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Home My Public Portal AboutCPC Packet 09242020MEETING NOTICE TOWN OF BREWSTER Community Preservation Committee Joint Meeting with Affordable Housing Trust Location: Remote Participation Only Date: September 24, 2020 Time: 4:00 PM Pursuant to Governor Baker’s March 12, 2020 Order Suspending Certain Provisions of the Open Meeting Law and his March 15 and March 23, 2020 Orders imposing strict limits on the number of people that may gather in one place, this meeting will be conducted via remote participation to the greatest extent possible. Specific information and the general guidelines for remote participation by members of the public and/or parties with a right and/or requirement to attend this meeting may be found on the Town’s website at www.brewster-ma.gov. For this meeting, members of the public who wish to listen to the audio broadcast may do so via the Town of Brewster website at http://livestream.brewster-ma.gov or on Channel 18. No in-person attendance of members of the public will be permitted, but every effort will be made to ensure the public can adequately access the proceedings in real time via technological means. The Town has established specific email addresses for each board and committee that will be meeting remotely so that residents can send their comments in writing either before or during the meeting. In the event we are unable to live broadcast these meetings, despite best efforts, we will post on the Town website an audio recording, transcript, or other comprehensive record of proceedings as soon as possible after the meeting at http://tv.brewster-ma.gov. To submit public comment or questions to the Community Preservation Committee prior to or during the meeting please email to cpcmeeting@brewster-ma.gov. AGENDA – revised 9/23/20 1.Call to order for joint meeting 2.Joint meeting with Affordable Housing Trust with possible discussion of the following topics: Housing Trust CPC fund use and upcoming requests CPC funding formula impact on affordable housing initiatives Additional future CPC housing fund requests, Trust and other Housing entities, including future of the Buy Down Program How the CPC and Trust can best work together with other housing entities to meet our collective goals 3.Adjournment of joint meeting 4.Call to order for regular meeting of Community Preservation Committee 5.Presentation by representative of Cape Rep on Crosby Barn project scope change proposal 6.Discussion and possible vote on Crosby Barn project scope and award modifications 7.Discussion on deed restriction for Brewster Woods project 8.Discussion and possible vote on changes to CPC Application Process and Procedure 9.Financial Update 10.Summary of Annual Town Meeting warrant articles 11.10/28/20 Public Hearing Planning update 12.Approval of minutes from 8/27/20 meeting 13.Project Updates 14.Announcements 15.Items the Chair could not anticipate 16.Motion to adjourn 17.Next meeting: October 22, 2020 at 4 PM Date Posted: Date Revised: Date & Time Received by Town Clerk’s Office Proposal to the Community Preservation Committee from Cape Cod Repertory Theatre Company, Inc. , d/b/a Cape Rep Theatre to divide the Crosby Barn Phase 2 project into Phase 2A and 2B and to proceed with Phase 2A. Dated: September 16, 2020 Description of proposal Cape Rep Theatre requests disbursement of our grant to fund Phase 2A of the original scope of our project. What is Phase 2A (list is also provided below) Phase 2A is the complete historical restoration of the barn: The exterior of the barn, including the reproduction and installation of the cuppola and on the interior, the patching and replacement of damaged portions of the ﬂoor and reinforcement from underneath, and complete restoration of all interior architectual elements. The interior panelling would not be reinstalled until Phase 2B, after the energy envelope and other infrastructure is complete and ready to be closed in. Phase 2A also includes bringing in utilties to the building and capping them off inside (electrical, gas and water lines) and also includes completion of the shell of the bathroom addition and the passageway between it and the restored barn. What is Phase 2B Phase 2B is the installation of all mechanical and ﬁre suppressions systems, energy envelope, electrical and plumbing, interior ﬁnishes and landscaping necessary to obtain our occupancy permit for the original intended use of a multifunctional place of assembly. Why we propose this course of action and how are we proceeding This request is motivated by the effects of COVID 19 on the theater’s need to survive. All theaters were shut down on March 23rd and, under Governor Baker’s reopening plan unable to reopen. We therefore lost our ability to mount a theater season and have no programming income. In addition, all pre-season ticket holders deserved a refund on their ticket and subscription purchases so we contacted each and offered a refund, credit or chance to donate their purchase. This meant our revenue streams to survive had to come from donations. The governing board and management felt strongly that embarking upon a public campaign for the remaining funds needed