HomeMy Public PortalAboutTBM 2022-04-20FRASER BOARD OF TRUSTEES
MINUTES
DATE: April 20, 2022
MEETING: Board of Trustees Regular Meeting
PLACE: Fraser Town Hall Board Room and Virtually
PRESENT
Board:
Staff:
Mayor Philip Vandernail; Mayor Pro-Tem Eileen Waldow; Trustees; Andy
Miller, Brian Cerkvenik, Katie Soles, Parnell Quinn and Kaydee Fisher
Town Manager, Ed Cannon; Town Clerk, Antoinette McVeigh; Assistant
Town Manager, Michael Brack; Town Planner Catherine Trotter, Public
Works Director, Russell Pennington, Chief of Police Glen Trainor
Others: See attached list
Mayor Vandernail called the meeting to order at 7:05 p.m.
1. Rollcall: Mayor Philip Vandernail; Mayor Pro-Tem Eileen Waldow; Trustees; Andy
Miller, Brian Cerkvenik, Katie Soles, Parnell Quinn and Kaydee Fisher
2. Elected Official Oath of Office
Town Clerk McVeigh sworn in elected officials Kaydee Fisher, Lewis Gregory and Katie
Soles.
Trustee Gregory was seated with the Trustees.
3. Thank you to Trustee Andy Miller
The Board thanked Andy Miller for his dedication to the town.
4. Approval of Agenda:
Trustee Soles moved, and Trustee Cerkvenik seconded the motion to approve
amended the agenda to move item Discussion item c) Mayor Pro-Tem to item a), and
Camber Brewing Special Event Permit to item c). Motion carried: 7-0.
5. Consent Agenda:
a) Minutes April 6, 2022
Trustee Waldow moved, and Trustee Cerkvenik seconded the motion to approve the
consent agenda. Motion carried: 7-0.
6. Discussion and Possible Action:
a) Resolution 2022-04-05 Appointment of The Mayor Pro-Tem
Mayor Vandernail moved to appoint Trustee Waldow as Mayor Pro-Tem. Trustee Soles
moved to appoint Brian Cerkvenik as the Mayor Pro-Tem. Trustee Cerkvenik moved to
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appoint Trustee Waldow as Mayor Pro-Tem and Trustee Quinn seconded the motion.
Motion carried: 7-0.
b) Resolution 2022-04-04 Municipal Appointments
Trustee Waldow moved, and Trustee Soles seconded the motion to appoint:
Town Clerk: Antoinette McVeigh
Town Attorney: Kent Whitmer
Town Treasurer: Rob Clemens
Municipal Judge: Ronald W Carlson
Alternate Municipal Judge: Thad Renaud
Motion carried: 7-0.
c) Camber Brewing Special Event Permit Application
Trustee Cerkvenik moved, and Trustee Quinn seconded the motion to approve the
Camber Brewing Special Event Permit Application. Motion carried: 7-0.
d) Resolution 2022-04-07 Grant Agreement for Operation Turnkey Grant for
Procurement of Victoria Village
Trustee Waldow moved, and Trustee Soles seconded the motion to approve Resolution
2022-04-07 Grant Agreement for Operation Turnkey Grant for Procurement of Victoria
Village. Motion carried: 7-0.
e) Resolution 2022-04-06 Authorizing the Town Manager to Sign Bridge Loan
Documents
Trustee Soles moved, and Trustee Waldow seconded the motion to approve Resolution
2022-04-06 Authorizing the Town Manager to Sign Bridge Loan Documents. Motion
carried: 7-0.
f) Resolution 2022-04-08 Approving an Intergovernmental Agreement Establishing
Fraser Valley Housing Partnership
Trustee Soles moved, and Trustee Quinn seconded the motion to approve Resolution
2022-04-08 Approving an IGA Establishing Fraser Valley Housing Partnership. Motion
carried: 5-2, Nay Waldow and Fisher.
g) Byers Avenue Waterline Replacement and Effects on Service Lines Update
The Town is working to secure a contractor to complete the Byers Avenue Waterline
Replacement in 2022. The Town will work with homeowners on Byers Avenue to
incentivize replacing the homeowners service line simultaneously during the project. If
the main line and service line can be done concurrently this is a cost savings to the
homeowner.
h) Cozens Open Space Bathroom Update
The Town is working to secure a contractor to complete the Cozens Open Space
Bathrooms. Town Planner Trotter has reached out to DOLA in an effort to extend the
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deadline to complete the project. If DOLA agrees the Town can still receive the Grant
money for the project.
i) Authorized Users Update for Town Accounts
Trustee Gregory moved, and Trustee Soles seconded the motion to move to update the
authorized users to have access to the following Town of Fraser accounts: Colorado
Trust, US Bank, Bank of the West, Citywide Bank and United Business Bank by
removing the previous Finance Manager Beth Williams and adding the current Finance
Director Rob Clemens. Rob Clemens will have full access to the accounts but will not
have check signing authority. Motion carried: 7-0.
7. Open Forum:
Berkeley George, a Byers Avenue resident thanked the town for the update on the Byers
Avenue waterline replacement and asked some questions regarding the project.
8. Updates:
a) Marketing and Communications Manager Wieck presented the Explore Fraser
Website, The Mountain Mural Festival is scheduled for August 5-7, Music in the Park
will begin on June 28.
b) Trustee Soles requested someone to attend the Working Group on May 6 in her
absence. Town Manager Ed Cannon will attend.
c) Trustee Cerkvenik mentioned at the WWAC meeting the tap fee on vacant land had
been discussed. No action taken.
d) The Board will need to make a new appointment to NWCCOG as Trustee Miller was
previously the Fraser representative.
e) Board Retreat, staff will look at dates in May.
9. Executive Session:
For discussion of a personnel matter under C.R.S. Section 24-6-402(4)(f)(I)
and not involving any specific employees who have requested discussion of the matter
in open session. Regarding Personnel, include Town Manager Ed Cannon.
Trustee Cerkvenik moved, and Trustee Soles seconded the motion to open the
Executive Session at 8:34 p.m. Motion carried: 7-0.
Trustee Soles moved, and Trustee Gregory seconded the motion to close the Executive
Session at 9:36 p.m. Motion carried: 7-0.
10. Adjourn:
Trustee Soles moved, and Trustee Waldpw seconded the motion to adjourn. Motion
carried: 7-0. Meeting adjourned at 9:36 p.m.
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Antoinette McVeigh, Town Clerk