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Home My Public Portal About01-11-1999 Regular Session . . . 532 MINUTES IDLLSBOROUGH TOWN BOARD January 11, 1999 7:30 PM, Town Barn The Hillsborough Town Board held a regular meeting on January 11, 1999 at 7:30 PM in the . Town Barn. Present for the Board Meeting were Mayor Horace H. Johnson, Sr., Commissioners Richard Simpson, Catherine Martin, Frances Dancy, Kenneth Chavious, and Evelyn Lloyd. Staff Present were Town Manager Eric Peterson, Town Clerk Donna Armbrister, Finance Director Sherry Carter, Police Chief Nathaniel Eubanks, Planning Director Margaret Hauth, Town Engineer Kenny Keel, Public Works Director Pete Champion, Police Sergeant/Special Projects Kevin Dean, Police Lieutenant/Community Policing Judy Jacobs, and Community Policing Officers Irving Davis and Myron Bigelow. Mayor Horace H. Johnson, Sr. called the meeting to order at 7:38 PM. 1. PUBLIC CHARGE Mayor Horace H. Johnson, Sr. read the Public Charge. II. ADDING ITEMS TO THE PRINTED AGENDA A. Town Manager Eric Peterson added a Closed Session to discuss a personnel matter to be held at the end of the meeting after the Appointments. ill. AUDIENCE COMMENTS A. Matters on the printed agenda There were no comments. B. Matters not on the printed agenda There were no comments. IV. APPROVAL OF THE MINUTES OF THE DECEMBER 14TH, 1998 TOWN BOARD MEETING Upon a motion by Commissioner Simpson, seconded by Commissioner Dancy, the Board moved to approve the Minutes ofthe December 14th, 1998 Town Board Meeting as presented by a vote of 5-0. The motion was declared passed. -1- . . . 533 V. RESOLUTION A. Resolution in Memory of Magnolia Satterfield Mayor Horace H. Johnson read and presented to the family of Magnolia Satterfield a Resolution in her memory. A copy of the Resolution is hereby made a part of these Minutes as an Attachment. VI. REPORT FROM THE TOWN MANAGER Town Manager Eric Peterson informed the Board that Orange County Commissioners would like to reschedule the Joint Meeting for Thursday, January 21, 1999 at 6:00 PM at the Orange County Government Services Building and dinner will be provided by the County. By consensus, the Board agreed. Manager Peterson requested that Board Members give their suggestions for topics for the upcoming Board Retreat to him within the next couple of weeks. Peterson notified the Board that the Town will begin holding In-House Supervisory Training Sessions in February. VIT. REPORT FROM THE TOWN ENGINEER Town Engineer Kenny Keel gave a status report on current water and sewer projects and an update on the Reservoir Project. VITI. REPORTS A. The Fairview "Community Policing Station" Committee will make a presentation to the Board on a proposal to plan, construct, and operate the Center Dorothy Johnson and Elizabeth Brooks, members of the Fairview "Community Policing Station" Committee thanked the Board for the opportunity to work on this project and expressed their pleasure with the recommendation the Committee was making to the Board. Police Lieutenant Judy Jacobs and Community Policing Officers Irving Davis and Myron Bigelow expressed to the Board their impressions of how this Community Policing Station would be of benefit to the Town. They stated that the Hillsborough Community Policing Unit stands in support of this project. Town Manager Peterson thanked the Committee for their work on the project and identified the members for the Board's recognition. -2- 5.i 4 . Manager Peterson presented the conceptual design of the Community Policing Station and site plan for the Board's consideration. Peterson also reviewed an estimated FYOO Facility Budget for the Center. The Manager advised the Board that this project recommendation would be presented to the Orange County Commissioners at the Joint Meeting. Mayor Johnson called a one minute recess to allow any ofthe "Community Policing Station" Committee Members to leave if they desired. Mayor Johnson reconvened the meeting. B. Presentation from Steering Committee for Orange County Land Trust regarding efforts to implement land trust developments for affordable Planning Director Margaret Hauth introduced Alison Weiner, Chair of the Steering Committee. . Alison Weiner expressed her appreciation for the opportunity to present this information to the Board. Ms. Weiner stated that the difference between existing affordable housing efforts and what a land trust offers is the involvement of residents and concerned citizens. As a membership organization with members drawn from the land trust lease holders and the wider community, as well as a Board of Directors composed ofthe same, a Community Land Trust can