly at noon. Saturday/Sunday reports are preliminary and have not been confirmed with state/territorial health departments. Total Cases Reported to CDC: 6,613,331 Total Cases 196,277 Deaths 55 Jurisdictions Reporting Cases (50 states, D.C., Puerto Rico, Guam, Northern Marianas, and US V.I.) Social Distancing Basics:  Stay Home  Call/Facetime/online chat with friends and loved ones. If you go out for essential needs:  Avoid crowds  Stay 6 feet away from others  Don’t shake hands or hug  Wear a face covering or mask if physical distancing is not possible. Thursday, September 17, 2020 COVID -19 Command Center Massachusetts Emergency Management Agency Situation Update The Command Center Situation Report is published weekly on Thursdays. In This Week’s Report: • Latest Data: Public Health Update • Week in Review: Key State Actions o Massachusetts Residents Urged to Get Flu Vaccination o College and University Testing Data Added to COVID-19 Weekly Public Health Report o Extension of Administrative Tax Relief for Local Businesses o Updated list of COVID-19 lower-risk states o DPH, Emergency Management, and Disaster Recovery Updates o Holyoke and Chelsea Soldiers’ Homes Weekly Update Helpful Links: • Stop COVID-19 • COVID-19 Travel Order • Returning to School Safely • Mass.gov/findfoodhelp • Stop the Spread • Reopening Massachusetts • Mass.Gov/covid19 • Massachusetts Emergency Management Agency • Unemployment & COVID-19 • Dept. Of Transitional Assistance Online Portal • Emergency Childcare Site • COVID-19 Cost Eligibility and Tracking Guidance Background on the Command Center The COVID Command Center, under the leadership of Secretary Marylou Sudders and reporting to Governor Charlie Baker and Lt. Governor Karyn Polito, is the Commonwealth’s single point of strategic decision making and coordination for the Administration’s comprehensive COVID-19 response. COVID-19 RESPONSE COMMAND CENTER WEEKLY SITUATION REPORT Latest Data: COVID-19 Public Health Update Testing Update: Today, over than 27,000 new individuals tested by molecular (viral) tests were reported in Massachusetts with 419 newly reported confirmed positive cases. The total molecular tests administered to date is nearly 3.2 million. Hospitalizations & Capacity Update: As of today, 377 people are hospitalized, with 64 reported to be in the Intensive Care Unit (ICU). Key indicators from today’s Daily Dashboard are below. COVID-19 RESPONSE COMMAND CENTER WEEKLY SITUATION REPORT New Weekly Public Health Data Report Released Yesterday, the Command Center released the comprehensive COVID-19 Weekly Public Health Report, including community-specific COVID-19 case and testing data. The report also includes risk categories for each city and town based on the average daily incident rate over the past 14 days. Communities in the high-risk category will receive additional support from the Commonwealth through a cross-agency COVID Enforcement and Intervention Team (CEIT). DPH has also posted an archive of previously released city and town data dating back to April on the COVID-19 reporting page. The Weekly Public Health Report includes also includes data on recoveries, along with detailed case and death data related to long term care facilities. The report also includes information on nursing facility staff baseline testing, infection control audits, and more. You can also find information related to contact tracing by local boards of health, and the Community Tracing Collaborative. All the data reports, and raw data files, are available by visiting the COVID-19 Response Reporting page. Week in Review: State Actions Massachusetts Residents Urged to Get Flu Vaccination Today, Governor Baker, Lt. Governor Polito, and Health and Human Services Secretary Marylou Sudders, joined by MinuteClinic Chief Medical Officer Dr. David Fairchild, visited a CVS Pharmacy in Roslindale to receive flu shots and highlight the importance of getting vaccinated this year. CVS also announced today it is expanding COVID-19 testing sites at several of its locations across Massachusetts beginning tomorrow (9/18). Last month, the Baker-Polito Administration announced a requirement that all students attending kindergarten through college must have a flu immunization by December 31.. The requirement also applies to children over six months of age attending child care. Exemptions may be made for medical or religious reasons. In addition, the state adopted a policy, based on the federal PREP Act, which enables qualified pharmacy staff to administer a flu shot to children as young as three years old. The previous minimum age in Massachusetts was nine. Flu can be very serious. The Centers for Disease Control and Prevention estimates that influenza has resulted in between 9 million – 45 million illnesses, between 140,000 – 810,000 hospitalizations and between 12,000 – 61,000 deaths annually since 2010. In Massachusetts, during the 2019-2020 flu season more than 40,000 confirmed cases were reported to the Department of Public Health (DPH), with 55,000-60,000 emergency department visits for flu, resulting in 7,000-8,000 hospitalizations. DPH will begin its annual flu surveillance reporting for the 2020-2021 on October 9. In anticipation of increased demand for flu shots this year, public health officials have been working to increase the vaccine supply. Over the past several years, DPH has purchased approximately 900,000 doses annually. This year the Commonwealth will receive 1,156,000 doses, a 28 percent increase. DPH recommends people: • Get a flu vaccine as soon as possible. The flu vaccine is widely available across the state, including at health care provider offices, pharmacies, school and workplace vaccination clinics, and flu vaccine clinics COVID-19 RESPONSE COMMAND CENTER WEEKLY SITUATION REPORT sponsored by local boards of health. A list of flu vaccine availability based on zip code can be found at vaccinefinder.org. • Wash your hands regularly and thoroughly and use hand sanitizer when washing is not possible. • Always cover your cough, and sneeze into your sleeve – not your hands. • Stay home when you are sick with fever and a cough or sore throat and keep children home from school and daycare when they are sick. • Contact your healthcare provider promptly if you think you have the flu, especially if you have health conditions that make you more likely to develop severe illness when sick with the flu. The provider may prescribe antiviral medications, which work best when started early in the course of illness. The most common symptoms of flu are fever, cough, and sore throat. Symptoms can also include body aches, headache, chills, runny nose, and fatigue. Some people are at higher risk of serious health problems when they get flu, including pregnant women, infants, older adults, and people with medical conditions like asthma, diabetes, heart disease, kidney disease, neurological and neuromuscular conditions, and weakened immune systems. Flu vaccination reduces the risk of flu-associated death by half among children with underlying high-risk medical conditions and by nearly two-thirds among healthy children. Nationwide, there were 188 pediatric deaths from flu last year. For more information about influenza, visit www.mass.gov/flu, or call your health care provider, local board of health, or DPH at (617) 983-6800. College and University Testing Data Added to COVID-19 Weekly Public Health Report The Massachusetts COVID-19 Command Center has announced that higher education data from COVID-19 testing will be reported on a weekly basis on the state’s COVID-19 dashboard. This week’s report includes aggregate data from 59 colleges and universities doing testing on campus. Beginning with yesterday’s report, the COVID-19 Weekly Public Health report published each Wednesday will include a report on the number of tests performed, positive cases, percent positivity, and the percent of new cases identified through testing by public and private colleges and universities. As additional colleges and universities launch COVID-19 testing initiatives, results from those tests will be added to this report. Starting in mid-August, higher education institutions across the state implemented regular testing programs for their students, faculty and staff, the results of which have been included in the COVID-19 Daily Dashboard. DPH will continue to report these results in the Daily Dashboard, in addition to providing specific information on college and university testing in the Weekly Public Health report. Massachusetts continues to be a national leader in ensuring access to COVID-19 testing, with a network of over 250 sites across the state. The Commonwealth has also increased access to testing with its Stop the Spread initiative, which provides free asymptomatic testing in targeted communities. Throughout the summer, the Commonwealth has significantly increased testing volume, with over 3 million tests completed. Learn more about testing at www.mass.gov/gettested. For further information and resources regarding COVID-19 response at Massachusetts colleges and universities, including links to individual campus websites and the COVID-19 Higher Education Control Plan, please click here. You can learn more about the Commonwealth’s health and safety standards for higher education institutions by clicking here. COVID-19 RESPONSE COMMAND CENTER WEEKLY SITUATION REPORT Extension of Administrative Tax Relief for Local Businesses On Tuesday, Governor Charlie Baker, Lt. Governor Karyn Polito, Senate President Karen Spilka and House Speaker Robert DeLeo announced an extension of administrative tax relief measures for local businesses that have been impacted by the ongoing COVID-19 outbreak, especially in the restaurant and hospitality sectors. This includes the extension of the deferral of regular sales tax, meals tax, and room occupancy taxes for small businesses due from March 2020 through April 2021, so that they will instead be due in May 2021. Businesses that collected less than $150,000 in regular sales plus meals taxes in the twelve month period ending February 29, 2020 will be eligible for relief for sales and meals taxes, and businesses that collected less than $150,000 in room occupancy taxes in the twelve month period ending February 29, 2020 will be eligible for relief with respect to room occupancy taxes. For these small businesses, no penalties or interest will accrue during this extension period. For businesses with meals tax and room occupancy tax obligations that do not otherwise qualify for this relief, late-file and late-pay penalties will be waived during this period. The Department of Revenue will issue emergency regulations and a Technical Information Release to implement these administrative relief measures. Updated list of COVID-19 lower-risk states Travelers from COVID-19 lower-risk States are not required to fill out the Massachusetts Travel Form and do not need to quarantine. States are included on the list based on meeting two criteria: average daily cases per 100K below 6 AND positive test rate below 5%, both measured as a 7-day rolling average. Data is from covidexitstrategy.org as of September 9, 2020. The current list of COVID-19 lower- risk states include: • Colorado • Connecticut • Maine • New Hampshire • New Jersey • New Mexico • New York • Oregon • Vermont • Washington • Wyoming Additional information about the Massachusetts COVID-19 travel order, including the list of lower-risk states, exemptions, business guidance, and other details, is available here. COVID-19 RESPONSE COMMAND CENTER WEEKLY SITUATION REPORT Important Updates Department of Public Health Updates: • MDPH has issued the following new/updated guidance: o September update to Caring for Long-Term Care Residents during the COVID-19 Emergency guidance memo including PPE chart revised to appropriately reflect when to change gowns between residents. o New Caution Signs for residents quarantined or in isolation in Long-Term Care facilities. o Updated guidance for Limitations on Visitors in Long-Term Care Facilities during the COVID-19 Outbreak. o Updated Hospital Visitor Restrictions Guidance. • CDC released its COVID-19 Vaccination Program Interim Playbook for Jurisdictional Operations to provide guidance on how to plan and operationalize a vaccination response to COVID-19. • MA211 received 3,296 calls from Tuesday 9/8 through Tuesday 9/15 for a new total of 116,629. Emergency Management and Disaster Recovery Updates: Mass Care • 1 state contracted quarantine/isolation hotel in the city of Everett continues to receive client placements. o Currently 18 residents are housed in this hotel (change of -4 since last Thursday) o Isolation support will continue in support of the “Stop the Spread” testing initiative. • A total of 130,747 meals have been distributed to date through state contracted hotel sites and distributions of food boxes and meal bags. Logistics (including Personal Protective Equipment and Supplies) • MEMA’s State Logistics Warehouse has processed 50 orders between 9/11 and 9/17. • The warehouse is preparing to support DESE with the movement of cloth masks designated for schools in the coming weeks. To date, 775,500 of these masks have been received, with additional youth-sized cloth masks to be delivered at a future date. • The warehouse is preparing to support COVID testing sites, through a pilot program with the Command Center, with face coverings and flyers. Approximately 2.2 million face coverings are being prepared for distribution. • 1,500 Sanitizer Stands are being delivered to the CEIT, via the Everett Public Schools, next week. These stands will be used in their community outreach efforts. • DPH coordinated 12 deliveries to health care entities on Tuesday 9/15 (4 PPE/9 testing supplies – 1 facility requested both), and 15 deliveries have been scheduled for Friday 9/18 (8 PPE/10 testing supplies – 3 facilities requested both). Disaster Recovery On March 27, the President declared a Major Disaster Declaration for the Commonwealth of Massachusetts related to the COVID-19 pandemic response. Through this declaration, federal aid will be made available to cities and towns, state agencies, and certain non-profits in all Massachusetts counties to help pay for emergency protective measures (response costs) related to the COVID-19 pandemic. MEMA’s Recovery Unit has developed a webpage with information and guidance on, but not limited to, disaster declaration, eligibility criteria, and the application process. Highlights from the Disaster Recovery process include the following: • Total FEMA RPA Applicants: 590 (+10) COVID-19 RESPONSE COMMAND CENTER WEEKLY SITUATION REPORT • Total # Obligated Projects: 30 / +$ 7,800,980.21 (+0 / +$) • Total # of Payments Disbursed: 13 / $ 1,093,259.82 (+0 / +$) • Total # of Partial Payments Disbursed: 1 / $170,759.77 (+0 / +$) • Online Applicant Technical Assistant Requests: 445 (+2) • Continuing to provide technical assistance to project applicants. • SBA approved 59,400 EIDL loans in Massachusetts for a total of $3,421,501,855 through August 23, 2020. • SBA also reports that 1,339 Childcare/Early Education Paycheck Protection Program (PPP) loans were approved for facilities across 304 Massachusetts towns for up to $161.3 million. • On 9/11/2020, MEMA met with the Massachusetts Organization of Educational Collaboratives to discuss funding options and ways to make the FEMA PA process more streamlined and uniform for Educational Collaboratives applying for Public Assistance funds. • On 9/16/2020, MEMA met with DHCD to discuss reimbursement options for homeless shelter providers under FEMA PA. MEMA prepared a white paper in advance to discuss options. A management plan is currently being created by MEMA. DHCD estimates that the costs for sheltering providers will exceed $30 million. • MEMA anticipates sending out a second survey to local governments regarding food distribution by the end of this week. This survey will aid MEMA in its request to extend the food distribution deadline to FEMA. • The Public Assistance Grants Management System is live. Work has started on creating workflows for post-award activities. COVID-19 Cases in Long-Term Care (LTC) Facilities (as of 9/17) Residents/Healthcare Workers of LTC Facilities 24,755 LTC Facilities Reporting at Least One Case of COVID- 19 382 Deaths Reported in LTC Facilities 5,941 Holyoke Soldiers’ Home Weekly Update (current as of 9/15/20) • As part of its close monitoring and early detection guidelines, the Soldiers’ Home in Holyoke conducts weekly surveillance testing of residents and staff, which revealed one administrative staff member who tested positive. While this staffer does not provide direct patient care, the Home immediately implemented its infection control protocols, which includes suspending visitation for two weeks. Family visitation is scheduled to resume this Saturday, September 19, provided all testing this week results in no positive cases. Testing is scheduled for September 16 and 17 this week. o The outdoor visitation plan remains contingent on the continued stability of infection control and public health metrics. COVID-19 RESPONSE COMMAND CENTER WEEKLY SITUATION REPORT o Daily symptom checking and routine staff surveillance are important tools to protect staff, residents and visitors and will remain in place until such time there is a medical breakthrough or a safe and effective vaccine for COVID 19. o Staff who are not feeling well are instructed not to come to work and to contact their health care provider. If staff show any signs of COVID-symptoms, they are required to self-quarantine at home, per CDC guidance for health care workers. • This week, the Soldiers’ Home is hosting virtual family meetings for families to receive new information on the progress in the facility. Family meetings are conducted for both residents in the facility and those currently residing at Holyoke Medical Center. • The Soldiers’ Home is encouraging loved ones to schedule video visits with veteran residents. The Family Hotline is available for ad hoc updates with support from social work and clinical staff. Families can call the Family Hotline at 413-552-4764 Monday - Friday 8:00 a.m. - 4:00 p.m. o Families can also request updates via email at CommunicationsMailbox-HLY@Mass.gov. Please note the Soldiers’ Home can only share medical information about a resident with the authorized health care proxy on file. • The Soldiers’ Home’s medical team is making all clinical decisions following the latest CDC guidance, which continues to evolve as the medical community learns more about this new virus. The CDC recommends making medical decisions regarding when to end isolation and determine that the patient has recovered based on symptoms and time elapsed. o Since the start of the pandemic, more than 80 residents had been determined clinically recovered, which means that they at one point tested positive for COVID-19 but are now considered clinically recovered as defined by federal CDC guidance. o The Home continues to adhere to infection control protocols throughout the Home and continues the cohorting of veterans with the same status. • The Baker-Polito Administration is in the midst of the expedited capital project to reimagine the future of the Soldiers’ Home in Holyoke, led by architecture firm Payette. The project team is actively gathering input from a broad community of stakeholders as part of the Rapid Planning Phase, in addition to working on the needs assessment, the clinical options, and the facility’s infrastructure. This work will inform the development of the implementation plan to meet the April 15, 2021 federal Veterans’ Affairs’ State Home Construction Grant application deadline. o Last week, the team launched a website for the project, www.mass.gov/HolyokeSHProject, and an online survey to gather input: https://www.surveymonkey.com/r/WCX32P2 • The Soldiers’ Home leadership is committed to ensuring the safety of the Veteran residents and restoring the Home to its rightful place that treats them with dignity, honor, and respect. The Soldiers’ Home leadership is moving into the Transition & Rebuilding Phase that is focused on rebuilding staff leadership and team and positioning the facility to move forward safely. • Holyoke’s Clinical Command continues to respond to the COVID-19 outbreak, monitoring staffing levels, while bringing on additional management staff for nursing, facilities, and administration. The Holyoke Soldiers’ Home has been intently focused on following infection control procedures and maintaining best practices for the safety of veteran residents and staff, and to support the recovery of veterans as the health status of many stabilizes. All veteran residents’ health is being monitored and retesting is being conducted for veterans both on- and off-site as clinically appropriate. • In June, the Baker-Polito Administration released the independent report ordered by Governor Baker to investigate the COVID-19 outbreak at Holyoke Soldiers’ Home, and announced a series of reforms to strengthen its governance and oversight of the Home, improving staffing processes, providing quality care for our Veterans, and planning for significant capital improvements. • The status as of September 15 is as follows: o The status of all residents:  0 positive and not clinically recovered COVID-19 RESPONSE COMMAND CENTER WEEKLY SITUATION REPORT  59 veterans are negative  0 residents have a pending test  79 residents have been determined clinically recovered  1 resident has refused testing o Resident locations:  114 veterans are onsite  25 veterans are offsite • 24 veterans are at a dedicated skilled nursing unit at Holyoke Medical Center • 1 veteran is receiving acute care offsite o Since March 1, there have been 76 veteran deaths of veterans who tested positive o From the most recent round of surveillance testing,  0 tested positive  All others who previously tested positive are clinically recovered Chelsea Soldiers’ Home Weekly Update (current as of 9/15/20) • The Chelsea Soldiers’ Home continues to welcome visitors for outdoor visitation between veterans and loved ones. Following visitation guidance, the Home’s protocols prioritize the health and safety of Veterans and staff, with continued focus on infection control. Ongoing plans are contingent on the continued stability of infection controls and public health metrics, which we continue to monitor daily and coordinate with state and local health officials. o Outdoor visitation is occurring in addition to continued video visits between veteran residents and their loved ones. Families can also request updates on their loved ones by contacting the Home at CSH@mass.gov and through phone and video conversations. Medical information can only be shared with an authorized health care proxy. • The Soldiers’ Home in Chelsea is reporting the recovery of residents based on clinical determinations following the retesting of all veterans, and 43 residents who had previously tested positive have been determined clinically recovered. • The Soldiers’ Home in Chelsea has started limited outdoor recreation for Long Term Care residents. Outdoor recreation is conducted while following all infection control guidance from the Massachusetts Department of Public Health (DPH). • The Soldiers’ Home has increased Domiciliary recreational outings to cities and towns deemed a safe community by the Massachusetts Department of Public Health (DPH). • The Home has eased restrictions for Dorm residents, who can now order food delivery from area restaurants, and drive in their personal vehicles off-site to medical appointments. The curfew has been extended, now from 11pm - 5am. Dorm veterans are visiting a local outdoor music event, respecting social distancing. • The Soldiers’ Home in Chelsea monitors the PPE supply, and continues to receive shipments of PPE. The Incident Command team at the Chelsea Soldiers’ Home continues to enforce staff use of personal protective equipment (PPE), as well as source PPE to ensure that residents and staff have access to critical safety equipment. The team continues to coordinate closely with the VA Health Care System. • The status as of September 15 is as follows: o Residents  0 veteran residents are positive  148 veteran residents are negative  43 residents have recovered, meaning they previously tested positive and are now clinically recovered  0 residents have pending tests  Since March 1, there have been 31 deaths of veterans who tested positive COVID-19 RESPONSE COMMAND CENTER WEEKLY SITUATION REPORT Employees: 0 employees are positive All employees who previously tested positive have been determined clinically recovered Resources MassSupport MassSupport is the Massachusetts Crisis Counseling Program funded by the Federal Emergency Management Agency and managed in partnership between the Massachusetts Department of Mental Health and Riverside Trauma Center, a program of Riverside Community Care. MassSupport provides: • Free and confidential counseling for stress and other emotional reactions to the Pandemic in multiple languages • Referral to services • Free mental health screenings on MassSupport website: www.MassSupport.org MassSupport can help you: • Take stock of needs • Identify solutions • Enhance or develop coping strategies • Feel heard • Understand and manage your reactions • Be less stressed • Get reliable, fact-based information Contact MassSupport by phone at 888-215-4920 or by email at MassSupport@riversidecc.org Red Cross Virtual Family Assistance Center In order to provide support to families and communities who have suffered loss as a result of the COVID-19 pandemic, the American Red Cross has developed a Virtual Family Assistance Center (VFAC), staffed by a team of specially trained mental health, spiritual care, and health services volunteers who are: • Connecting with families over the phone to offer condolences, emotional and spiritual support, and access to available resources • Providing support for virtual memorial services for families, including connecting with local faith-based community partners • Hosting online classes to foster resilience and facilitate coping skills • Assisting families with access to national, state or local resources such as grief counseling, legal resources, funeral information, financial information services, or veterans’ assistance • Additional state- and local-specific resources are available. People can visit: https://www.redcross.org/virtual-family-assistance-center/ma-family-assistance-center.html to access this resource with special virtual programs, information, referrals and services to support families in need. People without internet access can call toll-free 833-492-0094 for help. All Family Assistance Center support will be provided virtually and is completely confidential and free. COVID-19 Public Resources Map MEMA, together with MA VOAD and other partners, has developed a COVID-19 Public Resources Map showing the location of resources available to the public, such as food banks, houses of worship, and Project Bread site COVID-19 RESPONSE COMMAND CENTER WEEKLY SITUATION REPORT locations. Please note that this map is not inclusive of all resources and is only as accurate as the information that has been provided to MEMA. Massachusetts COVID-19 Response Dashboard MEMA has developed and maintains a public-facing COVID-19 ArcGIS Online dashboard, available here. This dashboard is continuously updated and captures information about current COVID 19 case counts, cases by age, cases by county, hospital status, hospital bed status, death tolls, and deaths by age. Users should refresh the dashboard daily as enhancements are continuously being added. Stay Informed • Get information from trusted sources. Visit https://www.mass.gov/covid19 for the latest news, case counts, and lab testing results. Call 2-1-1 with questions. Text the keyword COVIDMA to 888-777 to receive notifications to your phone. To receive these notifications in Spanish, text COVIDMAESP to 888- 777 • Take care of your emotional health: • Call 2-1-1 and choose the “CALL2TALK” option. • Samaritans is continuing operations 24/7, as always. During this unprecedented time, it can feel overwhelming to receive constant messages about COVID-19. Call or text their 24/7 helpline any time at 877-870-4673. • The Disaster Distress Helpline, 1-800-985-5990, is a 24/7, 365-day-a-year, national hotline dedicated to providing immediate crisis counseling for people who are experiencing emotional distress related to any natural or human-caused disaster, including disease outbreaks like COVID-19. This toll-free, multilingual, and confidential crisis support service is available to all residents in the United States and its territories. Communications Resources Infographics • Stop the Spread of Germs • Social distancing: for youth for general audience • Coping with stress or fear • What to do if you are sick • 10 tips for at-home quarantine or self-monitoring Short videos: Overview of COVID-19 Testing Importance of COVID-19 Testing How to Safely Cover Your Face Outside of Home • English • Spanish • Portuguese • Simplified Chinese • Traditional Chinese • Vietnamese • Haitian Creole • English • Spanish • Portuguese • Simplified Chinese • Traditional Chinese • Vietnamese • Haitian Creole • Spanish • Portuguese • Simplified Chinese • Traditional Chinese • Haitian Creole • Vietnamese COVID-19 RESPONSE COMMAND CENTER WEEKLY SITUATION REPORT • 10 Tips for at home quarantine or self-monitoring • Stop the Spread of Germs like Seasonal Flu and COVID-19 (:30) • Help Prevent COVID-19 with Social Distancing (:30) • How Young People Can Help Prevent COVID-19 with Social Distancing (:30) • Coping with Stress and Fear from COVID-19 (:30) • Stay Home - Save Lives (:06) Spanish Radio Spots (available on request): • “Prevent the Spread of Germs,” “Social Distancing