for the barn project would negatively impact our ability to raise funds to survive ﬁnancially. Consequently, we decided to proceed to bidding and see what we could do. We selected Cape Associates’ bid and then engaged in a study of what we could complete with funds on hand or committed. The result was a plan to divide the project into two and complete the restoration of the exterior and the other elemetns listed above. To us, the prospect of living up to our obligation to save this historic structure was important and can be done if we hold our committments together and use available cash raised for the project. Despite everything that has happened to us, the prospect of achieving CPC Proposal to fund Phase 2A 9/16/20 page1 this goal is exciting and rewarding and give us hope that we can complete the entire project. We would not be able to move forward without the CPC grant money and the MCFF grant money. We will be able to access our full committment from the MCFF grant and are waiting for the agreement to be drafted. Our work to date along with work to be done qualiﬁes for total reimbursement. Our plan on how to proceed If the CPC agrees to the fund Phase 2A, we would be on the timeline submitted with this proposal. Permit applications and approval from the state building inspector and the Department of Conservation and Recreation would go out immediately and the time period for responding by these departments would be 4 weeks. Construction could begin in November and run 6 months and end in May. We have decided to permit the entire scope of Phase 2 in order that we can complete portions of Phase 2B as funds become available. All design and construction documents are completed for the entire scope of Phase 2. An Answer to the question you asked as to whether we can proceed if 10% of the funds are held back (40,000.00) as per the drafted agreement for this grant We actually called a meeting yesterday to discuss this. To be honest, it would be tough, but we want you to know that we would proceed and ﬁnd those funds somewhere. A list of items included in the Historical Restoration portion of Phase 2 1. Exterior Work - All restoration/rehabilitation of entire exterior of barn as per submitted plans. This includes all window and doors, exterior decorative elements as per our plans submitted and the work of David Mason previously described to the committee 2. Construction and installation of replicated historic cupola 3. Exterior Walls and Roof of the Addition, rough framing the interior 4. Restoration/rehabilitation of barn ﬂoor including repairs and patching to damaged portions and installation of subﬂoor 5. Complete restoration of all interior paneling as previously described to the committee 5. New front entry: doors, windows, canopy, concrete entry pad 6. Some outside lighting 7. Site Utility work – bringing in services to building interior and capping for next phase. (Water, Sanitary, Gas, Electric, etc) CPC Proposal to fund Phase 2A 9/16/20 page2 Crosby Barn Phase 2 A Historical Restoration Total Phase 2 Phase 2A Historical Restoration Phase 2B, Remainder of Project CONSTRUCTION, HARD COSTS Construction Contract, Cape Associates 1,415,128.00 531,714.00 883,414.00 Breakdown of the Construction Contract, Phase 2a Complete Historic Restoration/Rehabilitation of Exterior 211,714.00 Reconstruction of historic cupola 36,200.00 Bathroom Addition Shell, interior framing 118,900.00 Barn Floor: Repair, Patch, resupport 19,600.00 New Front Entry (windows, doors, canopy)47,500.00 Minimal outside lighting 13,800.00 Bring in electric, gas, water to inside of barn and cap off 84,000.00 Restoration of doors and windows by David Mason, work completed 30,574.00 Work remaining by David Mason (installation, new jams, casements, thresholds, sash weights, etc.) 20,000.00 Restoration of interior paneling, Ext Shutters, Rails by Art Devine & crew 14,943.00 Work remaining by Art Devine and crew (shutters, ext. trim)5,000.00 Contingency 10% (not on work completed)55,671.40 TOTAL PHASE 2A CONSTRUCTION HARD COSTS 657,902.40 SOFT COSTS / MISCELLANEOUS EXPENSES 276,170.00 241,170.00 35,000.00 TOTAL PROJECT COST 1,817,486.40 899,072.40 918,414.00 Community Preservation Grant 400,000.000 Massachusetts Cultural Facilities Fund 200,000.000 Cash on hand 91,990.000 Previously Paid to David Mason 30,574.000 Previously Paid to Art Devine 14,943.000 Previously Paid Soft Costs 165,278.000 Total Projected Revenue 902,785.000 Sources/Uses balance for Phase 2A 3,712.600 1 Crosby Barn - Permitting Schedule Revised 09/14/20 Task 1 2 3 4 1 2 3 4 Architect and Engineers Drawing Updates to include addenda. Architect and Engineers to sign and stamp drawings for Permit. BLFR to assist Cape Assoc. with code information on building permit. Drawings to DCR - Building Owner for Review (4 week review period) Building Permit Submission and Review Process (4 weeks per building code) Contract between Owner and Contractor - Filled out by BLFR, reviewed by CA and Cape Rep Construction - 6 months (Start of Construction 11/15/20 ) Punchlisting - Closeout Begin VE for items in the second phase of Barn Renovations and Addition - scope dependent upon fund raising Sep-20 Oct-20 6 month construction period Dec-20 Jan-21 Feb-21 Mar-21 Apr-21 May-21Nov-20 Brown Lindquist Fenuccio & Raber Architects, Inc. Summary of Cape Rep Barn Project from 12/3/18 Warrant 1 Community Preservation Committee Application October 1, 2020 Dear Community Members, The Brewster Community Preservation Committee (CPC)is accepting Community Preservation Act (CPA) funding applications for: 1.Acquisition, creation, and preservation of Open Space 2.Acquisition, preservation, rehabilitation, and restoration of Historic Resources 3.Acquisition, creation, preservation, rehabilitation, and restoration of land for Recreational use. 4.Acquisition, creation, preservation, and support of Community Housing. 