HomeMy Public PortalAbout151-2017 - Umbaugh - Consulting Service - Old Reid HospitalPROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT made and entered into this day of 017, and
referred to as Contract No. 151-2017, by and between the City of Richmond, Indiana, a
municipal corporation acting by and through its Board of Public Works and Safety (hereinafter
referred to as the "City") and H.J. Umbaugh & Associates, 8365 Keystone Crossing, Suite 300,
Indianapolis, Indiana, 46240-2687 (hereinafter referred to as the "Contractor").
SECTION I. STATEMENT AND SUBJECT OF WORK
City hereby retains Contractor to provide professional services including, but not limited to,
municipal advisory services, consulting services, and arbitrage services in connection with the
Former Hospital Site Project for the City of Richmond Finance Department ("Project").
The proposal of Contractor is attached hereto as Exhibit "A", which Exhibit is dated August 7,
2017, consists of nine (9) pages, and is hereby incorporated by reference and made a part of this
Agreement. Contractor shall perform all work and provide all services described on Exhibit "A."
Should any provisions, terms, or conditions contained in any of the documents attached hereto as
Exhibits, or in any of the documents incorporated by reference herein, conflict with any of the
provisions, terms, or conditions of this Agreement, this Agreement shall be controlling.
Contractor shall perform all work herein in a timely manner, conforming to all applicable
professional standards.
The Contractor shall furnish all labor, material, equipment, and services necessary for the proper
completion of all work specified.
No performance of services shall commence until the following has been met:
1. The City is in receipt of any required certificates of insurance;
2. The City is in receipt of any required affidavit signed by Contractor in
accordance with Indiana Code 22-5-1.7-11(a)(2); and
3. A purchase order has been issued by the Purchasing Department.
SECTION II. STATUS OF CONTRACTOR
Contractor shall be deemed to be an independent contractor and is not an employee or agent of
the City of Richmond. The Contractor shall provide, at its own expense, competent supervision
of the work.
Contract No. 151-2017
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SECTION III. COMPENSATION
City shall pay Contractor at the rates listed within Contractor's proposal for performing all work
described herein in a satisfactory and proper manner. The total amount paid to Contractor for
performance of this Agreement shall not exceed the total amount of Thirty Thousand Dollars and
Zero Cents ($30,000.00) for complete and satisfactory performance of this Agreement.
SECTION IV. TERM OF AGREEMENT
This Agreement shall be effective upon full execution of this Agreement, and shall continue in
effect until satisfactory completion of the Project.
Notwithstanding the term of this Agreement, City may terminate this Agreement in whole or in
part, for cause, at any time by giving at least five (5) working days written notice specifying the
effective date and the reasons for termination which shall include but not be limited to the
following:
a. failure, for any reason of the Contractor to fulfill in a timely manner
its obligations under this Agreement;
b. submission of a report, other work product, or advice, whether oral or written, by the
Contractor to the City that is incorrect, incomplete, or does not meet reasonable
professional standards in any material respect;
c. ineffective or improper use of funds provided under this Agreement;
d. suspension or termination of the grant funding to the City under which this Agreement
is made; or
e. unavailability of sufficient funds to make payment on this Agreement.
In the event of such termination, the City shall be required to make payment for all work
performed prior to the date this Agreement is terminated, but shall be relieved of any other
responsibility herein.
This Agreement may also be terminated, in whole or in part, by mutual Agreement of the parties
by setting forth the reasons for such termination, the effective date, and in the case of partial
termination, the portion to be terminated.
SECTION V. INDEMNIFICATION AND INSURANCE
Contractor agrees to obtain insurance and to indemnify the City for any damage or injury to
person or property or any other claims which may arise from the Contractor's conduct or
performance of this Agreement, either intentionally or negligently; provided, however, that
nothing contained in this Agreement shall be construed as rendering the Contractor liable for acts
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of the City, its officers, agents, or employees. Contractor shall as a prerequisite to this
Agreement, purchase and thereafter maintain such insurance as will protect it from the claims set
forth below which may arise out of or result from the Contractor's operations under this
Agreement, whether such operations by the Contractor or by any sub -contractors or by anyone
directly or indirectly employed by any of them, or by anyone for whose acts the Contractor may
be held responsible.