provide greater local control over land and housing ownership. A Community Land Trust offers more than a developer who builds a house and then moves on the next project. It is a steward of the land it holds, a committed partner in how the land is used and cared for. As it is partners with residents who lease the land, it provides support with regard to the property, helping homeowners to be good homeowners while helping to keep the housing affordable on a long-term basis. Ms. Weiner stated that the Towns of Chapel and Carrboro have each been actively exploring the potential for a land trust and other solutions for creating affordable housing. Orange County has passed its first housing bond. She explained that because of the strong and active relationships between these governments, it makes sense to create an organization that will serve County-wide, not only for convenience, but to support the creation of long-term affordable and diverse housing throughout the County, which will benefit all citizens of the County. IX. ITEMS FOR DECISION -- CONSENT AGENDA A. Approve Proclamation proclaiming the official recognition of February 2, 1999, as Groundhog Job Shadow Day in Hillsborough Upon a motion by Commissioner Dancy, seconded by Commissioner Martin, the Board moved to approve a Proclamation proclaiming the official recognition of February 2, 1999, as Groundhog Job Shadow Day in Hillsborough by a vote of 5-0. The motion was declared passed. . A copy of this Proclamation is hereby made a part of these official Minutes as an Attachment. o-3- . . . 5~5 B. Approve Order for FCC-1240 Annual Adjustment to Basic Service Tier Rate Filed by Timewamer Cable Town Manager Eric Peterson presented an Order from Timewamer Cable for an annual rate adjustment. After some discussion, and upon a motion by Commissioner Martin, seconded by Commissioner Chavious, the motion to approve the Order for FCC-1240 Annual Adjustment to Basic Service Tier Rate Filed by Timewamer Cable failed by a vote of 5-0. The Town Manager was instructed to inform Bob Sepe, the Town's Information Access Representative that the vote to approve the Order failed. X. ITEMS FOR DECISION -- REGULAR AGENDA A. Consideration of Position Description for Police Lieutenant/Training Coordinator Town Manager Peterson presented the draft Position Description to the Board for their consideration. Upon a motion by Commissioner Martin, seconded by Commissioner Lloyd, the Board approved the Position Description for Police Lieutenantffraining Coordinator as presented by a vote of 5-0. The motion was declared passed. A copy of the approved Position Description is hereby made a part of these Minutes as an Attachment. B. Consideration of a Resolution to Create a Capital Reserve Fund Mayor Johnson articulated to the Board the need for the creation of a Capital Reserve Fund and explained how it would be used. Upon a motion by Commissioner Dancy, seconded by Commissioner Lloyd, the Board moved to approve the Resolution to Create a Capital Reserve Fund as presented by a vote of 5-0. The motion was declared passed. A copy of the Resolution is hereby made a part of these official Minutes as an Attachment. C. Receive Letter of Interest in Annexation from Arthur Berk, trustee representing 347 acres southeast and adjacent to Hillsborough between NC 86 and Old NC 86 and North ofl-40 Planning Director Margaret Hauth introduced Boots Elam with Elam, Todd, and d' Ambrosi. Boots Elam, Project Designer, discussed the conceptual design for the 347 acres, if annexed, and fielded questions from the Board. -4- . . . 536 Upon a motion by Commissioner Chavious, seconded by Commissioner Lloyd, the Board directed the Town Manager to prepare an Annexation Feasibility Study on this property for their consideration by a vote of 5-0. The motion was passed. D. Discuss location of2-Hr Parking Signs in Downtown Parking Lot Town Manager Peterson informed the Board that the 2-Hr Parking Signs which had been ordered for placement in the Downtown Parking Lot had arrived. Peterson alerted them to the fact that there is a new law specifying the height of such signs and suggested there might be other alternatives to the installation of the signs. Public Works Director Pete Champion suggested having the 2-Hr Parking limit painted on the parking spaces. By consensus, the Board authorized the painted stenciling of 2-Hr Parking Only on the identified spaces in the Downtown Parking Lot. XI. APPOINTMENTS A. Re-appoint Jack Hughes to second term on the Planning Board. Upon a motion by Commissioner Martin, seconded by Commissioner Dancy, the Board moved to re-appoint Jack Hughes to a second 3- Y ear Term on