5.Rehabilitation and restoration of Open Space and Community Housing that have been acquired or created using monies from the fund. CPA funds may not be used for maintenance or the use of land for a stadium, gymnasium, or similar structure. For examples of projects and additional information, go to: www.communitypreservation.org. An application form and list of selection criteria are attached. Applications should be submitted by July 1st for the fall meeting or December 1st for the spring meeting, to allow sufficient CPC review time for potential presentation to the following Brewster Town Meeting. Interested parties are urged to submit applications as soon as possible. For further information, please contact any member of the committee. Thank you, Paul Ruchinskas, Chair Community Preservation Committee Faythe Ellis, Chair Historical Commission faythe.ellis@outlook.com Sharon Marotti, Vice-chair Citizen Representative sharonmarotti@gmail.com Elizabeth G. Taylor, Clerk Planning Board egtfarm@gmail.com Roland W. Bassett, Jr., Member Recreation Commission Barbara Burgo, Member Brewster Housing Authority bjburgo19@gmail.com Peggy Jablonski, Member Citizen Representative pegjab@gmail.com Bruce Evans, Member Conservation Commission nanumetbruce@gmail.com Diane Pansire, Member Citizen Representative dpansire@capecodfive.com Paul Ruchinskas, Member Citizen Representative pjruch@comcast.net 2 Community Preservation Committee Application October 1, 2020 Town of Brewster Community Preservation Committee Project Eligibility Criteria Projects must be eligible for Community Preservation Act (CPA) funding according to the requirements described in the CPA legislation. These requirements include: Acquisition, creation, and preservation of Open Space Acquisition, preservation, rehabilitation, and restoration of Historic Resources. (See Secretary of the Interior Standards for Treatment of Historic Properties for rehabilitation projects) Acquisition, creation, preservation, rehabilitation, and restoration of land for Recreational use. Acquisition, creation, preservation, and support of Community Housing Rehabilitation and restoration of Open Space and Community Housing that have been acquired or created using monies from the fund CPA funds may not be used for maintenance or the use of land for a stadium, gymnasium, or similar structure. For examples of projects and additional information, go to: www.communitypreservation.org. Applicants must be able demonstrate a clear need for the use of public funds for their project. The CPC may recommend grants for the planning phase of projects where sufficient information is included in the application concerning the sources of funding that will be available after the planning phase is completed. The Brewster Community Preservation Committee (CPC) encourages applications that address as many of the following general criteria as possible: Contribute to the preservation of Brewster’s unique character Boost the vitality of the Town Enhance the quality of life for Brewster residents Serve more than one of the four CPA purposes Save resources that would otherwise be threatened Serve a currently under-served Town population Demonstrate practicality and feasibility, and ability to implement within budget Demonstrate a positive cost/benefit relationship Leverage additional public and/or private funds Preserve, enhance or better utilize existing Town resources 3 Community Preservation Committee Application October 1, 2020 Receive endorsement by other Town committees and the Brewster public at large APPLICATION FOR COMMUNITY PRESERVATION ACT FUNDING Date Application Submitted: Name of Project Applicant: Name of Co-Applicant(s), if applicable: Name of Contact Person: Contact Person’s Mailing Address: Contact Person’s Daytime Phone Number: Contact Person’s email Address: Proposed Project Name: Project Address (or assessor’s parcel ID): Project Synopsis: Category: ☐ Open Space ☐ Historic Preservation ☐ Recreation ☐ Community Housing 4 Community Preservation Committee Application October 1, 2020 CPA funding requested $ ______________ Total Cost of Proposed Project $ PROJECT DESCRIPTION Please describe your project, answering all of the following questions in the order presented. Applications will be considered incomplete if all requested information is not provided. Include supporting materials (maps, diagrams, photos, etc.). Please number pages of application. 1.Project Description: Describe the proposed project. Is this part of a larger project or an ongoing project? 