HomeMy Public PortalAboutr 13-135$8II(II iIIYT of #IMP ornt -�4 of Qlarteu'l, ( N. 54-
No. 13 -135 Date of Adoption July
AUTHORIZING AND AWARDING BID FOR
2013 ROAD IMPROVEMENT PROGRAM PROJECT
WHEREAS, the Borough of Carteret, ( "Borough "), wishes to receive bids for the 2013
Road Improvement Program Project; and
WHEREAS, the Borough has publicly advertised for the receipt of bids for the 2013
Road Improvement Program Project; and
WHEREAS, the Borough has solicited and received three (3) bid proposals for the 2013
Road Improvement Program Project as follows:
1. Black Rock Enterprises
2. S. Brothers General Contractors
3. Lucas Construction Group, Inc.
Total Bids w /Alts. A. B & C
$ 2,296,864.75
$ 2,043,226.15
$ 2,261,017.16
WHEREAS, S. Brothers General Contractors has submitted the lowest bid for said
contract as evidenced by the response on file with the Borough's Purchasing Department
and with the Borough Engineer; and
WHEREAS, the Borough Engineer has reviewed the above bid proposals and has
recommended the award of a contract to S. Brothers, in a total amount not to exceed
$2,043,226.15; and
WHEREAS, the Chief Financial Officer has certified that funds are or will be available
for said purpose.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough
of Carteret as follows:
1. That the appropriate Borough officials are hereby authorized to enter
into a contract with S. Brothers General Contractors, South River, NJ
for the 2013 Road hnprovement Program Project in the sum of
$2,043,226.15 in accordance with all respects with the request for
proposals and bid on same.
2. That a copy of this Resolution shall be forwarded to the Borough's
Purchasing Department and Borough Engineer.
Adopted this 1 I" day of July 2013
and certified as a true copy of the
original on July 12, 2013.
KATHLEEN M. BARNEY, MMC
Municipal Clerk
RECORD OF COUNCIL VOTE
COUNCILMAN
YES
NO
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COUNCILMAN
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X - Indicate Vote AB - Absent NV - Not Voting
XOR- Indicates Vote to Overrule Veto
Adopted at a meeting of the Municipal Council
. ..
Jul�1�1, 1
11, 2013
JOHN H. ALLGAIR, P.E., P.P. (19834001)
DAVID J. SAMUEL, P.E., P.P.
JOHN J. STEFANI, P.E., L.S., P.P.
JAY B. CORNELL, P.E., P.P.
MICHAEL J. McCLELLAND, P.E., P.P.
GREGORY R.VALESI, P.E., P.P.
TIMOTHY W. GILLEN, P.E., P.P.
BRUCE M. KOCH, P.E., P.P.
BEHRAM TURAN, P.E.
TREVOR J. TAYLOR, P.E., P.P.
LOUIS J. PLOSKONKA, P.E.
July 9, 2013
Sent via Electronic (barn eyk(acarteret.net) and Regular Mail
Mayor and Borough Council
Borough of Carteret
61 Cooke Avenue
Carteret, NJ 07008
Attn: Kathleen M. Barney
Re: 2013 Road Improvement Program
Bid Report and Recommendation of Award
Borough of Carteret, Middlesex County, NJ
Our File: HCA00608.01
Dear Mayor and Borough Council:
f >
Enclosed herewith please find a summary of bids received on July 2, 2013, for the above
referenced project. A total of three (3) bids were submitted, ranging from an low
base bid of $1,381,085.00 by S. Brothers, Inc., to a high base bid of $1,632,968.50 by lacl�
Rock Enterprises, Inc. The Engineer's Estimate for the base bid was $1,454,71,5
Please find enclosed a complete Summary of Bids, for the Council's review.
Contractor
Location Ba B id
Add ition Item
A:
$225,19
1 S. Brothers, Inc.
South River, NJ $1,381,085.00
B:
$196,806.25
C.