the Planning Board by a vote of 5-0. The motion was declared passed. ADDED CLOSED SESSION Closed Session to discuss a Personnel Issue. Upon a motion by Commissioner Martin, seconded by Commissioner Lloyd, the Board moved to go into Closed Session to discuss a Personnel Issue by a vote of 5-0. The motion was declared passed. XII. ADJOURN Upon a motion by Commissioner Chavious, seconded by Commissioner Simpson, the Board moved to adjourn at 9:25 PM by a vote of 5-0. The motion was declared passed. Respectfully Submitted, Donna F. Armbrister, CMC IZ/k~ -5- . .. .. . , . ~ ~I \ ( ; I ~ II .. ~. ATTACHMENT V.A 5~7 .. ,I. '--' IL ~l~ RESOLUTION ~ In Memory of ~ Magnolia satteifield , . WHEREAS, it has pleased Divine Providence in its omnipotent wisdom to remove from our midst our friend and faithful servant, Magnolia Satterfield, bringing to an end a life filled with kindness and courtesy; and .1 is( l WHEREAS, M~~olia Satterfield departed this earthly life on Friday, September 11, 1998 at her home. She was b(jI1J in Orange County on June 24, 1896 to the late John and Geneva Whitted of ~borough, N~rtilCarolina She was the eldest of 12 siblings, all of whom preceded her in death. , . ." '~t)... ".,.'... WHEREAS, Magnolia Satterfield was a proud, dignified woman who mamed Bennie B. Satterfield on'December 26,1923. To this union seven children were born. John We~ley Satterfield, the eldest son, and MableM. Satterfield, thexoungest chil~p"recededher in de~th; .:. l'~ - . . . wifeiqf4s, .'tfu.oughout her long lif~: 1vt~gnolia S'Mterlield earned the re~.~t, a~tion and high reg~1)f al1th&~~ which Whom' ~he c~e'.into. coIiilibt.and th~ love and aff~#on of all of high and . ......' . . - ..... ..., . ...:1,'" low.4egr:ee, W119Jr",~r~ pro~(lt<:> callhet friend; i"; ')t;:'.;~, . .. '. - ('~ .,..:;/'E~:t~~,:,. .... ..?\. .I: . :, .::~~~~;~:~;:},:'/:~".. .;:~.::-:..~.. . . WHEREAS, we moUrn lierloss.and extend to her family out si:t1'cere Sympathy in this time of their , "'_ ".~~" .' _, , .1 . .....:..' bereavement; . . . :- .r!; . ,.., ,. \: ~~i BE IT THEREFORE RESOLVED that this memorial be made a part of the official records of the ~ , ToWn: ofHillsborotigh. and that an official copy of this expression of our sympathy be delivered to the family o(the.deceased. GIVEN UNDER MY HAND AND THE SEAL OF THE TOWN OF HILLSBOROUGH ON THIS THE ELEVENTH DAY OF JANUARY, NINETEEN-HUNDRED NINETY- NINE. .r:.. ':},. <l P .. e:i'Y .. (1"'11 (/\.7 .. :- Horaa H. Johnson, MaJor ~ '1l :I F .. . . . A'ITACHMENT X.A PROCLAMA TION 5.18 Hillsborough, NC Mayor, Horace Johnson PROClAMATION The town of HilIsborough will observe the second National GroundhogJob Shadow Day on February 2.1999. as an opponunity to recognize and celebrate the imponance of students experiencing the workplace firsthand through mentoring and job shadowing. Local companies will recognize the imponance of partnerships between schools and businesses to ensure the economic prosperity of HiUsborough and the ability of our students to participate in the global workplaces of tomorTOVl. Students will spend one day shadowing scientists, firefighters. graphic designers. mechanics, doctors, architects. teachers, govunment employees and workers from hundreds of other professions in an dfon to see how their classroom lessons are put into action in the workplace. Americas Promise has joined with the National School-to-Work Opponunities Office, Junior Achievement and the American Society of Association Executives to spearhead this national effon to provide studentS with the opponunity to learn about and experience a wide range of possible career choices. It is panicularly fitting for NC to panidpate in and suppon Groundhogjob Shadow Day and encourage the continuing parmership of business and education in achieving their goals.. It is fitting that parents, educators, businesses and other members of the local community join in local celebration in an dfon to guarantee each student lifelong learning experiences. NOVl, TIlEREFORE, 1,\ Horace Johnson, Mayor of HilIsborough do hereby proclaim official recognition of February 2,1999, as GroundhogJob Shadow Day Hillsborough, NC (HILLSBOROUGH) IN WITNESS WHEREOF, I have hereunto set my hand and caused the eal Of Hillsborough to be affIXed on 0/ / / "/ MOD hID. I Year . . . 