and Stay Home,” and “Stay Safe. Save Lives.” How to Help Out • Donate to the Massachusetts COVID-19 Relief Fund. • Volunteer opportunities for health professionals: Please click here. • Health care facilities can learn more about requesting personal protective equipment here. The Need for Blood Donations Continues, and Recovered COVID-19 Donors Can Help Save Lives In coordination with the U.S. Food and Drug Administration (FDA), the Red Cross is seeking people who are fully recovered from the new coronavirus to sign up to donate plasma to help current COVID-19 patients. People who have fully recovered from COVID-19 have antibodies in their plasma that can attack the virus. This convalescent plasma is being evaluated as treatment for patients with serious or immediately life-threatening COVID-19 infections, or those judged by a healthcare provider to be at high risk of progression to severe or life-threatening condition. Interested individuals can visit RedCrossBlood.org/plasma4covid to learn more. The Red Cross follows the highest standards of safety and infection control, and volunteer donors are the only source of blood for those in need. To make an appointment to donate, please visit www.RedCrossBlood.org Archive d: Friday, September 18, 2020 3:19:27 PM From: dlssupport@dor.state.ma.us Se nt: Fri, 28 Aug 2020 10:15:28 To: James Gallagher; Erika Mawn; James Gallagher; beyestone@eastham-ma.gov; boulosc@nausetschools.org; Lisa Vitale; nowackj@nausetschools.org; Oreillyj@nausetschools.org; Donna Kalinick; Peter Lombardi; Susan Broderick; Mary Chaffee; Benjamin deRuyter; Ned Chatelain; David Whitney; Cynthia Bingham; Ann Christen; Mimi Bernardo; vendittig@nausetschools.org; dlsgateway@dor.state.ma.us Cc: scopelletik@dor.state.ma.us Subje ct: Notification of free cash approval - Brewster Se ns itivity: Normal Attachme nts : Brewster FC 6.30.20; M as s achus e tts De partme nt of Re ve nue Division of Local Services Geoffrey E. Snyder, Commissioner Sean R. Cronin, Senior Deputy Commissioner of Local Services 8/28/2020 NOTIFICATION OF FREE CASH APPROVAL - Town of Bre ws te r Based upon the un-audited balance sheet submitted, I hereby certify that the amount of available funds or "free cash" as of July 1, 2020 for the Town of Brewster is: General Fund $4,016,610.00 This certification is in accordance with the provisions of G. L. Chapter 59, §23, as amended. Certification letters will be emailed to the mayor/manager, board of selectmen, prudential committee, finance director and treasurer immediately upon approval, provided an email address is reported in DLS' Local Officials Directory. Please forward to other officials as you deem appropriate. Sincerely, Director of Accounts signature Mary Jane Handy Director of Accounts Massachusetts Department of Revenue This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this mail in error please notify the postmaster at dor.state.ma.us. Town of Brewster Free Cash Analysis Fiscal Year Ending June 30, 2020 Budget Actual Amount Revenue Over/(Under) Real Estate & Personal Property Taxes $35,302,875 $34,927,823 -$375,052 Excise Tax 1,443,343 1,518,442 75,099 Hotel/Motel & Meals 1,207,106 1,699,074 491,968 Waste Disposal 496,765 538,362 41,597 Fees 122,550 113,122 (9,428) Rentals 74,787 72,862 (1,925) Departmental Receipts 151,201 150,362 (839) Licenses & Permits 758,576 883,007 124,431 Investment Income 114,793 126,679 11,886 Other Local Receipts 239,821 222,388 (17,433) State Aid 1,868,238 1,883,186 14,948 Transfers from other funds 468,846 603,659 134,813 Total Receipts $42,248,901 $42,738,967 $490,066 Budget Actual Amount Expenditures Over/(Under) General Government $2,141,441 $1,902,186 $239,255 Public Safety 5,874,780 5,445,787 428,993 Education 22,170,361 21,865,158 305,203 Public Works 1,892,521 1,776,304 116,218 Human Services 851,144 825,306 25,839 Culture & Recreation 895,976 837,456 58,520 Debt Service 2,288,229 2,258,832 29,397 State/Cty Assessments 27,540 27,540 0 Fringe Benefits 4,137,335 3,842,014 295,321 Utilities 417,171 416,072 1,099 General Insurance 485,000 464,105 20,895 Total $41,181,498 $39,660,759 $1,520,739 √ Surplus Revenue $490,066 √ Departmental Budget Turnbacks 1,520,739 √ Unused FY20 Free Cash 1,940,130 √ Prior Year Encumbrance Close-Outs 51,883 √ Capital Project Close-Outs 37,899 √ Other Amounts Due to Town -24,107 Certified Free Cash 6/30/2020 $4,016,610 1.16% 3.69% Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 Website Announcement: September 4, 2020 Council on Aging To Offer New Programs and Expanded Services While the Council on Aging remains closed at this time, we are very excited to introduce some curbside events, limited medical transportation options, and more virtual programming for our seniors during the month of September. We are trying to connect with our seniors in new ways and all stay safe together. We also continue to assist with the essential needs of our residents. There are important upcoming events this fall, including the annual Town Flu Clinic on October 22nd, Open Medicare Enrollment starting October 15th and Fuel Assistance applications, starting November 1st. We can assist you with these important opportunities. For more detailed information about our services, programs, and other Council on Aging updates, please click here. Office of: Select Board Town Administrator Brewster Council on Aging The Brewster COA’s mission is to support and advocate for older adults and their families by providing programs, services and resources that promote independent living and quality of life. Currently, we are providing the following services: Outreach Services Brenda Locke and Debra Johnson continue to help our elderly citizens and their families regarding services and benefits, as well as assisting clients in gaining access to public support programs such as SNAP, Fuel Assistance, Tax Exemption (Town), housing applications, Adult Day Programs, funding for Alzheimer’s services, and agency referrals. They are both SHINE (Serving Health Insurance Needs of the Elderly) representatives which allows them to help clients with their health insurance, Medicare 65 and the annual Open Enrollment period from October 15 to December 7. We have installed a new lock box directly behind the COA building next to the little bench. If you have items that need to get to COA Staff, such as SHINE paperwork, Open Enrolment documents or anything important, please deposit them there. All appointments are done by telephone. Transportation Peter Pettengill will be driving on Mondays and Wednesdays to bring 1 senior client per day to a doctor’s appointment, no further than Hyannis, for a wellness checkup, treatment or blood work. Appointments should be booked between 9am and 2pm and we ask that you contact us 4 business days before the appointment. On Tuesdays and Thursdays, he will be delivering groceries, prescriptions, medical equipment, masks and other essential needs for our seniors. All safety precautions, such as social distancing, hygiene protocol and cleaning/disinfecting, will be strictly reinforced. Meals on Wheels Meals on Wheels, a nutritional program thru Elder Services of Cape Cod, delivers meals to people aged 60 and over who are homebound and/or unable to prepare their own meals. For more information, call Elder Services, Information and Referral at 508-394-4630 or 1-800-244-4630. If you are already a client and need to reach our Nutrition Site, please contact Maria at 508-896-5070. Healthy Meals in Motion This popular program serves all eligible Brewster seniors, providing a few bags of groceries, fresh produce, and paper products each month. Pre-order from a wide selection of food items and your order will be ready for curbside pickup. The program takes place on the 2nd Wednesday of every month and the pickup location is Frederick Court’s parking lot. Please call our Outreach Office to enroll at 508-896- 2737. Blood Pressure checks & Sharps Disposal Services @ BFD Brewster Fire Department is now open to residents for blood pressure checks and/or exchange of used sharps containers. Hours are Monday through Friday 8:30am to 5pm. Questions concerning these programs may be directed to our Administrative Assistant Amy Handel at 508-896-7018. SAVE THE DATE - Brewster Drive-Thru Flu Clinic Thursday October 22, 2020 1 pm – 4 pm (Rain Date October 28, 2020) Our Lady of the Cape Church, 468 Stony Brook Road, Brewster The Brewster Health Department, in conjunction with the Council on Aging and the Brewster Local Emergency Planning Committee, is hosting our annual flu clinic on October 22 from 1:00 pm to 4:00 pm (Rain Date October 28) at Our Lady of the Cape Church Parish Center Parking Lot, 468 Stony Brook Road. The flu vaccination, available to all residents ages 18 and older, is an important preventive measure vital to protecting our region against vaccine-preventable diseases, especially during the current COVID-19 pandemic. The drive-thru clinic is designed to boost our resident participation in receiving the flu vaccine by providing a safer alternative during the pandemic where social distancing is important. Vaccinations will be provided and administered by Cape Cod Healthcare Pharmacy. Instructions before you arrive: 1.Pre-registration is required online at www.brewster-ma.gov starting October 1 – October 18. You will need to schedule an appointment and complete a consent form for each person being vaccinated. Completed consent forms for each registrant will be available at the clinic. For help with online registration, please call the COA at 508-896-2737. 2.Please specify your preference for the quadrivalent influenza vaccine or the high dose vaccine available to ages 65+ at time of registration. 3.Bring your insurance card for billing; there is no co-pay. Vaccine is also available for the uninsured. 4.Wear short sleeves or clothing with easy access to the upper arm. 5.Face coverings/masks are required at all times at the clinic site. 6.Please leave pets at home for everyone’s safety. 7.Participants will remain in their vehicles and be guided through the clinic. 8.Please stay home if you are feeling sick on the day of the clinic. 9.For general questions, please contact the Brewster Health Department at 508-896-3701 X1120. Programs We are learning to do things in a different way! Lisa is working hard to have some of our regular programming, as well as new topics, taped by our Town’s Channel 18 staff. Virtual Programs: How to Download Zoom article Go4Life Fitness Program, which we give you a CD to watch at home to do the fitness program We have taped several segments that will be aired on Channel 18, such as: o Critical Financial Conversation with your Family by Financial Advisor Bob Mauterstock o 3 presentations by Larry Dapsis, Cape Cod Entomologist titled Ticks: One Bite Can Change Your Life, Pollen Ecology and Edible Insects! o Funky Fitness class by Frank Callahan For a list of dates and times for these taped segments, please refer to the October newsletter that will be on the COA’s website by September 25th. Curbside Events: Ice Cream Fridays on Fridays, September 11, 18 & 25 from 1-3pm in our COA Parking Lot Buttons & Bows Pet Grooming every 3rd Thursday of the month from 8-8:30am Fall in for a Treats on Wednesday, October 14th from 1-3pm Annual Flu Clinic on Thursday, October 22nd from 1-4pm @ Our Lady of the Cape Parish parking lot General Programming Update: Please go to our September newsletter on the COA’s website to see all the services that are available to you in your home or over the telephone, such as Pedicare, massages, hearing screening, legal help, mobile dental hygiene, and computer help. Senior Shellfish License Although we cannot process your license in person, you may obtain a Senior Shellfish License by mailing us or dropping off the following information: Copy of your driver’s license to prove you are over 70 years of age Copy of your most recent tax bill to show you are a resident of Brewster A check for $5.00 made payable to “Brewster COA” A self-addressed, stamped envelope for us to mail back your license Please send your check and paperwork to: Brewster COA, 1673 Main St. Brewster, MA 02631 Beach Wheelchairs We have 3 beach wheelchairs in Brewster – 2 floatables and 1 chair made of PVC pipe to terrain over the sand. The 2 floatables are housed in their own sheds at Paines Creek and Breakwater Beach. If you are interested in using the PVC beach wheelchair, please call us at 508-896-2737 for more information. Office Staff We are here for you! If you have any questions or concerns, please feel free to call us at 508-896-2737. We will be in the office from Monday to Friday, coordinating telephone appointments, signing you up for your flu shot, arranging transportation for medical appointment, answering your questions, doing curbside events, planning future programming, and taping programs to be viewed on Channel 18. If you would like a copy of our monthly newsletter, please let us know. You can also read it on our webpage by typing in: http://records.brewster-ma.gov/WebLink/0/fol/75664/Row1.aspx Brewster Select Board Meeting of September 21, 2020 Consent Calendar Items 1 A.Meeting Minutes: July 20, July 27, July 30, and August 26, 2020 ADMINISTRATIVE RECOMMENDATION We recommend the Board vote to approve these items B.Appointments: Brewster Housing Partnership, Jillian Douglass; Council on Aging Board, Penny Holeman & Jay Green – Applications have been submitted and reviewed by the Select Board Liaison for each committee and application. ADMINISTRATIVE RECOMMENDATION We recommend the Board vote to approve these items C.Determination by Appointing Authority on Disclosure by Non-Elected Municipal Employee of Financial Interest – Maggie Spade-Aguilar - A Disclosure By Non-Elected Municipal Employee of Financial Interest and Determination by Appointing Authority as Required by G.L. c. 268A Sec. 19. for the Select Board consideration was filed and signature is requested from the Chair. Ms. Spade-Aguilar is an employee at the Housing Assistance Corporation. Her administrative work capacity at Housing Assistance is not directly related to, or affected by, the administration of the Rental Assistance Program ADMINISTRATIVE RECOMMENDATION We recommend the Board vote to approve this item, and allow the Chair to sign the Disclosure form. D.American Tower’s Request for Consent to Sublease to Verizon Wireless and Proposed Installation of Verizon Wireless and Boston University Equipment at 26 Freemans Way (Commerce Park) – As per the original lease agreement, American Tower must have the permission of the Select Board to sublease space on the tower. A site plan will be submitted to the Building department and a building permit will be issued. The last sublease approval at this space was issued in 2019 to Google. ADMINISTRATIVE RECOMMENDATION We recommend the Board vote to approve these items E.One Day Liquor License Requests – Chatham Bars Inn Farm Chatham Bars Inn Farm is requesting a One Day Liquor Licenses for a private dinner to be held at the Farm on October 2, 2020. These events have been approved under the Special Event Licenses issued by the Planning Board, and permits from the Health Department have been reviewed and approved. Due to Covid-19 restrictions, the attendance is held to under 50, including the service staff. A layout plan for seating and safety plan has been included in the packet. ADMINISTRATIVE RECOMMENDATION We recommend the Board vote to approve this One Day Liquor Licenses. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 www.brewster-ma.gov BoS 8.26.19 Page 1 of 2 Office of: Select Board Town Administrator MINUTES OF THE SELECT BOARD RETREAT DATE: August 26, 2019 TIME: 8:00 AM PLACE: Ocean Edge Resort PRESENT:Chair Whitney, Selectperson deRuyter, Selectperson Bingham, Selectperson Dickson, Selectperson Chaffee, Town Administrator Peter Lombardi, Assistant Town Administrator Donna Kalinick, Assistant Town Administrator Susan Broderick Call to Order Chair Whitney called the meeting to order at 8:20 AM. Consent Agenda Review & Approve CBI One Day Liquor License for September 4, 2019- Selectperson deRuyter moved to approve the one day liquor license for Chatham Bars Inn for September 4, 2019, Selectperson Bingham second. The Board voted 5-Yes, 0-No. Review Input from Town employees, Boards, and Committees, and identify consensus priority goals for FY20-21 Mr. Lombardi reviewed the process of collecting feedback and the schedule for the day as follows: Discussion and Prioritization of Goals within each Building Block: 8:30 – 9am: Community Character 9 - 9:30 am: Open Space 9:30 – 10am: Housing 10 – 10:30 am: Local Economy 10:30 – 11 am: Coastal Management 11 – 11:30 am: Water Resources 11:30 – 12 pm: LUNCH 12 – 1pm: Governance 1 – 2pm: Community Infrastructure 2 – 2:30pm: Miscellaneous 2:30 – 3pm: Review of Consensus Priorities & Discussion of Next Steps Topics the Chair did not Reasonably Anticipate: None Adjournment Selectperson Dickson moved to adjourn at 3:15 pm, Selectperson deRuyter second. The Board voted 5-Yes, 0- No. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 www.brewster-ma.gov BoS 8.26.19 Page 2 of 2 Office of: Select Board Town Administrator Respectfully submitted, Donna J. Kalinick Assistant Town Administrator Approved: _______________ Signed: _______________________________________ Date Selectperson Bingham, Clerk of the Select Board Accompanying Documents in Packet: consent agenda, powerpoint on strategic plan Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 www.brewster-ma.gov BoS 07-20-20 Page 1 of 5 Office of: Select Board Town Administrator MINUTES OF THE SELECT BOARD REGULAR SESSION MINUTES DATE: July 20, 2020 TIME: 5:45 PM PLACE: Remote Teleconference ALL PARTICIPANTS ARE PARTICIPATING REMOTELY: Chair Chaffee, Selectperson Bingham, Selectperson deRuyter, Selectperson Whitney, Selectperson Chatelain, Town Administrator Peter Lombardi, Assistant Town Administrator Susan Broderick, Assistant Town Administrator Donna Kalinick Call to Order & Declaration of a Quorum & Meeting Participation Statement Chair Chaffee called the meeting to order at 5:45pm; conducted a roll call vote of attendance and declared a quorum present. Recording Statement Chair Chaffee read the required remote and recording statement. Executive Session Chair Chaffee stated that the Board would be going into Executive Session to discuss strategy with respect to collective bargaining as an open meeting may have a detrimental effect on the bargaining position of the Town; SIEU Local 888, OPEIU Local 6, IAFF Local 3763, and Brewster Police Unions and to conduct strategy sessions in preparation for negotiations with nonunion personnel or to conduct collective bargaining sessions or contract negotiations with nonunion personnel; Personnel Bylaw. Selectperson Bingham moved that the Board go into executive session at 5:47 pm to discuss strategy with respect to collective bargaining as an open meeting may have a detrimental effect on the bargaining position of the Town; SIEU Local 888, OPEIU Local 6, IAFF Local 3763, and Brewster Police Unions and to conduct strategy sessions in preparation for negotiations with nonunion personnel or to conduct collective bargaining sessions or contract negotiations with nonunion personnel; Personnel Bylaw and to return to open session, Selectperson Whitney second. Selectperson Whitney-yes, Selectperson Chatelain-yes, Selectperson deRuyter-yes, Selectperson Bingham-yes, Chair Chaffee-yes. The Board vote was 5-yes, 0-No and each member declared that no other person is present and/or able to hear the discussion at the remote location. Selectperson Chatelain moved that the Board dissolve executive session at 6:06 pm and return to open session, Selectperson deRuyter second. Selectperson Whitney-yes, Selectperson Chatelain-yes, Selectperson deRuyter-yes, Selectperson Bingham-yes. The Board vote was 4-yes, 0-No Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 www.brewster-ma.gov BoS 07-20-20 Page 2 of 5 Office of: Select Board Town Administrator Review, Discuss and Vote on Collective Bargaining Agreement between the Town of Brewster and the Brewster Police Union Peter Lombardi stated that all of the union contracts for the town expired on June 30, 2020. The Town was in the negotiating process with the unions when the pandemic hit and had to take a pause on the negotiations. The Town was furthest along in negotiations with the Police Union and was able to complete this negotiation. It is a one year contract with a 1% COLA, with a few editions, such as a change in shift differential pay, and a new step for sargeants in FY22. Selectperson Bingham moved to approve the collective bargaining agreement between the Town of Brewster and the Brewster Police Union, Selectperson Whitney second. A roll call vote was taken. Selectperson Whitney-yes, Selectperson Chatelain-yes, Selectperson deRuyter-yes, Selectperson Bingham-yes, The Board vote was 4-yes, 0-No Public Announcements and Comment No emails were received from the public prior to the start of the meeting. Select Board Announcements and Liaison Reports Selectperson Bingham stated that the Brewster Ladies Library is looking for an additional Board member. Chair Chaffee stated that the Water Commissioners adopted the proposed water rate changes as recommended by the consultant. The increases will take place over the next five years in increments; it will be seen on the FY21 bill. Town Administrator’s Report Peter Lombardi stated that the Town received formal approval by the State to move forward with our Green Communities projects. Projects include, new thermostats, energy efficiently lighting and other items for various Town buildings. Peter Lombardi thanked Donna Kalinick for her work on this project. The Town was informed by the Regional School Committee that the High School Renovation project votes will take place in the spring of 2021. Peter Lombardi made light of the story that was in the paper and on the radio that Brewster had finalized their candidates for the Town Administrator search. It was actually Harwich, not Brewster. Consent Agenda a) Approval of Minutes: April 13, 2020, April 27, 2020, June 15, 2020, and June 29, 2020 b) Approval of Request for Use of Town Hall Field for Outdoor Fitness Class Selectperson Bingham made note of changes needed on minutes as did Chair Chaffee. Selectperson Bingham moved to approve the consent agenda as recommended by Administration, Selectperson Whitney second. A roll call vote was taken. Selectperson Whitney-yes, Selectperson deRuyter- yes, Selectperson Bingham-yes, Selectperson Chatelain abstained, Chair Chaffee-yes. The Board vote was 4- yes, 0-No, 1-abstain. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 www.brewster-ma.gov BoS 07-20-20 Page 3 of 5 Office of: Select Board Town Administrator Discuss & Vote on Authorization to Apply for USDA Natural Resources Conservation Service Grant Funding for Stony Brook Fish Ladder and Retaining Wall Project Chris Miller has secured funding for design of this project, as well as possible State funds. Last week the Natural Resources Conservation Service approached Chris Miller and offered funds to apply to this project. The funds require a 25% match. The project estimated cost is just under $400,000. Permitting and design would be completed the end of this calendar year. The Town could look at Community Preservation Funds to supplement the project costs as well as the possibility of free cash. If the Town is unable to secure the match; we are not bound to do the project. Selectperson Bingham moved to authorize application of the grant, Selectperson deRuyter second. A roll call vote was taken. Selectperson Whitney-yes, Selectperson Chatelain- yes, Selectperson deRuyter-yes, Selectperson Bingham-yes, Chair Chaffee-yes. The Board vote was 5-yes, 0- No. Discuss Recent State Action on Reusable Bags and Potential Vote to Postpone Local Plastic Bag Ban for Six Months Town meeting approved a plastic bag ban that was to take effect this June. There was an outreach plan to work with retailers on the ban. During the pandemic, there was a State suspension on any plastic bag bans, as well as reusable bags. This suspension has been lifted. Our bylaw has discretion on implementation of the ban. The Recycling Commission Chair does not have an issue with a delay to the policy, especially given the pandemic. Selectperson Bingham moved to delay the Town of Brewster’s local plastic bag ban for six months, Selectperson deRutyer second. A roll call vote was taken. Selectperson Whitney-yes, Selectperson Chatelain-yes, Selectperson deRuyter-yes, Selectperson Bingham-yes, Chair Chaffee-yes. The Board vote was 5-yes, 0-No. Donna Kalinick read a comment from John Lamb, resident regarding the delay in implementation of the plastic bag ban. Update on Latest Coronavirus Developments and Review of Current State & Local Guidance/Directives This is week three of phase 3, part one. The State has not released a date for the start of part two of phase three or phase four. The legislature is now refocusing its’ efforts on the State FY21 budget. Most likely there will be reductions in State aid for FY21. The Cape Cod re-opening task force continues to meet weekly, on Tuesdays. The focus is on advocating for federal funding for the State and the small business community. Brewster now has a total of 110 positive cases, with three new general population positives. Town offices, Town Hall, Natural Resources, Public Works and Water re-opened two weeks ago and are open to the public on Tuesdays & Thursdays. It is going well. Beach season is here; the Beach Ambassador program began on July 2nd and the program is going well. The Town has made some adjustments based on feedback from the beach ambassadors. As a result of feedback, parking at Breakwater beach was reduced. There was more demand on the beaches this weekend than on the 4th of July weekend. Breakwater and Crosby beaches seem to be the most crowded. If issues continue, the Town could look at limiting the number of daily passes sold or to further eliminate parking. The permit sales office is not open to the public this season. Residents can Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 www.brewster-ma.gov BoS 07-20-20 Page 4 of 5 Office of: Select Board Town Administrator purchase their permits on-line or through the mail and visitors may purchase daily or a seasonal pass on-line via credit card payment. The Recreation Department’s programs are going well. The Library continues with curbside pickup. Libraries could open up for additional services sometime in phase three. The Little Free Libraries program is going well and they have had to be restocked. The COA remains closed and there is no plan as of yet, to reopen. The Golf Department closed out FY20 with a small surplus. Tee times for the first few weeks of July are exceeding last year’s tee times. With the higher heat this weekend, Selectperson Bingham asked if the Town has any cooling stations with the Library and COA being closed. We do not, although that is part of the reason for continuing to move forward with the Town Hall generator project. Selectperson Chatelain asked for clarification on if a visitor test positive while on the Cape, where does the count belong. It belongs to the person’s home town/residence. Selectperson Chatelain asked for more information on the Beach Ambassador program. Their main goal is to educate the public. The most complaints they received were actually this week, due to the reduced parking at Breakwater. The Ambassadors work in teams of two and will visit the beaches a minimum of twice during their shift. They are concentrating on the beaches and ponds where we have received the most complaints. For Your Information No comments Matters not Reasonably Anticipated by the Chair None Questions from the Media None Next Meetings – July 27 & 28 annual retreat, August 3 & 17, 2020 Adjournment Selectperson Bingham moved to adjourn at 6:54pm, Select person Whitney second. A roll call vote was taken. Selectperson Whitney-yes, Selectperson Chatelain-yes, Selectperson deRuyter-yes, Selectperson Bingham-yes, Chair Chaffee-yes. The Board vote was 5-yes, 0-No. Respectfully submitted, Susan Broderick Approved: _______________ Signed: _______________________________________ Date Selectperson Bingham, Clerk of the Board of Selectman Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 www.brewster-ma.gov BoS 07-20-20 Page 5 of 5 Office of: Select Board Town Administrator Accompanying Documents in Packet: agenda, consent agenda, town administrator report items, plastic bag ban bylaw, approval of bylaw by Attorney Gentera, covid updates, fyis Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 www.brewster-ma.gov BoS 07.27.20 Page 1 of 2 Office of: Select Board Town Administrator MINUTES OF THE SELECT BOARD STRATEGIC PLANNING ANNUAL RETREAT WORK SESSION PART I DATE: July 27, 2020 TIME: 8:30 AM PLACE: Remote Teleconference PRESENT:Chair Chaffee, Selectperson deRuyter, Selectperson Bingham, Selectperson Chatelain, Selectperson Whitney, Town Administrator Peter Lombardi, Assistant Town Administrator Donna Kalinick, Assistant Town Administrator Susan Broderick Call to Order and Declaration of a Quorum Chair Chaffee called the meeting to order at 8:30 AM. Review of FY20-21 Select Board Strategic Plan, Discussion of Progress Made on Priority Goals and Feedback from Staff and Town Board/Committees on Potential Changes/Additions, and Identification of FY21-22 Consensus Goals Mr. Lombardi reviewed the process of collecting feedback. Last year, the Board considered over 100 goals and identified 38 consensus priority goals for FY20-21. The status of these goals is included and color coded. The schedule for the day is as follows: Discussion and Prioritization of FY21-22 Goals within each Building Block: 8:45 – 9:15 am: Community Character 9:15 - 9:45 am: Open Space 9:45 – 10:15 am: Housing 10:15– 10:45 am: Local Economy 10:45 – 11:15 am: Coastal Management 11:15 – 11:30 am: Re-Cap and Wrap up Topics the Chair did not Reasonably Anticipate: None Next Meetings: July 30 (Part 2 of Annual Retreat), August 3, and August 17, 2020 Adjournment Selectperson deRuyter moved to adjourn at 11:30am, Selectperson Chatelain second. A roll call vote was taken. Selectperson Whitney-yes, Selectperson Chatelain-yes, Selectperson deRuyter-yes, Selectperson Bingham-yes, Chair Chaffee-yes. The Board voted 5-Yes, 0-No. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 www.brewster-ma.gov BoS 07.27.20 Page 2 of 2 Office of: Select Board Town Administrator Respectfully submitted, Donna J. Kalinick Assistant Town Administrator Approved: _______________ Signed: _______________________________________ Date Selectperson Bingham, Clerk of the Select Board Accompanying Documents in Packet: powerpoint on strategic plan Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 www.brewster-ma.gov BoS 07.30.20 Page 1 of 2 Office of: Select Board Town Administrator MINUTES OF THE SELECT BOARD STRATEGIC PLANNING ANNUAL RETREAT WORK SESSION PART II DATE: July 30, 2020 TIME: 8:30 AM PLACE: Remote Teleconference PRESENT:Chair Chaffee, Selectperson deRuyter, Selectperson Bingham, Selectperson Chatelain, Selectperson Whitney, Town Administrator Peter Lombardi, Assistant Town Administrator Donna Kalinick, Assistant Town Administrator Susan Broderick Call to Order and Declaration of a Quorum Chair Chaffee called the meeting to order at 8:31 AM. Review of FY20-21 Select Board Strategic Plan, Discussion of Progress Made on Priority Goals and Feedback from Staff and Town Board/Committees on Potential Changes/Additions, and Identification of FY21-22 Consensus Goals Mr. Lombardi reviewed the process of collecting feedback. Last year, the Board considered over 100 goals and identified 38 consensus priority goals for FY20-21. The status of these goals is included and color coded. After day one, a category was added for COVID19 pandemic. The schedule for the day as follows: Discussion and Prioritization of FY21-22 Goals within each Building Block: 8:30 – 8:45 am: Review of Day 1 Discussion and Planned Approach for Day 2 8:45 – 9:15 am: Water Resources 9:15 – 10:15 am: Governance 10:15– 10:45 am: Community Infrastructure 10:45 – 11:15 am: Miscellaneous Goals 11:15 – 11:30 am: Review of Consensus Priorities & Discussion of Next Steps Topics the Chair did not Reasonably Anticipate: None Next Meetings: August 3, and August 17, 2020 Adjournment Selectperson Bingham moved to adjourn at 11:08am, Selectperson Whitney second. A roll call vote was taken. Selectperson Whitney-yes, Selectperson Chatelain-yes, Selectperson deRuyter-yes, Selectperson Bingham- yes, Chair Chaffee-yes. The Board voted 5-Yes, 0-No. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 www.brewster-ma.gov BoS 07.30.20 Page 2 of 2 Office of: Select Board Town Administrator Respectfully submitted, Donna J. Kalinick Assistant Town Administrator Approved: _______________ Signed: _______________________________________ Date Selectperson Bingam, Clerk of the Select Board Accompanying Documents in Packet: powerpoint on strategic plan Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 Office of: Select Board Town Administrator Memo To: Brewster Select Board From: Donna Kalinick, Assistant Town Administrator Date: September 21, 2020 RE: Committee Appointments The following appointments have been requested: Selectperson Bingham, Council on Aging Board, Jay Green and Penny Holeman for a term of 3 years Selectperson Bingham, Brewster Housing Partnership, Jillian Douglass for a term of 3 years Archived: Friday, September 18, 2020 9:41:30 AM From: Maggie Spade Se nt: Sun, 13 Sep 2020 14:27:00 To: Robin Young Subject: For Selectboard - Disclosure Fin. Interest Conflict Se nsitivity: Normal Attachments: Spade-Aguilar disc-19-munic-financial-interest-disclosure.docx; Dear Robin, Attached please find this Disclosure form for the Selectboard consideration: Disclosure By Non-Elected Municipal Employee of Financial Interest and Determination by Appointing Authority as Required by G.L. c. 268A Sec. 19. Sincerely, Maggie Spade-Aguilar Member at large, Brewster Affordable Housing Trust DISCLOSURE BY NON-ELECTED MUNICIPAL EMPLOYEE OF FINANCIAL INTEREST AND DETERMINATION BY APPOINTING AUTHORITY AS REQUIRED BY G. L. c. 268A, § 19 MUNICIPAL EMPLOYEE INFORMATION Name: Maggie Spade-Aguilar Title or Position: Member at large Municipal Agency: Brewster Affordable Housing Trust Agency Address: 2198 Main St. Brewster, MA 02631 Office Phone: 508-896-2701 Personal: (774) 722-7875 Office E-mail: mspade@outlook.com My duties require me to participate in a particular matter, and I may not participate because of a financial interest that I am disclosing here. I request a determination from my appointing authority about how I should proceed. PARTICULAR MATTER Particular matter E.g., a judicial or other proceeding, application, submission, request for a ruling or other determination, contract, claim, controversy, charge, accusation, arrest, decision, determination, or finding. Please describe the particular matter. Housing Assistance applied, in response to the Brewster Affordable Housing Trust’s RFQ, for the administering of the Brewster Rental Assistance Program. I did not have any participation in the Housing Assistance application. (In fact, I had no knowledge Housing Assistance had even applied). Prior to the August 6, 2020 meeting of the Brewster Affordable Housing Trust, I spoke with State Ethics Board Attorney, Michael McDonald. I explained to him my role as an employee at Housing Assistance. He determined no conflict of interest. He advised me to submit this form to the Selectboard. He advised I should recuse myself from voting on the RFQ’s. I recused myself during the August 6, 2020 meeting when the Trust voted on the proposals. The Trust selected Housing Assistance to administer the Brewster Rental Assistance/Emergency Rental Assistance Program. Your required participation in the particular matter: E.g., approval, disapproval, decision, recommendation, rendering advice, investigation, other. Please describe the task you are required to perform with respect to the particular matter. My work capacity at Housing Assistance is not directly related to, or affected by, the administration of the Rental Assistance Program. I did not, and will continue not to have, any financial gain in this matter. According to the Ethics Board Attorney, because my work capacity at Housing Assistance is not related to the administration of the Brewster Rental Assistance/Emergency Rental Assistance Program, there is no conflict of interest with my participating in the discussions, monitoring, recommendations, and other general roles, as a Member at large, that the Brewster Affordable Housing Trust will have in the ongoing oversight of the Brewster Rental Assistance Program. This includes my participation in the Trust’s Rental Assistance Working Group, as there is no conflict of interest between my duties as a non- elected official of the Trust, and my work at Housing Assistance. FINANCIAL INTEREST IN THE PARTICULAR MATTER Write an X by all that apply. ___ I have a financial interest in the matter. ___ My immediate family member has a financial interest in the matter. ___ My business partner has a financial interest in the matter. _x__ I am an officer, director, trustee, partner or employee of a business organization, and the business organization has a financial interest in the matter. ___ I am negotiating or have made an arrangement concerning future employment with a person or organization, and the person or organization has a financial interest in the matter. Financial interest in the matter Please explain the financial interest and include a dollar amount if you know it. I, in my capacity as an employee of Housing Assistance, will have no ($0.00) financial interest in this matter of Housing Assistance’s administering the Brewster Rental Assistance Program. Employee signature: Date: DETERMINATION BY APPOINTING OFFICIAL APPOINTING AUTHORITY INFORMATION Name of Appointing Authority: Town of Brewster Selectboard Title or Position: Agency/Department: Agency Address: Office Phone: Office E-mail DETERMINATION Determination by appointing authority: As appointing official, as required by G.L. c. 268A, § 19, I have reviewed the particular matter and the financial interest identified above by a municipal employee. I have determined that the financial interest is not so substantial as to be deemed likely to affect the integrity of the services which the municipality may expect from the employee. Appointing Authority signature: Date: Comment: Attach additional pages if necessary. The appointing authority shall keep this Disclosure and Determination as a public record. Form revised February, 2012 10 Presidential Way  Woburn, MA 01801  781.926.4500 Office  781.926.4545 Fax  www.americantower.com Town of Brewster March 27, 2020 2198 Main ST Brewster, MA 02631-1852 REQUEST FOR CONSENT TO SUBLEASE* AND APPROVAL OF PROPOSED INSTALLATION OF EQUIPMENT SITE NUMBER SITE NAME PROJECT NUM.CUSTOMER** 371820 Brewster MA OAA754583 VERIZON WIRELESS SITE ADDRESS GROUND AGREEMENT #26 Freemans Way Industrial Park Brewster, Massachusetts 02631-2688 Indenture of Lease dated January 9, 1989 (as amended) * the transaction contemplated may be a sublease, sub-sublease, license, or other form of conveyance whereby VERIZON WIRELESS is entering into an agreement to use this site. ** any reference to VERIZON WIRELESS includes one or more of its related entities. Dear Landlord: We, Tower Alliance, are assisting American Tower in the management of this site, including requesting consent from landlords on behalf of American Tower when such consent is required.We are writing to request your consent to a proposed sublease to VERIZON WIRELESS at this site. Since VERIZON WIRELESS will be a new customer at the site, we are required to get your written consent to this sublease per the ground agreement. We are also requesting your approval of the proposed equipment installation by VERIZON WIRELESS, at this site. Included for your convenience are the Construction Drawings related to this project. As wireless coverage demands continue to change, providers routinely expand their networks by placing equipment on new towers. Below are a few answers to frequently asked questions we receive from landlords on this type of project: All work will take place within the existing compound and on the existing tower. The overall appearance of the tower will remain similar. The addition of VERIZON WIRELESS’s equipment at a different height than existing carrier(s)’ equipment will not change the overall height of the tower. The obligations and responsibilities of American Tower under the ground agreement are still in full force and effect. If you could please consent to this sublease by signing this letter below and returning it to my attention, either by mail or email, I would appreciate it. American Tower values our relationship with you so if there are any questions please do not hesitate to contact me directly. Sincerely, Melanie Catanese Lease Consultant Tower Alliance LLC MCatanese@TowerAllianceLLC.com Direct Line: 561-705-0139 Page 2 of 2 Consent I consent to the proposed sublease* to VERIZON WIRELESS and approve of the proposed installation of equipment at the site referenced above. Signature:______________________________________________ Date:___________________ Print Name: Title: REQUEST FOR CONSENT TO SUBLEASE AND APPROVAL OF PROPOSED INSTALLATION OF EQUIPMENT Brewster MA / 371820 ATC Project OAA754583 VERIZON WIRELESS collocation 10 Presidential Way  Woburn, MA 01801  781.926.4500 Office  781.926.4545 Fax  www.americantower.com TOWN OF BREWSTER MA August 18, 2020 2198 MAIN ST BREWSTER MA, 02631-1852 REQUEST FOR APPROVAL OF PROPOSED INSTALLATION OF EQUIPMENT SITE NUMBER SITE NAME PROJECT NUM.CUSTOMER* 371820 Brewster MA OAA759868 BOSTON UNIVERSITY SITE ADDRESS GROUND AGREEMENT #26 Freemans Way Industrial Park Brewster, Massachusetts 02631-2688 Indenture of Lease dated November 3, 1998 (as amended) * any reference to BOSTON UNIVERSITY includes one or more of its related entities Dear Landlord: We, Tower Alliance, are assisting American Tower in the management of this site, including requesting consent from landlords on behalf of American Tower when such consent is required.We are writing to request your approval of a proposed equipment installation by BOSTON UNIVERSITY, at this site. BOSTON UNIVERSITY is an existing user of the tower at this site, however pursuant the ground agreement we are required to obtain your approval before we allow them to install their equipment. Also, included for your convenience is the Site Sketch related to this project. As wireless technology and coverage demands continue to change, providers routinely replace and upgrade equipment. Below are a few answers to frequently asked questions we receive from landlords on this type of project: All work will take place within the existing compound and on the existing tower. The overall appearance of the tower will remain similar. The modification of BOSTON UNIVERSITY’s equipment will not change the overall height of the tower. If you could please approve of this proposed equipment modification by signing this letter below and returning it to my attention, either by mail or email, I would appreciate it. American Tower values our relationship with you so if there are any questions please do not hesitate to contact me directly. Sincerely, Melanie Catanese Lease Consultant Tower Alliance LLC MCatanese@TowerAllianceLLC.com Direct Line: 561-705-0139 Page 2 of 2 Approval I approve of the proposed modification of equipment by BOSTON UNIVERSITY at the site referenced above. Signature:______________________________________________ Date:___________________ Print Name: Title: REQUEST FOR APPROVAL OF PROPOSED INSTALLATION OF EQUIPMENT Brewster MA/ 371820 ATC Project OAA759868 BOSTON UNIVERSITY collocation XXXXXXXXXX X X X X XXXXXXXCopyright © 2020 ATC IP LLC, All Rights Reserved.ATC ASSET NO.: DRAWN BY: DATE DRAWN: CUSTOMER: SHEET NUMBER:AUDITED BY THESE DRAWINGS AND/OR THE ACCOMPANYING SPECIFICATION AS INSTRUMENTS OF SERVICE, ARE THE EXCLUSIVE PROPERTY OF LESSOR/SITE OWNER AND THEIR USE AND PUBLICATION SHALL BE RESTRICTED TO THE ORIGINAL SITE FOR WHICH THEY ARE PREPARED. REUSE, REPRODUCTION OR PUBLICATION BY ANY METHOD, IN WHOLE OR IN PART, IS PROHIBITED EXCEPT BY WRITTEN PERMISSION FROM LESSOR/SITE OWNER. TITLE TO THESE PLANS AND/OR SPECIFICATIONS SHALL REMAIN WITH LESSOR/SITE OWNER WITHOUT PREJUDICE AND VISUAL CONTACT WITH THEM SHALL CONSTITUTE PRIMA FACIE EVIDENCE OF ACCEPTANCE OF THESE RESTRICTIONS. ALL MEASUREMENTS AND LOCATIONS USED IN THIS SITE DESIGN ARE APPROXIMATE AND LESSOR/SITE OWNER MAKES NO REPRESENTATIONS OR WARRANTIES AS TO UNDERGROUND FEATURES, INCLUDING BUT NOT LIMITED TO UTILITIES, ROCK FORMATIONS, ETC. THIS SITE DESIGN SHALL NOT BE USED FOR CONSTRUCTION PURPOSES AND LESSEE SHOULD CONTACT AND UTILIZE A UTILITY LOCATOR SERVICE PRIOR TO COMMENCING CONSTRUCTION TO AVOID SERVICE DISRUPTION TO OTHER USERS AND INJURY OR DEATH ON LEGEND GROUNDING TEST WELL AV AIR VENT ATS AUTOMATIC TRANSFER SWITCH B BOLLARD C CABINET CS COAX SHROUD CSC CELL SITE CABINET D DISCONNECT E ELECTRICAL F FIBER GEN GENERATOR G GENERATOR RECEPTACLE HH, V HAND HOLE, VAULT HFC HYDROGEN FUEL CELL HSM HYDROGEN STORAGE MATERIAL IB ICE BRIDGE K KENTROX BOX LC LIGHTING CONTROL LPG LIQUID PROPANE GAS M METER MTS MANUAL TRANSFER SWITCH OHW OVERHEAD WIRE P POWER PP POWER POLE T TELCO TRN TRANSFORMER BUFFER (PROPERTY LINE) GROUND SPACE (LEASE AREA) EASEMENT 371820 BREWSTER MA MASSACHUSETTS M. CHAVIS 07/28/20 BOSTON UNIVERSITY KPF 07/28/20 SITE-1 ATC SITE NUMBER: ATC SITE NAME: SITE PLAN LAYOUT A.T. ENGINEERING SERVICE, PLLC 3500 REGENCY PARKWAY SUITE 100 CARY, NC 27518 PHONE: (919) 466-0112 ATC PROJECT NO.:OAA759868 371820 GRAPHIC SCALE ( IN FEET ) 1 UNIT = 10 FEET 105010 FUTURE NOTE: EXISTING TREES TO BE REMOVED AS NECESSARY FUTURE 12' X 30' GROUND SPACE FUTURE 15'-0" FENCEFUTURE 60'-9" FENCE 3'-0"5'-0" FUTURE IB EXISTING FENCE TO BE REMOVED PROPOSED 4' X 8' GEN. PAD & GROUND SPACE BOSTON UNIVERSITY PROPOSED 500 GAL. LPG TANK ON A 4' X 10' CON. PAD & GROUND SPACE BOSTON UNIVERSITY PROPOSED 10' NO SPARK BUFFER ZONE (274 SQ. FT.) BOSTON UNIVERSITY 1'- 0 "11'-5"3'-0"1'-9" 4'-0" Gary Thulander 508-945-6700 Private Farm Dinner 297 Shore Road, Chatham MA 02633 3038 Main Street, Brewster MA 02631 10/2/2020 4:00pm to 8:00pm Beer, Wine, Liquor Yes 40 Kyung Lee 297 Shore Road, Chatham MA 02633 508-945-6809 Gary Thulander 09/15/2020 [Date] The Honorable Charles Baker Governor of Massachusetts Massachusetts State House Boston, MA 02133 Dear Governor Baker, We, the members of the Brewster Select Board, thank you for recently signing the Information Technology Bond Bill (formally, the Act Financing the General Governmental Infrastructure of the Commonwealth). The bill, championed by Representative Sarah Peake and Senator Julian Cyr, includes funds sorely needed in Barnstable County due to insufficient internet and cell service connectivity. As you know, Internet access in largely rural areas like Cape Cod is vital for our residents. The COVID-19 pandemic has caused an urgency to address these issues for people of all ages and in all sectors including: a. Students (pre-school to adult learners) and people working from home b. Patients using telehealth technology when in-person visits are not advised c. People needing to contact emergency services d. Older and vulnerable residents who are isolating at home e. Local governments depending on technology to hold public meetings The IT Bond Bill includes: a. $400,000 for the Cape Cod Commission to conduct a regional study of internet access for residential and commercial properties on the Cape, Martha’s Vineyard and Nantucket and to identify the most significant gaps in cellphone signal coverage in the region. b. At least $100,000 for Cape Cod Community College to equip students in need with technology necessary to participate in remote learning. c. $1.7M for OpenCape Internet connectivity projects on the Cape & Islands that will support projects to extend fiber for better Internet access. We respectfully ask that you release the IT Bond Bill funds to support our community and all of Barnstable County. Sincerely, [Select Board signature block] Fiscal Year 2021 Tax Rate Classification Hearing Town of Brewster September 21, 2020 FY 2021 Maximum Allowable Levy Description Amount Amended FY 2020 Levy Limit + 2.5%$34,009,040 Fiscal 2021 New Growth $380,736 Fiscal 2021 Debt Exclusions $1,987,131 Fiscal 2021 Cape Cod Commission assessment $172,565 Fiscal 2021 Maximum Allowable Levy $36,549,472 Fiscal 2021 Excess Levy Capacity (as of 9/17/2020) $42,869.99 FY 2021 Assessed Values Class FY20 Value FY21 Value Change % Residential $3,906,111,641 $3,995,194,421 $89,082,780 2.3% Commercial $148,026,389 $153,517,719 $5,491,330 3.7% Industrial $12,295,000 $13,212,200 $917,200 7.5% Personal Property $55,475,090 $92,929,390 $37,454,300 67.5% Total $4,121,908,120 $4,254,853,730 $132,945,610 3.2% The town realized an increase in overall property value of 3.2% in Fiscal Year 2021 as a result of an improving real estate market and new property growth. The FY2021 residential property values are based on calendar year 2019 sales data and will not necessarily reflect today’s market value. Personal Property values increased significantly due to new public utility valuation methodologies. Also a large increase from Construction Work In Progress (CWIP). FY 2021 Estimated Tax Rate Class Valuation Levy %Rate Levy Residential $3,995,194,421 93.8973 $8.58 $34,278,768 Commercial $153,517,719 3.6081 $8.58 $1,317,182 Industrial $13,212,200 0.3105 $8.58 $113,360 Personal Property $92,929,390 2.1841 $8.58 $797,334 Total $4,254,853,730 100 $8.58 $36,506,645 Single Tax Rate Illustration. Note: tax rate is rounded to nearest whole cent. Tax rate is dollars per $1,000 Single Tax Rate for Fiscal 2020 was $8.62 Decrease of $0.04 for FY2021 Tax shifting options will decide how the $36.5 Million will be allocated between and within property classes. The options to be discussed will not change the maximum allowable levy. Tax Levy Shifting Options 1. The “Split Tax Rate” allows for a shift of the tax burden from the residential class of property to the commercial, industrial and personal property classes (CIP). 2. The “Open Space Discount” may reduce the amount of the tax levy paid by the open space class to no less than 75% of its full and fair cash share of the levy. 3. The “Residential Exemption” allows for the shift of a portion of the residential tax burden from primary residences to second home owners and primary residences with higher property values. 4. The “Small Commercial Exemption” creates a shift that reduces taxes paid by owners of properties occupied by small businesses and shifts them to larger commercial and industrial taxpayers. The tax rate can be impacted by decisions regarding classification and exemption options. Option 1: The “Split Tax Rate” CIP Shift Residential Tax Rate CIP Tax Rate Tax Levy Shifted 0.7 $8.75 $6.01 $668,593 0.8 $8.69 $6.87 $445,729 0.9 $8.64 $7.72 $222,865 1.0 $8.58 $8.58 $0 1.1 $8.53 $9.44 $222,864 1.2 $8.47 $10.30 $445,728 1.3 $8.42 $11.16 $668,592 1.4 $8.36 $12.02 $891,456 1.5 $8.30 $12.97 $1,114,320 Estimated tax rates at selected percentage shifts, shown in 10% intervals Examples illustrated assumes no residential exemption adopted Board of Assessors recommends factor of “1”, no shift Option 1: The “Split Tax Rate” $4,038 $4,010 $3,987 $3,960 $3,937 $3,909 $3,886 $3,858 $3,830 $2,774 $3,171 $3,563 $3,960 $4,357 $4,753 $5,150 $5,547 $5,940 $2,000 $2,500 $3,000 $3,500 $4,000 $4,500 $5,000 $5,500 $6,000 $6,500 0.7 Shift 0.8 Shift 0.9 Shift No Shift 1.1 Shift 1.2 Shift 1.3 Shift 1.4 Shift 1.5 ShiftAnnual TaxResidential Tax Bills vs. CIP Tax Bills FY2021 Median Single Family Property Value of $461,500 Residential CIP Shift less than 1 results in residential taxes subsidizing business taxes Shift greater than 1 results in business taxes subsidizing residential taxes Tax Levy remains the same Maximum residential savings of $130 results in $1,980 increase to an equally valued commercial parcel Board of Assessors Recommendation: Residential Factor of “1” or “No Shift” Option 2: The “Open Space Discount” The Selectboard may allow for a discount for all Open Space properties. The discount may reduce the amount of the tax levy paid by the Open Space class to no less than 75% of its full and fair cash share of the levy (a 25% discount). The taxes saved by the Open Space class are shifted to the other properties in the residential class, which means a higher residential tax rate. In Brewster, the assessors do not currently assess Open Space properties in the Open Space class, so this discount is not currently available. Open Space parcels are generally assessed in the Residential Class or are Tax Exempt. In FY2020 only 19 of the 351 Massachusetts cities and towns used the Open Space class and only 1 of those 19 adopted an Open Space Discount. Board of Assessors Recommendation: Do not adopt an Open Space Discount Option 3: The “Residential Exemption” Selectboard can authorize up to a 35% exemption to Brewster “residents” The exemption applied is up to 35% of the total average residential parcel value The property must be the “primary residence” of the owner as used for income tax purposes This option shifts the taxes only within the residential class of taxpayers & does not change the levy amount itself or impact CIP property owners 15 communities out of 351 adopted the residential exemption in FY2020 Community Percentage Barnstable 20 Boston 35 Brookline 21 Cambridge 30 Chelsea 31 Everett 25 Malden 30 Nantucket 25 Provincetown 25 Somerville 35 Tisbury 18 Truro 20 Waltham 35 Watertown 24 Wellfleet 20 This option reduces the taxable assessed value for each qualified primary residence. Brewster has an estimated 3,858 potentially eligible properties out of 7,377 improved residential properties (roughly 52%) for FY2021 and the result of adoption would be a higher tax rate for all residential properties and a deduction from every qualified property’s value before the tax is calculated at the higher tax rate. Residential Exemption Calculation Total Residential Value $3,995,194,421 Divided by Total Residential Parcels 8,031 Average Residential Value (ARV)$497,472 ARV $497,472 $497,472 $497,472 $497,472 Exemption %0%10%20%35% Exemption Value $0 $49,747 $99,494 $174,115 Eligible Parcels* 0 3,858 3,858 3,858 Residential Value Exempted $0 $191,923,926 $383,847,852 $671,735,670 Net Value Taxed $3,995,194,421 $3,803,269,723 $3,611,345,026 $3,323,457,979 Residential Levy $34,278,768 $34,278,768 $34,278,768 $34,278,768 Tax Rate $8.58 $9.01 $9.49 $10.31 The exemption may not exceed 35 percent of the average assessed value of all residential properties. To calculate the exemption the average assessed value of all residential parcels must first be determined. The adopted percentage is applied to this amount. The assessed valuation of each residential parcel that is the domicile of the tax payer is then reduced by that amount. As the residential exemption removes a portion of the property value subject to taxation it results in a higher tax rate. *Estimate Residential Exemption No Exemption 10% Exemption 20% Exemption 35% Exemption Median Single Family Value $461,500 $461,500 $461,500 $461,500 Exemption Amount ($0)($49,747)($99,494)($174,115) Taxable Value $461,500 $411,753 $362,006 $287,385 Tax Rate $8.58 $9.01 $9.49 $10.31 Tax Bill “Resident” $3,960 $3,710 $3,435 $2,963 Tax Bill “Non- Resident” $3,960 $4,158 $4,380 $4,758 Difference Resident vs Non $448 $945 $1,795 The breakeven point where there is no tax advantage for a primary resident property owner with a 20% residential exemption is around $1,035,500 Residential Exemption Example $2,145 $4,290 $6,435 $8,580 $12,870 $17,160 $1,429 $3,802 $6,175 $8,548 $13,294 $18,040 $2,373 $4,746 $7,119 $9,492 $14,238 $18,984 $0 $5,000 $10,000 $15,000 $20,000 $250,000 $500,000 $750,000 $1,000,000 $1,500,000 $2,000,000Tax AmountAssessed Value Tax Bill Comparison –No Exemption vs. 20% Residential Exemption Qualifying and Non-Qualifying Properties No Exemption (Single Rate)Qualifying Property Non-Qualifying Property Residential* parcel count <$250K $250K- $500K $500k- $750K $750K- $1M $1M-$2M >$2M FY21 761 3,797 1,710 634 398 78 FY20 851 3,849 1,608 603 386 73 FY19 974 3,881 1,564 520 354 52 FY18 1,097 3,900 1,499 450 329 48 FY17 1,208 3,996 1,362 383 296 42 “Break Even Point” = $1,035,500 Assessed Value Residents with Assessed Value above “Break Even Point” pay more taxes as a result of Residential Exemption Board of Assessors Recommendation: No Residential Exemption *Not including vacant land Option 3: “Residential Exemption” Recommendation Approximately 52% of Residential Class with improved properties are ‘Residents’; 48% are ‘Non-Residents’ (3,858 vs 3,519) Applications are required for eligibility, including address verification using Income Tax Returns; burden of proof is on taxpayer Additional personnel resources required to review applications and administer Residential Exemptions Tax Levy remains the same, no additional revenue ‘Non-Residents’ already pay an additional Personal Property Tax (1% of building value) Additional Overlay required The Board of Assessors Recommends not adopting a Residential Exemption Option 4: The “Small Commercial Exemption” The Selectboard may grant a small commercial exemption to all Commercial properties that are occupied by businesses with an average annual employment of no more than 10 people and an assessed valuation of less than $1,000,000 ($1 Million). Adopting a small commercial exemption increases the commercial and industrial tax rates. This higher rate creates a shift that reduces the taxes paid by owners of properties occupied by small businesses and shifts them to larger commercial and industrial taxpayers. Board of Assessors Recommendation: Do not adopt Small Commercial Exemption Option 4: The “Small Commercial Exemption” 204 Commercial/Industrial parcels 233 Small Business with under 10 employees 36 Potentially eligible small business parcels (15% of small businesses) Exemption only applies to Commercial Properties not home business or mixed use Tax savings goes to owner of property, not to business if leasing the property 10% Small Commercial Exemption would raise the Commercial & Industrial Tax Rate to $8.66 (from $8.58 single rate). The 36 eligible parcels would receive a 10% reduction of assessed value or approx. $338 in tax savings The other 168 Commercial/Industrial parcels would pay a higher tax rate No benefit for 85% of small businesses (197) Board of Assessors Recommendation: Do not adopt a Small Commercial Exemption Auburn Avon Bellingham Berlin Braintree Chelmsford Dartmouth North Attleborough Seekonk Swampscott Wrentham Only 11 cities/towns adopted Small Commercial Exemption in FY2020 Summary Option 1: “Split Tax Rate”-The Board of Assessors recommends a Single Tax Rate or Residential Factor of “1”. No Split Tax Rate Option 2: “Open Space Discount”-The Board of Assessors recommends not adopting an Open Space Discount. Not applicable in Brewster Option 3: “Residential Exemption”-The Board of Assessors recommends not adopting a Residential Exemption Option 4: “Small Commercial Exemption”- The Board of Assessors recommends not adopting a Small Commercial Exemption Board of Assessors recommendations to Selectboard: Proposed Motion:Move to continue to use a Residential Factor of “1”; not to grant an Open Space Discount; not to grant a Residential Exemption; not to grant a Small Business Exemption. The following motion would maintain the existing and historic pattern of taxation in the Town of Brewster using a Single Tax Rate for all classes of property. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 MEMORANDUM TO: Select Board FROM: Peter Lombardi, Town Administrator CC:Mimi Bernardo, Finance Director; Jim Gallagher, Deputy Assessor; Lisa Vitale, Treasurer/Collector;Donna Kalinick, Assistant Town Administrator for Community Development & Finance RE: Local Tax Relief Options and Plan to Develop Working Group DATE: July 2, 2020 Last year, the Board identified engagement of all relevant stakeholders in a policy discussion on the residential exemption as a priority goal in our FY20-21 Strategic Plan. After Jim and I attended a presentation in Eastham by the MA Department of Revenue’s Division of Local Services about the residential exemption last fall, the Finance Team (cc’ed) has met on numerous occasions to both specifically discuss the residential exemption and talk more broadly about local tax relief options. After undertaking some preliminary analyses of how the residential exemption might be implemented here in Brewster, we believe that it would be beneficial to examine a variety of local tax relief options. As you may know, the state offers numerous local option exemptions, several of which we have already adopted – see Jim’s memo and related correspondence on our current standard exemptions for elderly, veterans, and blind residents. In addition to these exemptions, we also have our volunteer tax work- off programs for both seniors and veterans. These programs are primarily funded through the overlay, with some limited state reimbursement. Other options to consider, besides MGL Chapter 59 Section 5C (residential exemption), include: MGL Chapter 44B Section 3(e)(1) – which exempts certain low/moderate income residents from the CPA surcharge MGL Chapter 59 Section 5 Clause 41C1/2 – which applies the same eligibility criteria as the state’s senior circuit breaker program A handful of towns have also developed special legislation to create local tax relief programs that achieve their community’s specific policy goals. There is also pending legislation that would create a new local option means tested exemption for seniors. Each of these tools are nuanced in their policy effect and can be complicated in their implementation. Office of: Select Board Town Administrator Given the financial stressors that many of our residents are currently facing or may encounter in the months ahead as we continue to deal with the effects of the pandemic, we want to engage in a comprehensive review of all available options to better understand their intended and actual effect. Since the entire Finance Team will have to be actively engaged in this effort, we are looking to begin this work in the fall - after the FY20 books have been closed, FY20 Free Cash has been certified, FY21 budget has been approved, and October tax bills have been issued. In addition to town staff, we are looking to have the following individuals involved in this initial data gathering and analysis work: Select Board liaison to the Board of Assessors; Finance Committee liaison to the Board of Assessors; and, 1 member of the Board of Assessors. We will plan to present our findings to the Select Board and to then engage in broader outreach to all impacted constituencies before moving forward with any of our recommendations. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 MEMORANDUM TO: Select Board FROM: Peter Lombardi, Town Administrator RE: Refinement of FY21-22 Select Board Strategic Plan Priority Goals DATE: September 17, 2020 Following up on our discussion about the FY21-22 Strategic Plan on August 17 regarding clearly identifying priority goals and potentially reducing the number of goals included in the Plan, we assembled individual Board member feedback and have aggregated the results – see attached. There are a total of 11 goals that were identified as higher priority by a (net) majority of the Board (highlighted in green), as follows: 1.Complete Drummer Boy Park Master Plan Update in coordination with proposed Wing’s Island boardwalk project (Open Space #2) 2.Identify Affordable Housing Trust operating/capital needs, develop funding plan, and establish permanent funding mechanism (Housing #1) 3.Establish housing rehabilitation program and long-term rental assistance program (Housing #2) 4.Develop affordable housing off Millstone Road (Housing #4) 5.Present the annual budget in an easily acceptable format and provide detailed review of Town's financial status on regular basis (Governance #2) 6.Adopt financial policies that are in accordance with 2019 MA Department of Revenue report and best practices, and implement short- and medium-term recommendations of DOR report as applicable (Governance #3) 7.Complete design/launch of new, more user friendly Town website and optimize BGTV’s potential as communication tool (Governance #6) 8.Continue to implement Vision Plan and develop Local Comprehensive Plan that addresses the following key policy issues (Governance #11): a.Develop a high-level growth policy b.Identify and evaluate policies / zoning bylaws that recognize and take advantage of potential synergies between affordable housing development and open space preservation c.Perform a comprehensive review of zoning bylaws, with particular attention to ones that support more housing choice Office of: Select Board Town Administrator 9.Complete School Consolidation and Community Center Feasibility Studies via a transparent and engaging public process and work with key stakeholders to determine appropriate next steps (Community Infrastructure #1) 10.Continue to deliver essential services to residents while reducing risk of coronavirus transmission in all municipal activities, properties, and facilities (Pandemic Response & Recovery #1) 11.Communicate effectively with the public, town employees/volunteers, business community, and visitors about town policies/actions related to the pandemic (Pandemic Response & Recovery #2) The Board needs to discuss and determine whether they want to identify any other of the goals in the Plan as a top priority. In addition, there were 4 goals that were identified as a lower priority by a (net) majority of the Board (highlighted in red), as follows: 1.Develop and adopt Select Board policy on open space acquisition process that informs land-use protection strategies (Open Space #1) 2.Assess efficacy of Accessory Dwelling Unit bylaw and propose modifications as appropriate (Housing #3) 3.Continue to strengthen partnership with Chamber of Commerce (eg. creation of Cultural District) and business community (Local Economy #2) 4.Determine need for short-term rental regulations and prepare regulations if necessary (Local Economy #3) The Board needs to discuss and determine whether these goals should be eliminated from the Plan. This action, if taken, is not meant to reflect on the merits of a particular goal. Rather, as I mentioned last month, we need to be realistic in terms of the number of goals we can make progress on in the coming year given our organizational capacity and additional responsibilities associated with the pandemic. Following this discussion, we will then include more details to the Plan regarding responsible parties and anticipated timelines as we did last year so that the Board can vote to formally adopt it at your next meeting. Name of Board/Committee Responding: Open-Ended Response Select Board / Affordable Housing Trust - Ben deRuyter Community Preservation Committee Board of Health Cindy Bingham Select Board Asst. Town Administrator - Personnel, Social Services Select Board Golf Commission John Dickson Natural Resources Department Tom Thatcher/Facilities Manager Mill Sites Committee Brewster Historical Commission Mimi Bernardo- Finance Director Brewster Fire/Rescue Department Department of Public Works Treasurer/Collector Information Technology Board of Assessors Board of Water Commissioners Golf Department Brewster Ladies Library Association--Board Water Quality Review Health Department Denise Rego, COA Director & COA Board Committee Town Clerk Nauset Regional School Committee Police Department Town Planner Cynthia St. Amour/Library Director Town Administration/Housing Trust Building Department Recreation Department Cape Light Compact exec board representative Cemetery Commission Brewster Recycling Commission Brewster Cultural Council Policy Goals we suggest that the Select Board consider A. Adopt policies / zoning bylaws that recognize and take advantage of potential synergies between affordable housing development and open space preservation Provide some staff assistance for the CPC. Duties could include coordinating meeting agendas, drafting of award letters and grant agreements, CPA research/info, monitoring grant agreements for approved projects Foster a culture that views residents as customers and town services as the product; Identify major committees & for purposes of transparency require that they be on television Policy for failure to pay property taxes. Approve residential exemption in FY 21 at 25% Regular detailed review of Town's financial status Charter adoption Expand our budget for part time shellfish wardens who manage our seasonal recreational harvest. $12/hour; currently we have budget for 166 hours; a typical shift is 3 hours or 55 shifts. We have littleneck week twice per year (20 shifts); summer program late June through labor day (about 35 shifts) plus oyster sundays through the fall and into first week in January (about 20 shifts). We have a deficit of about 20 shifts, or 60 hours, that we fill with full time staff at a much higher rate, particularly on weekends due to overtime. We would ask to increase this budget by $750. To be certain that employees are certified with at least OSHA ten training and certificate, managers to have OSHA 30. preserve the mill and herring run To promote the conclusion of the vision committee to maintain the historic nature of Brewster we stronly suggest that Select committee explore and recommend a demolition delay law for the entire town. Brewster is only one of two towns on the cape lacking such a law to help delay and preserve the historic structures in the town, especially the many not covered by the Old Kings highway (HDC) perview. Financial Policies Adopt a policy that provides a mandated % of marijuana and short term rental taxes be dedicated to support the wages of additional public safety personnel. Enterprise account for waste expenses/capital n/a I really have no feedback. I feel my department is very well supported and view IT as a means to an end, not an end to itself. Continue to NOT ADOPT a Residential Exemption Determine criteria for existing contractors list (list of contractors approved by Water Department) Establishing the Golf Department as an enterprise fund Support for the redesign and renovation of the Library building Revision of existing Water Quality Protection District bylaw. Make Brewster an Age-Friendly Community. Age friendly initiatives focus on policies, practices and programs that enable people across the life span to actively participate in community life. It includes such areas as housing, caregiving, transportation, community engagement, volunteering, social inclusion and combating isolation among older and/or handicapped citizens. Visit all departments to see how employees are doing Creat a better system for policy retention, access, oversight, and review. Develop a high level Growth Policy (VPC to refine in LCP) To continue to work with our committees and community to address the needs for rennovations of the library building. Perform a comprehensive review of zoning bylaws, with particular attention to ones that pertain to creating more housing choice Building Commissioner to perform additional outreach to municipal Boards, Committees and the general public at large. Create a consistant policy that deals with open water activities Efficient vehicle purchase policy Promoting the Active Cemetery to make our investment more beneficial to citizens and taxpayers refreshed policy for the procurement of environmentally preferable goods and services Yearly funding beyond state appropriation B. Align capital investments with Vision Plan / Local Comprehensive Plan Develop an RFP and select a developer(s) for community housing on the Millstone Road site Improve communication between town committees, boards and town employees involving all in the decision making process where practical so each understands how the work they perform contributes to the town’s overall success in meeting objectives Identify committees that should get permanent waivers at the transfer station Policy on town fees: Why have fees if we waive many? Create an Opportunity Zone centered at 6A and underpass Rd to encourage mixed use development. Change zoning as needed to encourage higher density development. Use tax incentives to attract new businesses and residents. Development of process for soliciting resident input regarding any project that may require Prop 2 1/2 override Plastic reduction/energy conservation As the Director I am a 35 hour per week salary employee and I feel it should be a 40-hour per week salary position.. I supervise two full time hourly field staff at 40 hours each, two part time shellfish wardens, and two office staff at 35 hours per week. My department often works shifts on early mornings or evenings due to tides, and run many weekend events. I attend many evening meetings and weekend workshops and seminars. I have a town cell phone and I am often called after hours when there are issues on the beach or ponds etc. My typical week far exceeds the 35 hours my salary is based upon. I think we need to prioritize certain projects. A few years back, I had received a jurisdictional request from our insurance company( MIIA ) to replace the carpeting as it was identified as a trip hazard. It took three years to receive funding. Maybe prioritize in this order: 1. Health fire and safety/handicapped accessibility. 2. Work related efficiencies. 3. Administrative/ employee needs. Ways to maintain and improve the historic apperance of properties along 6A Charter Review Revise current policy of reducing/rescinding ambulance transport bills to provide the fire chief the authority to make a determination on a request. Departmental re-organization Continue to NOT ADOPT a Split Tax Rate/Commercial Tax Shift Determine if a liability waiver can be used allowing water personnel to work on private property Establishing a minimum reserve amount that the Golf Department must maintain. We suggest $500,000 (It will take a few years after FY2020 to attain this goal) approval of additional staff to meet the growing demands of the public. Expand the town infrastructure to include the opportunity for intergenerational, recreational and educational programs by creating an intergenerational community center to provide activities for residents of all ages; the center would house the COA, Recreation and other relevant town departments. Allow employee crossover for when departments are having their busy times ie: Tax Time/Early Voting etc Invest in staff management (HR Director) Evaluation of our library collections and continue weeding it. Focus efforts on the creation and adoption of a Local Comprehensive Plan, using the Vision Plan as a platform Promote and encourage Building Department personnel to recieve continuous training in communication skills, workplace safety and technical fields. Create a clear policy that we can apply to folks that are need of a scholarship or financial assitance General policy to standardize the purchase of a cost-effective more efficient product when varying efficiency levels are available Joining an Association that promotes Green Burials policy requiring that recycling be offered by curbside subscription haulers at no additional cost to their customer to encourage recycling C. Adopt financial policies that are in accordance with 2019 DOR report and best practices Develop a regular funding stream for the Housing Trust Establish a process for submission of electronic applications and create electronic access for viewing of public records Facilities unused for “X” number of years should be sold or identified for repurposing Establish a vehicle to implement coastal resource mgmt plan. Create Financial policy manual as suggested by DOR report DoR recommendations Our staff is governed by the Personnel Bylaw. That says that when an employee is called back outside of normal working hours they shall receive overtime pay for at least three hours. We have increasingly been called in nights/weekends to address issues on the beach, loose boats in the ocean or ponds, issues with swim rafts in Long Pond, and now may have responsibilities under the new Shark alert guidelines. We need to establish an overtime budget to support these services. Cross training of departments may be helpful at times. Adopt MA General Laws Chapter 148 Sections 26I and 26H. Sprinkler installation in Lodgeing or Boarding Houses and Newly Constructed Multiple Dwellings (see attached) Increase funding for Roads Continue to NOT ADOPT a small Commercial Exemption Update existing Master Plan Rewrite the mission statement of the Golf Department. Currently it includes language that states the golf course should create a reasonable return to the Town. We suggest a mission statement that refers to providing affordable recreation to Brewster residents and maintaining the facility as a best in class golf facility in order to be an attraction for the Town's overall good. Provide affordable and safe housing as well as transportation options for older residents as well as other age groups. Promote from within when internal candidate is qualified/avoids time and expense of going outside organization Hazard Preparedness Development of a comprehensive Archives Collection Development Policy for our historical materials . Look at and establish long term funding strategies and guidelines that are tied to a 5 year Capital Improvement Plan, taking into account the HS renovation project Develop a concrete policy that adresses children with continued behavioral problems and unsafe behavior that attend our programs Assembling a group willing to clean stones policy banning the sale of nips (miniatures) in Brewster Operational Goals we suggest that the Select Board consider: A. Establish permanent funding mechanism for Affordable Housing Trust Establish a process for succession planning to identify new leaders within departments and on boards or committees to ensure experienced and capable employees and board members are appropriately trained and possess the required expertise required to prepare them to assume leadership roles as they become available Website revamped/more user friendly Improve website. Start the process of investigation the feasibility of a community center Revise permit process to be more user friendly, include a designated staff member to act as a permit guide for new applicants Establishment of clear and written guidelines governing the financial relationship between the Town and the Captains Golf Course as an enterprise account. Council on Aging building Use of offices upstairs in front of DNR building. Approached by MA State Police/Env. Police about a field office for occasional use. Also approached by the Brewster Ponds Coalition who are looking for a part-time office to meet and store related materials. We work with both organizations on cooperative operations. To be certain that our facilities are efficient as To improve and endorse Energy Efficiency. This entails in replacing old windows, boilers and water tanks that are inefficient, replacing the 27 window air conditioning unis at Town Hall and Council On Aging with more efficient equipment and being certain that our facilities are well insulated. All resulting in a cost savings to the town. preserve the history of the mill and herring run honoring the citizens who had the foresite in 1940 to buy the mill and millsites and to restore the mill to working order and create the museum enact a demolition delay law financial software analysis Provide support for the development and implementation of a Community Emergency Response Team (CERT) Protocols for employee safety (example tornado) Recommend formally OPTING OUT of Supplemental Assessments - Chapter 59, Section 2D Create Assistant Water Superintendent position We will be requesting a full time department assistant in our FY 2021 budget request. Currently we have a part time person and our administrative functions are suffering. Support scheduling Town Meeting to vote for Bond to match State funding h S h xxxxxxxState grant None at this time. Electronic records Create a community center planning committee to gather community input regarding interests/needs, conduct a feasibility/location study (i.e., new or repurposed building), and make receommendations to town administration and the Select Board. Look into one late night and an earlier closure on Friday Creation of a bylaw sub-comittee to review existing and newly proposed bylaws. (Charter commitee may make this a moot point). evaluate committee charges Increase levels of staffing part timers to full time. Create a Human Resources Department Obtain new software package which will include on-line Permitting, better tracking and ability to generate reports utilizing any field and ability to include I-Pads for inspection use/tracking. The Recreation Department will need to focus on staffing for the next year. Both seasonal and potential for a part time employee. Proactive energy benchmarking of town buildings. Operations in the Cemetery are overseen and controlled by the DPW Same as previously stated B. Implement the Vision Plan (including, if necessary, adopting a Local Comprehensive Plan) Consider implementation of land-use protection policies to ensure current, minimally developed properties remain minimally developed (example: 3 golf courses) Present the annual budget in an easily acceptable format and can be easily found by the taxpayers Brand/standardize public face of town (website, email, cable TV, documents, etc.). Short term rental tax regulations Revise town website to make document access easier Establishment of clear and written guidelines governing the relationship between the Town and the Captains Golf Course as it pertains to the solar canopies that will be installed at the golf course. School consolidation Use of living space at rear upper portion of DNR building. We have discussed having AmeriCorp utilize the bunk rooms for 6 or 7 members as housing. They would provide insurance and help pay utilities. We would benefit with another individual placement.Another potential user would be college interns who are doing an independent study (for credit) project that benefits Brewster. I think we need to find one final location to have our Town Elections as we have been moved around over the years.I think it should be a town owned facility so that we are not at the mercy of others and being charged rates to run our elections. make sure the herring run is preserved create and fund programs to promote Brewster's Historical assets such as brass house markers,historic distric signs and incentives for restoration of historic buildings continue to leverage technology to create efficiencies Provide support to increase fire department full time staff to 23 members (currently 19) Continue to review local options for qualifying tax exemptions (Seniors/Veterans) Continue working with Barnstable County Round Table Pilot Group and Brewster Safety Committee to impliment OSHA safety procedures We are also interested in establishing a part time janitorial/building maintenance position in our FY2021 budget. Currently we sub out janitorial service and do part of it with current staff responsible for other jobs. A dedicated position will greatly upgrade the facility appearance.. advocate town employees (Select Board, Committee members, Establish an inter-departmental working group: 1) for joint programming/planning reflecting the town's demographic needs across the age spectrum; and 2) to identify and collaboratively apply for relevant public and private grants Cross training departments/2 person depts have difficulty with time off when you are not allowed to close for lunches Pursue creating a designated facilities maintenance director, and human resources director positions. Support/invest in project management tools (i.e Envision) for large capital and planning projects Address inadequate building facilities, ex. elevator repairs. Perform a comprehensive review of current staffing levels and look at restructuring options, encourage more cross training of town staff and resources Electronically archive both the old and current Building Permit information with the goal of public access. Continue to expand the level of public information thru social media, the website, and conducting new surveys Proactive action on energy benchmarking results that indicate unexplained increased energy use. C. Relocate the COA to a functional facility (consider multi-generational community center) Consider appointments vs. election to boards or committees where requisite knowledge of the matters under consideration of the board or committee is imperative to sound decision making and encourage board/committee members to become engaged with community activities where interests over-lap Develop a workshop or handbook for “chairs” of committees - stress OML School consolidation, (d) community center, (e) Deal with former Brewster Hist. Society building and former Nat. Resources building, (f) improve understanding of open meeting law. Human Resources Department Engage and involve members of the Captains Golf community in updating the Town's Recreation Plan DoR recommendations When funding is available, it's important to have adequate staffing for the departments that may have lost a position going back to to the Fiscal Crises in 2008/2009. employees get burnt out and that's when either mistakes happen or personnel gets injured. Respectfully. move toward a paperless environment Provide support and formally approve the revised fire department five year plan when presented. Fund year two of the property valuation contract in the fall so that work can begin in a more timely manner. We were crunched for time when the funding came in May this year. Design and install generators at facilities Addressing deferred capital needs over the next couple of years that will include equipment replacement, sink hole repair and cart path upgrades. These will be included in our capital plan. Regularly review and consider the changing sociademographics of Brewser's population in the town's annual goals setting process. Current town data indicates that the 60+ population in Brewster is 49.6% of the total population (C. Williams, 7/30/2019), underscoring the importance of attention to requests, needs and interests of this age group in all planning considerations. Change dates for beach Memorial to Labor to come into line with other cape towns explore communications tools beyond Channel 18 (i.e my town government website) Improvements to electrical capacity and "Green" improvements. Continue to make transparent, proactive, citizen engaged government a priority Complete the reorganization of the Building Department office files and records into the new Map/Lot format. Collect and analyze Social Service information in hopes of the eventual creation of a Community Center Goals our board/committee is working on that we want the Select Board to be aware of: A. Establish permanent funding mechanism / Affordable Housing Trust On-going funding of Historical Commission project of historic house inventories (Form B) Determine if an additional layer of local oversight is required for oversight of Marijuana establishments, determine if CBD sales should also be addressed and draft regulations as determined necessary Random issue: Please purchase new tables for all meeting rooms. Development of comprehensive Strategic Plan including realistic financial forecast Regulations update; commercial shellfish; razor clams; commercial aquaculture; harbormaster. We have worked with Rise Engineering and Cape Light Compact in the past through a program called Lead By Example. The program offered high efficiency lighting upgrades at no cost to the town. lighting upgrades to the N.R facility in the amount of $ 7,610.00, Police, $15,927, COA, 7,904.50, Water, $7,440.00 and Town Hall 6,000.00. The town plans to apply for the green Communities Designation this fall, again pursuing additional energy related savings. recruit new volunteers to staff the mill and maintain the area Complete theHistoric House inventory of the over 300 historic homes and structures with individual Form B's, sbmit them the the Mass historical Commission, provide hard copies for the library of each form and to add all form B's to the BHC section of the town website Financial Policies Manual Development and implementation of revised five year plan. Review and implementation of DOR policies Security Continue to set values in a timely manner for an On-Time Classification Hearing so Tax Rates can be set timely and tax bills issued. Negotiate land purchase or easement at tank site for future draining of tanks for maintenance We are in the process of, in conjunction with the Golf Commission, developing a long range plan (10 years) that will project future large capital requirements (irrigation system, maintenance facility upgrades, sink hole repair, cart path improvements, equipment replacement, clubhouse improvements, etc.) and forcasting revenues that will allow for the golf course to build up a sufficient reserve, maintain