2.For Historic Preservation projects: Attach proof of listing on the State Register of Historic Places or a letter from the Brewster Historical Commission indicating that the resource has been determined to be significant in the history, archaeology, architecture, or culture of Brewster. Please note that rehabilitation projects must comply with the Secretary of the Interior Standards for Treatment of Historic Properties. Additional information and analysis will be needed for projects submitted by churches/religious organizations to determine if they comply with the SJC’s Caplan vs. Town of Acton decision. 3.CPA Goals/Criteria: Describe how this project accomplishes the goals and objectives of the CPA (refer to the attached general and issue-specific criteria and identify which of these apply to the project). 4.Community Benefits: What are the community benefits of the project? 5.Community Support: What is the nature and level of support for this project? Include letters of support and any petitions. 6.Timeline: What is the schedule for project implementation, including a timeline for all milestones? Please identify any special timing considerations for the project’s implementation. If this is part of a larger project, is it phased? What is the timeline for the entire project? 7.Credentials: What are the qualifications and relevant experience of those undertaking the project? 8.Budget/Need for Public Funds: What is the total budget (sources of funds and uses/expenses)for the project and schedule for expenditure of CPA funds? All sources of funds and expenses must be clearly identified. Provide the basis for cost estimates whenever possible. (Note: CPA funds may not be used for maintenance.) If this is part of a larger project, what is the budget for the entire project (sources of funds and expenses/uses)? Clearly identify what additional funding sources are available, committed, or under consideration and why public funding would be appropriate. Include copies of commitment letters, if available, and describe any other attempts to secure funding for this project. Provide the most recent audited financial report or if none available, an applicant generated financial report that includes a balance sheet and operating budget. Town-sponsored projects must demonstrate why the project cannot be funded through the Department’s or Committee’s budget. 5 Community Preservation Committee Application October 1, 2020 9.Maintenance: If ongoing maintenance is required for your project, who will be responsible for maintenance and how will it be funded? 10.Site Control and Appraisal: If the project involves acquisition of real property, provide evidence of site control (deed, purchase and sale, option, etc.). In addition, provide an appraisal of the property’s value by a state licensed appraiser using customary appraising techniques. The CPA does not allow funding for acquisitions if the acquisition price is greater than appraised value. 6 Community Preservation Committee Application October 1, 2020 Town of Brewster Community Preservation Committee CATEGORY SPECIFIC CRITERIA (Identify which of the following criteria apply to your project.) Open Space Proposals Permanently protect important wildlife habitat, including areas of significance for biodiversity, diversity of geological features and types of vegetation, contain a habitat type that is in danger of vanishing from Brewster or preserve habitat for threatened or endangered species of plants or animals. Provide opportunities for passive recreation and environmental education. Enhance or protect wildlife corridors, promote connectivity of habitat and prevent fragmentation of habitats. Provide connections with existing trails or potential trail linkages. Preserve scenic views or border a scenic road. Protect drinking water quantity and quality. Provide flood control/storage. Preserve important surface water bodies, including wetlands, vernal pools or riparian zones. Preserve priority parcels in the Town’s Open Space Plan/maximize the amount of open land owned by the Town of Brewster. Historical Preservation Proposals MANDATORY:Must be on the State Register of Historic Places or have a letter from the Brewster Historical Commission indicating that the resource has been determined to be significant in the history, archaeology, architecture, or culture of Brewster. MANDATORY: Project must meet Secretary of the Interior Standards for rehabilitation and/or restoration of Historic Preservation Properties. MANDATORY IF REQUEST IS FROM A CHURCH/RELIGIOUS ORGANIZATION:The project must satisfy the analysis outlined by the SJC’s Caplan vs. Town of Acton decision. Protect, preserve, enhance, restore and/or rehabilitate historic, cultural, architectural or archaeological resources of significance, especially those that are threatened. Protect, preserve, enhance, restore and/or rehabilitate town-owned properties, features or resources of historical significance. Protect, preserve, enhance, restore and/or rehabilitate the historical function of a property or site; Demonstrate a public benefit and/or public access, or Otherwise provide permanent protection for maintaining the