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HomeMy Public PortalAbout10-October 28, 2015 Regular Commission Meeting CITY OF OPA-LOCKA "The Great City" CLERK'S ACTION SUMMARY MINUTES REGULAR COMMISSION MEETING October 28, 2015 7:00 P.M. Sherbondy Village Auditorium 215 President Barack Obama (Perviz) Avenue Opa-locka, FL 33054 1. CALL TO ORDER: Mayor Myra L. Taylor called the meeting to order at 7:05 p.m. on Wednesday, October 28, 2015 in the Auditorium at Sherbondy Village, 215 Perviz Avenue,Opa-locka, Florida. 2. ROLL CALL: The following members of the City Commission were present: Vice Mayor Timothy Holmes, Commissioner Joseph L. Kelley, Commissioner Terence K. Pinder, and Mayor Myra L. Taylor. Also in attendance were: City Manager Roy Stephen Shiver, Jr., City Attorney Vincent T. Brown, and City Clerk Joanna Flores. Commissioner Luis B. Santiago arrived at 7:06 p.m. 3. INVOCATION: The Invocation was delivered by Commissioner Joseph L. Kelley. 4. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited in unison. 5. AWARDS/PROCLAMATIONS/ACKNOWLEDGEMENTS: Commissioner Kelley along with the Mayor and City Commission presented a Certificate of Completion to Barbara Wilcox, Cynthia Ferguson, Mary Ware, Margaret Gomez, Grace Vega, and 011ie B. Kelley for successfully completing the Seniors Computer Class. In addition, Jasmine Cavalli received a Certificate of Appreciation for facilitating the computer class. 6. APPROVAL OF CONSENT AGENDA AND PULL LIST (deferrals and deletions): The following items were pulled from the Consent Agenda to be discussed separately under Action Items: 13-2 (Commissioner Pinder) and 13-4 (Commissioner Kelley). Request to amend the agenda to include the following items: Regular Commission Meeting Minutes—10/28/2015 1 14-1: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH TERRACON CONSULTANTS, INC. SPEARHEADING THE IMPLEMENTATION OF THE CITY-WIDE ASSESSMENT $400,000 AWARD FROM THE UNITED STATES ENVIRONMENTAL PROTECTION AGENCY; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M. It was moved by Commissioner Pinder, seconded by Commissioner Kelley to amend the agenda to include item 14-1. There being no discussion, the motion to amend the agenda passed by a 5-0 vote. Commissioner Pinder Yes Commissioner Santiago Yes Vice Mayor Holmes Yes Commissioner Kelley Yes Mayor Taylor Yes 7. APPROVAL OF AGENDA: It was moved by Commissioner Kelley, seconded by Commissioner Holmes to approve the agenda, consent agenda and pull list. There being no further discussion, the motion passed by a 5-0 vote. Commissioner Santiago Yes Vice Mayor Holmes Yes Commissioner Kelley Yes Commissioner Pinder Yes Mayor Taylor Yes 8. APPROVAL OF MINUTES: Second Budget Hearing—09/23/2015 It was moved by Commissioner Kelley, seconded by Commissioner Pinder to approve the minutes of the Second Budget Hearing of September 23, 2015. There being no discussion, the motion passed by a 5-0 vote. Vice Mayor Holmes Yes Commissioner Kelley Yes Commissioner Pinder Yes Commissioner Santiago Yes Mayor Taylor Yes Regular Commission Meeting Minutes—10/28/2015 2 Recessed Second Budget Hearing—09/29/2015 It was moved by Commissioner Kelley, seconded by Vice Mayor Holmes to approve the minutes of the Recessed Second Budget Hearing of September 29, 2015. There being no discussion, the motion passed by a 5-0 vote. Commissioner Kelley Yes Commissioner Pinder Yes Commissioner Santiago Yes Vice Mayor Holmes Yes Mayor Taylor Yes Regular Commission Meeting— 10/14/2015 It was moved by Commissioner Pinder, seconded by Commissioner Kelley to approve the minutes of the Regular Commission Meeting of October 14, 2015. There being no discussion, the motion passed by a 5-0 vote. Commissioner Pinder Yes Commissioner Santiago Yes Vice Mayor Holmes Yes Commissioner Kelley Yes Mayor Taylor Yes 9. DISTRICT ONE/DISTRICT TWO - COUNTY COMMISSIONER REPORT: Larry Gardner, of Miami-Dade County Commissioner Jordan's Office (District 1) came forward and said he sent an email regarding the status of the buses. They are still waiting on transit to release the buses and he will be providing an update once they are released. He did not have any reports or announcements at this time, but he will be glad to take back any concerns or issues to Commissioner Jordan. 