Coverage Limits
A. Worker's Compensation & Statutory
Disability Requirements
B. Employer's Liability $100,000
C. Comprehensive General Liability
Section 1. Bodily Injury $1,000,000 each occurrence
$2,000,000 aggregate
Section 2. Property Damage $1,000,000 each occurrence
D. Comprehensive Auto Liability
Section 1. Bodily Injury $1,000,000 each person
$1,000,000 each occurrence
Section 2. Property Damage $1,000,000 each occurrence
E. Comprehensive Umbrella Liability $1,000,000 each occurrence
$1,000,000 each aggregate
F. Malpractice/Errors & Omissions Insurance $1,000,000 each occurrence
$2,000,000 each aggregate
SECTION VI. COMPLIANCE WITH WORKER'S COMPENSATION LAW
Contractor shall comply with all provisions of the Indiana Worker's Compensation law, and
shall, before commencing work under this Agreement, provide the City a certificate of insurance,
or a certificate from the industrial board showing that the Contractor has complied with Indiana
Code Sections 22-3-2-5, 22-3-5-1 and 22-3-5-2. If Contractor is an out of state employer and
therefore subject to another state's worker's compensation law, Contractor may choose to
comply with all provisions of its home state's worker's compensation law and provide the City
proof of such compliance in lieu of complying with the provisions of the Indiana Worker's
Compensation Law.
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SECTION VIL COMPLIANCE WITH INDIANA E-VERIFY PROGRAM REQUIREMENTS
Pursuant to Indiana Code 22-5-1.7, Contractor is required to enroll in and verify the work
eligibility status of all newly hired employees of the contractor through the Indiana E-Verify
program. Contractor is not required to verify the work eligibility status of all newly hired
employees of the contractor through the Indiana E-Verify program if the Indiana E-Verify
program no longer exists. Prior to the performance of this Agreement, Contractor shall provide
to the City its signed Affidavit affirming that Contractor does not knowingly employ an
unauthorized alien in accordance with IC 22-5-1.7-11 (a) (2). In the event Contractor violates IC
22-5-1.7 the Contractor shall be required to remedy the violation not later than thirty (30) days
after the City notifies the Contractor of the violation. If Contractor fails to remedy the violation
within the thirty (30) day period provided above, the City shall consider the Contractor to be in
breach of this Agreement and this Agreement will be terminated. If the City determines that
terminating this Agreement would be detrimental to the public interest or public property, the
City may allow this Agreement to remain in effect until the City procures a new contractor. If
this Agreement is terminated under this section, then pursuant to IC 22-5-1.7-13 (c) the
Contractor will remain liable to the City for actual damages.
SECTION VIII. IRAN INVESTMENT ACTIVITIES
Pursuant to Indiana Code (IC) 5-22-16.5, Contractor certifies that Contractor is not engaged in
investment activities in Iran. In the event City determines during the course of this Agreement
that this certification is no longer valid, City shall notify Contractor in writing of said
determination and shall give contractor ninety (90) days within which to respond to the written
notice. In the event Contractor fails to demonstrate to the City that the Contractor has ceased
investment activities in Iran within ninety (90) days after the written notice is given to the
Contractor, the City may proceed with any remedies it may have pursuant to IC 5-22-16.5. In
the event the City determines during the course of this Agreement that this certification is no
longer valid and said determination is not refuted by Contractor in the manner set forth in IC 5-
22-16.5, the City reserves the right to consider the Contractor to be in breach of this Agreement
and terminate the agreement upon the expiration of the ninety (90) day period set forth above.
SECTION IX. PROHIBITION AGAINST DISCRIMINATION
A. Pursuant to Indiana Code 22-9-1-10, Contractor, any sub -contractor, or any person acting
on behalf of Contractor or any sub -contractor shall not discriminate against any employee
or applicant for employment to be employed in the performance of this Agreement, with
respect to hire, tenure, terms, conditions or privileges of employment or any matter
directly or indirectly related to employment, because of race, religion, color, sex,
disability, national origin, or ancestry.