financial stability, and maintain a top quality golf operation. Continue to plan for the renovation and adjust goals and work to align with Town and State scheuldes Minor revisions (housekeeping) have been submitted to Planning Board for inclusion in fall TM warrant. See BOH comments Improve communication, outreach and marketing of COA programs and services Obtaining my Master Municipal Clerks Certification Remodeling Renovation Project of Nauset Regional High School The police department is working on developing a few programs that will improve community engagement. This includes: Improving our Citizen's Police Academy Program; Running a Youth Academy; Working with COA on Senior Connections; Creating regional CERT program. LCP Development of our Librarys' Long range planning for MBLC compliance in 5 year cycles. Long term funding for the Housing Trust- as much resources to housing as there has been to open space We are working with the DPW and town officials to complete the ADA hadicap accessibility project at our town athletic fields Cape Light Compact is working on budgeting to potentially reduce the 1 mil operating cost adder in the CLC energy pricing. Having the Select Board review changes to our Rules and Regulationso plastic beverage bottle policy Funding as many as possible cultural events for Brewster residents B. Establish housing rehabilitation program / Affordable Housing Trust Consider requiring use of Innovative/Alternative (IA) technology (Title V) in environmentally sensitive areas Increasing the amount of recycling done at the Captains Golf Course In addition to the ongoing projects (Pleasant Bay Nitrogen mitigation, septic system regulations relative to nutrients and contaminants of emerging concern, Drummer boy trail, paines creek foot bridge, spruce hill stairs, long pond boat ramp, upper mill alum treatment, weed harvesting in two lakes...) we have other projects in the wings. Examples: Mants Landing coastal resilience redesign; Punkhorn Parklands wildfire mitigation; Wing Island boardwalk. My goal is the next few years if funding permits, is to continue replacing the windows at Town Hall. We started this process a couple years ago and then was put on hold due to other projects being of more importance. Another goal is to replace all of the window units with possibly ductless mini split systems. Hopefully benefiting from the green Communities Designation to help fund some of these requests. Maintain the stone work protecting the herring run Complete maps ofhistoric homes and cottages in Brewster and share them with the community DOR Financial Management Review Evaluation of current costs incurred versus benefits of call department and the potential use of these current funds to support additional full time staff. Cross training on the payroll software Online Permitting Continue to provide supporting documentation to the State Department of Revenue to maximize reimbursement for Motor Vehicle or Real Estate tax exemptions. Work with Recycle Commissioin to encourage residents to drink more tap water and avoid purchasing single use beverage containers. Install hydration stations. Increase Membership in the BLLA to build base for support in renovation project. Provide a full range of programs and activities for older residents in the areas of health and chronic care management, nutrition, exercise and fitness, social activities,adult education and skill development, housing needs/issues, and intergenerational activities New voting location/New voting tabulators Working on finding areas where the School System can help contribute to reducing the cost of education. water quality planning and implementation Need to address IT infrastructure improvements for additional bandwidth. Effective Citizen engagement strategies Create a survey to gage the interest of our community in having a full day Summer Rec program potential bans (or policies) for other products such as polystyrene, lighter-than-air filled balloons C. Develop Affordable housing off Millstone Rd / Affordable Housing Trust Consider modification of current variance review practice to include in-house variance review creating a customer-centric process that saves both time and money for residents and consider modification of current licensing process to include department approvals and compliance with licensing variance requests and non-compliance issues to BOH improving the process for local business Prioritization of critical projects that have been deferred due to financial constraints. Conservation: update to regulations relative to climate change; relative to frequent conversions of modest cottages to very large structures; relative to individual permits versus cumulative impacts from adjacent properties Due to OSHA standards, I am following up on Implementations that requires us to have our facilities maintained at a level that ensures cleanliness, sanitary and safe to the best of our ability. We do this by following guidelines from our insurance company. For example, Quarterly Safety/Liability Checklists. Pipe Freeze up Prevention Check Lists, Loss Control Recommendations and OSHA Compliance's etc. maintain the grounds by removing invasive plants Foster a coordinated effort on the part of all the organizations in the town concerned with its history (BHC, Brewster Historical Society, Brewster Mill group, Crosby Mansion, etc) to promote the History of Brewster Revision of old/adoption of new standard operating guidelines. Website Refresh Continue to keep property records up to date and continue to improve inter-office communication on projects that impact parcel ID #s. Evaluate vulnerable infrastructure and determine possible improvement modifications Update the interior where needed with limited budget In absence of adequate space at the current COA, assess and arrange for appropriate space/venues for new and expanded programs and activities. Scanning minutes back another 10 years for Select Board(currently back to 2004) Working to provide the best education possible to the students of Member Towns stormwater management bylaw (MS4 permit, with DPW) To include the library rennovation with MBLC Grant in a town wide Capital Planning approach. Regional collaboration efforts, particularly focused on the Lower Cape towns and non-profits We would like to engage in the conversation about hiring a 3rd (part time) staff member for the department more routine education about solid waste & recycling Consider modification of current variance review practice to include in-house variance review creating a customer-centric process that saves both time and money for residents and consider modification of current licensing process to include department approvals and compliance with licensing variance requests and non-compliance issues to BOH improving the process for local business Conservation: update to regulations relative to climate change; relative to frequent conversions of modest cottages to very large structures; relative to individual permits versus cumulative impacts from adjacent properties Due to OSHA standards, I am following up on Implementations that requires us to have our facilities maintained at a level that ensures cleanliness, sanitary and safe to the best of our ability. We do this by following guidelines from our insurance company. For example, Quarterly Safety/Liability Checklists. Pipe Freeze up Prevention Check Lists, Loss Control Recommendations and OSHA Compliance's etc. Foster a coordinated effort on the part of all the organizations in the town concerned with its history (BHC, Brewster Historical Society, Brewster Mill group, Crosby Mansion, etc) to promote the History of Brewster Continue to keep property records up to date and continue to improve inter-office communication on projects that impact parcel ID #s. In absence of adequate space at the current COA, assess and arrange for appropriate space/venues for new and expanded programs and activities. Consider modification of current variance review practice to include in-house variance review creating a customer-centric process that saves both time and money for residents and consider modification of current licensing process to include department approvals and compliance with licensing variance requests and non-compliance issues to BOH improving the process for local business Due to OSHA standards, I am following up on Implementations that requires us to have our facilities maintained at a level that ensures cleanliness, sanitary and safe to the best of our ability. We do this by following guidelines from our insurance company. For example, Quarterly Safety/Liability Checklists. Pipe Freeze up Prevention Check Lists, Loss Control Recommendations and OSHA Compliance's etc. Consider modification of current variance review practice to include in-house variance review creating a customer-centric process that saves both time and money for residents and consider modification of current licensing process to include department approvals and compliance with licensing variance requests and non-compliance issues to BOH improving the process for local business Due to OSHA standards, I am following up on Implementations that requires us to have our facilities maintained at a level that ensures cleanliness, sanitary and safe to the best of our ability. We do this by following guidelines from our insurance company. For example, Quarterly Safety/Liability Checklists. Pipe Freeze up Prevention Check Lists, Loss Control Recommendations and OSHA Compliance's etc. Vision Building Blocks Policy Goal Operational Goal Community Character Make Brewster an Age-Friendly Community Approve residential exemption in FY 21 at 25% / Continue to NOT ADOPT a Residential Exemption; Split Tax Rate/Commercial Tax Shift; and, small Commercial Exemption Consider bylaws and/or incentives aimed to maintain and improve the historic appearance of properties (along 6A) Consider Town-wide demo delay bylaw Foster a coordinated effort on the part of all the organizations in the town concerned with its history (BHC, Brewster Historical Society, Brewster Mill group, Crosby Mansion, etc) to promote the history of Brewster Policy banning the sale of nips (miniatures) in Brewster Develop a high level Growth Policy (VPC to refine in LCP) Complete Town-wide historic home inventory and share results with community Recruit new residents to assist in preserving the herring run and mill site and dedicate funding to maintaining stonework Increase funding for Cultural Council (beyond state appropriation) Open Space Consider implementation of land-use protection policies to ensure current, minimally developed properties remain minimally developed (example: 3 golf courses) Adopt policies / zoning bylaws that recognize and take advantage of potential synergies between affordable housing development and open space preservation Engage and involve members of the Captains Golf community in updating the Town's Recreation Plan Housing Perform a comprehensive review of zoning bylaws, with particular attention to ones that pertain to creating more housing choice Establish permanent funding mechanism for Affordable Housing Trust Establish housing rehabilitation program Develop affordable housing off Millstone Rd Continue to review local options for qualifying tax exemptions (Seniors/Veterans) Local Economy Determine need for local health regulations for marijuana and/or CBD sales are warranted and draft regulations as necessary Determine need for short-term rental regulations Create an Opportunity Zone centered at 6A and Underpass Rd to encourage mixed use development. Change zoning as needed to encourage higher density development. Use tax incentives to attract new businesses and residents Revise permit process to be more user friendly, include a designated staff member to act as a permit guide for new applicants Consider modification of current Title V variance review practice to include in-house variance review creating a more customer-centric process Establish a process for submission of electronic applications and create electronic access for viewing of public records Building Commissioner to perform additional outreach to municipal Boards, Committees and the general public at large Coastal Management Establish a vehicle to ensure coastal resource management plan is implemented Consider revisions to local Wetlands Protection bylaw to address cumulative impact of frequent conversions of modest cottages to very large structures Increase funding for Natural Resources Dept to cover personnel expenses related to part time shellfish wardens, after hours OT, and Natural Resources Director hours Update DNR regulations commercial shellfish; razor clams; commercial aquaculture; harbormaster. Change dates for beach stickers from Memorial to Labor to come into line with other cape towns Water Resources Consider requiring use of Innovative/Alternative (IA) technology (Title V) in environmentally sensitive areas Update existing Water Master Plan Revision of existing Water Quality Protection District bylaw Stormwater management bylaw (MS4 permit) Create Assistant Water Superintendent position Design and install generators at Water Dept facilities Negotiate land purchase or easement at tank site for future draining of tanks for maintenance Encourage residents to drink more tap water and avoid purchasing single use beverage containers. Install hydration stations. Evaluate vulnerable Water utility infrastructure and determine possible improvement or modifications Continue ongoing water quality planning and implementation Governance Align capital investments with Vision Plan / Local Comprehensive Plan and re-establish annual Capital Improvement Program process Adopt financial policies that are in accordance with 2019 DOR report and best practices Consider transition of Captains Golf Course to an enterprise account (accounting for offsets, minimum Retained Earnings amount, etc) Enterprise account for Solid Waste Develop policy for failure to pay property taxes Develop policy on waiver of Town fees Charter adoption and associated bylaw changes Energy conservation (Green Communities designation) Foster a culture that views residents as customers and town services as the product in a way that promotes transparent, proactive, citizen engaged government as a priority Consider whether boards are best structured as appointed or elected and encourage board/committee members to become engaged with community activities where interests overlap Development of process for soliciting resident input regarding any project that may require Prop 2 1/2 override Review and update Select Board policies Implement the Vision Plan (including, if necessary, adopting a Local Comprehensive Plan) Establish succession planning for staff where applicable and promote hiring from within where possible Determine plan to dispose of or repurpose vacant Town buildings Identify major committees & for purposes of transparency require that they be on television Website revamped/more user friendly Present the annual budget in an easily acceptable format and can be easily found by the taxpayers Develop a workshop or handbook for “chairs” of committees - stress OML Brand/standardize public face of town (website, email, cable TV, documents, etc.) Establish plan to address need for dedicated HR function Regular detailed review of Town's financial status Cross train employees as practicable Perform a comprehensive review of current staffing levels and look at restructuring options Determine plan for financial software (updates, conversion, etc) with goal to move toward paperless environment Provide support for the development and implementation of a Community Emergency Response Team (CERT) Consider changing Town Hall hours to stay open late 1 weeknight and close early on Friday Evaluate committee charges Support/invest in project management tools (i.e Envisio) for large capital and planning projects Explore communications tools beyond Channel 18 (i.e my town government website) Community Infrastructure Consider school consolidation Develop 10 Year Capital Plan for Captains Golf Relocate the COA to a functional facility (consider multi-generational community center) Support for the redesign and renovation of the Library building Remodeling Renovation Project of Nauset Regional High School Create a community center planning committee to gather community input regarding interests/needs, conduct a feasibility/location study (i.e., new or repurposed building), and make receommendations to town administration and the Select Board Establish an inter-departmental working group: 1) for joint programming/planning reflecting the town's demographic needs across the age spectrum; and 2) to identify and collaboratively apply for relevant public and private grants Rewrite the mission statement of the Golf Department that refers to providing affordable recreation to Brewster residents and maintaining the facility as a best in class golf facility in order to be an attraction for the Town's overall good Provide affordable and safe housing as well as transportation options for older residents as well as other age groups Consider adding maintenance staff Miscellaneous Adopt a policy that provides a mandated % of marijuana and short term rental taxes be dedicated to support the wages of additional public safety personnel Revise current policy of reducing/rescinding ambulance transport bills to provide the fire chief the authority to make a determination on a request Determine criteria for existing list of contractors approved by Water Department Development of a comprehensive Archives Collection Development Policy for Library historical materials Create a Recreation Dept policies that deal with open water activities, scholarships and financial aid eligibility, and response to behavioral issues Review and approve updated Cemetery Rules and Regulations Policy requiring that recycling be offered by curbside subscription haulers at no additional cost to their customer to encourage recycling Increase funding for roads Provide support and formally approve the revised fire department five year plan when presented. Purchase new tables for all meeting rooms Identify committees that should get permanent waivers at the transfer station Ensure adequate OSHA training for staff Protocols for employee safety Determine agreed upon location for Town elections Ensure adequate staffing for all Depts Continue vigilant cybersecurity Fund year two of the property valuation contract in the fall so that work can begin in a more timely manner. We were crunched for time when the funding came in May this year. Determine if a liability waiver can be used allowing water personnel to work on private property SB, BoH, Planner, Building Commissioner, Fire Chief, and Health Director (Staff Review members) SB, Brewster School Committee, Building Needs Assessment Committee (?), TA, Finance Director, and School Superintendent/Principals Capital Planning Committee, SB, FinCom, COA Board, Recreation Commission, Brewster School Committee (?), Building Needs Assessment Committee (?), Finance Team, COA Director, Rec Director, and School Superintendent/Principals (?) Capital Planning Committee, SB, FinCom, Ladies Library Assoc, Library Director, and Finance Team FY21-22 Select Board Strategic Plan Vision Building Block Goal #Goal Description Higher Priority Lower Priority Community Character CC-1 Engage stakeholders to determine policy position on residential exemption l ll CC-2 Continue to implement Age-Friendly Community Action Plan*l l CC-3 Develop plan to identify/address issues of diversity and inclusion, including potential formation of task force or advisory committee ll CC-4 Determine policy position on potential changes to Community Preservation Act fund allocation formula ll ll Open Space OS-1 Develop and adopt Select Board policy on open space acquisition process that informs land-use protection strategies llll OS-2 Complete Drummer Boy Park Master Plan Update in coordination with proposed Wing’s Island boardwalk project lll OS-3 Develop and execute updated plan for Dog Park project (requires future discussion to determine whether to include in Strategic Plan)* ll lll Housing H-1 Identify Affordable Housing Trust operating/capital needs, develop funding plan, and establish permanent funding mechanism llll H-2 Establish housing rehabilitation program and long-term rental assistance program llll H-3 Assess efficacy of Accessory Dwelling Unit bylaw and propose modifications as appropriate l llll H-4 Develop affordable housing off Millstone Road llll Local Economy LE-1 Complete and launch electronic permitting platform, and develop Guide to Doing Business in Brewster to assist residents, contractors, and businesses in navigating local permitting processes lll l LE-2 Continue to strengthen partnership with Chamber of Commerce (eg. creation of Cultural District) and business community llll LE-3 Determine need for short-term rental regulations and prepare regulations if necessary lll LE-4 Consider designating Underpass Road as District of Critical Planning Concern with Cape Cod Commission (need to determine staff capacity - requires future discussion to determine whether to include in Strategic Plan)* ll ll FY21-22 Select Board Strategic Plan Vision Building Block Goal #Goal Description Higher Priority Lower Priority Coastal Management CM-1 Support new Natural Resources Commission in implementing the Coastal Resource Management Plan and other similar initiatives ll CM-2 Complete gap analysis of local land use regulations along the coastal bank and assess merits of Cape Cod Commission model bylaw ll CM-3 Investigate feasibility of new aquaculture program off Wing’s Island and update related Department of Natural Resources regulations as necessary l l CM-4 Work with MA Department of Conservation and Recreation on Rail Trail extension across Route 6A down to Linnell Landing l ll Water Resources WR-1 Develop clear timeline/plan for moving water quality initiatives forward and determine whether to lll l WR-2 Identify preferred approach(es) to best address nitrogen and phosphorus mitigation in environmentally sensitive areas lll l WR-3 Evaluate vulnerable Water Department utility infrastructure, determine possible improvements/modifications, and implement as possible/applicable ll l WR-4 Develop and propose stormwater management bylaw (MS4 permit)l ll Governance G-1 Develop and seek adoption of Town Charter and associated bylaw changes lll l G-2 Present the annual budget in an easily acceptable format and provide detailed review of Town's financial status on regular basis lll G-3 Adopt financial policies that are in accordance with 2019 MA Department of Revenue report and best practices, and implement short- and medium-term recommendations of DOR report as applicable lll G-4 Foster stronger relationships with Nauset School District officials, especially regarding finances lll l G-5 Determine merits of making longer-term changes to traditional municipal service models – applying lessons learned from pandemic response l ll G-6 Complete design/launch of new, more user friendly Town website and optimize BGTV’s potential as communication tool llll G-7 Update Select Board Policy on Board and Committee meetings to improve transparency and provide better access to information ll FY21-22 Select Board Strategic Plan Vision Building Block Goal #Goal Description Higher Priority Lower Priority Governance (Continued) G-9 Actively recruit residents to fill vacancies and provide training/ guidance to volunteers serving on Town Boards and Committees ll l G-10 Identify funding to support creation of new Human Resource Department ll l G-11 Continue to implement Vision Plan and develop Local Comprehensive Plan that addresses the following key policy issues llll Community Infrastructure CI-1 Complete School Consolidation and Community Center Feasibility Studies via a transparent and engaging public process and work with key stakeholders to determine appropriate next steps lll CI-2 Determine support for the Brewster Ladies Library renovation project l ll CI-3 Complete comprehensive assessment of Captains Golf operations, finances, and capital needs, and determine feasibility of transitioning to enterprise fund l ll CI-4 Implement 5 Year Green Community Energy Reduction Plan, manage ongoing solar projects with assistance from new Energy Manager, and reduce greenhouse emissions whenever possible l l CI-5 Complete Hazard Mitigation Plan and seek to implement Municipal Vulnerability Preparedness projects that support climate change adaptation ll l CI-6 Continue to invest in road infrastructure in the following key areas ll Pandemic Response & Recovery PR-1 Continue to deliver essential services to residents while reducing risk of coronavirus transmission in all municipal activities, properties, and facilities lll PR-2 Communicate effectively with the public, town employees/volunteers, business community, and visitors about town policies/actions related to the pandemic lll PR-3 Encourage and facilitate voting by mail for upcoming elections, and implement pandemic safety measures for in-person voting at elections and Town Meeting ll PR-4 Determine and implement best approach to Board/Committee meetings ll PR-5 Communicate and coordinate local response/recovery efforts with regional partners ll PR-6 Continue to monitor and support employee wellness ll *As Updated on August 13* Day 1 – Monday July 27 8:30 – 8:45 Opening Remarks & Overview of Planned Approach for Days 1 & 2 Status Update on FY20-21 Goals, Review of Feedback, and Prioritization of FY21-22 Goals 8:45 – 9:15 Community Character 9:15 – 9:45 Open Space 9:45 – 10:15 Housing 10:15 – 10:45 Local Economy 10:45 – 11:15 Coastal Management 11:15 – 11:30 Recap and Wrap-up Day 2 – Thursday July 30 8:30 – 8:45 Review of Day 1 Discussion & Planned Approach for Day 2 8:45 – 9:15 Water Resources 9:15 – 10:00 Governance 10:00 – 10:45 Community Infrastructure 10:45 – 11:15 New Category: Pandemic Response & Recovery 11:15 – 11:30 Miscellaneous Goals 11:30 – 11:45 Review of Consensus Priorities & Discussion of Next Steps 2020 Brewster Select Board Annual Retreat 07.20 – Day 1 Development of FY21-22 Select Board Strategic Plan Goals of Annual Retreat Using last year’s (FY20-21) Strategic Plan as a starting point… •Continue to coordinate all of our initiatives; •Clearly identify consensus priority goals that are both generally consistent with the Vision Plan and reasonably attainable within the next two years, especially given current and expected continued pandemic conditions; •Communicate priorities to all stakeholders and use plan to focus our collective efforts across the organization. 2020 Brewster Select Board Annual Retreat 07.20 – Day 1 Development of FY21-22 Select Board Strategic Plan Our Process •Solicit feedback from all active boards and committees (through their respective Chairs) and all Department Heads regarding progress on FY20-21 priority goals and suggested changes/additions •Comprehensive input from Department Heads; limited response from boards and committees •Feedback remains organized under the 8 Vision Plan Building Blocks (plus Pandemic Response & Recovery) 2020 Brewster Select Board Annual Retreat 07.20 – Day 1 Recap of FY20-21 Select Board Strategic Plan •100+ suggested goals originally considered •38 consensus priority goals identified •14 goals prioritized for FY20 •15 for FY20-21 •Remaining 9 for FY21 •50+% explicitly referenced in the Vision Plan •Responsible parties assigned to each goal 2020 Brewster Select Board Annual Retreat 07.20 – Day 1 Recap of Draft FY21-22 Select Board Strategic Plan •Created new category, Pandemic Response & Recovery, with 6 related goals •In total, 44 consensus priority goals have been identified (2 more pending) •Plus another 11 related subgoals •50+% explicitly referenced in the Vision Plan – marked with asterisk * •Need to be realistic given overall organizational capacity and additional responsibilities associated with the pandemic •What is both urgent & important? 