historic resource. Project site should not be privately owned unless there is demonstrable public access and benefit. Community Housing Proposals Increase the supply of year-round affordable rental housing for all types of households, such as young singles and couples, families, and seniors. Build support for addressing housing needs through partnerships with conservation groups and non- profit and for-profit developers. Create housing that is affordable and appropriate for very low-income seniors and people with disabilities. Increase local capacity to plan, advocate for, and create affordable housing, preserve the affordability and condition of existing affordable units, and monitor affordable housing restrictions. Increase the variety of mixed-income housing choices in Brewster, particularly in or near commercial areas in order to support Brewster’s economy and accommodate household growth. Provide at least 10% of Brewster’s year-round housing units as affordable housing in order to meet local and regional needs. 7 Community Preservation Committee Application October 1, 2020 Ensure long term affordability. Give priority to local residents, town employees, employees of local businesses, and households with children in Brewster school’s as allowed by law. Recreation Proposals Support multiple active and passive recreation uses. Serve a significant number of residents and visitors. Expand the range of recreational opportunities available to all ages of Brewster residents and visitors. Benefit other Brewster committees providing recreational resources to residents. Promote the use of alternative corridors that provide safe and healthy non-motorized transportation. 8 Community Preservation Committee Application October 1, 2020 Town of Brewster Community Preservation Committee APPLICATION REVIEW AND APPROVAL PROCESS Step 1 – Complete the application (with numbered pages) and submit 12 copies, plus a CD or thumb drive containing the complete application with all attachments to: Community Preservation Committee Town Hall 2198 Main Street Brewster, MA 02631 Step 2 – Community Preservation Committee Review and Public Comment A. Application Review: The Brewster Community Preservation Committee (CPC) will review submitted applications to determine whether: Proposed project is eligible for Community Preservation Act funding after review by Town Counsel. The application, including the project description and any supporting documentation, is complete. The application is sufficiently developed in terms of work plan and timely for further consideration. When necessary, the CPC will ask applicants to provide additional information, and the CPC may accept modifications to the original proposal based upon that information and/or discussions with the CPC. B. Project Review Guidelines are as follows: When the CPC has determined that the 3 criteria in the application review process listed above (A) have been satisfied, the CPC will refer an application to the appropriate committee for review and comment: Historic Preservation applications will be referred to the Brewster Historical Commission for review and recommendations. Community Housing applications will be referred to the Brewster Housing Partnership for review and recommendations. Recreation applications will be referred to the Recreation Commission for review and recommendations (unless the application originated with the Recreation Commission). Open Space applications will be referred to the Open Space Committee for review and recommendations (unless the application originated with the Open Space Committee) C. Public Comment – The CPC will seek public comment on proposed projects at regular scheduled meetings. D. CPC Recommendation – After Application Review (A), Project Review (B) and Public Comment (C), the CPC will make recommendations, pro or con, on all applications and will notify applicants of the CPC’s determination.Applications that are approved will be recommended in the form of warrant articles to be voted on at the next Town Meeting. The Brewster Community Preservation Committee (CPC) will make a recommendation to Town Meeting for warrant articles that seek Community Preservation funds only if satisfactory information is 9 Community Preservation Committee Application October 1, 2020 received from a project applicant indicating that: 1.Sufficient funds will be available to complete the project(s). 2.Every application shall include a project budget with a list of project sources and uses/expenses of funds and a schedule for completion. 3.The source and estimated value of any expected ‘in-kind’ contributions shall be specified. 4.The Brewster CPC may decline any application that is not responsive to these requirements. 