539 ATTACHMENT IX.A Proposal for the Fairview "Community Policing Center" January 11, 1999 On September 29, 1998 the Town of Hillsborough Board of Commissioners and the Fairview Block Captains held a meeting to discuss needs and issues in the Fairview Community. During the meeting, the Board directed the Town Manager to work with a Committee comprised of several Block Captains, Police Department representatives, and Commissioner Dancy. The Committee's task was to develop a proposal for a Police Sub-Station/Community Center "concept" located in the Fairview Park. The proposal was to be presented to the Hillsborough Board of Commissioners as soon as reasonably possible. The Committee met on October 29th, December 17th, and January 5th to discuss key issues, ideas, and concerns relating to the development of a Community Policing Center, those ideas are the basis for this proposal. The following information is intended to highlight the key elements of the proposal to construct and operate the Center. Primary Purposes of the Center: · Bring police officers closer to the Fairview Community to increase the ability of residents and the Hillsborough Police Department to work together in their desire to rid the neighborhood of drugs and cnme. · Providing a sub-station and relocating the Town's Community Policing Division in the Center will increase interaction between residents and police officers. The goal is to increase communication and trust between the HPD and community - both are crucial elements in effectively fighting and decreasing crime in Fairview as well as the rest of Hillsborough. The relocation will have little or no impact on the Community Policing Division's ability to continue serving the entire Town of Hillsborough. Currently, the Community Policing Division is working in very "cramped" conditions. In fact, the facility should make it much easier for the public to reach all the Community Policing Officers. In addition to alleviating this problem, the move will free up needed office and storage space in the Police Department. · Increase use of the existing park by locating the Center on the same property - greater law enforcement presence in the area makes this a safer environment for children and families. The Center and Community Policing Division will benefit by the increased traffic in the Park, thus allowing Hillsborough Police Officers and residents to "get to know each other" on a friendly basis. This makes it easier for everyone to work together when various problems arise - this is the basic premise behind Community Oriented Policing. · Provide a convenient location to operate programs to help all children in Hillsborough (e.g., after school activities, tutorial programs, youth programs run by the Community Policing Division, etc.). · Provide space to Orange County and the Sheriff's Department, making it easier for them to provide services to the neighborhood and Northern Orange County. The County may wish to set up satellite offices for Heath/Social Services that could operate on a limited schedule. · Provide a convenient meeting space for "community" activities for all residents of Hills borough. · Eventually augment the benefits of a regional park on the surrounding County and Town properties, when a recreation project is eventually developed in this area. Operational Concept: · The Community Policing Center will be the headquarters for the HPD Community Policing Division, and will provide an office for the Orange County Sheriff's Department to assist in their law enforcement operations in the area. · Satellite office location available for government services (Town and County). · Make the Center's Meeting Room available for use by community groups. . . . 540 · The Center willl1D1 be open for regular office hours, the cost of placing an administrative-type person in the office for a 40 hour week is too expensive given the current financial condition and operational priorities of the Town. Rather the Center will be open to the public when officers are in the Center, between patrols and assignments. Since police work is unpredictable, it is difficult to set a permanent office schedule, though the Community Policing Division intends to experiment by set regular limited hours (e.g., an hour in the morning and an hour in the afternoon after school every day). If a satellite office is set up, (for example by a County Department) they may wish to be open every Tuesday and Thursday from 2:00 - 5:00 P.M., this would be acceptable and encouraged since it would benefit the surrounding community. The space could be used by the Orange County School System, if they were interested in starting an after-school tutorial program. Community groups could schedule use of the building through the Community Policing Division. · Community volunteers should be used to station the office and expand the Center's hours of operation. A "reception" desk should be located in the lobby so volunteers can greet visitors, provide information on Center