10. PUBLIC PRESENTATION: 11. CITIZENS' FORUM: 12. ACTION ITEMS (items from consent agenda pull list): 1. (13-2) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, DIRECTING THE CITY MANAGER TO STUDY THE FEASIBILITY OF DEVELOPING A PUBLIC PRIVATE PARTNERSHIP (3-P) TO ESTABLISH AN OPTIMIST PROGRAM WITH A CLUBHOUSE UTILIZING THE BUILDING (FORMER HUMAN RESOURCES BUILDING) LOCATED IN THE REAR OF HISTORIC CITY HALL; Regular Commission Meeting Minutes—10/28/2015 3 PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by T.P. and L.S. The above resolution was read by title by Attorney Brown. It was moved by Commissioner Pinder, seconded by Commissioner Santiago to pass the resolution. Commissioner Kelley said during the workshop earlier there were some issues raised. To the sponsor, he requested to amend the legislation and be included as a co-sponsor. He would like to ask the City Manager to find a temporary space until they can address the issues, also the issue for medical personnel to be in attendance during the games. It was moved by Commissioner Kelley, seconded by Commissioner Pinder to amend the above legislation to include "directing the City Manager to find temporary space until they can address the issues" and also "for medical personnel to be in attendance during the games". There being no further discussion, the amendment passed by a 5-0 vote. Vice Mayor Holmes Yes Commissioner Kelley Yes Commissioner Pinder Yes Commissioner Santiago Yes Mayor Taylor Yes There being no further discussion, the resolution passed by a 5-0 vote. Commissioner Santiago Yes Vice Mayor Holmes Yes Commissioner Kelley Yes Commissioner Pinder Yes Mayor Taylor Yes 2. (13-2) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, REQUIRING THAT ALL PROCLAMATIONS AND CERTIFICATES ISSUED BY THE CITY COMMISSION BE SIGNED BY THE COMMISSIONER OR COMMISSIONERS SPONSORING THE PROCLAMATION OR CERTIFICATE AND THE MAYOR; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by M.T. The above resolution was read by title by Attorney Brown. It was moved by Commissioner Pinder, seconded by Commissioner Kelley to pass the resolution. Regular Commission Meeting Minutes—10/28/2015 4 Commissioner Kelley said he does not understand why the Mayor needs to sign along with the Commissioner because the County have a different system from the city; they are more of a strong Mayor. He is not supportive of this legislation. Commissioner Santiago echoed the comments made by the Mayor. The city does not have a strong Mayor, but she represents the city. There being no further discussion, the resolution passed by a 3-2 vote. Commissioner Kelley No Commissioner Pinder Yes Commissioner Santiago Yes Vice Mayor Holmes No Mayor Taylor Yes 13. CONSENT AGENDA: (13-1) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, DIRECTING THE CITY MANAGER TO TERMINATE THE AGREEMENT WITH AMERICAN TRAFFIC SOLUTIONS (EXHIBIT "A") AND DISCONTINUE THE RED LIGHT CAMERA ENFORCEMENT PROGRAM; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M. (13-3) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO DESIGNATE UNIVERSAL WASTE SERVICES TO PROVIDE SOLID WASTE CODE ENFORCEMENT SERVICES, IN CONCERT WITH CITY CODE ENFORCEMENT OFFICERS, AND TO PROVIDE THE REQUISITE TRAINING TO UNIVERSAL WASTE SERVICES ASSIGNED PERSONNEL; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M. (13-5) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, DIRECTING THE CITY MANAGER TO ESTABLISH A SEGREGATED BANK ACCOUNT TO BE USED SOLELY FOR MONIES RECEIVED FROM DONATIONS FOR CITY SPONSORED EVENTS; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by L.S. (13-6) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEEMENT WITH ST. KEVIN'S EPISCOPAL CHURCH AND J & J AMUSEMENTS TO STAGE A FIVE (5) DAY CARNIVAL AT INGRAM PARK; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by L.S. The above resolutions were read by title by Attorney Brown. Regular Commission Meeting Minutes—10/28/2015 5 It was moved by Commissioner Santiago, seconded by Commissioner Kelley to pass items 1, 3, 5, and 6 of the consent agenda. Commissioner Pinder said he did not pull agenda item 13-1 because he was under the impression that he can discuss the legislation. Mayor Taylor said they have to re-open the agenda. Vice Mayor Holmes said they cannot re-open the agenda. Commissioner Santiago said they need to move forward with the vote on the consent items. Commissioner Pinder said some of his colleagues have made the same mistake in the past and they should all be respectful of each other. Commissioner Kelley said sometimes the Commission moves too quickly, therefore, he withdrew his second so that the Commission can re-open the agenda. It was moved by Commissioner Santiago, seconded by Commissioner Kelley to re-open the agenda. There being no further discussion, the motion to re-open the agenda passed by a 4-1 vote. Commissioner Santiago Yes Vice Mayor Holmes No Commissioner Kelley Yes Commissioner Pinder Yes Mayor Taylor Yes Commissioner Pinder requested