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HomeMy Public PortalAboutPCM 2007-06-27ERASER PLANNING CONIlVIISSION MINUTES DATE: Wednesday, June 27, 2007 MEETING: Planning Commission Meeting PLACE: Town Hall Boazd Room PRESENT Commission: Commissioners: Vesta Shapiro, Steve Sumrall, Scott Brent, and Peggy Smith. Joining the commission at the table aze new Commissioners Katie Soles and Phillip Naill Staff: Town Planner Catherine Trotter, Town Finance Manager Nat Havens, Public Works Director Allen Nordin, Town Engineer Jim Swanson Others: See Attached TP Trotter called the meeting to order at 6:30 p.m. 1. Roll Call 2. Approval of May 23, 2007 regular meeting minutes. Comm. Smith moved, and Comm. Brent seconded the motion to approve the minutes. Motion carried: 4 -0. 3. Open Forum a) None 4. Public Hearings and Action Items a) Appointment of Planning Commissioners/Election of Chairperson- Action As per town code, Mayor Cook appoints Katie Soles to a two yeaz term, and Phillip Naill to a four yeaz term. Comm. Brent makes a motion to elect Steve Sumrall as chairperson, seconded by C......~~. Smith, Motion Carried: 5 yeah and 1 abstention. Comm Smith moves Comm Soles seconded the motion to appoint C.,.~..u. Brent as Chairperson Pro-Tem. Motion Carried: 5 yeah and 1 abstention. b) Final Plat & As-Built Plat and Open Space Variance Request (reduction from 55% to 51.7%) Mink Lane Townhomes Applicant =Herb Meyring Continued Public Hearing from May 23`x, 2007 Open continued PH and continue until July 2007. C.....~u. Shapiro moved, and C.,....... Brent seconded the motion to open the continued public hearing on the Final Plat & As-Built Plat and Open Space Variance Request (reduction from 55% to 51.7%) Mink Lane Townhomes and continue until July 11, 2007. Motion carried: 6 -0. ýÿ c) Final Plat 13Wb.1 at Grand Pazk -Public Hearing Applicant =Cornerstone Winter Park Holdings, LLC Comm. Soles moved, and Comm. Smith seconded the motion to open the public hearing on the Final Plat 13Wb.1 at Grand Pazk. Motion carried: 6 -0. Proof of Publication submitted. TP Trotter snmm~ri~Pd the development proposal: In the fall of 2006, the applicant, Cornerstone WP Holdings LLC., processed a subdivision exe..,,l ~',on plat, preliminary plat in conjunction with a variance request and a final planned devel„r...ent plan for 13Wb.1 which is a 5 lot, 6.5 acre subdivision on the west side of the RR tracks in GP. The subdivision exe. r;.:on plat was for the purpose of transferring title of the property to Grand Park Development LLC. for financing purposes. Article 11.0 of the AA allows for a transfer of planning azea to be permitted if the applicant goes thru the subdivision exemption process and the azea to be transferred is consistent with the planning area boundaries. The variance request was for a single entrance to the neighborhood. The sub regs require that 2 or more dedicated access roads for sepazate, multiple ingress and egress. The applicant suggested that "a variance to the secondary access requirement is requested b/c this 5 lot subdivision is the first Grand Pazk subdivision on the west side of the RR tracks and the secondary access road is not planned to be built until some time in the future: ' "Approval of the submitted preliminary plat with one entrance off of Grand Pazk Drive provides for a new road alignment from CR 72 that will be easier to maintain than the road shown of the GP 2005 PDD." This variance was approved at the 10/06 PC meeting. The development proposal envisions a "refined alignment of Grand Pazk Drive which will provide a superior access to this portion of the Town of Fraser." The refined alignment creates far less disturbance with more gradual slopes and will not be visible from the Fraser Valley." The refined alignment has been achieved through an agreement between the Johns family and Cornerstone WP Holdings. The problem with this agreement is that it is a third party easement and does not provide legal access to the property, which is a requirement of the subdivision regulations. TP Trotter reviews the details of the Temporary Construction Easement Agreement. TP Trotter reviews zoning components of the rLr~ 13Wb.1, how they c.,...raze to the approved land use site data per the 2005 Grand Pazk PDD and relevant aspects of the Annexation Agreement. There was a discussion about density transfers and yazd setbacks. No density transfer chart needed on rrlir. The original plan submittal envisioned that the sewer system for this neighborhood would connect to the Fraser Sanitation District (FSD) system via an extended line fig... the Elk Creek Bore. The FSD had a brief discussion about this at their last meeting and would consider allowing the neighborhood to be serviced by septic systems. The AA Article 6.0 allows for ISDS systems to be utilized in the event exempt wells aze utilized for any azea of the property. ** The applicant has applied for and received 2 ex:,...rl well p;,....:ts from the State to serve the proposed devel„r.uent.