HomeMy Public PortalAboutPCM 2007-06-27ERASER PLANNING CONIlVIISSION
MINUTES
DATE: Wednesday, June 27, 2007
MEETING: Planning Commission Meeting
PLACE: Town Hall Boazd Room
PRESENT
Commission: Commissioners: Vesta Shapiro, Steve Sumrall, Scott Brent, and Peggy Smith.
Joining the commission at the table aze new Commissioners Katie Soles and
Phillip Naill
Staff: Town Planner Catherine Trotter, Town Finance Manager Nat Havens, Public
Works Director Allen Nordin, Town Engineer Jim Swanson
Others: See Attached
TP Trotter called the meeting to order at 6:30 p.m.
1. Roll Call
2. Approval of May 23, 2007 regular meeting minutes.
Comm. Smith moved, and Comm. Brent seconded the motion to approve the minutes. Motion
carried: 4 -0.
3. Open Forum
a) None
4. Public Hearings and Action Items
a) Appointment of Planning Commissioners/Election of Chairperson- Action
As per town code, Mayor Cook appoints Katie Soles to a two yeaz term, and Phillip Naill
to a four yeaz term.
Comm. Brent makes a motion to elect Steve Sumrall as chairperson, seconded by C......~~.
Smith, Motion Carried: 5 yeah and 1 abstention.
Comm Smith moves Comm Soles seconded the motion to appoint C.,.~..u. Brent as
Chairperson Pro-Tem. Motion Carried: 5 yeah and 1 abstention.
b) Final Plat & As-Built Plat and
Open Space Variance Request (reduction from 55% to 51.7%)
Mink Lane Townhomes
Applicant =Herb Meyring
Continued Public Hearing from May 23`x, 2007
Open continued PH and continue until July 2007.
C.....~u. Shapiro moved, and C.,....... Brent seconded the motion to open the continued
public hearing on the Final Plat & As-Built Plat and Open Space Variance Request
(reduction from 55% to 51.7%) Mink Lane Townhomes and continue until July 11, 2007.
Motion carried: 6 -0.
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c) Final Plat 13Wb.1 at Grand Pazk -Public Hearing
Applicant =Cornerstone Winter Park Holdings, LLC
Comm. Soles moved, and Comm. Smith seconded the motion to open the public hearing
on the Final Plat 13Wb.1 at Grand Pazk. Motion carried: 6 -0.
Proof of Publication submitted.
TP Trotter snmm~ri~Pd the development proposal:
In the fall of 2006, the applicant, Cornerstone WP Holdings LLC., processed a subdivision
exe..,,l ~',on plat, preliminary plat in conjunction with a variance request and a final planned
devel„r...ent plan for 13Wb.1 which is a 5 lot, 6.5 acre subdivision on the west side of the RR
tracks in GP.
The subdivision exe. r;.:on plat was for the purpose of transferring title of the property to Grand
Park Development LLC. for financing purposes. Article 11.0 of the AA allows for a transfer of
planning azea to be permitted if the applicant goes thru the subdivision exemption process and the
azea to be transferred is consistent with the planning area boundaries.
The variance request was for a single entrance to the neighborhood. The sub regs require that 2
or more dedicated access roads for sepazate, multiple ingress and egress. The applicant suggested
that "a variance to the secondary access requirement is requested b/c this 5 lot subdivision is the
first Grand Pazk subdivision on the west side of the RR tracks and the secondary access road is
not planned to be built until some time in the future: ' "Approval of the submitted preliminary
plat with one entrance off of Grand Pazk Drive provides for a new road alignment from CR 72
that will be easier to maintain than the road shown of the GP 2005 PDD." This variance was
approved at the 10/06 PC meeting.
The development proposal envisions a "refined alignment of Grand Pazk Drive which will
provide a superior access to this portion of the Town of Fraser." The refined alignment creates
far less disturbance with more gradual slopes and will not be visible from the Fraser Valley." The
refined alignment has been achieved through an agreement between the Johns family and
Cornerstone WP Holdings. The problem with this agreement is that it is a third party easement
and does not provide legal access to the property, which is a requirement of the subdivision
regulations. TP Trotter reviews the details of the Temporary Construction Easement Agreement.
TP Trotter reviews zoning components of the rLr~ 13Wb.1, how they c.,...raze to the
approved land use site data per the 2005 Grand Pazk PDD and relevant aspects of the
Annexation Agreement.
There was a discussion about density transfers and yazd setbacks. No density transfer
chart needed on rrlir.
The original plan submittal envisioned that the sewer system for this neighborhood would
connect to the Fraser Sanitation District (FSD) system via an extended line fig... the Elk Creek
Bore. The FSD had a brief discussion about this at their last meeting and would consider
allowing the neighborhood to be serviced by septic systems. The AA Article 6.0 allows for
ISDS systems to be utilized in the event exempt wells aze utilized for any azea of the property. **
The applicant has applied for and received 2 ex:,...rl well p;,....:ts from the State to serve the
proposed devel„r.uent.** Each permit is limited 3 SF dwellings and the pumping rate shall not
exceed 15GPM. The wells shall be constructed not more than 200' from the location specified on
the permits.