operations, etc. Building Features: · Three offices for the Community Policing Division: one for the Lieutenant, one for the Sargent, and a larger office for the Community Policing Officers · One office space reserved for Orange County Sheriffs Department and one office for other Orange County Departments (e.g., HealthlHumanlSocial Services, school system, etc.) · Large meeting area/classroom (approximately 22' x 24') with a large whiteboard for instructional purposes (e.g., community meetings, Community Policing Activities, after school tutorial programs, etc.) · Small kitchenette: Refrigerator, microwave, and sink · Upstairs walk-in attic for storage and room for possible office expansion in the attic · Two handicap accessible rest rooms · Shower & locker room for law enforcement personnel · A lobby to locate a "reception" desk and locate a community information "bulletin board" · Approximate size: 1,900 square feet. Recommended Steps Necessary to Implement Construction of Center: 1) The Committee presents its proposal for the Fairview Center to the Hillsborough Board of Commissioners at their January 11 th meeting. Get suggestions and guidance from Board and Fairview Block Captains on the concept and their recommended next step. 2) Town Manager meets with the County Manager and School Superintendent to make them aware of the proposed Center and its availability for use by their organizations. Solicit their suggestions and ideas for incorporation into final design. 3) Presentation to Joint Orange County/Town of Hills borough meeting on January 28th. Request Orange County consider participating in the project via lease of the land and possible financial participation. 4) February 8th Hillsborough Board of Commissioners' meeting: Hire architect to work with Committee and design Center. 5) February/March: Have architect begin design work, start developing specific cost estimates for furnishing the Center. 6) Upon completion of design, approval by the Fairview Center Committee, Blocks Captains, and final approval by the Town's Board of Commissioners the architect will put the project "out to bid." 7) After bids are received the Finance Director will prepare Requests for Proposals to "bid out" the financing ofthe project. A ten-year lease-purchase agreement is the recommended financing instrument to fund the majority of the project. Consideration of a seven-year agreement will be analyzed during development of the FYOO-02 Financial Plan. . . . 5~1 PROPOSED FINANCING & BUDGET INFORMATION For the Fairview "Community Policing Center" Revenues for "Fairview Center" Project: FY99 Budgeted Operating Revenues for Project FYOO Proceeds from Lease-Purchase Agreement 37,500 152,000 $189,500 Expenditures for "Fairview Center" Project (estimate): Design & Plans, Administration of Bidding, Construction & Inspections Building Construction Furnishings (e.g., office furniture, tables & chairs, whiteboard, refrigerator, etc.) Contingency 7,500 152,000 15,000 15,000 $189,500 Budgetary Notes Regarding Project: Almost all of the construction costs for the building will be financed by a ten-year lease-purchase agreement for $152,000 - the estimated total construction cost is also $152,000. For forecasting purposes a five (5.0) percent interest rate was calculated. Construction estimates for commercial buildings average between $70-80 per square foot, the estimate for this project is conservatively based on the higher end of the scale at $80 per square foot. The construction of this project is also predicated on the donation of the necessary land at Fairview Park by Orange County. The $37,500 of operating revenues budgeted for FY99 will be used to cover most of the cash requirements for this project. Funds not usedfor these items by the end of FY99 (by June 30, 1999) will be encumbered and carried over to FYOO to cover those expenses. The $37,500 of expenses will be used to fund the following portions of the Center project: · $ 7,500 - Design & Plans, Administration of Bidding, Construction & Inspections · $15,000 - Furnishings · $15,000 - Contingency *Estimated FYOO Facility Budget for the Center: Debt Payment on a 10-year Lease-Purchase Maintenance & Repair Utilities Insurance Miscellaneous $19,500 1,500 2,500 300 2.illill $25,800 * These estimates do llil1. include costs for program operations or Community Policing Costs. POLICE LIEUTENANT/TRAINING COORDINATOR, PAGE 1 ATTACHMENT XI.A 700-07 542 CLASS TITLE: Police Lieutenant/Training Coordinator . PURPOSE OF CLASS: Under general supervision, directs, leads, and supervises uniform patrol personnel of the Police Department; and/or services as the Training Coordinator for the