2020 Brewster Select Board Annual Retreat 07.20 – Day 2 8:45 – 9:15 Community Character Consensus Priority Goals for FY21-22 •Engage stakeholders to determine policy position on residential exemption and other potential local tax relief policy options* •Continue to implement Age-Friendly Community Action Plan and modify as needed* •Develop plan to identify/address issues of diversity and inclusion, including potential formation of task force or advisory committee •Determine policy position on potential changes to Community Preservation Act fund allocation formula 2020 Brewster Select Board Annual Retreat 07.20 – Day 1 9:15 - 9:45 Open Space Consensus Priority Goals for FY21-22 •Develop and adopt Select Board policy on open space acquisition process that informs land-use protection strategies* •Complete Drummer Boy Park Master Plan Update in coordination with proposed Wing’s Island boardwalk project* •Develop and execute updated plan for Dog Park project (requires future discussion to determine whether to include in Strategic Plan)* 2020 Brewster Select Board Annual Retreat 07.20 – Day 1 9:45 – 10:15 Housing Consensus Priority Goals for FY21-22 •Identify Affordable Housing Trust operating/capital needs, develop funding plan, and establish permanent funding mechanism* •Establish housing rehabilitation program and long-term rental assistance program* •Assess efficacy of Accessory Dwelling Unit bylaw and propose modifications as appropriate* •Develop affordable housing off Millstone Road* 2020 Brewster Select Board Annual Retreat 07.20 – Day 1 10:15 – 10:45 Local Economy Consensus Priority Goals for FY21-22 •Complete and launch electronic permitting platform, and develop Guide to Doing Business in Brewster to assist residents, contractors, and businesses in navigating local permitting processes* •Continue to strengthen partnership with Chamber of Commerce (eg. creation of Cultural District) and business community* •Determine need for short-term rental regulations and prepare regulations if necessary •Consider designating Underpass Road as District of Critical Planning Concern with Cape Cod Commission (need to determine staff capacity - requires future discussion to determine whether to include in Strategic Plan)* 2020 Brewster Select Board Annual Retreat 07.20 – Day 1 10:45 – 11:15 Coastal Management Consensus Priority Goals for FY21-22 •Support new Natural Resources Commission in implementing the Coastal Resource Management Plan and other similar initiatives* •Complete gap analysis of local land use regulations along the coastal bank and assess merits of Cape Cod Commission model bylaw* •Investigate feasibility of new aquaculture program off Wing’s Island and update related Department of Natural Resources regulations as necessary* •Work with MA Department of Conservation and Recreation on Rail Trail extension across Route 6A down to Linnell Landing* 2020 Brewster Select Board Annual Retreat 07.20 – Day 1 Day 1 – Monday July 27 8:30 – 8:45 Opening Remarks & Overview of Planned Approach for Days 1 & 2 8:45 – 9:15 Community Character 9:15 – 9:45 Open Space 9:45 – 10:15 Housing 10:15 – 10:45 Local Economy 10:45 – 11:15 Coastal Management 11:15 – 11:30 Recap and Wrap-up Day 2 – Thursday July 30 8:30 – 8:45 Review of Day 1 Discussion & Planned Approach for Day 2 Status Update on FY20-21 Goals, Review of Feedback, and Prioritization of FY21-22 Goals 8:45 – 9:15 Water Resources 9:15 – 10:00 Governance 10:00 – 10:45 Community Infrastructure 10:45 – 11:15 New Category: Pandemic Response & Recovery 11:15 – 11:30 Miscellaneous Goals 11:30 – 11:45 Review of Consensus Priorities & Discussion of Next Steps 2020 Brewster Select Board Annual Retreat 07.20 – Day 2 8:45 – 9:15 Water Resources Consensus Priority Goals for FY21-22 •Develop clear timeline/plan for moving water quality initiatives forward and determine whether to remain in Cape Cod and Islands Water Quality Protection Fund* •Identify preferred approach(es) to best address nitrogen and phosphorus mitigation in environmentally sensitive areas* •Evaluate vulnerable Water Department utility infrastructure, determine possible improvements/modifications, and implement as possible/applicable •Develop and propose stormwater management bylaw (MS4 permit)* 2020 Brewster Select Board Annual Retreat 07.20 – Day 2 9:15 – 10:00 Governance Consensus Priority Goals for FY21-22 (1 of 4) •Develop and seek adoption of Town Charter and associated bylaw changes •Present Annual Budget in an easily accessible format and provide public update on Town's financial status on regular basis* •Adopt financial policies that are in accordance with 2019 MA Department of Revenue report and best practices, and implement short- and medium-term recommendations of DOR report as applicable •Foster stronger relationships with Nauset School District officials, especially regarding finances •Determine merits of making longer-term changes to traditional municipal service models – applying lessons learned from pandemic response 2020 Brewster Select Board Annual Retreat 07.20 – Day 2 9:15 – 10:00 Governance Consensus Priority Goals for FY21-22 (2 of 4) •Complete design/launch of new, more user friendly Town website and optimize BGTV’s potential as communication tool* •Update Select Board Policy on Board and Committee meetings to improve transparency and provide better access to information* •Review Board/Committee composition/activity/charges and consider potential consolidation as appropriate •Actively recruit residents to fill vacancies and provide training/ guidance to volunteers serving on Town Boards and Committees* 2020 Brewster Select Board Annual Retreat 07.20 – Day 2 9:15 – 10:00 Governance Consensus Priority Goals for FY21-22 (3 of 4) •Identify funding to support creation of new Human Resource Department to focus on the following key initiatives •Implement findings from HR audit •Develop succession plans for key staff positions •Complete compensation and classification study and related staffing analysis of all union and non-union Town personnel, and implement recommended changes •Foster a culture that views residents as customers and Town services as the product - be proactive, transparent, and engaged* 2020 Brewster Select Board Annual Retreat 07.20 – Day 2 9:15 – 10:00 Governance Consensus Priority Goals for FY21-22 (4 of 4) •Continue to implement Vision Plan and develop Local Comprehensive Plan that addresses the following key policy issues* •Develop a high-level growth policy •Identify and evaluate policies / zoning bylaws that recognize and take advantage of potential synergies between affordable housing development and open space preservation •Perform a comprehensive review of zoning bylaws, with particular attention to ones that support more housing choice 2020 Brewster Select Board Annual Retreat 07.20 – Day 2 10:00 – 10:45 Community Infrastructure Consensus Priority Goals for FY21-22 (1 of 2) •Complete School Consolidation and Community Center Feasibility Studies via a transparent and engaging public process and work with key stakeholders to determine appropriate next steps* •Determine support for the Brewster Ladies Library renovation project •Complete comprehensive assessment of Captains Golf operations, finances, and capital needs, and determine feasibility of transitioning to enterprise fund 2020 Brewster Select Board Annual Retreat 07.20 – Day 2 10:00 – 10:45 Community Infrastructure Consensus Priority Goals for FY21-22 (2 of 2) •Implement 5 Year Green Community Energy Reduction Plan, manage ongoing solar projects with assistance from new Energy Manager, and reduce greenhouse emissions whenever possible •Complete Hazard Mitigation Plan and seek to implement Municipal Vulnerability Preparedness projects that support climate change adaptation* •Continue to invest in road infrastructure in the following key areas* •Complete design and construction of Millstone Road •Develop Complete Streets Prioritization Plan and seek project grant funding •Complete update to Pavement Management Plan •Develop comprehensive Road Capital Plan & consider merits of seeking 2nd major road bond 2020 Brewster Select Board Annual Retreat 07.20 – Day 2 10:45 – 11:15 Pandemic Response & Recovery Consensus Priority Goals for FY21-22 •Continue to deliver essential services to residents while reducing risk of coronavirus transmission in all municipal activities, properties, and facilities •Communicate effectively with the public, town employees/volunteers, business community, and visitors about town policies/actions related to the pandemic •Encourage and facilitate voting by mail for upcoming elections, and implement pandemic safety measures for in-person voting at elections and Town Meeting •Determine and implement best approach to Board/Committee meetings •Communicate and coordinate local response/recovery efforts with regional partners •Continue to monitor and support employee wellness 2020 Brewster Select Board Annual Retreat 07.20 – Day 2 Next Steps •Town Administration will assemble a summary document for the Board’s consideration for adoption, refining goals as needed and providing more detail regarding responsible parties and anticipated timelines •Once formally adopted, the FY21-22 Select Board Strategic Plan will be distributed to all boards/committees and staff, and will also be posted on the homepage of the Town’s website •Select Board agendas will frequently include goals for discussion, action, and/or status updates to ensure we maintain focus •Iterative annual process to undertake comprehensive review and update to goals & plan 2020 Brewster Select Board Annual Retreat 07.20 – Day 2 Brewster Town Administrator Evaluation Form: Peter Lombardi 4 3 2 1 Board Member Name: Select Board Aggregate Review OutstandingCommendableSatisfactoryNeeds ImprovementNot Applicable or Unable to Evaluate 1. General Management/Effectiveness: AVERAGE SCORE = 4 Efficiently and effectively manages day-to-day operations of Town government. Sees the big picture – balances the needs and interests of the full range of municipal services. Thinks and plans for the long term - keeps strategic planning in mind when addressing daily operational issues. Employs a reflective and reasoned approach to decision making and makes timely decisions. Demonstrates the ability to apply technical knowledge of collective bargaining, procurement, project management, human resource management, financial management, and other key elements of effective municipal management. Oversees Town's interests in all matters of litigation, coordinating the provision of services by Town Counsel and special counsel. 4 3 2 1 Comments: Outstanding in all catagories. Peter excels at long term planning, his response to the possible negative effects of the pandemic was outstanding. Peter's ability to balance extremely effective day-to-day execution with thoughtful big picture strategy is a rare talent. Peter has brought a steady hand to the helm of the town. He is exceptionally thorough and attentive to all aspects of town management. Peter is an exceptionally effective and sophisticated municipal manager. I’ve told people that Brewster has the most competent Town Administrator in the Commonwealth – and I believe that. His expert knowledge of municipal finance has led to the final resolution of the Town’s financial issues discovered prior to his arrival and he has returned Brewster to more stable financial footing. Peter implemented a valuable Select Board strategic planning process that delivered a roadmap to Brewster’s future. Peter demonstrates broad knowledge of the intricacies of municipal government. His expertise is so extensive, a joke has emerged about trying to find an issue Peter does not know about. I’m constantly impressed with Peter’s ability to identify a critical additional step or alternate strategy that effectively achieves a particular goal. RATING SCALE Page 1 OutstandingCommendableSatisfactoryNeeds ImprovementNot Applicable or Unable to Evaluate2. Board Relations/Communication AVERAGE SCORE = 3.8 Expresses ideas and information accurately and clearly in both oral and written form. Prepares and distributes materials and information in a timely manner for Select Board and other Town Boards, Committees, and Commissions when applicable. Provides recommendations to assist the Select Board and other Town Boards, Committees, and Commission when applicable in policy development and decision making. Maintains a system of reporting to the Select Board on current plans and activities of Town staff and operations. Shares information with employees and residents on a regular basis. Develops and cultivates strong relationships with key regional partners to benefit the provision of Town services. 4 3 2 1 Comments: Peter is an expert communicator both verbally and in writing. It would be hard to find a municipal leader with better communication skills. He demonstrates an awareness of the needs of his audience – whether it is a one-on-one meeting, dealing with a sensitive matter in a small group, or delivering a report to the town. Peter is a stellar spokesperson whose professional demeanor and competence engender trust. Peter’s Town Administrator’s reports at Select Board meetings are thorough, accurate, and provide the community with essential information in a digestible format. Peter has developed a network of important relationships with regional partners and county government leaders that benefit Brewster. Peter has done an admirable job of keeping the SB in the loop on all the major issues in the town and been an effective conduit for SB policies and town staff. Communication is clear and concise. Very good at recommendations to the Board. Occasionally provides too much information/documentation for the Board packet. Has built a strong bond with FinCom something I have not seen before. Works extremely well with Select Board. Appears to have excellent rapport with fellow staff, good communicator. Built many strong relationships with regional partners, COVID-19 brought this on. Page 2 OutstandingCommendableSatisfactoryNeeds ImprovementNot Applicable or Unable to Evaluate3. Interpersonal Skills & Development AVERAGE SCORE = 4 Takes responsibility seriously and works hard. Is tactful, diplomatic and tolerant. Manages and resolves conflict effectively. Has a positive approach to position. Recognizes and learns from past mistakes. Devotes time and effort to personal and professional excellence, keeping abreast of current developments in the field of public administration and municipal governance. 4 3 2 1 Comments: Peter demonstrates exceptional maturity and effectiveness in interpersonal relationships. He is diplomatic and treats all parties with respect – he is a model of professionalism. Peter addresses conflict as a routine and expected part of government duties. He finds ways to resolve it with a calm demeanor and strategies that focus on the issue at hand. Peter has handled extremely complex personnel issues effectively. Very active in professional organizations. No questions he takes his job seriously. It's been an incredibly challenging first year. I hope Peter is taking care of himself as well. This position is a not a sprint, but a marathon. Peter embodies these qualities. He has worked hard and has been a calm center of success in times of crisis. Page 3 OutstandingCommendableSatisfactoryNeeds ImprovementNot Applicable or Unable to Evaluate4. Leadership AVERAGE SCORE = 4 Displays a competent and professional attitude. Inspires confidence and respect from Town staff, elected/appointed leaders, and residents. Promotes honesty, integrity, and fairness across the organization. Creates a positive work environment, developing rapport and trust with employees. Understands the importance of teamwork, recognizes the efforts and accomplishments of other Town employees, and motivates superior performance. Balances taking responsibility and delegating assignments as necessary. 4 3 2 1 Comments: Peter is one of the most effective leaders I’ve observed – in all of the environments I’ve worked in for over 30 years. The hallmark of leadership is communicating a vision of a preferred future to a team and motivating that team to achieve that vision. Peter does this with expert communication, understanding each team member’s role, respecting the expertise of those he works with and creating an environment where people want to do their best. Peter has addressed highly sensitive and complicated human resource issues with great competence and dexterity. He seeks legal counsel when appropriate. Peter is a true team builder who harvests the best productivity by encouraging collaboration. He is encouraging and respectful – qualities that stimulate teamwork. Peter Lombardi is a person of great integrity and models ethical behavior. He is highly knowledgeable about state ethics laws and attends to the open meeting law. Peter has been such a professional, and an icon of understated leadership where all have a chance to express and manage their needs in a way coordinated with the goals of the town. Peter exudes honesty, integrity, and fairness. My impression is that he is well respected by his staff and works hard to promote the team. He takes full responsibility for any missteps within the team, and is quick to attribute successes to team members. Outstanding in all catagories, their appears to be delegation of assignments. This in my opinion is critically important. Page 4 OutstandingCommendableSatisfactoryNeeds ImprovementNot Applicable or Unable to Evaluate5. Pandemic Leadership AVERAGE SCORE = 4 Provide competent leadership during the 2020 pandemic. Establish effective and innovative policies and actions during the 2020 pandemic. Communicates effectively with all stakeholders during the 2020 pandemic.4 3 2 1 Comments: The coronavirus pandemic with its initial municipal impacts in March 2020 resulted in a community crisis demanding innovative leadership. The Town is fortunate that Peter Lombardi was at the helm during this emergency. He has worked exhaustively, often seven days a week, to respond to the pandemic in ways that protect the town’s residents and visitors, employees, assets, financial resources and economy. Peter established a Town coronavirus task force early in the pandemic’s local impact, creating an important mechanism for town leaders to share information and resolve problems. Peter’s exceptional leadership skill was put to the test in this crisis. He has designed innovative methods to deal with a rapidly changing environment and fluid regulations. He has not complained once about the burdens he carries or the workload he has absorbed. He has faced every challenge with a single-minded focus: Continue to provide the e services residents and visitors to Brewster need and protect people from harm. Peter has used numerous communication strategies that have ensured widespread distribution of critical pandemic information including overseeing the redesign of BGTV communication strategies. We have been incredibly lucky to have Peter as a Town Administrator at this time. He has been on top of every detail. His management of the pandemic has been second to none. I wish he'd been President. Has done and continues to do an outstanding job of communicating the Town's situation and actions, re; COVID-19. His efforts at coordinating a regional response for the Outer Cape showed true leadership and skill. Communicates with the State & Cape wide. Has kept Town employees, Select Board and residents well informed. Page 5 6. Select Board Priority Goals for Fiscal 2020-21 The goals listed below were developed at the Select Board Annual Retreat in Summer 2019 and were incorporated into the Board's FY20-21 Strategic Plan. They are organized by category consistent with the Town's Vision Plan. Only goals for FY20 and FY20-21 that identified the Town Administrator as a (partially) responsible party were used as a basis for evaluation.OutstandingCommendableSatisfactoryNeeds ImprovementNot Applicable or Unable to EvaluateBuilding Block #1: Community Character AVERAGE SCORE = 3.1 A. Engage stakeholders to determine policy position on residential exemption B. Continue to implement Age-Friendly Community Action Plan Comments: Peter has spurred initial work to bring this issue forward; it will continue this FY. I believe COVID-19 has impacted this goal. Seniors definately feel they are thought of last. Peter has helped the town make progress on these goals, but the pandemic has delayed completion. I hope we eventually pass the residential exemption. 4 3 2 1 Page 6 OutstandingCommendableSatisfactoryNeeds ImprovementNot Applicable or Unable to EvaluateBuilding Block #2: Open Space AVERAGE SCORE = 3.2 A. Identify and evaluate policies / zoning bylaws that recognize and take advantage of potential synergies between affordable housing development and open space preservation 4 3 2 1 Comments: Always will be a challenge, depends on who you talk with. Peter has led remarkable progress on moving the Drummer Boy Park policy changes forward. Peter has helped the town make progress, but the pandemic has delayed completion. We have made significant progress on Drummer Boy which will be an enhanced town icon in a year or two. More to do here, but certainly not all on Peter. Building Block #3: Housing AVERAGE SCORE = 3.3 A. Establish permanent funding mechanism for Affordable Housing Trust B. Establish housing rehabilitation program C. Develop affordable housing off Millstone Road Comments: Permanent funding for the Housing Trust has been hobbled by the pandemic but a plan had moved forward. Peter has worked closing with other town leaders to address critical housing issues including making significant progress on the Millstone Road housing effort. Peter has helped the town make progress on these goals, but the pandemic has delayed completion. I am confident in his commitment to get these done. Please note that I fully supported changing tact on the Affordable Housing Trust funding plan due to pandemic. Nonetheless, we must revisit. Again, COVID impacted. The process has begun but impacted by money, but headway is being made (B & C). Good progress made. 4 3 2 1 Page 7 OutstandingCommendableSatisfactoryNeeds ImprovementNot Applicable or Unable to EvaluateBuilding Block #4: Local Economy AVERAGE SCORE = 3.375 A. Establish a process for submission of electronic permitting applications and create electronic access for viewing of public records 4 3 2 1 Comments: There is still some work to do here but we have made excellent progress toward more electronic submissions during the pandemic. Good progress made! We can do even better, in particular on access/viewing public records. Progress has begun. Building Block #5: Coastal Management AVERAGE SCORE = 3.3 A. Establish a vehicle to ensure coastal resource management plan is implemented B. Update Department of Natural Resources regulations for commercial shellfish, razor clams, commercial aquaculture, and harbormaster C. Work with MA Department of Conservation and Recreation on Rail Trail extension across Route 6A down to Linnell Landing Comments: Note progress on coastal bank land use gap analysis Peter led the establishment of a new Natural Resources Commission that will play an important role in implementing the Town’s Coastal Management Plan. Peter has helped the town make progress on these goals, but the pandemic has delayed completion. We have done considerable updating of regulations. Good progress made here too. I think the entire shellfish program needs a reboot, but not a priority in current climate. Progress has been made. Building Block #6: Water Resources AVERAGE SCORE = 3.6 A. Consider requiring use of Innovative/Alternative (IA) technology (Title V) in environmentally sensitive areas B. Continue ongoing water quality planning and implementation C. Evaluate vulnerable Water Department utility infrastructure, determine possible improvements/modifications, and implement as possible/applicable Comments: Peter has expert knowledge on water quality regulation and protection. He has provided leadership on a number of Water Department activities. He provided expert guidance on the design of the proposed installation of public water stations. Peter has helped the town make progress on these goals, but the pandemic has delayed completion. Excellent progress has been made. 4 3 2 1 4 3 2 1 Page 8 OutstandingCommendableSatisfactoryNeeds ImprovementNot Applicable or Unable to EvaluateBuilding Block #7: Governance AVERAGE SCORE = 3.9 A. Attain Green Communities designation and continue to promote energy conservation B. Develop financial policy to address unfunded Other Post-Employment Benefit liabilities C. Present the annual budget in an easily acceptable format and provide detailed review of Town's financial status on regular basis D. Identify major committees and require that they be on television for purposes of improved transparency E. Establish plan to address need for dedicated Human Resource function F. Complete a compensation and classification study and related staffing analysis of all union and non-union Town personnel (except for Fire and Police union positions), and implement recommended changes G. Adopt financial policies that are in accordance with 2019 MA Department of Revenue report and best practices, and implement short- and medium-term recommendations of DOR report as applicable H. Charter development/adoption and associated bylaw changes I. Design and launch new, more user friendly Town website, and brand/standardize Town communication tools (website, email, documents, etc) J. Foster a culture that views residents as customers and town services as the product - be proactive, transparent, and engaged K. Implement the Vision Plan and develop a Local Comprehensive Plan Comments: Peter led successful efforts on all of the listed goals. Exceptional efforts including playing a vital role in the redesign/relaunch of the Town’s website, attaining Green Communities designation, adopting financial policy recommendations from DOR, implementing the Vision Plan and launching the LCR process. Everything is not done yet, but we have accomplished a lot in this area before and despite the pandemic. Lots going on here, and much progress made. Excellent progress on all. Some goals complete, others in progress, some delayed by COVID. 4 3 2 1 Page 9 OutstandingCommendableSatisfactoryNeeds ImprovementNot Applicable or Unable to EvaluateBuilding Block #8: Community Infrastructure AVERAGE SCORE = 3.7 A. Re-establish annual Capital Improvement Program process that aligns capital investments with Vision Plan / Local Comprehensive Plan, and includes long-range planning for Golf Department B. Continue to invest in road infrastructure and pavement management plan, and consider merits of joining Complete Streets program C. Work with School Committee to investigate feasibility of school consolidation D. Create a community center planning committee to gather community input regarding interests/needs, conduct a feasibility/location study (ie. new or repurposed building), and make recommendations Comments: CIP work was exemplary. That overhaul was truly needed. Peter influenced important progress in dealing with politically sensitive efforts. His focus in on gathering credible information that policy developments can be based on. Good progress. Peter has helped the town make progress on these goals, but the pandemic has delayed completion. A & B completed, C in progress and D committee created, work delayed by COVID 4 3 2 1 Page 10 General Comments: The Town of Brewster is fortunate to have Peter Lombardi serving as Town Administrator. The Town government is more effective and efficient under his leadership, Town employee morale has been restored after a challenging period prior to Peter’s arrival, and the Town’s financial status is more stable and better positioned for a strong future. In his first year of service in Brewster, Peter demonstrated a voracious appetite to learn about the community and Town government. He and his family became enthusiastic participants in many community activities (before the pandemic). When Peter was hired, he became responsible for leading an organization that was slowly emerging from complex financial and human resource problems. Many leaders would have not been interested in leading a “wounded” organization with those issues, nor would have had the skills to resolve them. Not Peter Lombardi. From day one, he demonstrated resourcefulness and exceptional competence, not just in healing the Town’s wounds, but he has built a stronger, more resilient town government in only one year. He appears challenged and satisfied with his current role. Peter Lombardi is a rare gem in municipal leadership and the Town of Brewster benefits every day from his exceptional skills. Everything Peter Lombardi touches is improved. At a time when many communities are struggling with responding to the pandemic, Brewster has found creative solutions to difficult issues and maintained an even keel. Peter has recognized the stress his staff and the community are under and has demonstrated a commitment to protecting the public’s health while continuing operations as much is feasible. It is an honor and a pleasure to work with him. Peter is easily the strongest, most competent manager/leader I've ever had the pleasure to work with. Brewster is very fortunate. Peter is definitely a strong leader, who uses the TEAM approach well. Brewster is extremely lucky to have him. It has been such a pleasure working with Peter these last couple of years. Hiring him was the best thing we did in my nine years on the Select Board. I could not be more confident in the future of our town with him as our TA. I will miss working with him. Signature______________________________________ Date________________________________________ The annual performance evaluation process is outlined in the Town Administrator's employment contract and is important to advancing Town-wide organizational and operational priorities. Please schedule a time to meet with the Town Administrator to discuss this evaluation. After this initial review, please submit your completed evaluation form to the Executive Assistant to the Town Administrator, who will aggregate individual ratings and comments. Page 11 Archived: Friday, September 18, 2020 9:40:21 AM From: Goldstein, Ronit Se nt: Mon, 31 Aug 2020 14:28:33 To: Amy Handel; Donna Kalinick; Heath Eldredge; James Jones; Kevin Varley; Patrick Ellis; Peter Lombardi; Robert Moran; Robin Young; Susan Broderick Subject: Upcoming Projects in the Right of Way Se nsitivity: Normal Attachments: SOC Letter 139HT to Orleans August2020.pdf; Good afternoon, I hope you are all well. Eversource is scheduled to begin replacing 40 existing wooden structures along the 139 line in Dennis, Brewster, and Orleans. Concurrently on the same ROW, Eversource will be installing OPGW (communication wiring) on existing structures on the 118 line in Brewster and Orleans. Work is scheduled to begin in mid-September, and is expected to be complete (including restoration) by the end of 2020 (weather permitting). The hours for construction are typically 7:00 a.m. to 6:00 p.m. Monday through Saturday. Abutting property owners can expect to see construction vehicles on the right of way, including heavy equipment, performing site preparation, mowing around existing structures and repairing and replacing structure hardware. Crews may use heavy equipment, including bucket trucks, where access roads already exist. The attached flyer as well as door hangers will be distributed to abutting properties in advance of the work. Below are the cross streets on the ROW for the project routes: - Dennis: Setucket Road, Bakers Pond Road, Island Street. - Brewster: Airline Rd, Red Top Rd, Rocky Hill Road, A Percie Newcomb Road, Leland Road, Run Hill Road, Griffiths Pond Road, Harwich Road, Fairfields Road, Mt Pleasant Road, Long Pond Road, Lund Farm Way, Millstone Road, Birch Lane, Vesper Pond Drive. - Orleans: Route 6, Lots Hollow Road, Finlay Road, Eldredge Parkway. As always, please feel free to contact me with any questions. Thank you, Ronit Ronit Goldstein Community Relations and Economic Development Cell: 617-966-8459 247 Station Drive, Yarmouth Westwood, MA 02090 This electronic message contains information from Eversource Energy or its affiliates that may be confidential, proprietary or otherwise protected from disclosure. The information is intended to be used solely by the recipient(s) named. Any views or opinions expressed in this message are not necessarily those of Eversource Energy or its affiliates. Any disclosure, copying or distribution of this message or the taking of any action based on its contents, other than by the intended recipient for its intended purpose, is strictly prohibited. If you have received this e-mail in error, please notify the sender immediately and delete it from your system. Email transmission cannot be guaranteed to be error-free or secure or free from viruses, and Eversource Energy disclaims all liability for any resulting damage, errors, or omissions. 