5.The CPC will establish the preliminary terms and conditions for any recommended grant as part of its vote to recommend it. 6.Specific terms and conditions/requirements will be contained in the conditional award letter from the CPC. Step 3 – Town Meeting Approval. Town Meeting has the final authority to award funds from Brewster’s Community Preservation Fund. Should Town Meeting vote approval, for non Town-sponsored awards, a Grant Agreement will be executed between the Town and the applicant that will incorporate the terms and conditions included in the award letter among other items. No CPC funds shall be expended until the Grant Agreement is fully executed. Step 4 – Funding and project oversight by the Community Preservation Committee Funding will be available following Town Meeting, subject to submission of documents, including the Grant Agreement if necessary, as required by the Community Preservation Committee. In general, the Town and CPC will execute a grant agreement with the applicant that will describe, among other issues, the conditions for CPC disbursement of funds, including any funds held back until project completion. The CPC must review and approve all agreements. Historic Preservation projects will require monitoring to ensure that work meets the restrictions as outlined in the Secretary of the Interior Standards for Historic Properties. In general, grant agreements will require that the project be completed and CPC funds expended within two years. The CPC will appoint one of its members as the liaison for each approved project. The liaison will frequently be in contact with persons responsible for each project and will require regular reports in person and/or in writing to the Committee. The liaison will also provide the initial approval for any project funding request. Two sets of bills must be submitted directly to the CPA Administrative Clerk (one original for the Town Accountant and one copy for the CPA Committee files). These must be approved/initialed by the Committee Clerk/Treasurer prior to being submitted to the Town Accountant. Step 5 – Final Report after project completion. The Community Preservation Committee requires a final grant report. The Committee reserves the right to withhold some funds until a final report is received and approved by the Committee. Community Preservation Committee Minutes of August 27, 2020 Page 1 of 3 2198 Main Street Brewster, Massachusetts 02631-1898 (508) 896-3701 FAX (508) 896-8089 COMMUNITY PRESERVATION COMMITTEE Virtual Meeting Thursday, August 27, 2020 at 4:00 p.m. MEETING MINUTES OF AUGUST 27, 2020 Present: Chair Faythe Ellis, Elizabeth Taylor, Roland Bassett, Peggy Jablonski, Bruce Evans, Barbara Burgo, Paul Ruchinskas Absent: Diane Pansire, Vice-Chair Sharon Marotti Also Present: Chair Faythe Ellis called the meeting to order at 4:00 pm Pursuant to Governor Baker’s March 12, 2020 Order Suspending Certain Provisions of the Open Meeting Law and his March 15 and March 23, 2020 Orders imposing strict limits on the number of people that may gather in one place, this meeting will be conducted via remote participation to the greatest extent possible. Specific information and the general guidelines for remote participation by members of the public and/or parties with a right and/or requirement to attend this meeting may be found on the Town’s website at www.brewster-ma.gov. For this meeting, members of the public who wish to listen to the audio broadcast may do so via the Town of Brewster website at http://livestream.brewster-ma.gov or on Channel 18. No in-person attendance of members of the public will be permitted, but every effort will be made to ensure the public can adequately access the proceedings in real time via technological means. The Town has established specific email addresses for each board and committee that will be meeting remotely so that residents can send their comments in writing either before or during the meeting. In the event we are unable to live broadcast these meetings, despite best efforts, we will post on the Town website an audio recording, transcript, or other comprehensive record of proceedings as soon as possible after the meeting at http://tv.brewster-ma.gov. To submit public comment or questions to the Community Preservation Committee prior to or during the meeting please email to cpcmeeting@brewster-ma.gov. 1.Discussion and possible vote to approve Historical Consultant FY21 Contract of $2500 from FY21 administrative funds. This is an annual contract with our Historical Consultant that is identical to last year’s contract. Faythe clarified this is a Consultant for the Historical Society Museum where Faythe would reach out if the CPC has an application for historic funding. The Consultant reviews it with an eye to its CPA eligibility. This is as an assist to us for any historic funding requests. Motion to accept the funding of $2,500 for the Historical Consultant for FY21. MOVED by Roland Bassett. Seconded by Elizabeth Taylor. Roll Call Vote: Bruce Evans – yes, Elizabeth Taylor – yes, Roland Bassett – yes, Paul Ruchinskas – yes, Barbara Burgo – yes, Peggy Jablonski - yes, Chair Ellis - yes VOTE 7-yes 0-no 2.FY2021 CPC member list This has been recently updated. If you notice any errors, please notify Beth. Approved: VOTE: Community Preservation Committee Minutes of August 27, 2020 Page 2 of 3 3.Review of warrant article presentation to Finance Committee Faythe presented to the Finance Committee and received overall approval for the CPC Warrant Article on August 12. They were unanimous with all of the items except the two recreation items which each received 1 No Vote. One member had questions about school consolidation and how that would impact the project. Peter Lombardi noted at the meeting that the scope of the project would not affect future plans at the site. And the scope was designed to account for potential changes to use and demands for the property. There were no anticipated change to use as part of any future consolidation projects. Faythe is speaking at the Brewster Community Network Forum which is scheduled for September 10th at 6:30pm. The item she will speak about is the Stony Brook Field Restoration project. She made arrangements with someone from the White Caps to be at the meeting to field specific questions. 