** Each permit is limited 3 SF dwellings and the pumping rate shall not exceed 15GPM. The wells shall be constructed not more than 200' from the location specified on the permits. The 2005 GP PDD preliminary master sewer plan note # 2 states that "If development pazcels 16W, 17W and 15W are not served by sewer then the minimum lots size shall be 2 acres." Because this planning azea was not referenced in the above note and the lot sizes aze all smaller than 2 acres (they range in size from .82 - 1.07 acres), staff is requesting written approval from the FSD regazding the use of septic systems. The applicant is requesting 3 variances to the new Street & Roadway Standazds. TP Trotter briefed the PC on these variance requests. Jim Swanson and Allen Nordin were present to answer detailed questions. Plat note #7 references fire protection. EGFPD requested that the buildings besprinkled and the water supply be ~, ..: ~'.ded via underground tanks at a capacity of 30,00(1 gal. At the last PC meeting, there was some discussion about internal storage tanks. Staff has concerns about if the necessary volume for a sprinkler system can be pumped from the 2 permitted wells with a pumping rate not to ezceed 15GPM. Dennis Soles, EGFPD, discusses water storage needs for these structures. Fire suppression systems and alternatives aze discussed between the c.,,.~.~..issioners, Lipscomb and D. Soles. The applicant needs to add an "R" to the plat note to signify upgrade to 4 sprinkler heads instead of 2 and a greater storage capacity. Plat note #7 to be revised to reference Nrr-~ 13R. The applicant shall provide revised language and EGrr~ to approve such language. Plat note - it is understood that the units would eventually hook onto the Town's infrastructure -wells plugged and capped and paid by the property owner and pay fees for tapping onto the system/same for the FSD. Comm. Sumrall asks who owns the water/wells - a discussion ensues about do the Johns Family know about the additional costs? C. Lipscomb explains he is responsible for all associated costs for these services. Plat note on when the units would be brought onto the town's water system. The use of septic systems was discussed. Who supervises and issues septic permits for these units? Whose jurisdiction -does not meet the two acre minimum lot size. Maybe a common septic field for all units? Access to a c........on septic field? Letter from FSD for approval for use of Septic System will be required. )•f these are included within their pre-inclusion agreement with GP -then FSD will have to take jurisdictional control, presumably. Plat Note #15, per Jim Swanson's memo, is reviewed. FSD to approve the language in the plat note. Plat note #14 off-site regazding well access easements to be revised by applicant and approved by the Town. Rod McGowan, Town Attorney, must review and approve all legal documents prior to Town Boazd approval. All documents to be reviewed and approved by the Town Engineer. Comm. Shapiro moved, and Comm. Brent seconded the motion to close the public hearing on the Final Plat 13Wb.1 at Grand Park. Motion carried: 6 -0. Comm. Brent moved, and C.....m. Smith seconded the motion to approve the Final Plat 13Wb.1 with the following condition: 1. Plat note #7 to be revised to reference NrYU 13R. Applicant to provide revised language and EGFPD to approve such language. 2. Plat note #15, per Jim Swanson's memo, regazding use of septic systems, to be approved by the Fraser Sanitation District. 3. FSD will provide a letter to the Town of Fraser arr~~ving the use of septic systems in this Planning Area 13Wb.1. 4. Add to plat: indication of the use of lots; 33% snow storage calculations; add setbacks (also to rrliP); and add location of all water courses. 5. Plat note #14, regarding well access easements to be revised as follows: `The developer shall provide a 30 foot wide well, utility and access easement from each well site to the Mountain Loop Road right-of--way within 60 days following the drilling of each exempt well to the individual lot owners with a copy to the Town of Fraser." 6. Approval of all documents, including legal access to property, by the Town Attorney. 7. Approval of all documents by the Town Engineer. Revisions to plat notes per Jim Swanson's memo dated 5/23/07 and updated 6/19/07 must be incorporated onto the final plat. Motion carried: 6-0. d) Development Permit -Public Hearing Grand Mountain Bank/Drive up kiosk Fraser Valley Center Comm. Brent moved, and C.....m.Shapiro seconded the motion to open the public hearing on the Devel.,r1..ent P;,....:t Grand Mountain Bank/Drive up kiosk Fraser Valley Center. Motion carried: 6 -0. Froof of Publication submitted. Name was noticed incorrectly, legal and address was correct. Commission was ok along with the TP to open the public hearing. TP Trotter reviews the submission and the Business Zone regulations. Submittal review by TP Trotter. The development p:,~...:t was submitted by Tim Keopke, Alpine Meadows Design on behalf of Grand Mountain Bank. The applicant is requesting to construct a drive up kiosk for Grand Mountain Bank to be located in the existing pazking lot at the Fraser Valley Center (FVC). The applicant has submitted 3 site plans. Numbers on all three submittals are different in number and scope. Town regulations require 1 space for every 230 sq ft of retail space devoted to sales. The business regulations do suggest that the PC may reduce the number