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Home My Public Portal AboutSelect Board -- 2020-07-20 Minutes Ora�a � °��, Town of Brewster Office of: o� •+ 9 Q Select Board ; + s•Ar D 2198 Main Street Town Administrator Brewster, MA 02631 = 1898 3 Ve Phone : ( 508) 896- 3701 � � N �• � \� Fax : ( 508) 896 = 8089 aR ►ORI � \� "NOY 40111nluu��R\�\��`\\ MINUTES OF THE SELECT BOARD REGULAR SESSION MINUTES DATE : July 20, 2020 TIME : 5 : 45 PM PLACE : Remote Teleconference ALL PARTICIPANTS ARE PARTICIPATING REMOTELY : Chair Chaffee , Selectperson Bingham , Selectperson deRuyter, Selectperson Whitney, Selectperson Chatelain , Town Administrator Peter Lombardi , Assistant Town Administrator Susan Broderick, Assistant Town Administrator Donna Kalinick Call to Order & Declaration of a Quorum & Meeting Participation Statement Chair Chaffee called the meeting to order at 5 : 45pm ; conducted a roll call vote of attendance and declared a quorum present . Recording Statement Chair Chaffee read the required remote and recording statement . Executive Session Chair Chaffee stated that the Board would be going into Executive Session to discuss strategy with respect to collective bargaining as an open meeting may have a detrimental effect on the bargaining position of the Town ; i SIEU Local 888, OPEIU Local 6, IAFF Local 3763, and Brewster Police Unions and to conduct strategy sessions in preparation for negotiations with nonunion personnel or to conduct collective bargaining sessions or contract negotiations with nonunion personnel , Personnel Bylaw , I Selectperson Bingham moved that the Board go into executive session at 5 : 47 pm to discuss strategy with respect to collective bargaining as an open meeting may have a detrimental effect on the bargaining position of the Town ; SIEU Local 888, OPEIU Local 6, [ AFF Local 3763 , and Brewster Police Unions and to conduct strategy sessions in preparation for negotiations with nonunion personnel or to conduct collective bargaining sessions or contract negotiations with nonunion personnel ; Personnel Bylaw and to return to open session , Selectperson Whitney second . Selectperson Whitney-yes, Selectperson Chatela [ n -yes, Selectperson deRuyter-yes, Selectperson Bingham -yes , Chair Chaffee -yes . The Board vote was 5 -yes , 0- No and each member declared that no other person is present and /or able to hear the discussion at the remote location . i Selectperson Chatelain moved that the Board dissolve executive session at 6 : 06 pm and return to open session , Selectperson deRuyter second . Selectperson Whitney-yes, Selectperson Chatelain -yes, Selectperson deRuyter-yes, Selectperson Bingham -yes . The Board vote was 4-yes, 0- No www . brewstermma . gov BoS 07-20-20 Page 1 of 5 i i nnr. inn 7RnRf4fRnRhhhfl:ga47h17aaR9ar.9r.4haRahaRafl F \\a�tttttuuuuu lutuudi»i'i Office of: Town of Brewster Select Board +'+ 2198 Main Street Town Administrator w o Brewster, MA 02631 = 1898 � 0 w Phone : ( 508) 896 -3701 da Fax : ( 508) 896 = 8089 %�/// 6+ � Review, Discuss and Vote on Collective Bargaining Agreement between the Town of Brewster and the Brewster Police Union Peter Lombardi stated that all of the union contracts for the town expired on June 30, 2020 . The Town was in the negotiating process with the unions when the pandemic hit and had to take a pause on the negotiations . The Town was furthest along in negotiations with the Police Union and was able to complete this negotiation . It is a one year contract with a 1% COLA, with a few editions, such as a change in shift differential pay, and a new step for sargeants in FY22 . Selectperson Bingham moved to approve the collective bargaining agreement between the Town of Brewster and the Brewster Police Union , Selectperson Whitney second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Chatelain -yes, Selectperson deRuyter-yes, Selectperson Bingham -yes , The Board vote was 4-yes , 0 - No Public Announcements and Comment No emails were received from the public prior to the start of the meeting . Select Board Announcements and Liaison Reports Selectperson Bingham stated that the Brewster Ladies