The URL can be used to link to this page

Home My Public Portal About098-2017 - Interlocal Agreement - Emergency Communication DepartmentINTERLOCAL AGREEMENT FOR EMERGENCY COMMUNICATIONS DEPARTMENT THIS INTERLOCAL AGREEMENT FOR EMERGENCY COMMUNICATIONS DEPARTMENT ("Agreement") is entered into this leday of s -, 2017, to be effective as of January 01, 2017, by and between WAYNE COUNTY, INDIANA (hereinafter "County") and the CITY OF RICHMOND, INDIANA (hereinafter "City"). WITNESSETH: WHEREAS, County and City currently operate a joint Combined Dispatch and 911 Public Safety Answering Point (hereinafter "PSAP") wherein all emergency communications within Wayne County, Indiana, are centrally directed and dispatched; and WHEREAS, County and City desire to create a joint executive committee and joint board, each consisting of representatives from County and City, to govern the operations of the PSAP. NOW, THEREFORE, in consideration of the following terms and conditions, including the above -stated recitals, and for other good and valuable consideration, the parties hereby agree as follows: 1. County and City hereby create a joint department known as the "Wayne County Emergency Communications Department" (hereinafter "WCECD") which shall govern the operations of the PSAP. 2. County and City hereby create a joint committee known as the "Policy/Executive Committee" which shall establish policies for, and provide oversight to, the WCECD. 3. The six (6) members of the Policy/Executive Committee shall be the Mayor of City, each Member of the Board of County Commissioners, the President of City Common Council, or his designee, and the President of County Council, or his designee. 4. County and City hereby create a joint board known as the "Operations Board" which shall, in cooperation with the Director, establish and implement operational policies and procedures for the WCECD. Personnel policies of the WCECD shall be consistent with those contained in the Wayne County Employee Handbook, except as to those deviations therefrom that shall have been approved by the County Council and/or County Commissioners, as applicable. 5. The seven (7) members of the Operations Board shall be the Sheriff of County, the Police Chief of City, the Fire Chief of City, one (1) Fire Chief of a Unit within County appointed by the President of the County Fire Board, one (1) police chief or law enforcement officer of a Unit within County appointed by the Board of County Commissioners on the recommendation of the remaining members of the Operations Board, one (1) representative of emergency medical services within County appointed by the Board of County Commissioners and the Director of the County Emergency Management Office, or the duly named designees of each of the above described offices. Each appointed member shall serve for at least one (1) year but Contract No. 98-2017 City / County 911 Interlocal Page 2 of 4 shall not serve more than four (4) years unless such extended service shall be recommended by the appointing authority and approved by the Policy/Executive Committee. 6. The Operations Board shall report to the Policy/Executive Committee. 7. The Operations Board, with the approval of the Policy/Executive Committee, shall hire one (1) Director for the WCECD. The Director shall manage and conduct the day -today operations of the WCECD. 8. All other personnel of the WCECD shall be hired by the Director and shall report and be accountable to the Director. 9. The Director, the Deputy Director, two (2) shift supervisors and four (4) communications specialists shall be compensated by funds received by County from the state of Indiana for all 911 telephone surcharges. Said compensation shall include all benefits paid to the Director, the Deputy Director, two (2) shift supervisors and four (4) communications specialists. 10. All other personnel of the WCECD shall be compensated by funds contributed equally by County and City, or in such respective percentages as shall be agreed upon by the parties from time to time. A schedule of the shared costs positions is attached hereto as "Exhibit A". Such compensation shall include all wages, benefits (including employer's portion of health insurance premium charges, but excluding actual paid claims) and employer PERF / retirement contributions. It is further agreed by the County and City that City's total payments to be made to County representing City's share of the costs of operating and staffing the WCECD for the calendar year 2017 shall not exceed fifty percent (50.0%) of the actual incurred costs of WCECD operations and staffing in the particular calendar year, based upon the same levels of operations, staffing and the same manner of operational costs allocations to City as prevailed in the 2016 calendar year or the sum of Four Hundred Thirteen Thousand Four Hundred Thirteen and 04/100 US Dollars ($413,413.04), whichever is the lesser. County shall bill City for such actually incurred costs one month in arrears and as soon as the actual costs of operating and staffing the WCECD have been determined for the prior month. 