to pull agenda item 13-1. (13-1) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, DIRECTING THE CITY MANAGER TO TERMINATE THE AGREEMENT WITH AMERICAN TRAFFIC SOLUTIONS (EXHIBIT "A") AND DISCONTINUE THE RED LIGHT CAMERA ENFORCEMENT PROGRAM; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M. The above resolution was read by title by Attorney Brown. It was moved by Commissioner Santiago, seconded by Commissioner Pinder to pass the resolution. Commissioner Pinder asked, what is the fiscal impact of terminating the contract, if any? Manager Shiver said they have worked to update their hearing process and they included $230,000 in this year's budget for the hearing fees. In addition, they will also face an extreme Regular Commission Meeting Minutes— 10/28/2015 6 exposure of $828,000 for the remaining of the contract, because if it's not a mutual parting of ways it will be a breach of contract. The contract was renewed in 2014 and it does not expire until 2018. Attorney Brown said under the terms of the contract, because this is not a mutual termination this will be an intentional breach of contract and it will expose the city to the maximum amount of $828,000. Commissioner Pinder said if the resolution is passed it will take effect immediately, a Million Dollars will affect the city. He requested to amend the resolution because he does agree with terminating the Red Light Camera, but the city does not have a Million Dollars to throw away. He would like to amend the resolution not to renew the contract in 2018. Commissioner Kelley said he has the same concerns with regards to the exposure for litigation. He asked, has the information changed from what was listed on the memorandum dated October 23rd regarding cancellation and fiscal impact? Manager Shiver requested that Faye Douglas, Budget Administrator provide an explanation. Ms. Douglas said the termination procedures are simple once both parties agree, however it's challenging to get to that point because the city does not have the right to terminate giving notice, ATS does have the right to terminate. Commissioner Kelley said they all agree that the contract needs to be terminated, but the exposure of over $800,000 is challenging. He asked, if the legislation is passed, will the city be faced with litigation? Attorney Brown replied, yes. Commissioner Kelley asked, will the sponsors be amenable to allowing the Manager to negotiate a termination? Commissioner Pinder said he is willing to change his amendment to reflect the suggestions made by Commissioner Kelley. Commissioner Santiago said they are paying $200 per hour for the Special Magistrate to address the hearings and that is a lot of money. He asked, how long will it take to negotiate the contract? Manager Shiver said he was told by the representative from ATS that the city can make an attempt to negotiate, but they will not walk away. Vice Mayor Holmes said the city has never made a profit from the Red Light Cameras. Commissioner Pinder said he will not argue about what happened in the past, but he have to make a decision. If the city has a Million Dollar to pay then they can save the employees from being laid off. The Commission has to make viable decisions that make sense. They can no Regular Commission Meeting Minutes—10/28/2015 7 longer make decisions from emotions. He requested that the resolution be deferred to allow the Manager to negotiate with the company. Commissioner Santiago said they should have thought about the employees before the hired someone making $125,000. Commissioner Pinder said he is suggesting that the sponsors defer the resolution and allow the Manager 30 days to meet with the company. Vice Mayor Holmes said he is support of deferring the item to allow the City Manager 30 days to meet with the company. Mayor Taylor said agenda item 13-1 has been deferred. Attorney Brown said at this time they have to approve the agenda. It was moved by Commissioner Pinder, seconded by Commissioner Kelley to approve the agenda, consent agenda and pull list. There being no discussion, the motion passed by a 5-0 vote. Commissioner Kelley Yes Commissioner Pinder Yes Commissioner Santiago Yes Vice Mayor Holmes Yes Mayor Taylor Yes 14. NEW ITEMS: 1. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH TERRACON CONSULTANTS, INC. SPEARHEADING THE IMPLEMENTATION OF THE CITY-WIDE ASSESSMENT $400,000 AWARDS FROM THE UNITED STATES ENVIRONMENTAL PROTECTION AGENCY; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M. The above resolution was read by title by Attorney Brown. It was moved by Commissioner Santiago, seconded by Commissioner Kelley to pass the resolution. Mayor Taylor opened the floor for a public hearing to elaborate on the above resolution. There being no people to speak on the public hearing, the public hearing was closed. Commissioner Santiago asked, is this a grant? Regular Commission Meeting Minutes—10/28/2015 8 Manager Shiver replied, yes. Commissioner Kelley asked, is it the intent to deal with the top in those areas? Manager Shiver said yes, there will be a complete citywide plan and they will prioritize. Vice Mayor Holmes asked, will someone from the State oversee the funds? Manager Shiver said yes, they will have program directors for the granting agency. There being no further discussion, the resolution passed by a 5-0 vote. Commissioner Pinder Yes Commissioner Santiago Yes Vice Mayor Holmes Yes Commissioner Kelley Yes Mayor Taylor Yes 15. PLANNING & ZONING: A. HEARINGS: B. APPEALS: 16. ORDINANCES/RESOLUTIONS/PUBLIC HEARING: A. FIRST READING: 1. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, AMENDING CHAPTER 11-17 OF ORDINANCES NO.: 15-16, CREATING 11- 17(A) ADDING A NOTICE OF REQUIREMENT TO THE CITY AND THE NUMBER OF TIMES A PROPERTY OWNER MAY CALL REGARDING ILLEGAL OR UNPERMITTED DUMPING TO AVOID BEING ISSSED A CITATION OR FINE; PROVIDING FOR SEVERABILITY AND CODIFICATION; PROVIDING FOR CONFLICT AND REPEALER; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M. The above ordinance was read by title by Attorney Brown. It was moved by Commissioner Santiago, seconded by Commissioner Pinder to pass the above ordinance. Commissioner Kelley said he will support the item for first reading, but he does have concerns regarding how this will be implemented and noticed. He requested that the City Manager provide him with documentation of how this works in other cities. There being no further discussion, the ordinance passed by a 5-0 vote. Regular Commission Meeting Minutes—10/28/2015 9 Commissioner Santiago Yes Vice Mayor Holmes Yes Commissioner Kelley Yes Commissioner Pinder Yes Mayor Taylor Yes 2. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, ADOPTING AMENDTS TO THE WATER SUPPLY ELEMENT OF THE CITY'S COMPREHENSIVE DEVELOPMENT MASTER PLAN ALSO KNOWN AS THE "SUSTAINABLE OPA-LOCKA 20/30 COMPREHENSIVE PLAN," ORDINANCE NO. 15-20, TO BE CONSISTENT WITH THE CITY'S PROPOSED 2015 20-YEAR WATER SUPPLY FACILITIES WORK PLAN AND ENHANCE COORDINATION WITH THE SOUTH FLORIDA WATER MANAGEMENT DISTRICT; AUTHORIZING TRANSMITTAL TO THE FLORIDA DEPARTMENT OF ECONOMIC OPPORTUNITY AND REVIEW AGENCIES; PROVIDING FOR SEVERABILITY AND CODIFICATION; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M. The above ordinance was read by title by Attorney Brown. It was moved by Commissioner Santiago, seconded by Commissioner Pinder to pass the above ordinance. There being no discussion, the ordinance passed by a 5-0 vote. Vice Mayor Holmes Yes Commissioner Kelley Yes Commissioner Pinder Yes Commissioner Santiago Yes Mayor Taylor Yes 3. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, LIMITING THE NUMBER OF ACTION ITEMS (ORDINANCES OR RESOLUTIONS) A MEMBER OF THE CITY COMMISSION OR THE CITY MANAGER CAN SPONSOR PER COMMISSION MEETING; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by M.T. and L.S. The above ordinance was read by title by Attorney Brown. It was moved by Commissioner Santiago, seconded by Commissioner Kelley to pass the above ordinance. Commissioner Kelley said they are all elected to bring forth legislation that they feel is necessary. He has a greater concern that this legislation also includes the City Manager knowing that some items come forth that's time sensitive. Regular Commission Meeting Minutes—10/28/2015 10 Commissioner Santiago said he does not want to limit the City Manager from bringing legislation, but there is a need to put a limit for the City Commission because sometimes they bring a lot of items. Commissioner Pinder said he does not want to be limited on what the people voted him for. It may take a lot of resolutions, but they have to do the work of the city. They are elected to do a job no matter how long it takes. Mayor Taylor said she agrees with this legislation because every item does not have to be put on at one time. It may be important to the sponsor, but it may not be crucial for that meeting. Commissioner Kelley said they are all elected by the people and he shouldn't have to determine what takes priority, because they all are for the citizens no matter how long it takes. Vice Mayor Holmes said he agrees there is a need for a limit, but he does not want them to be ordered to a certain number. He does not support the legislation in its current form. Mayor Taylor requested that the item be deferred to get input from the Commission. It was moved by Commissioner Santiago, to amend the above legislation to allow 4 items per Commissioner and the City Manager has no limit. Motion died for lack of second. There being no further discussion, the amendment failed by a 3-2 vote. It was moved by Commissioner Santiago, seconded by Vice Mayor Holmes to defer agenda item 16A3 until the November 12, 2015 Regular Commission Meeting. There being no further discussion, the motion passed by a 3-2 vote. Commissioner Santiago Yes Vice Mayor Holmes Yes Commissioner Kelley No Commissioner Pinder No Mayor Taylor Yes B. SECOND READING ORDINANCES/PUBLIC HEARING: 1. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, TO REPEAL THE CURRENT LAND DEVELOPMENT REGULATION, THE ZONING GUIDE, ORDINANCE 86-8 IN ITS ENTIRETY, REPLACING IT WITH THE ADOPTION OF THE CITY'S PROPOSED LAND DEVELOPMENT REGULATION (LDR)/ZONING CODE AND THE PROPOSED ZONING MAP; PROVIDING FOR REPEAL OF ALL OTHER CODE PROVISIONS AND ORDINANCES INCONSISTENT WITH THIS ORDINANCE; PROVIDING FOR SEVERABILITY AND CODIFICATION; PROVIDING FOR AN EFFECTIVE DATE (first reading held on September 29, 2015). Sponsored by C.M. Regular Commission Meeting Minutes—10/28/2015 11 Mayor Taylor opened the floor for a public hearing to elaborate on the above ordinance. There being no people to speak on the public hearing, the public hearing was closed. It was moved by Commissioner Kelley, seconded by Commissioner Santiago to pass the above ordinance. Commissioner Kelley said he met with Community Development, however, he asked, does his concerns need to be incorporated into the document? Attorney Brown replied, yes. There being no further discussion, the ordinance passed by a 4-0 vote. Vice Mayor Holmes Yes Commissioner Kelley Yes Commissioner Pinder Out of Room Commissioner Santiago Yes Mayor Taylor Yes Commissioner Kelley requested point of privilege to acknowledge Jasmine Cavalli for teaching the Seniors Computer Class. C. RESOLUTIONS/PUBLIC HEARING: 1. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, TO CONSIDER THE REQUEST OF SUNSHINE RECYCLING, FOR SITE PLAN APPROVAL TO CONSTRUCT A TRUCKING OPERATION, WHICH INCLUDES OFFICE, VEHICLE MAINTENANCE, VEHICLE PARKING AND EQUIPMENT STORAGE, AS SHOWN IN THE SITE PLAN, AT 12980 NW 30TH AVENUE, OPA-LOCKA, FLORIDA, 33054; ALSO IDENTIFIED AS FOLIO NO. 08-2128-002-0100; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M. The above resolution was read by title by Attorney Brown. Mayor Taylor opened the floor for a public hearing to elaborate on the above resolution. There being no people to speak on the public hearing, the public hearing was closed. It was moved by Commissioner Santiago, seconded by Commissioner Kelley to pass the above resolution. There being no further discussion, the resolution passed by a 4-0 vote. Commissioner Kelley Yes Commissioner Santiago Yes Commissioner Pinder Out of Room Regular Commission Meeting Minutes—10/28/2015 12 Vice Mayor Holmes Yes Mayor Taylor Yes 17. CITY MANAGER'S REPORT: Manager Shiver said due to the budget constraints they decided to discontinue to the services of one the people who assisted with the city's newspaper, however, they historically used Community Newspaper for distribution. He requested direction from the Commission to bring back an item to discuss the newspaper. Vice Mayor Holmes asked, what is the proposed cost of the newspaper? Manager Shiver said one of the proposals was 8,000 copies for $3,400 plus the $450 to mail it to each citizen. Vice Mayor Holmes suggested that the Manager put together a draft and submit it to the Commission. Commissioner Santiago said the company should have made a presentation during Public Presentation. Manager Shiver said he will do whatever is the will of the Commission. He further said the city renewed the contract with the lobbyist both State and Federal and he would like to schedule individual meetings with the Commission to get their concerns for the Comprehensive Legislative Package. Commissioner Kelley said he looks forward to his meeting regarding the Legislative Package. In addition, he asked for an update on downtown development and historic city hall job hiring? He said in his opinion there is still a challenge with employee morale and he would like a report on the layoffs and what is taking place. He looks forward to an update on the sidewalks for residential areas as well as the status of the CET Program. Manager Shiver said last week he attended a CRA Redevelopment Meeting to discuss how the city can engage downtown redevelopment. He said several reports were down in the past