The 2005 GP PDD preliminary master sewer plan note # 2 states that "If development pazcels
16W, 17W and 15W are not served by sewer then the minimum lots size shall be 2 acres."
Because this planning azea was not referenced in the above note and the lot sizes aze all smaller
than 2 acres (they range in size from .82 - 1.07 acres), staff is requesting written approval from
the FSD regazding the use of septic systems.
The applicant is requesting 3 variances to the new Street & Roadway Standazds. TP Trotter
briefed the PC on these variance requests. Jim Swanson and Allen Nordin were present to answer
detailed questions.
Plat note #7 references fire protection. EGFPD requested that the buildings besprinkled
and the water supply be ~, ..: ~'.ded via underground tanks at a capacity of 30,00(1 gal. At the
last PC meeting, there was some discussion about internal storage tanks. Staff has concerns
about if the necessary volume for a sprinkler system can be pumped from the 2 permitted
wells with a pumping rate not to ezceed 15GPM. Dennis Soles, EGFPD, discusses water
storage needs for these structures. Fire suppression systems and alternatives aze
discussed between the c.,,.~.~..issioners, Lipscomb and D. Soles. The applicant needs to
add an "R" to the plat note to signify upgrade to 4 sprinkler heads instead of 2 and a
greater storage capacity. Plat note #7 to be revised to reference Nrr-~ 13R. The
applicant shall provide revised language and EGrr~ to approve such language.
Plat note - it is understood that the units would eventually hook onto the Town's
infrastructure -wells plugged and capped and paid by the property owner and pay fees
for tapping onto the system/same for the FSD.
Comm. Sumrall asks who owns the water/wells - a discussion ensues about do the Johns
Family know about the additional costs? C. Lipscomb explains he is responsible for all
associated costs for these services.
Plat note on when the units would be brought onto the town's water system.
The use of septic systems was discussed. Who supervises and issues septic permits for
these units? Whose jurisdiction -does not meet the two acre minimum lot size. Maybe a
common septic field for all units? Access to a c........on septic field?
Letter from FSD for approval for use of Septic System will be required. )•f these are
included within their pre-inclusion agreement with GP -then FSD will have to take
jurisdictional control, presumably. Plat Note #15, per Jim Swanson's memo, is reviewed.
FSD to approve the language in the plat note.
Plat note #14 off-site regazding well access easements to be revised by applicant and
approved by the Town.
Rod McGowan, Town Attorney, must review and approve all legal documents prior to
Town Boazd approval.
All documents to be reviewed and approved by the Town Engineer.
Comm. Shapiro moved, and Comm. Brent seconded the motion to close the public
hearing on the Final Plat 13Wb.1 at Grand Park. Motion carried: 6 -0.
Comm. Brent moved, and C.....m. Smith seconded the motion to approve the Final Plat
13Wb.1 with the following condition:
1. Plat note #7 to be revised to reference NrYU 13R. Applicant to provide revised
language and EGFPD to approve such language.
2. Plat note #15, per Jim Swanson's memo, regazding use of septic systems, to be
approved by the Fraser Sanitation District.
3. FSD will provide a letter to the Town of Fraser arr~~ving the use of septic
systems in this Planning Area 13Wb.1.
4. Add to plat: indication of the use of lots; 33% snow storage calculations; add
setbacks (also to rrliP); and add location of all water courses.
5. Plat note #14, regarding well access easements to be revised as follows:
`The developer shall provide a 30 foot wide well, utility and access easement from
each well site to the Mountain Loop Road right-of--way within 60 days following the
drilling of each exempt well to the individual lot owners with a copy to the Town of
Fraser."
6. Approval of all documents, including legal access to property, by the Town
Attorney.
7. Approval of all documents by the Town Engineer. Revisions to plat notes per Jim
Swanson's memo dated 5/23/07 and updated 6/19/07 must be incorporated onto the
final plat.
Motion carried: 6-0.
d) Development Permit -Public Hearing
Grand Mountain Bank/Drive up kiosk
Fraser Valley Center
Comm. Brent moved, and C.....m.Shapiro seconded the motion to open the public
hearing on the Devel.,r1..ent P;,....:t Grand Mountain Bank/Drive up kiosk
Fraser Valley Center. Motion carried: 6 -0.
Froof of Publication submitted. Name was noticed incorrectly, legal and address was
correct. Commission was ok along with the TP to open the public hearing.
TP Trotter reviews the submission and the Business Zone regulations.
Submittal review by TP Trotter. The development p:,~...:t was submitted by Tim
Keopke, Alpine Meadows Design on behalf of Grand Mountain Bank. The applicant is
requesting to construct a drive up kiosk for Grand Mountain Bank to be located in the
existing pazking lot at the Fraser Valley Center (FVC). The applicant has
submitted 3 site plans. Numbers on all three submittals are different in number and
scope.