B. Pursuant to Indiana Code 5-16-6-1, the Contractor agrees:
1. That in the hiring of employees for the performance of work under this
Agreement of any subcontract hereunder, Contractor, any subcontractor, or any
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person acting on behalf of Contractor or any sub -contractor, shall not discriminate
by reason of race, religion, color, sex, national origin or ancestry against any
citizen of the State of Indiana who is qualified and available to perform the work
to which the employment relates;
2. That Contractor, any sub -contractor, or any person action on behalf of Contractor
or any sub -contractor shall in no manner discriminate against or intimidate any
employee hired for the performance of work under this Agreement on account of
race, religion, color, sex, national origin or ancestry;
3. That there may be deducted from the amount payable to Contractor by the City
under this Agreement, a penalty of five dollars ($5.00) for each person for each
calendar day during which such person was discriminated against or intimidated
in violation of the provisions of the Agreement; and
4. That this Agreement may be canceled or terminated by the City and all money
due or to become due hereunder may be forfeited, for a second or any subsequent
violation of the terms or conditions of this section of the Agreement.
C. Violation of the terms or conditions of this Agreement relating to discrimination or
intimidation shall be considered a material breach of this Agreement.
SECTION X. MISCELLANEOUS
This Agreement is personal to the parties hereto and neither party may assign or delegate any of
its rights or obligations hereunder without the prior written consent of the other party. Any such
delegation or assignment, without the prior written consent of the other party, shall be null and
void. This Agreement shall be controlled by and interpreted according to Indiana law and shall
be binding upon the parties, their successors and assigns. This document constitutes the entire
Agreement between the parties, although it may be altered or amended in whole or in part at any
time by filing with the Agreement a written instrument setting forth such changes signed by both
parties. By executing this Agreement the parties agree that this document supersedes any
previous discussion, negotiation, or conversation relating to the subject matter contained herein.
This Agreement may be simultaneously executed in several counterparts, each of which shall be
an original and all of which shall constitute but one and the same instrument.
The parties hereto submit to jurisdiction of the courts of Wayne County, Indiana, and any suit
arising out of this Contract must be filed in said courts. The parties specifically agree that no
arbitration or mediation shall be required prior to the commencement of legal proceedings in said
Courts. By executing this Agreement, Contractor is estopped from bringing suit or any other
action in any alternative forum, venue, or in front of any other tribunal, court, or administrative
body other than the Circuit or Superior Courts of Wayne County, Indiana, regardless of any right
Contractor may have to bring such suit in front of other tribunals or in other venues.
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Any person executing this Contract in a representative capacity hereby warrants that he/she has
been duly authorized by his or her principal to execute this Contract.
In the event of any breach of this Agreement by Contractor, and in addition to any other damages
or remedies, Contractor shall be liable for all costs incurred by City in its efforts to enforce this
Agreement, including but not limited to, City's reasonable attorney's fees.
In the event that an ambiguity, question of intent, or a need for interpretation of this Agreement
arises, this Agreement shall be construed as if drafted jointly by the parties, and no presumption
or burden of proof shall arise favoring or disfavoring any party by virtue of the authorship of any
of the provisions of this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement at Richmond, Indiana, as of
the day and year first written above, although signatures may be affixed on different dates.
"CITY"
THE CITY OF RICHMOND,
INDIANA by and through its
Board of Public Works and Safety
By: I
Vicki Robinson, President
By: 1
Richa d Foore, Member
APPROVED:
Sn , M or
Date: � / / /A1,7
"CONTRACTOR"
H.J. UMBAUGH & ASSOCIATES
8365 Keystone Crossing, Suite 300
Indianapolis, IN 46240-2687
By: (;,4r j, 4L
J;,�6 G. Semler, Partner
Date:
Page 6 of 6
UMBAUGH
H. J. Umbaugh & Associates
Certified Public Accountants, LLP
8365 Keystone Crossing
Suite 300
Indianapolis, IN 46240-2687
Phone: 317-465-1500 August 7, 2017
Fax: 317-465-1550
www.umbaugh.com
Richmond Common Council
50 North 5th Street
Richmond, IN 47374-4203
Re: Proposed Municipal Advisory Services - 2017 Reid Hospital Project
Dear Members of the Common Council:
Thank you for requesting that H.J. Umbaugh & Associates, Certified Public Accountants, LLP (the
"Firm") provide to the Richmond Common Council (the "Client") those services more fully set forth in
Exhibit A hereto (the "Services").
Fees and Costs
Fees charged for work performed are generally based on hourly rates, as set forth in Exhibit B, for the
time expended, a fixed amount or other arrangement as mutually agreed upon as more appropriate for a
particular matter. Hourly rates for work performed by our professionals vary by individual and reflect the
complexity of the engagement.