247 Station Drive Westwood, MA 02090 August, 2020 Dear Neighbor, As part of our effort to deliver reliable energy to our customers and communities, Eversource is conducting maintenance work in its right of way (power line corridor) in Dennis, Brewster, and Orleans starting in September. This maintenance work includes replacing wooden transmission structures with steel structures. Maintaining the infrastructure that supports electric lines is one of the many ways Eversource ensures the safe, secure transmission of electricity throughout the region. We Are Always Working to Serve You Better Starting soon, crews from PAR Electrical Contractors, Inc. will be working to replace existing wood transmission structures on or near your property. What You Can Expect Since your property is on or near the project route, here is important information about how we will work in your neighborhood: • Reliable Service: Be assured that this work will not interrupt electric service to your property. • Proper Identification: All people working on this project carry identification. • Where We Will Be Working: Construction activity will take place within the existing right of way (powerline corridor) in Dennis, Brewster, and Orleans. • Communication: Keeping the lines of communication open is important to us. Feel free to reach out to us by email at ProjectInfo@Eversource.com or call 1.800.793.2202 if you have any questions. • Construction Hours: The hours for construction are 7 a.m. to 6 p.m. Monday through Saturday. • Construction Activities: Project construction will occur in phases, including the following: § Crews conducting survey digging in certain areas prior to construction activities. § Construction vehicles on the right of way, including heavy equipment, though we will make every effort to minimize any impact to your property. § Site grading, mowing/vegetation removal, adding gravel to the access road, and setting timber mats in wetland areas. § The wood structures will be replaced with steel structures of similar height. § Installation of a new communication wire at the top of the existing structures. This work will be done with a helicopter or with bucket trucks from the ground. § When the project is completed, crews will restore areas that were disturbed by the work. • Project Completion: We expect all work, including restoration, to be complete by the end of 2020. For More Information Keeping the lines of communication open is important to us. We would like to connect with you to discuss the proposed project, as well as obtain the best contact phone number and e-mail address to reach you moving forward. Please contact Ed Marin at 781-552- 2979 to provide that information or to discuss the project. You can also contact our projects hotline at 1-800-793-2202 or send an email to ProjectInfo@eversource.com. Eversource is committed to being a good neighbor and doing our work with respect for you and your property. We will continue to provide regular project notifications via mailings, phone calls, and emails. Thank you for your patience as this important project moves forward. Sincerely, Brian McDevitt Brian McDevitt Project Manager -- Eversource Energy Continued > 247 Station Drive Westwood, MA 02090 The following are the upcoming stages of the construction process associated with this transmission structure replacement work: Work Area Preparation Construction vehicles and equipment must be able to access each transmission structure. For these vehicles, we will build or enhance gravel roads to provide access to structure locations. We’ll also install level work pads to create a stable work area for equipment, such as drill rigs and cranes. We use timber mats in or around wetlands to protect these environmentally sensitive areas. Temporary soil erosion and sedimentation controls (for example, silt fences and straw bales) and other environmental controls may be installed near the work areas during construction. We will maintain these controls as needed throughout the construction process. Typically, these environmental controls are removed after construction, though some may remain until the area is restored. Foundation Drilling When required, drilling activities usually take place for a few days at each location where structures are being replaced. Depending on soil conditions, the drilling may last longer. The size of the hole will also vary with the size of the new structure and soil conditions. At the end of the work day, any open foundation holes will be safely covered and secured. Once we complete the foundation installation, we will assemble and install the new structures. New Structure Installations and Modifications to Existing Structures Once the foundations are complete, we’ll begin installing the new steel replacement structures. Steel structures often come in sections that are assembled on site. The structure pieces will be delivered to the right of way in advance of this installation process. Cranes and/or bucket trucks are used to lift the structures and set them into position on the foundations. Where existing structures are being modified, crews will climb the structure or use bucket trucks to make the necessary modifications. Generally, it takes one to three days to assemble and erect each new structure or modify an existing structure. Existing Structure Removal The existing structures being replaced will be taken apart and removed from the site. Where needed, the old concrete foundations will be removed, and the hole filled with soil. We will recycle or properly dispose of all material removed from the site. Communication Wire Installation The topmost wire on the structures will also be replaced with new communication wire. The communication wire will improve electric reliability, since it enables communication between substations. The new communication wire may be installed using helicopters in the air or bucket trucks set up around the base of each structure and by various wire pulling locations. Photos show typical work areas and are for illustration only. Memorandum To: Brewster Select Board From: Chris Miller, Steering Committee Ryan Bennett, Steering Committee Carole Ridley, Coordinator Date: August 26, 2020 Re: SNEPWG20 Award to Pleasant Bay Alliance The Pleasant Bay Alliance has received notice of a $132,000 award from the Southeast New England Program (SNEP) 2020 Watershed Grant program. SNEP is a program of US EPA administered by Restore America’s Estuaries. The grant funds will be used to support the implementation of town plans under the Pleasant Bay Watershed Permit. The Alliance towns of Orleans, Chatham, Harwich and Brewster are participating in the permit issued by MassDEP in 2018. The grant will fund the following tasks: 1) using the updated MEP linked watershed- embayment model to evaluate options to optimize nitrogen load reductions and inform desired plan adjustments under the watershed permit; 2) exploring methods of quantifying and obtaining credit for removal of nitrogen related to stormwater management; and 3) conducting outreach, communications and quality control tasks associated with the modeling and stormwater management tasks. The grant follows on a $250,000 SNEP 2018 Watershed Grant received by the Alliance. Work under the 2018 grant will conclude in early 2021 and includes: evaluation of costs, regulations and effectiveness of a municipal onsite de- nitrification septic system program; a nitrogen trading pilot project; support for the Lonnie’s Pond Aquaculture Project; updating of the MEP linked watershed- embayment model; and outreach to share key findings from each task. More information on products of the 2018 grant will be forthcoming. CAPE COD REGIONAL GOVERNMENT ASSEMBLY OF DELEGATES Notice of Virtual Public Hearing on Proposed Ordinance No. 20-17 On September 2, 2020 at 4:30 p.m., the Assembly of Delegates will hold a virtual public hearing on Proposed Ordinance No. 20-17 to revise and amend the Barnstable County Home Rule Charter to include a Recall provision for the removal from office of a member of the Board of Regional Commissioners. . The virtual public hearing will be open to anyone wishing to testify or make public comment on the proposed ordinance. The full text of the proposed ordinance has been electronically distributed to the Town Clerk of each town in Barnstable County, are also available on the Assembly web page, including instructions on accessing the public hearing and will be detailed on the Assembly meeting agenda of September 2, 2020 and located at https://www.barnstablecounty.org/regional-government/assembly-of-delegates/assembly-of- delegates-agendas-minutes/ . Comments can also be emailed to joconnell @barnstablecounty.org by Noon on or before the date of the virtual public hearing. The virtual public hearing and Assembly meeting will be live streamed via YouTube and can also be accessed via the county web page. For any additional information you may need call the Clerk of the Assembly @ 508- 375- 6761. Janice O’Connell, Clerk Assembly of Delegates Publication Date: August 26, 2020 8/ 20/ 20 @ 8:45 PM 10:55P.M. CAPE COD REGIONAL GOVERNMENT ASSEMBLY OF DELEGATES * * * * * * Notice of a Regular Meeting Wednesday, September 2, 2020, 4:00 p.m. Note: The meeting will be held through remote participation by the Assembly of Delegates pursuant to Massachusetts Governor Charles D. Baker’s order suspending certain provisions of the Open Meeting Law on March 12, 2020. The meeting will be live streamed on YouTube. Anyone who wishes to make a comment can do so by calling #1-929-205-6099 and using the ID #953 4971 1300 or by using the following Zoom meeting link https://zoom.us/j/95349711300 with meeting ID:953 4971 1399 Documents that were provided in advance of this meeting related to agenda items can be accessed at https://www.barnstablecounty.org/regional-government/assembly-of-delegates/assembly-of-delegates- agendas-minutes/ Calendar of Business Committee of the Whole 1. Call to Order by the Speaker 2. A Moment of Silence to honor our troops who have died in service to our country, and all those serving our country in the Armed Forces 3. Pledge of Allegiance 4. Call of the Roll by Assembly Clerk 5. Declaration of a Quorum 6. Approval of the Calendar of Business 7. Approval of the Journal of August 19, 2020 8. Communications and updates from the Board of Regional Commissioners and County Administration 9. Communications from OpenCape Executive Director Steve Johnston 10. Communications from Cape Cod Municipal Police Academy Director Peter Carnes 11. Communications from Public Officials 12. Communications from Members of the Public 13. Public Hearing on Proposed Ordinance 20-17: Charter Recall Amendment Assembly Convenes 14. Assembly discussion and vote on Proposed Ordinance 20-17: Charter Recall Amendment 15. Committee Reports 16. Report from the Clerk 17. Other Business 18. Adjournment POSTED: Janice O’Connell, Clerk Assembly of Delegates The items listed above are those reasonably anticipated by the Chair. Votes may be taken unless otherwise stated. Meeting materials are available at the online alternative posting location: www.barnstablecounty.org. 8/27/20 @ 8:45 AM BARNSTABLE COUNTY In the Year Two Thousand Twenty Proposed Ordinance 20-17 To revise and amend the Barnstable County Home Rule Charter in accordance with the third paragraph of Section 9-1 of the Barnstable County Home Rule Charter by amending the Charter to include a Recall provision for the removal from office of a member of the Board of Regional Commissioners. This Proposed Ordinance authorizes the filing of a Petition to the General Court for Special Legislation filed by the Assembly of Delegates with the Approval of the Board of Regional Commissioners. The Cape Cod regional government, known as Barnstable County, hereby ordains; Notwithstanding the provisions of any general or special law to the contrary, the county of Barnstable shall be governed by the provisions of the following revised home rule charter. If revisions and amendments are accepted by the voters of Barnstable County at the next eligible State election, the county of Barnstable shall thereafter be governed by the provisions of this ordinance: to the extent that the provisions of this ordinance modify or are otherwise inconsistent with any special or general law, the provisions of this act shall govern. The charter shall become effective upon its passage. In the event that this amendment to the charter is not approved by a majority of voters voting thereon, the Barnstable County Home Rule Charter as described in Chapter 163 of the Acts of 1988 and Chapter 716 of the Acts of 1989 and Chapter 2 of the Acts of 1990, as amended by the voters at the November election in 2000, shall remain in full force and effect. The Assembly of Delegates, with the Approval of the Board of Regional Commissioners, respectfully Petitions the General Court of the Commonwealth to add a new section to the Charter with language shown below. This Section provides for the removal from office of any member of the Board of Regional Commissioners. 1. Recall of a Member of Board of Regional Commissioners elected by the voters Any member of the Board of Regional Commissioners may be removed from office by the voters of the Cape Cod Regional Government through the recall process described in this Section. 2. Time for Recall A recall may not commence under this section until a member of the Board of Regional Commissioners has served at least one year of the term of office. A “Petition for a Recall Ballot Question” of any member of the Board of Regional Commissioners, pursuant to this Section, must be filed with the Cape Cod Regional Government Clerk on or before June 30 in the year of the next state election after the commencement of the term of any member of the Board of Regional Commissioners elected by the voters. Cape Cod Regional Government – Assembly of Delegates Page 2 Proposed Ordinance 20-17: Charter Recall Amendment 3. Grounds for Recall Grounds for recall for actions during the term of office are: -malfeasance -misconduct -neglect of duty -inability to perform official duties 4. Citizens Request for a Recall A “Citizen’s Request for a Recall” must be filed with the Cape Cod Regional Government Clerk by filing an Affidavit containing the name of the elected official whose recall is sought and a statement of the grounds for recall. The form and requirements of the Affidavit shall be approved by the Assembly of Delegates. a. An Affidavit seeking the recall of a Member of the Board of Regional Commissioners shall include the signatures of at least 120 voters with a minimum of 20 each from five different Barnstable County municipalities. When the “Citizens Request for a Recall” is filed, the signatures shall be certified as the names of voters in said municipality by the registrars of voters of the municipalities in which they are collected. The Cape Cod Regional Government Clerk shall determine if the “Citizen’s Request for a Recall” meets the requirements of this Section. 5. Petition for a Recall Ballot Question Within five business days of receipt of a “Citizens Request for a Recall”, the Cape Cod Regional Government Clerk shall deliver blank “Petition for a Recall Ballot Question” forms to the first ten persons certified by the registrars of voters named on the “Citizens Request for a Recall”. The Cape Cod Regional Government Clerk shall keep these forms available. The blank “Petition for a Recall Ballot Question”: a. may be completed by printing or typewriting; b. shall be addressed to the Assembly of Delegates; c. shall contain the names of the ten persons to whom they are issued and the grounds for recall as stated in the affidavit; d. shall demand the recall of an elected official; and e. shall be dated and signed by the Cape Cod Regional Government Clerk. The “Petition for a Recall Ballot Question” form shall be returned to the Cape Cod Regional Government Clerk within 45 days following the date they are issued. a. A “Petition for a Recall Ballot Question” form seeking to recall a member of the Board of Regional Commissioners shall be signed by at least three (3) percent of Cape Cod Regional Government – Assembly of Delegates Page 3 Proposed Ordinance 20-17: Charter Recall Amendment the total number of persons registered to vote in Barnstable County as of the date of the most recent state election. 6. Submission of Petitions for a Recall Ballot Question to Registrars and Notification to Cape Cod Regional Government Clerk The signatories to the Affidavit shall, within five business days following the filing of the “Petition for a Recall Ballot Question”, submit the Petitions to the board of registrars of voters in the municipality or municipalities from which collected which boards of registrars shall certify thereon the number of signatures which are the names of voters. Within five (5) days of certification by the board of registrars, the Petitions shall be filed with the Cape Cod Regional Government Clerk. 7.Notification to Municipal Clerks and Official Sought to be Recalled After the Cape Cod Regional Government Clerk determines that sufficient signatures have been certified to authorize a recall election, the Cape Cod Regional Government Clerk shall provide a written statement to that effect to the Clerk of the municipalities that comprise Barnstable County. The Cape Cod Regional Government Clerk shall simultaneously cause to be served upon the person sought to be recalled a certified copy of the “Petition for a Recall Ballot Question” within ten (10) days after certification of the signatures. 8. Petition for a Recall Ballot Question and Statement The person sought to be recalled shall have ten (10) days from receipt of notification to file with the Cape Cod Regional Government Clerk a statement of no more than 300 words. After receipt of proof of service upon the person sought to be recalled, the Cape Cod Regional Government Clerk shall prepare a form titled “Petition for a Recall Ballot Question and Statement” which shall include the Petition and a statement from the person sought to be recalled (but only if a statement is provided within the required time period), and shall cause the Petition and any statement to be published on the Cape Cod Regional Government website. 9. Resignation of Official Sought to be Recalled Following the determination by the Cape Cod Regional Government Clerk that sufficient signatures have been certified by the board of registrars of the municipality(ies) of the Cape Cod Regional Government for the recall of a member of the Board of Regional Commissioners, the person sought to be recalled may provide a written resignation to the Cape Cod Government Regional Clerk within fifteen (15) days of receipt of a certified copy of the Petition as provided herein for. A resignation within the designated period shall be given immediate effect and there shall be no further action taken under this Section. 10. Request to Secretary of the Commonwealth to Place Recall Question on Ballot If a written resignation by the person sought to be recalled is not received as provi ded in Section 9, the Cape Cod Regional Government Clerk shall notify the Clerks of the municipalities Cape Cod Regional Government – Assembly of Delegates Page 4 Proposed Ordinance 20-17: Charter Recall Amendment where the recall is proposed to request the Secretary of the Commonwealth to place the recall question on the ballot on the next state election. 11. Ballot Question The ballots for a recall election shall include this question: Shall (name of person) be removed from the office of Board of Regional Commissioners by recall? 12. Authorization to Cape Cod Regional Government Clerk The Cape Cod Regional Government Clerk shall be empowered and authorized to take any actions necessary to comply with the provisions of this enactment with the Clerks of the municipalities that comprise Barnstable County and the Secretary of the Commonwealth. 13. Appointment of Successor to Official Removed from Office In the event a member of the Board of Regional Commissioners is removed from office in accordance with this Section of the Charter, a successor shall be appointed in accordance with the provisions of Section 3-9 of the Charter. (Submitted by Assembly Delegates at a virtual meeting of the Assembly of Delegates on August 19, 2020.) Brewster Housing Coordinator Update July 2020 Jill Scalise Ongoing Activities/ Projects 1.Community Outreach and Education (Housing Production Plan (HPP) Strategy #13) Responded to email and phone requests for information and assistance. 43 total requests for housing assistance (17) or information (26).  Town offices re-opened to the public on Tuesdays & Thursdays. Available Thursdays from 9- noon. Website Updates for Millstone Community Housing Property and for rental & mortgage assistance 2.Millstone Parcel (Select Board Strategic Plan Goal H-3, HPP Strategy #15) The Housing Trust chose Concept 2 (50 rental units in 12 smaller buildings) as the design for the Bohler Master Plan, requesting a greater buffer on northern part of the property. Expect Master Plan to be presented at September Housing Trust meeting. This will complete the feasibility study and be an example of how a neighborhood could fit on the property. Trust will then consolidate information and begin work on RFP. 3.Brewster Affordable Housing Trust Fund (BAHT) (HPP Strategy #7) Held a remote meeting. The Trust is meeting monthly virtual/remote meetings. Re-appointments made by Select Board. Trust voted: Ben deRuyter, chair; Tim Hackert, vice chair; Madalyn Hillis Dineen, clerk. 4.Potential Brewster Rental Assistance Program (B-RAP)/ COVID Emergency Rental Assistance Program The Housing Trust, upon the Task Group’s recommendation, voted to fund a Rental Assistance Program with a COVID Emergency Rental Assistance component. $75,000 of CPA funds designated. Request for Quotes (RFQ) for the program created and distributed. Three quotes received by 7/31 deadline. Decision to be made at August Housing Trust meeting. 5.Subsidized Housing Inventory (SHI) (HPP Strategy #10) Continued follow-up on several unoccupied SHI homes. Work included site visits, communication with concerned residents, conversation with administration, and discussion with legal counsel. 6.Brewster Housing Partnership (BHP) Held first remote meeting since Coronavirus emergency. Ralph Marotti, chair. Vanessa Greene, clerk. 7.Comprehensive Permit Projects (HPP Strategy #14) Brewster Woods (30 affordable rental units): Expect official DHCD decision on funding soon. Met with MHP about proposed deed restriction. Mass Works grant initial design work begun. Habitat for Humanity presented at BHP with a proposed 40B project of 2 affordable homes on Red Top Road. Additionally, 7 homes on Paul Hush Way expect to be completed in October or November 2020. 8.Collaboration (HPP Strategy #9) Attended CHAPA (Citizen’s Housing & Planning Assoc.) regional Zoom meeting and presented at Lower Cape Coronavirus Housing Response Zoom meeting. New Projects/ Upcoming Activities Rental Assistance Program for Brewster residents, which will also provide emergency COVID rental assistance, will hopefully begin in September. Brewster COVID-19 Relief Fund: preparations to begin accepting and processing applications. CDBG (Comm. Development Block Grant) CARES Act funding: The towns of Truro,Provincetown, Wellfleet, Eastham, Orleans, Chatham, Brewster, and Harwich will receive $382,777 for microenterprise assistance. Still waiting for CBDG decision on funding for Brewster housing rehabilitation program. Elevation Financial has proposed a redevelopment of 873 Harwich Road (Wingate) for 55+ housing. Personnel Worked with: Assessor, Building, CPC, COA, Health Dept., Housing Authority, Housing Partnership, Housing Trust, Planning Dept., and Town Administrator’s Office. Completed COVID-19 training. Participated in monthly MA “Making the Case for Affordable Housing” Zoom meeting. Brewster Housing Coordinator Update August 2020 Jill Scalise Ongoing Activities/ Projects 1.Community Outreach and Education (Housing Production Plan (HPP) Strategy #13) Responded to email, phone and in person requests for information and assistance. 54 total requests for housing information (42) or assistance (12). Town offices are open to the public on Tuesdays & Thursdays. Housing Coordinator available at Town Hall Thursdays from 9AM- noon. 2.Millstone Parcel (Select Board Strategic Plan Goal H-3, HPP Strategy #15) Provided Millstone status update for the Housing Trust. The completed feasibility study, including master concept plan, will be presented at Sept. Trust meeting. Working Group met with Mass Housing Partnership (MHP) and Bohler Engineering; discussed requested plan adjustments, presentation & RFP process. Email about presentation sent to attendees of Millstone sessions and residents who requested information. 3.Brewster Affordable Housing Trust Fund (BAHT) (HPP Strategy #7) Technical difficulties caused a broadcast delay of about 4 hours for the Housing Trust meeting. Continued work on Millstone property, rental assistance program and SHI. Information throughout update. 4.Brewster Rental Assistance Program (B-RAP)/ COVID Emergency Rental Assistance Program The Housing Trust chose Housing Assistance Corporation (HAC) to manage the RAP. Three quotes received, all qualified, HAC was the lowest quote. Staff met with HAC. Program to begin in September. 5.Brewster Housing Partnership (BHP) Presentation by Elevation Financial regarding proposed a redevelopment of 873 Harwich Road (Wingate) for 55+ housing. BHP provided a letter of support as general comments for the upcoming ZBA hearing. BHP wrote a Local Initiative Program (LIP) recommendation letter for a proposed Habitat 40B project of two affordable homes on Red Top Road. One home requested to be veteran’s preference. 6.Subsidized Housing Inventory (SHI) (HPP Strategy #10) Elevation Financial/ Wingate: Researched SHI requirements for a Local Action Unit (LAU) designation regarding 20% affordable units. Also spoke with DHCD about LAU process. Provided suggestions to Elevation Financial at staff review, comments to ZBA and informational memo to the Housing Trust.  Six units added to Brewster’s SHI based on documentation sent to DHCD. Units include 3 Yankee Drive condos (built in 2003) and 3 single family homes in White Rock Commons recent 40B development. Follow-up on unoccupied SHI homes. Work included research, consult with legal counsel, memo for Trust, site visit and property clean-up. Trust allocated $5,000 CPA funds for legal fees related to SHI homes. Yearly review of SHI units and tax assessments with Assessor’s office. 7.Comprehensive Permit Projects (HPP Strategy #14) Brewster Woods (30 affordable rental units): Ongoing pre-work with MHP and for Mass Works grant. Habitat for Humanity, continued work on LIP application for proposed 2 Red Top Road homes (see BHP). Additionally, 7 homes on Paul Hush Way expect to be completed in October or November 2020. 