Town regulations require 1 space for every 230 sq ft of retail space devoted to sales. The
business regulations do suggest that the PC may reduce the number of required spaces by
up to 20% when the pazking is provided in common for more than 1 business. The
reduction of 20% would reduce the required number of parking spaces to 212. Snow
storage azea is a concern. Restrooms required? No, per 2006 IBC if the kiosk is within
500 feet of the main structure. Size and informational signage. Color and building
samples will match existing bank structure. Property owner letter of agreement will be
required.
Comm. Shapiro voices concern on no notice to lease holders, pazking and snow storage
issues at the proposed site. Ron Nelson answers some of the concerns voiced in reference
to parking impacts by the kiosk. Snow storage concerns discussed and snow removal
may need to be addressed. Is the property owner aware and ok with this submittal?
Location discussion ensues -Tim Koepke talks about why there are three different
location changes and design changes, parking space counts and snow storage squaze
footage.
Photos of the site are distributed to the commissioners.
C~mm.K. Soles discusses her opinions as to whether or not the kiosk is actually a
property enhancement or a true impact of the snow storage. C~...,~,. Shapiro discusses
traffic impacts on the potential site of the kiosk. C.,.~..... Brent asks what happens if the
bank moves? Does the building stay there, what about utilities? What about the utility
pole and guy wires?
Addressing requirements will need to take place at admin level. A detailed site plan will
need to be submitted and approved by the Town. Re-do of the traffic directions will be
required to make the traffic flow better. Striping and traffic directional plans need to be
submitted. Drainage survey will need to be required. Snow storage will he a center issue
to resolve. Ron Nelson stated that the snow would be removed from the property.
Comm. Brent moved, and Comm. Smith seconded the motion to close the public hearing
on the Devel.,Y.~ent Permit Grand Mountain Bank/Drive up kiosk
Fraser Valley Center. Motion carried: 6-0.
Comm. Brent moved, and Comm. Soles seconded the motion to approve the
Development Permit for the Grand Mountain Bank Drive up kiosk with the following
conditions: 1) Snow management and removal azound the kiosk to be done by Grand
Mountain Bank; and 2) Detailed site plan (including signage, stripping, traffic flow and
drainage) to be approved by the Town.
Fraser Valley Center. Motion carried: 5-1.
e) Development Permit -Public Hearing
Fraser Quickstop/Caz Wash
300 Eisenhower Ave.
Comm. Smith moved, and Comm. Brent seconded the motion to open the public hearing
on the Development Permit for Fraser Quickstop/Caz Wash.
Motion carried: 6-0.
Proof of Publication submitted.
Town concerns for well head protection azea -soaps in particular. Photos of delivery
trucks and pazking issues were passed out to commissioners. Shed will need to be
removed if approved since it is not on the site plan. PWD Nordin reviews State's Dept of
Health -Water Quality Control Division report on chemical submittal by applicant.
Applicant's representative addresses chemical use and asks additional questions,
discusses sand trap use and debates use of recycled water. TE Swanson discusses three
stage sand trap components of the proposed design. Alarm system availability. Tap
requirement is discussed. Metal fence is discussed by applicant which is not shown on
plan and how does this impact pazking and traffic flow? What is going to be done with
the pazked cars? Snow storage?
TP Trotter states that there several outstanding issues with the plan as submitted and
varying plans submitted -and items/changes being presented by applicant.
Commissioners debate the submittals and concerns on the submitted plan. Car staging is
discussed.
Outstandine issues:
A plan that shows the accurate submittal/proposal
Existing shed
FSD approval of use, taps, sand traps
Snow storage
Water Supply Protection District Ordinance& potential impacts
Additional water taps req'd?
Vehicular movement and stacking
Delivery vehicles obstructing traffic
Where are the repair vehicles going?
Parking spaces
Noise impacts
Comm. Shapiro moved, and Comm. Brent seconded the motion to continue the public
hearing to July 11~'' °~ the Development Permit Fraser Quickstop/Car Wash.
Motion carried: 6-0.
5. Staff Choice-
TP Trotter -Safeway lifestyle changes to the Market Place are reviewed.
Addresses and contact information is required fi,.~.. the new members.
Lot on the ridge -Acadia Condominiums - Cingular wireless antenna submittal?
Next meeting July 11`x.
Annexation agreement -discuss at a public hearing only.
6. Commissioners' Choice-
C~..utn. Soles asks C.,....... Smith about minutes fi..... last meeting in reference to a meeting with
GP -Clark Lipscomb.
Comm. Soles asks about easements on the meadow - is there a conservation easement?
Discussion moves to GP bore under railroad tracks and Elk Creek Neighborhood.
Comm. Brent asks about railroad right of way easement? Still on Durbin's desk!
Comm. Shapiro moved, and Comm. Brent seconded the motion to adjourn. Motion carried: 6-
0. Meeting adjourned at 10:50 p.m.
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Finance Manager, Nat Havens
a~y~ OF F!-~~S
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