11. All personnel of the WCECD shall be deemed County employees to compute benefits and to establish personnel policies not otherwise created and implemented as provided herein. 12. All equipment required for the implementation of the services contemplated by this Interlocal Agreement shall be provided by County and shall remain the property of County upon the termination of this Agreement. 13. The term of the Agreement shall be for a period of one (1) year commencing on January 1, 2017 and continuing through December 31, 2017. Either party hereto may terminate this Agreement in the final year of its term by providing at least three (3) months prior written notice to the members of the other party's Policy/Executive Committee. 14. This Agreement shall be construed in accordance with the substantive laws of the state of . Indiana. This Agreement has been the product of the parties' negotiations and. prior years of City / County 911 Interlocal Page 3 of 4 past practice under predecessor agreements. This Agreement shall enjoy a neutral construction and shall not be strictly construed against either City or County, notwithstanding the fact that counsel for one of the parties may have been the primary scrivener of this document. This Agreement constitutes the entire Agreement between the parties and any alteration, amendment, or modification shall be in writing and signed by both parties. (End of Page 3 - Signature Templates Follow) City / County 911 Interlocal Page4 of 4 IN WITNESS WHEREOF, the parties hereby execute the Interlocal Agreement for the Wayne County Emergency Communications Department as of the day and year first above written, although signatures may be affixed on different dates. "WAYNE COUNTY, INDIANA" "CITY OF RICHMOND,INDIANA Attest: K3'mgberly Walton Wayne County Au i r ,Byrdavid Sn,Adayor City of Richmond, IN Also By: MisjgHollis, Council President This Instrument Prepared by: Ronald L. Cross Indiana Attorney #3450-49 BOSTON BEVER KLINGE CROSS & CHIDESTER 27 North 8" Street Richmond, IN 47374 Telephone: 765.962.7527 Facsimile: 765.966.4597 Email: rcross@bbkcc.com 2017 Acct EMA/911 General Budget 10102 Director --------------- 11,330.00 --------- -------- 1 10354 ---- Deputy ----------------------- 42,848.00 ------------------ 10908 Assistant ----------------------- 32,431.65 ---- --------- 10221 Comm Spec. -------------- ----------------------- Supervisor 12220 ------------- Comm Spec. .... 12230_ --- ....................... Comm Spec. ---------------- ------ . . . . . . . . 12240 Comm Spec. . 33 42�211 -------------- ----------------------- 12250 ........... .. Comm Spec. ....................... 12260 Comm Spec. -- ----------- 12290- ----------------------- Supervisor ZRig ............ -- 12300 -------------- ----------------------- Gomm Spec. ---------------------- 4- M IMI Hit -W 12310 Comm Spec. ---- --------- 12320 ----------------------- Comm. Spec. , - Y� .............. ....................... 12330 .............. Comm Spec. ....................... N� —3% 12340 Comm Spec. Ziflk.. .... ........ ....................... Comm Spec. ....12350 .... ...... ............... 13480 Pt. Time Comm Spc. .............. 13490 ................... ... Pt. Time Comm Spc. WE .............. ....................... 13500 PLTime Comm Spr. Uf,*:' .............. 13630 ---- ---- ........................ Holiday Pay ------------------- 13640 Overtime 22110 Office Supplies ....................... 3,200.00 .................. 1 .............. 22120 Printed Office Supplies ....................... 500.00 .................. .............. 22150 .............. Supplies Equip ....................... 3,905.00 ------------------ 22210 .............. Gas/Fuel ....................... 3,500. .................. 22290 ---- ------ kitchen supplies ----------------------- 1,800. - --------- -------- 22310 ---- -------- Tires ----------------------- 600. .................. 22320 ...... Supplies Garage/Motor ........................ 