4.Review of updated open project tracking document Faythe asked Elizabeth for an updated project list and deferred the conversation to a future meeting. 5.Discussion and possible vote on extension of Recreation Commission/Department award for ADA improvements at Freeman’s Way fields Rollie said the funding hasn’t come in because of the pandemic, so we need to be careful moving forward. Paul asked if it had gone out to bid yet. Rollie said it had not. They wouldn’t send it out to bid until they are sure of the funds to cover costs. The Rec Director is hoping by this time next year, we will be able to have a regular summer rec period and have those funds to put in to complete the project. The current deadline was this past June 2020. Faythe said she would rather extend it for 18 months to two years to avoid having to extend again. Motion to extend this award for two years. MOVED by Elizabeth Taylor. Seconded by Roland Bassett. Roll Call Vote: Bruce Evans – yes, Barbara Burgo – yes, Elizabeth Taylor – yes, Roland Bassett – yes, Paul Ruchinskas – yes, Peggy Jablonski - yes, Chair Ellis - yes VOTE 7-yes 0-no 6.Discussion regarding planning for 2021 CPC Public Hearing October 28, 2020 at 4pm is the best date for our Public Hearing. She asked the Committee to look through the direct email list used last year, and if there is anyone else who should be included, please let Beth know, and she will add to this current list. Community Preservation Committee Minutes of August 27, 2020 Page 3 of 3 7.Project and initiative updates a.Application review process plan b.Historical Commission Form B project c.Other a.Faythe is on the agenda tonight of the Housing Partnership to present the change discussed at the last meeting regarding their interest in taking on the role of Housing Application Reviews. We will discuss this further at our September meeting. b.Form B project went out to bid. We have awarded the contract to a contractor who has done work for us in the past. She is getting ready to start this project. c.Peggy went to Pleasant Bay Community Boating for a full tour of their facilities. It was wonderful to see in action. Ted Bayliss feels confident that their project will get started on time. 8.Approval of Minutes from July 30, 2020 meeting Motion to approve the Minutes of the July 30, 2020 meeting. MOVED by Roland Bassett. Seconded by Elizabeth Taylor. Roll Call Vote: Bruce Evans – abstain, Barbara Burgo – abstain, Elizabeth Taylor – yes, Roland Bassett – yes, Paul Ruchinskas – yes, Peggy Jablonski - yes, Chair Ellis - yes VOTE 5-yes 0-no 2-abstain Peggy and Barbara abstained as they did not attend that meeting. 9.Announcements Peggy mentioned the Walk she did this summer. She wrote a blog “The Cape Cod Comino Way” on Facebook. There is going to be an exhibit at the Brewster Historical Society called “Was there Slavery in Brewster, Yes.” She encourages everyone to go see that exhibit once it is up. Faythe reminded everyone about Town Meeting September 12, 2020 at Stony Brook Field. All info about checking in and protocols is on the website. 10.Items the Chair could not anticipate - none 11.Next meeting: September 24, 2020 4PM Remote MOTION made by Roland Bassett to adjourn the meeting at 4:26pm Roland Bassett seconded. Roll Call Vote: Bruce Evans – yes, Barbara Burgo – yes, Elizabeth Taylor – yes, Roland Bassett – yes, Paul Ruchinskas – yes, Peggy Jablonski – yes, Chair Ellis - yes VOTE 7-yes 0-no Respectfully submitted, Beth Devine, Recording Secretary Packet of additional documents available on website for reference. RAFT (Residential Assistance for Families in Transition) ERMA (Emergency Rental and Mortgage Assistance) Our private homeless prevention programs and funding Our new Workforce Housing Relief Fund Town of Brewster rental assistance (funds for both year-round affordability and emergency COVID-19 assistance), provided by the Brewster Affordable Housing Trust with Community Preservation Act funds One secure, 100% online application gives you access to several rental and mortgage assistance programs, including: We are committed to keeping our community safely housed. Part of this means rapid access to rental and mortgage assistance. Our staff is trained to work remotely with clients to determine the programs that are the best fit for their particular situation, or to help clients navigate systems that are already in place. If you or someone you know needs help with their rent or mortgage, please tell them to contact Housing Assistance today. Call 508-771-5400 Email hac@haconcapecod.org