Disclosure of Conflicts of Interest with Various Forms of Compensation
The Municipal Securities Rulemaking Board (MSRB) requires us, as your municipal advisor, to provide
written disclosure to you about the actual or potential conflicts of interest presented by various forms of
compensation. Exhibit C sets forth the potential conflicts of interest associated with various forms of
compensation. By signing this letter of engagement, the signee acknowledges that he/she has received
Exhibit C and that he/she has been given the opportunity to raise questions and discuss the matters
contained within the exhibit with the municipal advisor.
Billing Procedures
Normally, you will receive a monthly statement showing fees and costs incurred in the prior month.
Occasionally, we may bill on a less frequent basis if the time involved in the prior month was minimal or
if arrangements are made for the payment of fees from bond proceeds. The account balance is due and
payable on receipt of the statement. Once our representation has been concluded or terminated, a final
billing will be sent to you. If requested to provide an estimate of our fees for a given matter, we will
endeavor in good faith to provide our best estimate, but unless there is a mutual agreement to a fixed fee,
the actual fees incurred on any project may be less than or exceed the estimate. Any questions or errors in
any fee statement should be brought to our attention in writing within sixty (60) days of the billing date.
Termination
Both the Client and the Firm have the right to terminate the engagement at any time after reasonable
advance written notice. On termination, all fees and charges incurred prior to termination shall be paid
promptly. Unless otherwise agreed to by the Client and the Firm, the scope of services provided in
Exhibit A will terminate 60 days after completion of the services in each Article.
Richmond Common Council
Re: Proposed Municipal Advisory Services - 2017 Reid Hospital Project
August 7, 2017
Page 2
Accountants' Opinion
In performing our engagement, we will be relying on the accuracy and reliability of information provided
by Client personnel. The services provided may include financial advisory services, consulting services,
and accounting report services such as compilation, preparation, and agreed upon procedures reports.
Please see Exhibit A. We will not audit, review, or examine the information. Please also note that our
engagement cannot be relied on to disclose errors, fraud, or other illegal acts that may exist. However, we
will inform you of any material errors and any evidence or information that comes to our attention during
the performance of our procedures that fraud may have occurred. In addition, we will report to you any
evidence or information that comes to our attention during the performance of our procedures regarding
illegal acts that may have occurred, unless they are clearly inconsequential. We have no responsibility to
identify and communicate significant deficiencies or material weaknesses in your internal control as part
of this engagement.
The procedures we perform in our engagement will be heavily influenced by the representations that we
receive from Client personnel. Accordingly, false representations could cause material errors to go
undetected. The Client, therefore, agrees to indemnify and hold us harmless for any liability and all
reasonable costs (including legal fees) that we may incur in connection with claims based upon our failure
to detect material errors resulting from false representations made to us by any Client personnel and our
failure to provide an acceptable level of service due to those false representations.
The responsibility for auditing the records of the Client rests with the Indiana State Board of Accounts
and the work performed by the Firm shall not include an audit or review of the records or the expression
of an opinion on financial data.
Client Responsibilities
It is understood that the Firm will serve in an advisory capacity with the Client. The Client is responsible
for management decisions and functions, and for designating an individual with suitable skill, knowledge
or experience to oversee the services we provide. The Client is responsible for evaluating adequacy and
results of the services performed and accepting responsibility for such services. The Client is responsible
for establishing and maintaining internal controls, including monitoring ongoing activities.
Additional Services
Exhibit A sets forth the scope of the Services to be provided by the Firm. From time to time, additional
services may be requested by the Client beyond the scope of Exhibit A. The Firm may provide these
additional services and be paid at the Finn's customary fees and costs for such services. In the
alternative, the Firm and the Client may complete a revised and supplemented Exhibit A to set forth the
additional services (including revised fees and costs, as needed) to be provided. In either event, the terms
and conditions of this letter shall remain in effect.
E-Verify Program
The Firm participates in the E-Verify program. For the purpose of this paragraph, the E-Verify program
means the electronic verification of the work authorization program of the Illegal Immigration Reform
and Immigration Responsibility Act of 1996 (P.L. 104-208), Division C, Title IV, s.401(a), as amended,
operated by the United States Department of Homeland Security or a successor work authorization
program designated by the United States Department of Homeland Security or other federal agency
authorized to verify the work authorization status of newly hired employees under the Immigration
Reform and Control Act of 1986 (P.L. 99-603). The Firm does not employ any "unauthorized aliens" as
that term is defined in 8 U.S.C. 1324a(h)(3).