200. ................... .... 33200 ---- .... Contractural ...................................... 8.490.00 33240 .............. Communications ........................ 4.800. ................ 33620 MainVRep-Equip/Clothing 2,100. Budget Total 911 Benefits 239.z00.3r Other Benefits 53,175.65 Total Budget $995,706.39 f Q!ty.� applies Wards 112 Total Salaries less part time for perfins,ltd Salaries for benefits only $ 28,017.00 559,553.72 FICA 7.65% $ 44,949.16 Perf 11.20% $ 62,670.02 LTD 0.28% $ 1,566.75 Insurance/Fee 10839.12 $ 130,069.44 Total Benefits $ 239,255.37 Total Salaries $ 587,570.72 Total Expense $ 826,826.09 Divide by 112 Richmond's Portion $ 413- 741-3.-0-4-1 County's Portion $ 413,413.04 Other 3 salaries 86,609.65 Benefits $ 63,175.65 supplies $ 29,095.00 ----]IEmnty"a Portion $ 582,293.34 $995,706.391 Cain Koorsen Moore Spears Chamberla Dunaway Campbell Hampton Fry Whalon 911 Fund #1153 911 Fund #1153 2018 Bud et 9 2017 Budget 2016 Budget 2015 Budget 10350 Director -- ----------------------------- ------- --- 43,260.00 ------------- 42.000.00 ----------- 14,310.69 ----------•- 10229 Deputy Director .................................. ........ ._ ____ 42,848.00 ----- 41:600.00 .... . 43,684.52 - ----- 10261 IT Public Safety ---------------------------------- 14,529.00 ---- ------- -- •- 14,528.80 13,085.68 12,582.38 10240 Bookkeeper -•-------------------------------- 3,605.00 --------------------- --- 3.604.64 ------------- 3,496.99 --•-------- 3,362.49 ------------ 10813 Field Trg. Officer - - ---------------------------- _ 1,125.tm - -- 1,125.00 - 1.125.00 1,125.00 10928 Asst IDACS Coots. ---------------------------------- 500.00 ....... ... 500.00 ......_.._.... 500.00 ........... 375.00 ............ i 10221 Supervisor -- ------------------------------ ...... 39,790.40 38.634.75 ----------• 37,148.80 ------------ 11.............................. -...... ••• ••••- •- ----- 10927 IDACS Coord. --------•------------------------ 1,000.00 --•- -------.._------ --- 1,000.00 ------------- 1,000.00 ........_.. 750.00 ............ 11610 Lead Comm. Specialist_._-_ .................................. 1,800.00 ------ --- - __ 1,800.00 ----• - 1,800.00 ----- _ 1,800.00 -- 11620 Supervisor ------... - •------------------ -._.... _•_ •_•• 39,790.40 .._. 38,634.75 ........... 37.148.80 •• •- 11630 Comm Specialist ---------------------------------- 100% ------- --- -_ - 31.699.20 _ 38,634.75 _ 37.148.80 11640 Comm Specialist •___•__ -- - --------------------- 100% ...... . .. •___ 31,699.20 _ 38_634.75 _ 37,148.80 12210 Comm Specialist ------------•-------------------- __Day _•• _.._ 34.777.60 ............... 33,565.70 . - 31,324.80 13521 Address Verification --•-•--••••-•. ---- •-- ••-•-•--- 0.00 -•--..........••--••- --- 14,588.00 •-•--•........ 14,163.33 -•.................•••. 17,170.00 13480 Part Time 9,339.00 9,339.00 9,066.67 6,060.00 Subtotal SaOies,'° 13650 FICA 7.65% .................................. 26,476.00 ......•••......••••.................. 26,594.81 26.939.81 ..•••••........._._.... 24,402.00 13660 PERF 11.2% ................. ......-----•................•........ 38,761.00 •-• 38,936.20 •••.........•- 39.441.29 ••.....•............... 35,725.00 13670 Health Ins. 10% increase •••.................................................•.. 116.412.00 ••• 104.920.00 .............. 101,864.40 •••........ 92,604.00 ............ 13690 LTD .28% 969.00 982.00 915.60 829.00 �Q r OA Total Salaires 627,699.00 519.077.65 521,315.44 469,619.28 33200 Contractural ---- 8,100.00 - ------------ --- ---- 8.100.00 ..-8_100.00 --- 8,100.00 -- .................................. 33230 Travel, Lodingin, Meals .................................. .•_• 3,000.00 --•••••••. _.. ..___ 2,000.00 _•••... _.•2,000.00 ... _ 2,000.00 •- ...... 33240 Communications ......................•••-•••.. 135,000.00 ..................... .••----......•........_.............. 135,000.00 135,000.00 .................•••••- 135,000.00 33640 Maint. Voice Comm. -------------------------------- 3,000.00 --------------------- --- 3,000.00 -----------•-- 3.000.00 ........... 3,000.00 ............ 33670 Equip Maintl Svc. Contr. ...........................•••••• 80,000.00 . --................... ... 80,000.00 .......................... 80,000.00 80,000.00 •••••....... 33890 Staff Training 7.000.00 4,500.00 3.500.001 2,5W.00 44490 Equipment 15,000.00 15,000.00 15.000.00 15,000.00 Sphtotal Capti�l Qt(ttay :: 16,G00.tm : 15;1)g0 00 At?0'bQ ::`15;b00a0 Budget Total T78,799.00 766,677.65 767,915.44 715,119.2