and it is prudent to revisit them to discuss updates in a workshop setting. Commissioner Kelley said they had several studies, but he is interested in moving forward to see something come to flourishing. Manager Shiver said there is a need for a workshop setting. Commissioner Kelley said he would like to have a workshop as soon as possible so they can get something implemented. Regular Commission Meeting Minutes—10/28/2015 13 Manager Shiver said over the last several weeks they have been working with the unions and others as they approached the deadline to affect the layoffs that were adopted in the budget. They have gone through the process and with AFSCME there are certain bumping rights and that is underway, the process was blessed by the AFSCME attorneys and the city attorneys. Commissioner Kelley asked the City Manager, is he saying AFSCME is on board with the process? Manager Shiver replied, yes. Kierra Ward, Human Resources Director appeared before the City Commission and said the initial employees who were taken out of the budget were informed today of the potential layoffs and their rights as AFSCME members. They had the option to notify her by 5:00 p.m. today of their intent to bump any employee that has less seniority of them and no one has done so at this time. Commissioner Kelley asked, when were they notified? Ms. Ward said they were advised this morning. Manager Shiver said the union has been meeting with staff for three weeks and the process was debated heavily. Commissioner Kelley said lay off recommendations were made for the motor pool, electrician, etc. and the intent was to come back to the Commission with the cost savings, but that has not occurred. Manager Shiver said they are in the process of putting a package together for the Commission. Commissioner Santiago said he heard from several individuals that the employees were terminated as of today. They always cut the lower paid staff. In addition, he said he received several complaints from vendors who have not been paid for services rendered to the city. He directed the City Manager to provide him with a report on the operations of the motor pool. Vice Mayor Holmes directed the City Manager to provide the status of the Commission Chambers on the 2nd Floor, how many projects were awarded from the $40 Million Dollar loan to include the balance left from the loan, expected completion date of Historic City Hall renovations, and the status of parking lot for Sherbondy Village. In addition, he does not feel the employee layoff process was done fair. Mayor Taylor said let the record reflect that Commissioner Pinder left at 8:43 p.m. Note: This portion of the minutes is transcribed in verbatim form. Regular Commission Meeting Minutes—10/28/2015 14 Mayor Taylor: It does sadden me that we had to lay off employees and I'm sort of like Commissioner Santiago, it seems like we always do it at the bottom and they always seem to suffer, but Mr. Shiver I want you to keep in mind that the Mayor, Commissioner, and Manager are a team. We work together for the good of the residents and for the good of the community. No one single player of the team is independent of the rest of the team. I been pushing that ever since I was elected so you are part of the team. Now the charter clearly lays out your job description but I also want to know that your mission is to follow and fulfill the vision of this commission and not throw it at us and want a decision right now, that is not it. That vision must be adhered to, that vision must come to flourishing in order to take us to the next level. Now we understand that there are certain obligations by law that you must adhere to but such communication should be drafted to us first before it leaves the city so we don't be blind-sided by its content when everybody else has it and they look at us and say well what happened with this. We should get it first because we represent the city. So you might write it down, but you need to run it past this Commission, this is what I'm going to send to Cleveland, OH on our behalf that must be. Now if that is so, then we work together as a team, if it is not, then you are working independent of the rest of the team and that we cannot have. Now with that being said I need for you to plan for the repaying of these employees, I'm going to give you a list of things. You.... Employees salaries were cut so now you have been asked more than once when it's going to happen. I'm asking you to give us a plan for repaying those employees, the status on the $6 Million Dollar line of credit, the status on the infrastructure project and Vice Mayor just said it, and