Library is looking for an additional Board member . Chair Chaffee stated that the Water Commissioners adopted the proposed water rate changes as recommended by the consultant . The increases will take place over the next five years in increments ; it will be seen on the FY21 bill . Town Administrator' s Report Peter Lombardi stated that the Town received formal approval by the State to move forward with our Green j Communities projects . Projects include , new thermostats, energy efficiently lighting and other items for various Town buildings . Peter Lombardi thanked Donna Kalinick for her work on this project . The Town was informed by the Regional School Committee that the High School Renovation project votes will take place in the spring of 2021 . Peter Lombardi made light of the story that was in the paper and on the radio that Brewster had finalized their candidates for the Town Administrator search . It was actually Harwich , not Brewster . j Consent Agenda a ) Approval of Minutes : April 13 , 2020, April 27 , 2020, June 15 , 2020, and June 29 , 2020 b ) Approval of , Request for Use of Town Hall Field for Outdoor Fitness Class Selectperson Bingham made note of changes needed on minutes as did Chair Chaffee . Selectperson Bingham moved to approve the consent agenda as recommended by Administration , Selectperson Whitney second . A roll call vote was taken . Selectperson Whitney-yes , Selectperson deRuyter- yes , Selectperson Bingham -yes , Selectperson Chatelain abstained , Chair Chaffee-yes . The Board vote was 4- yes, 0- No , 1 - abstain . www. brewsterwma . gov BoS 07- 20- 20 Page 2 of 5 nnr. in * 7Rr..qfdfRnRhhhn.gp.A7h17aag9ar.9rdhaFahaRaf1 OftlEm Wer Town of Brewster Office of: pec o� 96' Select Board as tr•+, 2198 Main Street Town Administrator s 3 W = Brewster, MA 026314898 r _ - - 0440 Phone : ( 508) 896- 3701 4 Fax: ( 508) 896 = 8089 E iiiiii!lpNiIINIIiNpNN, Discuss & Vote on Authorization to Apply for USDA Natural Resources Conservation Service Grant Funding for Stony Brook Fish Ladder and Retaining Wall Project Chris Miller has secured funding for design of this project, as well as possible State funds . Last week the Natural Resources Conservation Service approached Chris Miller and offered funds to apply to this project . The funds require a 25 % match . The project estimated cost is just under $ 400, 000 . Permitting and design would be completed the end of this calendar year . The Town could look at Community Preservation Funds to supplement the project costs as well as the possibility of free cash . If the Town is unable to secure the match ; we are not bound to do the project . Selectperson Bingham moved to authorize application of the grant, Selectperson deRuyter second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Chatelain - yes, Selectperson deRuyter-yes , Selectperson Bingham -yes , Chair Chaffee -yes . The Board vote was 5-yes , 0- No . Discuss Recent State Action on Reusable Bags and Potential Vote to Postpone Local Plastic Bag Ban for Six Months Town meeting approved a plastic bag ban that was to take effect this June . There was an outreach plan to work with retailers on the ban . During the pandemic, there was a State suspension on any plastic bag bans , as well as reusable bags . This suspension has been lifted . Our bylaw has discretion on implementation of the ban . The Recycling Commission Chair does not have an issue with a delay to the policy, especially given the pandemic . Selectperson Bingham moved to delay the Town of Brewster' s local plastic bag ban for six months, Selectperson deRutyer second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Chatelain -yes , Selectperson deRuyter-yes , Selectperson Bingham -yes, Chair Chaffee-yes . The Board vote was 5 -yes , 0- No . Donna Kalinick read a comment from John Lamb , resident regarding the delay in implementation of the i plastic bag ban . I Update on Latest Coronavirus Developments and Review of Current State & Local . Guidance/ Directives This is week three of phase 3 , part one . The State has not released a date for the start of part two of phase three or phase four . The legislature is now refocusing its efforts on the State FY21 budget . Most likely there will be reductions in State aid for FY21 . The Cape Cod re - opening task force continues to meet weekly, on Tuesdays . The focus is on advocating for federal funding for the State and the small business community . Brewster now has a total of 110 positive cases , with three new general population positives . Town offices , Town Hall , Natural Resources, Public Works and Water re - opened two weeks ago and are open to the public on Tuesdays & Thursdays . It is going well . Beach season is here ; the Beach Ambassador program began on July 2nd and the program is going well . The Town has made some adjustments based on feedback from the beach ambassadors . As a result of feedback, parking at Breakwater beach was reduced . There was more demand on the beaches this weekend than on the 4th of July weekend . Breakwater and Crosby beaches seem i to be the most crowded . If issues continue , the Town could look at limiting the number of daily passes sold or to further eliminate parking . The permit sales office is not open to the public this season . Residents can www . brewster- ma . gov BoS 07- 20-20 Page 3 of 5 I i nnr. Irl • 7Rr.Rf4fRnRhhhn.gp. 47hl7aaR9ar.9rdhaRahaRafl oa\��u�NuuulNtuuujpr�z Office of: Town of Brewster 2198 Main Street Select Board Town Administrator � # Brewster, MA 02631 = 1898 r _ Phone : (508) 896=3701 O Fax : ( 508 ) 896 = 8089 e � €etuKilnmu��\��`��` purchase their permits on - line or through the mail and visitors may purchase daily or a seasonal pass on - line via credit card payment . The Recreation Department' s programs are going well . The Library continues with curbside pickup . Libraries could open up for additional services sometime in phase three . The Little Free Libraries program is going well and they have had to be restocked . The COA remains closed and there is no plan as of yet, to reopen . The Golf Department closed out FY20 with a small surplus . Tee times for the first few weeks of July are exceeding last year' s tee times . With the higher heat this weekend , Selectperson Bingham asked if the Town has any cooling stations with the Library and COA being closed . We do not, although that is part of the reason for continuing to move forward with the Town Hall generator project . Selectperson Chatelain asked for clarification on if a visitor test positive while on the Cape, where does the count belong . It belongs to the person ' s home town / residence . Selectperson Chatelain asked for more information on the Beach Ambassador program . Their main goal is to educate the public . The most complaints they received were actually this week, due to the reduced parking at Breakwater . The Ambassadors work in teams of two and will visit the beaches a minimum of twice during their shift . They are concentrating on the beaches and ponds where we have received the most complaints . For Your Information No comments Matters not Reasonably Anticipated by the Chair 3 None j Questions from the Media None i Next Meetings — JuIV 27 & 28 annual retreat , August 3 & 17, 2020 j i Adiournment Selectperson Bingham moved to adjourn at 6 : 54pm , Select person Whitney second . A roll call vote was taken . Selectperson Whitney-yes , Selectperson Chatelain -yes, Selectperson deRuyter-yes, Selectperson Bingham -yes , Chair Chaffee -yes . The Board vote was 5 -yes, 0- No . Respectfully submitted , Susan Broderick Approved : 09 22 2020 Signed : I ` Date Selectperson Bingham , Clerk of the Board of Selectman www . brewster" ma . gov BoS 07- 20-20 Page 4 of 5 nr) r. inn 7Rr.RfdfRnRhhhnRad7hl7aaR9an9rdhaFahnRafl EW , 4% % Town of Brewster , Office of: O� o " 4 Select Board 2198 Main Street Town Administrator 3 ° Brewster, MA 02631 - 1898 r _ G0Phones ( 508) 896 = 3701 no Or " `=� Fax : ( 508) 896 = 8089 Accompanying Documents in Packet : agenda , consent agenda , town administrator report items, plastic bag ban bylaw, approval of bylaw by Attorney Gentera , covid updates, fyis www . brewster-ma . gov BoS NwNsn*20 Page 5 of 5 nnr. Irl • 7Rr:RfdfRnRhhhn.gp47hl7aaR9an9rdhaRahaRafl