There are 15 towns on the Cape, but just one local housing assistance agency that serves them all. To apply, please visit haconcapecod.org/programs/homeless-prevention Community Preservation Committee: FY20 Forecast as of 9/23/202020 2,584,645.00$ 1,035,075.00$ 292,896$ 3,912,616.00 50%10%10% Open Space Housing Historical $ 1,546,067.65 $ 170,340.31 $ 187,924.79 $ 680,312.25 $ 663,985.50 $ 132,797.10 $ 132,797.10 $ 398,391.30 $ 2,210,053.15 $ 303,137.41 $ 320,721.89 $ 1,078,703.55 Open Space Housing Historical "30%" $ (63,600.00) $ (62,280.00) $ (108,640.00) $ (51,433.00) $ (27,490.00) $ (424,210.00) -$ (18,943.70)$ $ (37,000.00) $ (7,500.00) 17,416.42 6,295.00 12,098.00 (35,809.42) reserve fund to appropriate accounts Copelas Property Acquisition $ (680,000.00) $ (75,000.00) $ (5,000.00) $ (147,500.00) $ (352,500.00) $ (2,500.00) $ (15,000.00) $ (15,000.00) $ (2,500.00) $ (400,000.00) Total YTD Obligations - FY20 $ (1,817,736.58) $ (268,205.00) $ 12,098.00 $ (422,253.12) $ 400,000.00 $ 61,344.00 $ 792,316.57 $ 34,932.41 $ 332,819.89 $ 717,794.43 Total net available from all accounts 1,877,863.30$ [2] State Match spring 2020. Spring town meeting approved a 451,700 paymentof existing debt and interest on this bond. FY 19 Actual Unreserved Fund Balance FY-19 Estimated total balance forwarded [1]: FY-20 Estimated local tax revenue: FY-20 Estimated State contribution [2]: Total FY-20 Estimated funds available: Budgedted Reserved for CPA Administration Expense [3] FY-20 Estimated revenue FY-20 Estimated Funds available FY-20 obligations as of 0 Jolly Whaler Bond BBJ Property Bond #1 BBJ Property Bond #2 Bates Property Bond Besse Cartway (Long Pond) Short Term Borrowing Interest (4) Besse Cartway (Long Pond) Principal Paydown [4]**** Open Space and Recreation Plan Update Admin/Legal costs Part Time Housing Coordinator Community Development Partnership - Housing Institute Budget transfer of FY18 unexpended prof services/admin from 30% FORWARD Support for Disabilities Housing FORWARD Support for Disabilities Housing Admin/Legal Costs Affordable Housing Trust Housing Rehab Request Affordable Housing Trust Housing Rehab Legal Funds Open Space and Recreation Plan Update [3] Administrative expenses are limited by law to 5% of the total CPC budget and include primarily payroll costs, legal and other professional expenses, the annual $3,500 state Coalition dues. {4} Town will borrow $1,595,000 short term for the purchase. State LAND grant of $400,000 to be available at some point and remaining $75,000 BCT payment anticipated to be available Additional principal paydown - Long Pond Note (5) FY20 Estimated Unreserved Fund Balance as of with Adjustments [1] Balance forwarded estimated from prior year includes all unallocated funds, including unspent amounts from projects and budgeted administrative and professional expenses. Projected Y/E Adjustments Pmt Received from State for Long Pond Land Purchase Misc Y/E Revenue from Interest and other sources of income BONDS Community Preservation Committee: FY21 Forecast as of 9/23/2020 1,877,863.30$ 1,058,000.00$ 187,266.00$ 1,245,266.00$ 3,123,129.30 50%10%10% Open Space Housing Historical $ 792,316.57 $ 34,932.41 $ 332,819.89 $ 717,794.43 $ 622,633.00 $ 124,526.60 $ 124,526.60 $ 373,579.80 $ 1,414,949.57 $ 159,459.01 $ 457,346.49 $ 1,091,374.23 Open Space Housing Historical "30%" $ (61,200.00) $ (55,080.00) $ (105,120.00) $ (50,295.00) $ (5,204.00) (62,263.30)$ $ (49,500.00) $ (15,000.00) (425,000.00)$ (25,000.00)$ $ (325,500.00) $ (400,000.00) Total YTD Obligations - FY21 $ (1,002,399.00) $ (64,500.00) $ - $ (512,263.30) $ 412,550.57 $ 94,959.01 $ 457,346.49 $ 579,110.93 Total net available from all accounts 1,543,967.00$ {4} Original bond amount of 1,594,900 to be paid down by 899,210 in April. Rem. Balanceis 695,690 @ .75% interest rate Brewster Whitecaps Field Improvements Pleasant Bay Dock Improvements Field/Kelley Land Purchase Coalition dues. [3] Administrative expenses are limited by law to 5% of the total CPC budget and include primarily payroll costs, legal and other professional expenses, the annual $3,500 state [1] Balance forwarded estimated from prior year includes all unallocated funds, including unspent amounts from projects and budgeted administrative and professional FY21 Estimated Unreserved Fund Balance as of 09/04/2020 with Adjustments Additional Principal Paydown - Besse Cartway S/T Borrowing [2] State Match Revenue is projected at 17.7% of Town contribution per forecast received by the DOR on 9/4/2020. This differs from the 11.2% Reveue projected in the Warrant Article No. 8 which projected FY 21 income at $118,496 Part Time Housing Coordinator Community Development Partnership - Housing Institute BBJ Property Bond #2 Bates Property Bond Besse Cartway (Long Pond) Short Term Borrowing Interest (4) Administration Expense [3] ] BBJ Property Bond #1 Budgedted Reserved for CPA FY-20 Actual Unreserved Fund Balance FY-21 Estimated revenue FY-21 Estimated Funds available FY-21 obligations as of 07/01/2020 Jolly Whaler Bond FY-20 Estimated total balance forwarded [1]: FY-21 Estimated local tax revenue: FY-21 Estimated State contribution [2]: Total FY-21 Estimated funds available:BONDS