Richmond Common Council
Re: Proposed Municipal Advisory Services - 2017 Reid Hospital Project
August 7, 2017
Page 3
Investments
The Firm certifies that pursuant to Indiana Code 5-22-16.5 et seq. the Firm is not now engaged in
investment activities in Iran. The Firm understands that providing a false certification could result in the
fines, penalties, and civil action listed in I.C. 5-22-16.5-14.
Municipal Advisor Registration
The Firm is a Municipal Advisor registered with the Securities and Exchange Commission and the
Municipal Securities Rulemaking Board. As such, the Firm is providing certain specific municipal
advisory services to the Client. The Firm is neither a placement agent to the Client nor a broker/dealer.
The offer and sale of any Bonds shall be made by the Client, in the sole discretion of the Client, and under
its control and supervision. The Client agrees that the Firm does not undertake to sell or attempt to sell the
Bonds, and will take no part in the sale thereof.
Other Financial Industry Activities and Affiliations
Umbaugh Cash Advisory Services, LLC ("UCAS") is a wholly -owned subsidiary of the Firm. UCAS is
registered as an investment adviser with the Securities and Exchange Commission under the federal
Investment Advisers Act. UCAS provides non -discretionary investment advice with the purpose of
helping clients create and maintain a disciplined approach to investing their funds prudently and
effectively. UCAS may provide advisory services to the clients of the Firm.
UCAS has no other activities or arrangements that are material to its advisory business or its clients with
a related person who is a broker -dealer, an investment company, other investment adviser or financial
planner, bank, law firm or other financial entity.
If the foregoing accurately represents the basis upon which we may provide Services to the Client, we ask
that you execute this letter, in the space provided below setting forth your agreement. Execution of this
letter can be performed in counterparts each of which will be deemed an original and all of which together
will constitute the same document.
If you have any questions, please let us know. We appreciate this opportunity to be of service to you and
the Common Council.
Very truly yours,
H.J. Umbaugh & Associates
Certified Public Accountants, LLP
By: _'� _
anoG. Semler, Partner
The undersigned hereby acknowledges and agrees to h/eforego inletter of engagement.
Richmond Common Council
Date:
Exhibit A
Services Provided
Scope of Services
The Firm agrees to furnish and perform the following services with respect to the issuance of the
Proposed Bonds (the "Bonds").
Article I. Preliminary Planning and Development Services (Municipal Advisory Services)
A. Financial Feasibility and Analysis
Based upon discussions with Client officials and members of the working group,
such as local counsel and bond counsel, the Firm will develop a preliminary estimate
of project costs and provide a financial feasibility study to assist the Client in its
determination of what type of financing is most suitable to meet the needs of the
Client. Considerations in the preliminary planning stage will include, but not be
limited to:
1. The general obligation debt limit of the Client, and available debt margin.
2. Excise tax collections.
3. Internal Revenue Code restrictions for arbitrage and bank qualification.
4. Anticipated future capital needs.
5. Income tax collections.
6. Implication of Circuit Breaker, assessment provisions, or other legislative
changes.
B. Discussion of the Funding Options
The findings of the financial feasibility study will be discussed with the Client and
other members of the working group. Items to be considered will include but not be
limited to:
1. Maturity schedule of the proposed financing.
2. Total interest cost over the term of the Bond issue.
3. Effect upon the Client's debt service tax rate, and interrelationship of
overlapping taxing units, if applicable.
4. Effect on debt service coverage of revenue supported debt, if applicable.
5. Consideration of the Client's expected trends in net assessed value, and/or
other revenues if applicable.
.... �0i- G
Exhibit A
Services Provided (cont'd)
6. Method of sale of the Client's Bonds (e.g., competitive/negotiated, multiple
series of bonds, Indiana Bond Bank, State Revolving Fund, etc.)
7. Alternative sources of funding, grant funding, contributions, etc.
8. Analysis of debt currently outstanding; review for possible refunding
opportunities.
Article IL Financial Development (Municipal Advisory Services)
A. Development of Financial Plans
Establish, in conjunction with the Client's other professionals, a budget of
project costs including bond issuance expenses.