the balance of the $40 Million, status of the rehab of historical city hall, the status of the second floor for the chambers,fill the pot holes throughout the city particularly in the residential area, resurface and strip the streets that does not need the street to be torn up for infrastructure. Let us go through the residential....because the residents are complaining, why are the industrial area and commercial area being done. They don't live here, they don't vote and we step out of our cars knee deep in water and there are pot holes throughout this city. The gateway digital board on 27th Avenue and 135th is not lit up, I need a name plate, we need a name plate, pardon me for saying I. We need a name plate on the building, on the municipal building that we purchased and we need to see a draft of that as to what names is going to be on that plate. We need to replace town center, I'm looking at a building that belongs to us but, town center one is all over it so these signs, the wording on these same signs that were there when town center owned the building should say municipal directory. We need an elevator key card to get to the 4th floor, we need to program one elevator that takes you straight to the 4th floor. I've gone and visited other municipalities, you don't go to the Mayor and Commissioners area unless you sign in and someone comes down to take you where you want to go. We are riding with everybody, I need a key card. I need you to take one of those elevators since you have two and take the key card to the 4th floor. Give us a plan of the un-leased offices that perhaps we know somebody that can come in, we might be able to help. I need a grant for the municipal garden which is in front of our building that we introduced at our ribbon cutting, I need a grant for an adult literacy program. We need to prepare for the 22nd Avenue holiday decorations on 135`h and 22nd Avenue all the way to State Road 9 and also perhaps you and Mr. Brown, our Attorney can create legislation where we don't want any liquor stores on 22nd Avenue, I've been working on that. No liquor stores on 22nd Avenue. I want you to look into the feasibility of moving the Building & License Department into the old HR Building. It is, I stayed one night without anyone there and when I came out of my office of course the door locked because all staff was gone and there was a person walking up and down the hall, now it frightened me. I am the only female up here. He Regular Commission Meeting Minutes—10/28/2015 15 looked at me and I looked at him, I didn't know if he was going to get on the elevator or not and I have nowhere to go so I was hoping one of the doors would have been opened, but I was there all alone so what I'm saying to you is to look into the feasibility for my safety and I might not be the only one there in the afternoon or at night when the people downstairs have let folk upstairs going to Building &License. So I am asking you to look into the feasibility of moving Building & Licenses to the old HR Building. You said you are preparing our legislation for Tallahassee, make sure all of us get one before we travel to Tallahassee and market that packet. Now, when I talked about the vision I introduced it and I can give you a copy of it, the Clerk can, the Clerk can give you a copy of it. In my 2014 State of the City Address it laid out everything we wanted to do under this administration. The Jackson property, the hospital is not a CRA project. That is the Mayors vision sanctioned by this Commission. We went downtown and got that, the Lord blessed us to get that building for a dollar a year to put....first we wanted an urgent care, they begged us not to put an urgent care so now we have a comprehensive health and wellness. That is not a CRA project, that's a Commission project, a Mayors project so that and annexation we need an update and status on annexation so make sure that you do that. Some of these things can be done. I'm giving you until next Wednesday, this list is not new, it's an old list that must be done. Now I noticed that we packed the place out with promises on last night, the promises, some of those promises that was given was already voted on by the Commission so they weren't given by you and the police cars was one. We already voted on those police cars, we were just waiting until they came into place. If you all remember, my colleagues police cars was already done so ummm we don't want promises made by you that has already been voted on and sanctioned by the Commission because it makes a misunderstanding that you are giving away something that we've already said that they