of required spaces by up to 20% when the pazking is provided in common for more than 1 business. The reduction of 20% would reduce the required number of parking spaces to 212. Snow storage azea is a concern. Restrooms required? No, per 2006 IBC if the kiosk is within 500 feet of the main structure. Size and informational signage. Color and building samples will match existing bank structure. Property owner letter of agreement will be required. Comm. Shapiro voices concern on no notice to lease holders, pazking and snow storage issues at the proposed site. Ron Nelson answers some of the concerns voiced in reference to parking impacts by the kiosk. Snow storage concerns discussed and snow removal may need to be addressed. Is the property owner aware and ok with this submittal? Location discussion ensues -Tim Koepke talks about why there are three different location changes and design changes, parking space counts and snow storage squaze footage. Photos of the site are distributed to the commissioners. C~mm.K. Soles discusses her opinions as to whether or not the kiosk is actually a property enhancement or a true impact of the snow storage. C~...,~,. Shapiro discusses traffic impacts on the potential site of the kiosk. C.,.~..... Brent asks what happens if the bank moves? Does the building stay there, what about utilities? What about the utility pole and guy wires? Addressing requirements will need to take place at admin level. A detailed site plan will need to be submitted and approved by the Town. Re-do of the traffic directions will be required to make the traffic flow better. Striping and traffic directional plans need to be submitted. Drainage survey will need to be required. Snow storage will he a center issue to resolve. Ron Nelson stated that the snow would be removed from the property. Comm. Brent moved, and Comm. Smith seconded the motion to close the public hearing on the Devel.,Y.~ent Permit Grand Mountain Bank/Drive up kiosk Fraser Valley Center. Motion carried: 6-0. Comm. Brent moved, and Comm. Soles seconded the motion to approve the Development Permit for the Grand Mountain Bank Drive up kiosk with the following conditions: 1) Snow management and removal azound the kiosk to be done by Grand Mountain Bank; and 2) Detailed site plan (including signage, stripping, traffic flow and drainage) to be approved by the Town. Fraser Valley Center. Motion carried: 5-1. e) Development Permit -Public Hearing Fraser Quickstop/Caz Wash 300 Eisenhower Ave. Comm. Smith moved, and Comm. Brent seconded the motion to open the public hearing on the Development Permit for Fraser Quickstop/Caz Wash. Motion carried: 6-0. Proof of Publication submitted. Town concerns for well head protection azea -soaps in particular. Photos of delivery trucks and pazking issues were passed out to commissioners. Shed will need to be removed if approved since it is not on the site plan. PWD Nordin reviews State's Dept of Health -Water Quality Control Division report on chemical submittal by applicant. Applicant's representative addresses chemical use and asks additional questions, discusses sand trap use and debates use of recycled water. TE Swanson discusses three stage sand trap components of the proposed design. Alarm system availability. Tap requirement is discussed. Metal fence is discussed by applicant which is not shown on plan and how does this impact pazking and traffic flow? What is going to be done with the pazked cars? Snow storage? TP Trotter states that there several outstanding issues with the plan as submitted and varying plans submitted -and items/changes being presented by applicant. Commissioners debate the submittals and concerns on the submitted plan. Car staging is discussed. Outstandine issues: A plan that shows the accurate submittal/proposal Existing shed FSD approval of use, taps, sand traps Snow storage Water Supply Protection District Ordinance& potential impacts Additional water taps req'd? Vehicular movement and stacking Delivery vehicles obstructing traffic Where are the repair vehicles going? Parking spaces Noise impacts Comm. Shapiro moved, and Comm. Brent seconded the motion to continue the public hearing to July 11~'' °~ the Development Permit Fraser Quickstop/Car Wash. Motion carried: 6-0. 5. Staff Choice- TP Trotter -Safeway lifestyle changes to the Market Place are reviewed. Addresses and contact information is required fi,.~.. the new members. Lot on the ridge -Acadia Condominiums - Cingular wireless antenna submittal? Next meeting July 11`x. Annexation agreement -discuss at a public hearing only. 6. Commissioners' Choice- C~..utn. Soles asks C.,....... Smith about minutes fi..... last meeting in reference to a meeting with GP -Clark Lipscomb. Comm. Soles asks about easements on the meadow - is there a conservation easement? Discussion moves to GP bore under railroad tracks and Elk Creek Neighborhood. Comm. Brent asks about railroad right of way easement? Still on Durbin's desk! Comm. Shapiro moved, and Comm. Brent seconded the motion to adjourn. Motion carried: 6- 0. Meeting adjourned at 10:50 p.m. ~~ ~~ Finance Manager, Nat Havens a~y~ OF F!-~~S ~~~~ ýÿ N ~1~ -~ ~ SIGN IN STET AAA G,g ~iTEREST r gEPRESENTING pR ,i~~5~ _ ~ T ypV! ~~~~.~~ s -~