2. Suggest interest rates based upon varying lengths of maturities for the Bonds.
3. Suggest the probable annual debt service and/or lease rental payment
requirements over the term of the Bonds.
4. Provide attorneys with financial data needed in the preparation of the Bond
documents, bond sale notice, and other documents required for the project.
B. Meetings
Attend meetings of the Client's architect, attorney, bond counsel and other
professionals as may be required to explain the financing of the project.
2. Attend public meetings to provide a detailed explanation of the financing and
other matters in connection with the project.
Article III. Marketing, Sale of Bonds and Post Issuance Filings (Municipal Advisory Services)
A. Disclosure Services
Assist the Client in connection with the preparation, composition and
distribution of an offering document (e.g. Preliminary Official Statement,
Offering Circular, Term Sheet, or Private Placement Memorandum) of the type
and nature generally prepared in connection with the sale of municipal
securities, which will disclose technical data, information and schedules
relating to the Client, the project and the Bonds.
2. Provide information to rating agencies and bond insurance companies as may
be appropriate for the determination of a bond rating and potential qualification
for insurance on the Bonds, if applicable. Provide information to providers of
credit facilities or other credit enhancement providers, if applicable.
3. Analyze the savings realized due to bond insurance and credit enhancement, if
applicable. �y
Exhibit A
Services Provided (cont'd)
4. Provide additional information to underwriters or others as may be needed
throughout the period between advertising and sale of the Bonds.
5. For negotiated sales or private placement of bonds, assist the Client with a
Request for Proposal ("RFP") for the selection of underwriters, banks or other
sophisticated investors to underwrite, place, or purchase bonds. Prepare a
financing term sheet for the Client to use in preliminary discussions with
potential underwriters, bond placement agents or bond purchasers.
B. Sale of the Bonds
Facilitate the Bond sale for the purpose of assisting the Client in the receipt of
bids, compute or verify bid calculations to identify lowest interest cost and to
recommend such bid for acceptance by the Client.
2. As an alternative to sub -paragraph "1" above, analyze the interest rates offered
by an underwriter or bank and make recommendations concerning the
acceptance of such rates and the execution of a purchase agreement for the
Bonds with the underwriter if the Bonds are sold by a negotiated sale.
3. Distribute, on behalf of the Client, the Final Official Statement or other
documents, if applicable.
4. Prepare instructions related to closing and delivery of the Bonds including
distribution of proceeds, flow of funds, and procedures for repayment of the
Bonds.
5. Prepare and file Gateway information as required by the Department of Local
Government Finance ("DLGF") after the Bond sale.
Article IV. Parity Report (Agreed Upon Procedures)
A. Determine the provisions of the Bond Ordinance of the now outstanding Bonds
which govern the issuance of the subsequent debt debentures on parity with the
existing Bonds.
B. Advise the Client of the requirements necessary for meeting the parity provisions of
the above documents.
C. Conduct such test, if eligible, of the utility's records as are necessary for the issuance
of the proposed Bonds on parity with the now outstanding Bonds.
D. Prepare a written report of the above tests for submission to the Client's attorneys for
the inclusion in official transcripts of the proceedings in connection with the issuance
of the Bonds.
Exhibit A
Services Provided (cont'd)
Article V. Arbitrate Rebate Services (Consulting Services)
Section 148 of the Internal Revenue Code requires issuers of tax-exempt bonds that meet
certain criteria to have arbitrage rebate computations performed on a periodic basis. Our
services will be limited to utilizing available information to calculate the arbitrage yield on
the bond issues, the yield on non -purpose investments, the amount of excess earnings, if
any, of the non -purpose investments at the calculated arbitrage yield, and the rebatable
arbitrage, if any, due as of the five-year anniversary date or more frequently as necessary. If
eligible, we will prepare spend -down calculations in lieu of rebate calculations. Our
services for the arbitrage rebate computations include:
A. Obtaining information from bond offering documents, information returns filed upon
issuance (Form 8038 and 8038 G), arbitrage certificate, legal documents and
statements or summaries of transactions for the funds subject to rebate defined in the
documents.
B. Providing a report which will be addressed to the Client. The report will summarize
the results of the calculations performed.