can have. The eleven people saddened me that they were terminated, this is Christmas they have nowhere to go unless they flip hamburgers and we have professionals. We want you to act professional in dealing with this Commission. You understand what I said? Manager Shiver: Yes ma'am, but I do have one other item about the governor that I need to let you know. Note: This concludes the verbatim portion of these minutes. Manager Shiver said the Inspector General has asked for a meeting with them to discuss the financial urgency on November 5`h Mayor Taylor said she will be included in the call. Because of the letter that the Manager sent to the Governor's office, he has triggered the Inspector General to have a conference call. Commissioner Kelley said the City Manager had to notify the Governor's office. 18. OFFICIAL BOARD REPORTS: 19. MAYOR/COMMISSION REPORT: Commissioner Santiago thanked Commissioner Kelley for co-sponsoring the Hispanic Heritage Celebration which was a huge success. He encouraged everyone to come out to Bingo on Friday. Regular Commission Meeting Minutes— 10/28/2015 16 Commissioner Kelley said the Commissioner passed legislation to opt into the Florida League of Cities program for the line warranty and as a result they sent out a letter that has the Mayors signature. Citizens are confused about the letter and there is a need for outreach to inform the citizens. He announced that the Senior Citizens Computer Class will resume in December at the Helen Miller Center. He invited the citizens to join him for his next Twitter Town Hall Meeting on November 5th at 4:00 p.m. The community Prayer is on-going and it takes place on the first Wednesday of the month at 12:00 noon. He enjoyed supporting the homecoming football activities. He will continue to host the monthly Feeding South Florida Food Distributions on the 3rd Friday of the month at Segal Park at 10:00 a.m. He mentioned that he is working with the grant writer to seek funding for the tennis court and resurfacing of the basketball court at Ingram Park. He also invited the Commission and community to the Annual Thanksgiving Fellowship and Community Feeding on November 14th at Sherbondy Village. He announced that the Unity Day Memorial and Fun Day will be held on November 7th at Ingram Park. He commended the City Manager and Human Resources Department for the Breast Cancer Awareness event. Movie Night will not be held for the month of November, but it will resume in December. He invited all Seniors to join him on November 10th for a day of fishing. Commissioner Kelley said since he is the city's representative for the Florida League of Cities and they have given the city 20 tickets vouchers for turkeys and through the City Clerk he will make sure each of his colleagues received 4 vouchers each. He announced that he partnered with Farm Share to write a grant to USDA to get Farm Share in the city every month. Commissioner Santiago announced that the carnival will come back to the city in November. Vice Mayor Holmes announced that the Turkey Giveaway will be held on November 23rd at Historic City Hall. Mayor Taylor said she noticed that Commissioner Kelley is doing virtual Town Hall Meetings and she did not know the city does that. In addition, the flyer does not reflect "Mayor and Commission". Commissioner Kelley said it is a Twitter Town Hall Meeting for citizens to tweet their questions and he answers them. The flyer the Mayor is referencing is old and it was distributed before the legislation was passed. Mayor Taylor suggested it being done through the city's website. Commissioner Kelley said everyone can do their own Twitter Town Hall Meeting. Regular Commission Meeting Minutes—10/28/2015 17 Mayor Taylor announced that she will be hosting a Redemption Workshop along with the Public Defender's Office on November 7th at Sherbondy Village at 9:00 a.m. In addition, she thanked St. Andrews Church for partnering with the city for a Breast Cancer Walk. Vice Mayor Holmes directed the City Manager to have his picture and 20 year recognition on the digital board located at 27th Avenue and 135th Street. Mayor Taylor announced that the next Commission Meeting will be held on Thursday, November 12th due to the holiday. She directed the City Clerk to make her comments to the City Manager verbatim in case he needs a copy. 20. OFFICIAL BOARD APPOINTMENTS: 21. ADJOURNMENT: There being no further business to come before the Commission, it was moved by Vice Mayor Holmes, seconded by Commissioner Santiago to adjourn the meeting at 9:30 p.m. 4 AYO' ATTEST: /ill 1 • CIT 1 CLERK Regular Commission Meeting Minutes—10/28/2015 18