Police Department; assists the Police Captain in the operation of the Police Department; performs related work as required. PRIMARY TASKS: (Anyone position may not include all of the tasks listed, nor do the examples necessarily include all of the tasks performed) · Plans, directs and supervises the work of subordinate uniform patrol personnel in all phases of police work. · Inspects and monitors the work of subordinate uniform police personnel to determine that work operations are being performed properly. · Assists the Police captain in the overall operation of the uniform patrol division. · Promotes efficiency within the patrol division. · Disseminates all orders of the Police Captain, ensuring uniform interpretation. . · Disseminates information to both subordinates and supervisors. · Investigates charges of dereliction of duty, improper conduct or violation of regulations. · Mediates citizen complaints concerning police personnel or operations. · Oversees maintenance of the police facility. · Performs administrative duties such as reviewing and evaluating written reports and preparing daily written reports. · Responsible for the planning, design, coordination and instruction of training and professional development programs for all police personnel, including community-policing efforts. · Evaluates departmental and employee training; develops long range programs to meet training needs; provide a career development counseling and supervises the maintenance of training records. · Develops and prepares the department's training budget including objectives and results. . · Supervises the Field Training Officer (FTO) Program. · Trains and instructs police personnel in proper police practices, police and work operations. POLICE LIEUTENANT/TRAINING COORDINATOR, PAGE 2 543 700-07 · Serves as a liaison with the media, which is the focal point of publicity for the community. . · Maintains the department's alco-sensor simulators; ensure monthly testing and logs are maintained. · Performs other duties as required. EQUIPMENT OPERATED: Police vehicle, speed measuring radar, office equipment, communications equipment, Intoxilyzer, also-sensor, video and sound recording and play-back equipment, and other related police equipment as required. REPORTING RELATIONSHIP: This position reports to the appropriate police supervisor depending on work functions being performed. WORKING CONDITIONS: Work requires medium physical exertion: involves exposure to inside and outside atmospheric conditions with extremes of temperature, the usual hazards associated with police work involving some degree of risk to personal safety including blood borne pathogens. QUALIFICATIONS OF CLASS: . Education: Graduation from an accredited high school or GED and completion of advanced courses and seminars in various phases of law enforcement work. Completion of degree program in police science preferred. Experience: Some experience in all phases of law enforcement work; or an equivalent combination of training and experience that provides the required knowledge, skills, and abilities. Knowledge, Skills and Abilities: Thorough knowledge of federal and state criminal laws and Town Ordinances related to law enforcement. Thorough knowledge of modem law enforcement principles, practices techniques, and procedures. Thorough knowledge of departmental rules and regulations. Thorough knowledge of the geographic, economic, and environmental characteristics of the Town. . Thorough knowledge of the organization of the Police Department and of related cooperating law enforcement agencies. Good working knowledge of the organizational structure of Town government. Skill in the use of firearms and manual methods of apprehension and self-defense. . . . POLICE LIEUTENANT/TRAINING COORDINATOR, PAGE 3 544 700-07 Ability to observe and remember details of accident and crime scenes and to relate details accurately when presenting testimony in court. Ability to effectively supervise, train, and evaluate the work of subordinate police officers. Ability to prepare accurate written reports of investigations and of ordinary daily activities. Ability to express ideas clearly and concisely, orally and in writing and to speak before citizen groups and media. Ability to plan, organize, coordinate and direct regular and special phases of police work. Ability to make sound decisions based upon experience and training. Ability to identify and evaluate existing policies programs procedures and trends. Ability to present educational and promotional material effectively in oral and written form. Ability to meet and deal tactfully and courteously with the public. Ability