C. Assistance in preparing the IRS from 8038-T, if necessary.
Calculation and payment of any arbitrage rebate due is the responsibility of the Client. The
Client is responsible for notifying the Firm of any additional or subsequent bond issues that
would require arbitrage rebate services. Our engagement will not include verifying that:
proceeds were used for purpose expenditures; investments were purchased at market price;
no amounts were paid to any party in order to reduce the yield on any investment; the bond
issue was appropriately structured or qualified as a tax-exempt offering; or information
provided to us is complete and accurate.
Article VI. Continuing Disclosure (Consulting Services) (If Applicable)
The Firm will assist the Client with the annual preparation of materials required for
compliance with SEC Rule I5c2-I2 as described within the Continuing Disclosure
Undertaking Agreement for the Bonds. On an annual basis, the Firm will provide a
separate Continuing Disclosure Engagement Letter for those services.
Exhibit B
Fees
For the services set forth in Exhibit A, the Firm's fees will are indicated below:
Articles I - III Time & Expense
Article IV
Articles V - VI
$5,000
Time & Expense
Standard Hourly Rates by Job Classification
1/1/2017
Partners / Principals
Managers
Consultants
Municipal Bond Disclosure Specialists
Support Personnel
$275.00
to
$475.00
$190.00
to
$325.00
$130.00
to
$250.00
$120.00
to
$195.00
$105.00
to
$150.00
• Billing rates are subject to change periodically due to changing requirements and economic
conditions. Actual fees will be based upon experience of the staff assigned and the complexity
of the engagement.
The above fees shall include all expenses incurred by the Firm with the exception of expenses incurred
for mileage which will be billed on a separate line item. No such expenses with the exception of mileage
will be incurred without the prior authorization of the Client. The fees do not include the charges of other
entities such as rating agencies, bond and official statement printers, couriers, newspapers, bond insurance
companies, bond counsel and local counsel, and electronic bidding services, including Parity*.
Coordination of the printing and distribution of Official Statements or any other Offering Document are
to be reimbursed by the Client based upon the time and expense for such services.
Exhibit C
Disclosure Statement of Municipal Advisor
PART A — Disclosures of Conflicts of Interest
MSRB Rule G-42 requires that municipal advisors provide to their clients disclosures relating to any
actual or potential material conflicts of interest, including certain categories of potential conflicts of
interest identified in Rule G-42, if applicable. If no such material conflicts of interest are known to exist
based on the exercise of reasonable diligence by the municipal advisor, municipal advisors are required to
provide a written statement to that effect.
Material Conflicts of Interest — The Firm makes the disclosures set forth below with respect to material
conflicts of interest in connection with the Scope of Services under this Agreement, together with
explanations of how the Firm addresses or intends to manage or mitigate each conflict.
General Mitigations — As general mitigations of the Firm's conflicts, with respect to all of the conflicts
disclosed below, the Firm mitigates such conflicts through its adherence to its fiduciary duty to Client,
which includes a duty of loyalty to Client in performing all municipal advisory activities for Client. This
duty of loyalty obligates the Firm to deal honestly and with the utmost good faith with Client and to act in
Client's best interests without regard to the Firm's financial or other interests. The disclosures below
describe, as applicable, any additional mitigations that may be relevant with respect to any specific
conflict disclosed below.
Compensation -Based Conflicts. The fees due under this Agreement are based on hourly fees of the
Firm's personnel, with the aggregate amount equaling the number of hours worked by such personnel
times an agreed -upon hourly billing rate. This form of compensation presents a potential conflict of
interest if Client and the Firm do not agree on a reasonable maximum amount at the outset of the
engagement, because the Firm does not have a financial incentive to recommend alternatives that
would result in fewer hours worked. This conflict of interest is mitigated by the general mitigations
described above.
II. Other Municipal Advisor Relationships. The Firm serves a wide variety of other clients that may
from time to time have interests that could have a direct or indirect impact on the interests of Client.
For example, the Firm serves as municipal advisor to other municipal advisory clients and, in such
cases, owes a regulatory duty to such other clients just as it does to Client under this Agreement.
These other clients may, from time to time and depending on the specific circumstances, have
competing interests, such as accessing the new issue market with the most advantageous timing and
with limited competition at the time of the offering. In acting in the interests of its various clients, the
Firm could potentially face a conflict of interest arising from these competing client interests. This
conflict of interest is mitigated by the general mitigations described above.
Nam-