8.Collaboration (HPP Strategy #9) Participated in HOME Consortium and Lower Cape Coronavirus Housing Response virtual meetings. Attended Cape Cod Virtual Summit, HAC Financial App Training & Diversifying Housing Opportunities. New Projects/ Upcoming Activities Rental Assistance Program for Brewster residents, including emergency COVID rental assistance, administered by HAC will accept applications in September. Rental assistance funds from HOME Consortium also accessed via HAC: www.haconcapecod.org/programs/homeless-prevention Personnel Worked with: Assessor, Building, CPC, Conservation, Housing Partnership, Housing Trust, Planning, Town Administration, Treasurer and ZBA. Completed Compensation and Classification Study. Participated in monthly MA “Making the Case for Affordable Housing” Zoom meeting. Attended National Low Income Housing Coalition webinar on COVID rental assistance programs. Creating a Healthy Connected Cape Cod The Mission of the Department of Human Services is to plan, develop, and implement programs which enhance the overall delivery of human services in Barnstable County and promote the health and social well-being of County residents through regional efforts that improve coordination of services. BARNSTABLE COUNTY DEPARTMENT OF HUMAN SERVICES 3195 Main Street, Post Office Box 427 Barnstable, Massachusetts 02630 Office: 508-375-6628 | Fax: 508-362-0290 www.bchumanservices.net For Immediate Release Contact: Renie Hamman, HOME Program Manager Irene.hamman@barnstablecounty.org Barnstable County Provides Emergency Rental Assistance to Cape Cod Residents Barnstable, Massachusetts, September 9, 2020. The Barnstable County HOME Program announces a new emergency rental assistance program that provides relief to Cape Cod residents impacted by COVID-19. $100,000 in HOME funds has been targeted to provide rental assistance to Barnstable County households. The HOME Tenant Based Rental Assistance Program will be administered for Barnstable County by Housing Assistance Corporation (HAC) as part of its Homelessness Prevention and Workforce Housing Relief Fund. Eligible households can receive up to $6,000 to assist with rent arrears. A single on-line application for this program and other rental and mortgage assistance programs is available at www.haconcapecod.org. The Barnstable County Department of Human Services administers the HOME Program, and with assistance from the Cape Cod Commission staff, developed this important emergency rent relief program for Cape Cod residents impacted by COVID-19. According to Beth Albert, Director of Human Services, “These funds fill an important gap in the assistance available through other programs. Our primary concern is that people impacted by COVID-19 receive the support they need to remain in their homes.” “As a result of the pandemic, many people remain unemployed and are uncertain how they will pay their rent to stay in their home. This financial assistance will not only help to prevent homelessness, it will assist landlords who have been foregoing rental payments, which will support and stabilize the rental stock vital to the economic strength of the region”, according to Patty Daley, Legal and Policy Specialist for the Cape Cod Commission. The HOME Investment Partnership Program (HOME) is a federal program designed to create and maintain affordable housing for low-income households. The Barnstable County HOME Consortium and Advisory Council represent the 15 towns on Cape Cod. ########################### Brewster Conservation Commission Minutes August 4, 2020 1 Brewster Conservation Commission Minutes – Meeting Under Massachusetts General Law Chapter 40, Section 8C, Conservation Commission Act Massachusetts General Law Chapter 131, Section 40, Wetlands Protection Act (WPA), 310 CMR 10.00 Regulations Massachusetts Department of Environmental Protection (MA DEP) (M.G.L. C.131. § 40) And Code of the Town of Brewster Chapter 172, Brewster Wetlands Protection Bylaw (BWP Bylaw) Wetland Regulations 1.01 – 9.15 Call to Order Under the Massachusetts Open Meeting Law, Chairman Michael Tobin called to order the Tuesday, August 4, 2020 meeting of the Brewster Conservation Commission at 6:30 PM at the Brewster Town Offices, 2198 Main Street, Brewster, MA. Present Chairman Michael Tobin, Vice Chairman Nicole Smith, Commissioners Bruce Evans, Gary Kaser, Peter Wells, Conservation Administrator Noelle Aguiar, Natural Resources Director Chris Miller, Carol Spade “Bruce Evans, Present”,“Gary Kaser, Present”, “Nicole Smith, Present”, “Peter Wells, Present”, “Michael Tobin, Present”, “Noelle Aguiar, Present”, “Chris Miller, Present”, “Carol Spade, Present” Chairman Tobin read the following into the record: “As required by the Massachusetts Open Meeting Law, the Conservation Commission is informing the public that this meeting will be recorded. Others intending to record are required to inform the Chairman prior to the meeting. Pursuant to Governor Baker’s March 12, 2020 Order Suspending Certain Provisions of the Open Meeting Law and his March 15, 2020 Order imposing strict limits on the number of people that may gather in one place, this meeting will be conducted via remote participation to the greatest extent possible. Specific information and the general guidelines for remote participation by members of the public and/or parties with a right and/or requirement to attend this meeting may be found on the Town’s website at www.brewster-ma.gov. For this meeting, members of the public who wish to listen to the audio broadcast may do so via the Town of Brewster livestream at http://livestream.brewster-ma.gov or on Channel 18. No in-person attendance of members of the public will be permitted, but every effort will be made to ensure the public can adequately access the proceedings in real time via technological means. The Town has established specific email addresses for each board and committee that will be meeting remotely so that residents can send their comments in writing either before or during the meeting. In the event we are unable to live broadcast these meetings, despite best efforts, we will post on the Town website an audio recording, transcript, or other comprehensive record of proceedings as soon as possible after the meeting. The Public Meeting Packet for the hearings is available for download at: http://records.brewster-ma.gov/WebLink/0/fol/118271/Row1.aspx Send comments on items from the Conservation Commission agenda to: conservationmeeting@brewster-ma.gov” Mr. Tobin then explained the rules for remote meeting participation. Citizens’ Forum The public had no comment at this time. Report of the Natural Resources Director NR Mr. Miller had no report at this time. Brewster Conservation Commission Minutes August 4, 2020 2 Report of the Conservation Administrator Ms. Aguiar reported that citizens issued letters on illegal docks and other unauthorized activities appear to be responding positively at this time. The Conservation Commission has the authority to issue enforcement action under the Massachusetts Wetlands Protection Act M.G.L. c. 131, § 40 and the Brewster Wetlands Protection Bylaw, Chapter 172 under the Code of the Town of Brewster. These laws require the filing of an Application for a Permit for any person to remove, fill, dredge, alter or build upon or within 100 feet of any lake, pond, river, stream, estuary or the ocean. Without a permit, such activity is in violation of said laws. Vice Chairman Smith was recused from the following: Request for Certificate of Compliance 1. Houghton, 83 Cedar Hill Road; SE 9-1723, 38/27 (2/38) The Conservation Administrator recommended that the project complies with the Order of Conditions, and to issue a Certificate of Compliance. Evans/Kaser AU** “Bruce Evans, Aye”,“Gary Kaser, Aye”, “Peter Wells, Aye”, “Michael Tobin, Aye” Vice Chairman Smith resumed remote participation in the meeting. Review of Plan Change 1. Canyon Capital III Horsman, Order of Conditions SE 9-1796, reconstruction of a single family dwelling - request as to whether an extension to beach access stairs shall constitute a minor change to plan - 298 Robbins Hill Road, 38/80 (2/8) Patrick Horseman attended remotely. “Patrick Horsman, Present” In answer to a question from Chairman Tobin as to the reason for the requested minor change, Ms. Aguiar explained that the newly re-constructed dwelling is further landward on the Coastal Dune than the original, and pedestrian access to the existing beach walkway and stairs is impacting the Coastal Dune. The Conservation Commission agreed the above plan change shall be considered minor, and approved. The newly submitted plan shall be designated by the Conservation Administrator as the approved plan of record.Evans/Kaser AU**. “Bruce Evans, Aye”,“Gary Kaser, Aye”, “Nicole Smith, Aye”, “Peter Wells, Aye”, “Michael Tobin, Aye” Request for Administrative Review 1. Banash, 195 Leland Road, 33/3 (36/42) tree removal David Banash attended remotely. “David Banash, Present” Ms. Aguiar explained the applicant proposes to remove four pitch/scrub pines to open the tree canopy and provide sunlight to understory vegetation to allow it to grow. Vice Chairman Smith agreed to vote to ratify the project, so long as the trees are flush cut in lieu of uprooted. Commissioner Kaser stated that he will vote to allow removal of the four scrub/pitch pines in this case given the abundance of trees in the immediate area. However, he reminded the Commission to be cognizant of the importance of trees around ponds as wildlife habitat; for example American wood ducks live in wetland environments and nest in large cavities in trees close to ponds. As contained in her Administrative Report, the Conservation Administrator believed the above referenced project meets parameters for an activity under the Commission’s Administrative Review process, and approved the project under Administrative Review, with the proviso that the applicant remove a recently planted non-native Japanese cedar tree from the 100 foot buffer zone of wetlands.Evans/Kaser; Ratify. AU** “Bruce Evans, Aye”,“Gary Kaser, Aye”, “Nicole Smith, Aye”, “Peter Wells, Aye”, “Michael Tobin, Aye” Review of Plan Change 2. McGrath, Order of Conditions SE 9-1856, request as to whether expansion of approved patio with increased mitigation planting area shall constitute a minor change to plan on 204 Cranview Road, 30/14-13068 (51/16-1) Brewster Conservation Commission Minutes August 4, 2020 3 Vice Chairman Smith stated that she will vote to allow the minor change as long as it continues to allow the retaining wall to block all physical encroachment to ensure a natural, protective 50-foot buffer zone to wetlands. The Conservation Commission agreed the above plan change shall be considered minor, and approved. This newly submitted plan shall be designated by the Conservation Administrator as the approved plan of record. Evans/Kaser AU**. “Bruce Evans, Aye”,“Gary Kaser, Aye”, “Nicole Smith, Aye”, “Peter Wells, Aye”, “Michael Tobin, Aye” Review and Approval of Minutes 1. July 21, 2020 ** Having reviewed the above referenced minutes, the Commission approved them as written. Evans/Kaser AU**. “Bruce Evans, Aye”,“Gary Kaser, Aye”, “Nicole Smith, Aye”, “Peter Wells, Aye”, “Michael Tobin, Aye” Any Topic not reasonably anticipated by the Conservation Commission Chairman Chairman Tobin requested the status of a proposed public hunting discussion, to which Mr. Miller responded that he will be meeting with Town Administration as to when the public will be allowed to participate in public meetings other than by sending comments via electronic mail. Vice Chairman Nicole Smith informed the Commission that she will not be able to attend the September Conservation Commission meetings because she is expected to give birth in September. For that reason, it is possible she will be unable to attend the August 18 meeting as well. Ms. Smith requested that she be included in the public discussions on hunting. The Conservation Commission welcomed newly appointed Conservation Commissioner, Greg Scalise to the meeting. Mr. Scalise attended remotely. “Greg Scalise, Present”. Adjourned at 7:00 PM. Carol Spade **(Commissioner) Moved, (Commissioner) Seconded. Denied = D Approved = A Approved Unanimously = AU. *Note: The words, “wetland” and “resource area” are synonymous. The 100 and 50 foot buffer zone is the protective upland area located within 100 and 50 feet of a wetland. As the municipal focal point for environmental protection, Conservation Commissions were given the responsibility in 1972 for administering the Massachusetts Wetlands Protection Act (WPA). Since that time the Commissions have served in a regulatory as well as a conservation capacity. In 1979, Lovequist v. Conservation Commission of Town of Dennis, the Supreme Judicial Court upheld that by-laws are not in conflict with the Wetlands Protection Act, so long as they impose stricter standards on projects affecting wetlands and other resource areas. Among the list of documents* for this meeting are the following: 1. Conservation Commission Approved Planting List: Cape Cod Cooperative Extension Service (www.capecodextension.org), list of native woody plants for coastal/inland wetland buffer zones depicting the species, size and natural spacing of plants 2. Massachusetts Department of Agricultural Resources…Invasive Plants in Massachusetts1/1/05 3. Administrative Report of the Conservation Administrator 4. Meeting video recording, Town of Brewster Website http://town.brewster.ma.us Brewster Conservation Commission Minutes August 18, 2020 1 Brewster Conservation Commission Minutes – Meeting Under Massachusetts General Law Chapter 40, Section 8C, Conservation Commission Act Massachusetts General Law Chapter 131, Section 40, Wetlands Protection Act (WPA), 310 CMR 10.00 Regulations Massachusetts Department of Environmental Protection (MA DEP) (M.G.L. C.131. § 40) And Code of the Town of Brewster Chapter 172, Brewster Wetlands Protection Bylaw (BWP Bylaw) Wetland Regulations 1.01 – 9.15 Call to Order Under the Massachusetts Open Meeting Law, Chairman Michael Tobin called to order the Tuesday, August 18, 2020 meeting of the Brewster Conservation Commission at 6:30 PM at the Brewster Town Offices, 2198 Main Street, Brewster, MA. Present Chairman Michael Tobin, Commissioners Bruce Evans, Gary Kaser, Greg Scalise, Peter Wells, Conservation Administrator Noelle Aguiar, Natural Resources Director Chris Miller, Carol Spade “Bruce Evans, Present”,“Gary Kaser, Present”, “Greg Scalise, Present”, “Peter Wells, Present”, “Michael Tobin, Present”, “Noelle Aguiar, Present”, “Chris Miller, Present”, “Carol Spade, Present” Not Present Vice Chairman Nicole Smith Chairman Tobin read the following into the record: “As required by the Massachusetts Open Meeting Law, the Conservation Commission is informing the public that this meeting will be recorded. Others intending to record are required to inform the Chairman prior to the meeting. Pursuant to Governor Baker’s March 12, 2020 Order Suspending Certain Provisions of the Open Meeting Law and his March 15, 2020 Order imposing strict limits on the number of people that may gather in one place, this meeting will be conducted via remote participation to the greatest extent possible. Specific information and the general guidelines for remote participation by members of the public and/or parties with a right and/or requirement to attend this meeting may be found on the Town’s website at www.brewster-ma.gov. For this meeting, members of the public who wish to listen to the audio broadcast may do so via the Town of Brewster livestream at http://livestream.brewster-ma.gov or on Channel 18. No in-person attendance of members of the public will be permitted, but every effort will be made to ensure the public can adequately access the proceedings in real time via technological means. The Town has established specific email addresses for each board and committee that will be meeting remotely so that residents can send their comments in writing either before or during the meeting. In the event we are unable to live broadcast these meetings, despite best efforts, we will post on the Town website an audio recording, transcript, or other comprehensive record of proceedings as soon as possible after the meeting. The Public Meeting Packet for the hearings is available for download at: http://records.brewster-ma.gov/WebLink/0/fol/118271/Row1.aspx Send comments on items from the Conservation Commission agenda to: conservationmeeting@brewster-ma.gov” Mr. Tobin then explained the rules for remote meeting participation. Brewster Conservation Commission Minutes August 18, 2020 2 Under M.G.L.C.131. §40 And BWP By-law Public Hearings Continued - Thomas and Susan Meyer propose to demolish an existing deck and access stairs and construct an expanded deck, add new access stairs, an outdoor shower and walkway within 50 feet of an Inland Bank, and expand an existing driveway within 100 feet of an Inland Bank on 361 Slough Road, 11/50 (38/102) The project is not located on the MA Natural Heritage and Endangered Species Map* as an area of rare plant and wildlife habitat and rare wetlands wildlife. “David Clark, Present”, “Teresa Sprague, Present” Summary of Applicant Testimony David Clark, PE, Clark Engineering LLX and Teresa Sprague, MALD, Blue Flax Design, represented the applicant. Mr. Clark described the resource areas and project as thoroughly contained in the Notice of Intent, narrative, variance request and plan*. Teresa Sprague described the proposed mitigation for the project in detail. She believed the mitigation will protect the buffer zone and resource areas by deterring pedestrian traffic around the expanded deck and in other parts of the 50 foot buffer zone to wetlands. It will also control erosion and prevent contaminated drainage into the ground and groundwater. Summary of Staff/Conservation Commission Comments The Conservation Commission did not confirm resource area accuracy as shown on the site plan*. Conservation Administrator Aguiar in reviewing the history of the site, stated that in the original permit for a single family dwelling (under the State Wetlands Protection Act* Order of Conditions SE 9-161), the Conservation Commission disallowed the first submitted plan* showing the dwelling directly at the top of an inland slope, and required that it be moved further from the slope and further from wetlands. At that time, the applicant submitted a revised plan* showing the dwelling moved landward and the Commission approved an Order of Conditions for the dwelling. The Order of Conditions required an undisturbed buffer zone toward the wetland by means of replanting the area at the top of the slope with native vegetation. In Ms. Aguiar’s opinion, proposing native planting that was required mitigation for the original (1982) Order of Conditions does not constitute mitigation for a deck expansion requested at this time. Furthermore, proposing native planting in other areas of the 50 foot buffer zone in which subsequent illegal vegetation removal occurred and a lawn planted, does not constitute mitigation for approval for a deck expansion for this Order of Conditions. She referenced similar deck and patio requests where expansions in the 50 foot buffer zone were not allowed under the BWP By-law. She suggested alternatives to the present design such as expanding the deck over the existing permitted stair structure, reconstructing the deck outside of 50 feet to wetlands or rebuilding the deck with no expansion. Commissioner Evans believed that the applicant has proposed ample native mitigation for an expanded deck, as depicted on the submitted plan*. In answer to a question from Mr. Evans regarding tree removal, Ms. Sprague stated the project proposes to remove six trees for safety purposes, to be replaced with native trees. Chairman Tobin requested the applicant explain why the Conservation Commission, which did not allow a structure this close to the slope in 1982 for previous property owners, should allow its expansion at this time. Commissioner Wells suggested the applicant extend the proposed native plant mitigation closer to the existing deck as opposed to expanding the deck forward, as a way of deterring foot traffic around the building. Brewster Conservation Commission Minutes August 18, 2020 3 Ms. Aguiar cited the reasons variances are allowed under the Brewster Wetlands Protection By-law including: The Conservation Commission finds no reasonable alternative for such a project within the proposed site; and there will be no adverse impact from the proposed project. Ms. Aguiar stated that variance approvals include projects such as stairways and walkways to the water, which serve to prevent pedestrian related erosion. Chairman Tobin, acknowledging that he had not yet visited the site, stated he would not vote to allow the deck expansion in the 50 foot buffer zone as presented. Mr. Evans believed the proposed vegetation mitigation for the project is sufficient for granting the requested deck expansion. Commissioners Wells, Kaser and Scalise stated they are not in favor of the deck expansion Into the protective 50 foot wetland buffer zone to wetlands. Mr. Clark stated he welcomes the opportunity to speak with his clients about other designs for their deck. Summary of Public Comments The public submitted no comments that were read at this hearing. Wells/Kaser Continue the hearing to September 8 for the Conservation Administrator to draft Special Conditions for the project under the BWP By-law and for any Commissioners to visit the site. AU Bruce Evans, Gary Kaser, Greg Scalise, Peter Wells, Michael Tobin *List of documents submitted for the Notice of Intent and discussed at this hearing: 1. Clark Engineering LLC…Outermost Land Survey, Inc., Site Plan, 361 Slough Road, 2/25/20, Blue Flax Design, Planting Plan 361 Slough Road, 2/27/20, Narrative, Variance Request 2. Coastal Engineering Plan, Mr. John Bowman Lot 102 off Slough Road, 10/18/82, revised 11/23/82 Citizens’ Forum The public had no comment at this time. Report of the Natural Resources Director Mr. Miller stated that he has been discussing with Administration a possible change to the remote meetings that will allow members of the public to attend and comment remotely. In particular, this will allow the public to participate in discussions on deer hunting in the Punkhorn Parklands. Mr. Miller anticipates that these discussions will occur soon. Report of the Conservation Administrator Ms. Aguiar reported that all or most citizens issued letters on illegal docks and other unauthorized activities appear to be responding positively at this time. The Conservation Commission has the authority to issue enforcement action under the Massachusetts Wetlands Protection Act M.G.L. c. 131, § 40 and the Brewster Wetlands Protection Bylaw, Chapter 172 under the Code of the Town of Brewster. These laws require the filing of an application for a Permit for any person to remove, fill, dredge, alter or build upon or within 100 feet of any wetland including a lake, pond, river, stream, estuary or the ocean. Without a permit, such activity is in violation of said laws. Request for Extension to Order of Conditions 1. Daskalakis SE 9-1752, 660 Crowell’s Bog Road, 72/30 (41/10-12) Following the recommendation of the Conservation Administrator, the Commission approved the above referenced request for an extension under the MA ACT and BWP Bylaw, for three years. Kaser/Wells AU**. “Bruce Evans, Aye”,“Gary Kaser, Aye”, “Greg Scalise, Aye,” “Peter Wells, Aye”, “Michael Tobin, Aye” Ms. Aguiar informed the Conservation Commission that Section 17 of the State Emergency Acts provides that any permit issued by a municipality and in effect as of March 10, 2020 does not expire during the state of emergency. Requests for Certificates of Compliance Brewster Conservation Commission Minutes August 18, 2020 4 1. Ferguson, SE 9-1014, 186 Old Bog Road, 126/49 (11/22-8) 2. Haidas/Tso; SE 9-1800, 560 Crowell’s Bog Road, 72/34 (41/9-4) The Conservation Administrator recommended that the projects comply with the respective Orders of Condition, and to issue Certificates of Compliance. Kaser/Wells AU** “Bruce Evans, Aye”,“Gary Kaser, Aye”, “Greg Scalise, Aye,” “Peter Wells, Aye”, “Michael Tobin, Aye” 3. Olson, SE 9-1317, 251 Cranview Road, 20/21 (51/18-5) The Commission did not act on the request at this time. Request for Administrative Review 1. Crane, 27 Landing Drive, 82/61 (48/3) tree removal The Commission did not act on the request at this time. Review of Plan Change 1. Pond Family Trust Order of Conditions SE 9-1846, request as to whether planting changes to vista pruning/planting shall constitute a minor change to plan - on 16 Sunhouse Path, 50/37 (3/18) The Conservation Commission agreed the above plan change shall be considered minor, and approved. This newly submitted plan shall be designated by the Conservation Administrator as the approved plan of record. Evans/Kaser AU**. “Bruce Evans, Aye”,“Gary Kaser, Aye”, “Greg Scalise, Aye,” “Peter Wells, Aye”, “Michael Tobin, Aye” Review and Approval of Minutes 1. August 4, 2020 ** Having reviewed the above referenced minutes, the Commission approved them as written. Evans/Kaser AU**. “Bruce Evans, Aye”,“Gary Kaser, Aye”, “Greg Scalise, Aye,” “Peter Wells, Aye”, “Michael Tobin, Aye” Any Topic not reasonably anticipated by the Conservation Commission Chairman No topics discussed. Adjourn Kaser/Evans “Bruce Evans, Aye”,“Gary Kaser, Aye”, “Greg Scalise, Aye,” “Peter Wells, Aye”, “Michael Tobin, Aye“ Adjourned at 7:45 PM. Carol Spade **(Commissioner) Moved, (Commissioner) Seconded. Denied = D Approved = A Approved Unanimously = AU. *Note: The words, “wetland” and “resource area” are synonymous. The 100 and 50 foot buffer zone is the protective upland area located within 100 and 50 feet of a wetland. As the municipal focal point for environmental protection, Conservation Commissions were given the responsibility in 1972 for administering the Massachusetts Wetlands Protection Act (WPA). Since that time the Commissions have served in a regulatory as well as a conservation capacity. In 1979, Lovequist v. Conservation Commission of Town of Dennis, the Supreme Judicial Court upheld that by-laws are not in conflict with the Wetlands Protection Act, so long as they impose stricter standards on projects affecting wetlands and other resource areas. Among the list of documents* for this meeting are the following: 1. Brewster Wetland Protection By-law, Adopted, December 10, 1984, Regulations Promulgated May 27,1986 Brewster Conservation Commission Minutes August 18, 2020 5 2. Conservation Commission Approved Planting List: Cape Cod Cooperative Extension Service (www.capecodextension.org), list of native woody plants for coastal/inland wetland buffer zones depicting the species, size and natural spacing of plants 3. Massachusetts Department of Agricultural Resources…Invasive Plants in Massachusetts1/1/05 4. Administrative Report of the Conservation Administrator 5. Meeting video recording, Town of Brewster Website http://town.brewster.ma.us TOWN OF BREWSTER 2298 MAIN STREET BREWSTER,MA 02631 PHONE:(508)896-9430 WWW.BREWSTERRECREATION.COM WWW.TOWN.BREWSTER.MA.US OFFICE OF RECREATION COMMISSION To whom it may concern, The following is a report from our 2020 Beach Ambassadors from the week of August 10th: Truly no issues at any beach Paine’s Creek: beach at times had plenty of people on it but overall ample space to spread out. No large groups here this week. Mants Landing: no issues here this week. One large group of 12 here twice this week, we did ask them to separate, they spread out but did not separate. Saints: no issues here this week. Only time the lot looked busy was Thursday but it was primarily people clamming. Little Breakwater: no issues here this week Breakwater: no real issues here this week other than parking at the barrier to the upper lot. George was helpful and placed a no parking sign up for us. Point of Rocks: No issues here this week. Ellis: No issues here this week. Linnell: There was a large group of about 20, multiple days. However, they broke into multiple groups of less than 10 and had more than 12 feet between them. On Friday, there were two separate groups closer than 12 feet apart (likely only 6) we asked them to spread out, one group moved their stuff allowing for 12 feet separation. Crosby: No issues on the beach. Low tides throughout the day allowed for groups to distance and separate on the beach. Sheep’s Pond: No issues here this week. Had to put the sign up on Tuesday because it was crowded. Long Pond: lot was full a few times but people on the beach were spread out enough. Respectively, Mike Gradone Town of Brewster Recreation Director Weekly Beach Report--8/17-8/23 **Truly no issues again at any beach** Paines Creek: beach was busy but everyone had plenty of space to be distant and no large parties here this week Mant’s Landing: beach was busy at times this week, but no issues and no larger parties. Group sizes were around 4-6 Saints Landing: no issues here this week. We did see more foot traffic this week, but there was room on the beach. On Friday , it was reported that large parties were on the beach, however when we checked it out, we saw 2 groups of 7 on the public beach and a group of 12-15 on the private beach to the left of the walkway. Little Breakwater: no issues here this week Breakwater: swim advisory was put into place for two days. We stationed someone at the beach to let beach goers know about the high bacteria levels and the no swimming advisory. People were happy to have us there to let them know. Other than the advisory, no issues at this beach this week. Point of Rocks: no issues here this week Ellis Landing: no issues here this week Linnell Landing: beach was busy at times, groups sizes were 4-6 and there was ample room to spread out. No issues here this week. Crosby Beach: same as Linnell. Smaller group sizes and people utilizing lots of the beach to keep distant Sheeps Pond: no issues here this week Long Pond: no issues here this week RAFT (Residential Assistance for Families in Transition) ERMA (Emergency Rental and Mortgage Assistance) Our private homeless prevention programs and funding Our new Workforce Housing Relief Fund Town of Brewster rental assistance (funds for both year-round affordability and emergency COVID-19 assistance), provided by the Brewster Affordable Housing Trust with Community Preservation Act funds One secure, 100% online application gives you access to several rental and mortgage assistance programs, including: We are committed to keeping our community safely housed. Part of this means rapid access to rental and mortgage assistance. Our staff is trained to work remotely with clients to determine the programs that are the best fit for their particular situation, or to help clients navigate systems that are already in place. If you or someone you know needs help with their rent or mortgage, please tell them to contact Housing Assistance today. Call 508-771-5400 Email hac@haconcapecod.org There are 15 towns on the Cape, but just one local housing assistance agency that serves them all. To apply, please visit haconcapecod.org/programs/homeless-prevention