to work with minimum supervision. Ability to establish and maintain effective working relationships with other employees, and the public. Good physical condition. Special Requirements: Possession of an appropriate valid North Carolina driver's license; possession of the Basic Law Enforcement Certificate awarded by the North Carolina Criminal Justice Education and Training Standards Commission; possession of firearms certifications; Special Note: This generic class specification gives a sound overview of the job class, its essential functions (indicated by a.), and necessary job requirements. However, for each individual position assigned to this class, there is available a completed job questionnaire with a physical abilities checklist providing lengthy details about the one specific position. These documents should be reviewed before initiating a selection process. 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("18 o~ '8tJ et C;. fl S .., dlS':!l ::: ~ ~ ~ '" - en g. :::: <> '" '" ... S 5' ~..,~ - ~ li en I" Ii < t;;' o .., ~ [ n >-3 o ~ ("1 " ~ '" Cil o g !!. o 31 ~ .., ~~~~2 ~ _. -. -. <> .., li ~ ~ ..., 1lI>~~~~ ~222~ ~~~~:E ~~l~~ ,;>-3::1("1"tl ; ~. ~ ~ ~ r;' J&' ct. 8 ... ~ ~.s,~ I" 0 ~ OJ ~ iil "tl 8 < ~.., t;;. n o S' .., (JQ ~J"tl""2 c:r '" if' '~ ~ ~ otJ", 2" C;' ;; fl _ ~~e fl 0 8 ~ ;; ~ ~ ~ en '" ~ $ Ii! 0 8. ~ en .., e, S ct. o = ~ @. Q "" ~. ~ @. 2 '" ..., "I1 ~. ~ tJ C;. ~ .., >-3 o ~ m ::I 15, ~ ~ g: n. c: e: a: !Jl ~ ~ .., o ~ '< :!l ; .." ffi en !!. ~ ! ~ .." o ~vS ATTACHMENT XI. B RESOLUTION Creating a Capital Reserve Fundfor Water & Sewer System Improvements January 11,1999 ~EREAS, the Town of Hillsborough wishes to operate its Water and Sewer Funds in a fiscally responsible manner; and 54.6 WHEREAS, the Town of Hills borough feels establishing a Capital Reserve Fund to save money for large-scale water and sewer system improvements is in the Town's best financial and operational interest; and WHEREAS, the annual budget ordinance permits the Town to charge capital facility fees to new water and sewer customers for attaching to the Town's utility system; and WHEREAS, the purpose of capital facility fees is for new customers to pay for their impact and the amount of facility space they will use on the Town's water and sewer system; and WHEREAS, directing a portion of capital facility fee payments into a Capital Reserve Fund to help save and pay for future utility system needs, necessitated by growth from new customers, will make funding future projects more affordable as well as provide an equitable and effective way of funding long-term capital improvements for Hillsborough's water and sewer systems; WHEREAS, North Carolina General Statute 159-18 permits any local government to establish and maintain a capital reserve fund for any purposes for which it may issue bonds. In addition, G.S. 159-18 provides that in order to establish a capital reserve fund the Town's Board of Commissioners must adopt a resolution or ordinance which shall state (i) the purposes for which the fund is created, (ii) the approximate periods of time euring which the moneys are to be accumulated for each purpose, (iii) the approximate amounts to be ccumulated for each purpose, and (iv) the sources from which moneys for each purpose will be derived. NOW THEREFORE LET IT BE RESOLVED, that the Town of Hillsborough Board of Commissioners hereby create a Capital Reserve Fund for Water and Sewer System Improvements. In accordance with G.S. 159-18 the fund is being created in congruence with the four aforementioned criteria that are delineated as follows: (i) the purpose of the fund is to save money to assist in the acquisition or construction of capital improvements or capital equipment related to the operation of the water and sewer systems; these funds are not to be used to fund current operating expenditures, (ii) funds will be collected perpetually for capital projects or until the Town Board changes its policy on funding capital improvements for water and sewer system improvements, (iii) the amount of funds to be placed in the Capital Reserve Fund for Water and Sewer System Improvements will be determined during the adoption or amendments of the annual budget by the Board of Commissioners according to system needs and resources, and (iv) the source of revenues for the fund will be a portion of water and sewer capital facility fees paid by new customers for connection to the Town's utility system and any other sources of revenue deemed appropriate by the Board of Commissioners and provided for in the Town of Hillsborough annual budget ordinance. ADOPTED THIS 11TH DAY OF JANUARY, 1999. ~;/dnrk<iL