$240,140.50
A:
$191,76
2 Lucas Brothers, Inc.
Morganville, NJ $1,592,108.15
B:
$215,745.62
C
$261,3
A:
_
$158,205.00
3 Black Rock Enterprises
Old Bridge, NJ $1,632,968.50
B:
$224,526.25
C:
$281
It should be noted that there were
several irregularities present in the
bids
submitted by the
two low bidders. The submission
of the second low bidder, Lucas
Brothers Inc. did not
complete the subcontractor Identification sheet.
Minor irregularities were also present with the apparent low bidder, S. Brothers Inc. whose
package did not include a subcontractor experience sheet. Additionally, a discrepancy
existed between a unit price listed and written unit price in S. Brothers' Addition Item 'B'
proposal. Upon consultation with the Borough attorney and verification that the addition item
total was accurate based upon figures listed in the bid, we believe that these irregularities
are minor in nature and not a mandatory cause for rejection; therefore, the outcome of the
bid is unaffected.
1 - 2013 Road ProgramlCOrrespontlencol608 -01 Bitl Repotl 7-2 -13 doc
�J
CO AND IYUNUPAL BWiNEERS
6 ROUTE 9 SOUTH, HOWELL, NEW JERSEY 07731 — (732) 462 -7400 —FAX; (732) 409.0756
Mayor and Borough Council July 9, 2013
Re: Bid Report & Recommendation of Award HCA00608.01
2013 Road Improvement Program Page 2
As a matter of procedure, our office has contacted S. Brothers, Inc. to discuss their bid. The
representative we spoke to indicated they are comfortable with the bid as submitted and
there is no objection to completing the project based on the bid prices submitted and the
contract time.
Based on this information, we recommend the following actions:
Award of the contract to the low bidder, S. Brothers, Inc., PO Box 317, South River, NJ
08882 within 60 calendar days, on a unit price basis in the total amount of $2,043,226.15
for bid items 1 through 44, Al -A21, B1 -816 and C1 -C19 inclusive, as available funding
permits. The award should be subject to review and approval by the Borough Attorney,
including concurrence to waive the minor irregularities, the review of the bid bond and
surety from the low bidder relative to licensing to do business in the State of New Jersey
and appearance on the current list of "Surety Companies Acceptable on Federal Bonds ",
U.S. Treasury Department, and submission of the required bonds and insurance
certificates for the project.
Bids and bid securities of the second and third low bidder, Lucas Brothers, Inc. and
Black Rock Enterprises, LLC, be retained and help open, pending execution of the
contract agreement by S. Brothers, Inc.
By copy of this letter, we are requesting the Borough Attorney prepare the necessary
Resolution of Award. Upon execution, please have four (4) signed and sealed copies of the
resolution forwarded to my office for further execution.
We trust this is the information you require at this time. However, should you have any
questions or require additional information, please do not hesitate to contact this office.
Very truly yours,
TT\MZ
Enclosures to all (via e -mail)
cc: Gloria Lisicki — Purchasing Agent
John DuPont, PE, CME -- Borough Engineer
Robert Bergen, Esq. — Borough Attorney
CME Associates
TrevqT1 PP, CME
Principal
S:lCartereAHCA00608.01 - 2013 Road ProgramlCorrespondence1608 -01 Bid Report 7 2- 13.doc
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mI00LES, COUNTY .
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' TEL (732) 5 41 -3800 '
orFICS or FAA' (732) 541.893;
IC411 hII, -E ARNBY, R11CIChIc
Nl rJNTCIPAL CLERK 61 COOKE 4YENU8
CARTERET, NE IV JBRSEY 0700,
Date: Jul 10 2013
TO: Patrick J, DeBlasio, Treasurer
Borough of Carteret
QU ST FOR CERTTYICATION, OF A VAILA,BLE k(JNpS
Name ofA.ccou
AMOURT To BE ZNCTJMB;✓iRZD
Re: 2013 Road Smprovemetlt Program Project,
.15 in accordance with all respects
request for proposals and:b" on same.'
t �
Municipal Cl
CER2'1FSCA71 ON OF A VAU�I T-LTTy Olt FJi r - DS
Z, Treasurer of the SorouEh of Carteret; do-hereby certiy that the ar e su�icien( rend
_.___.budget.Co_ enable -G4e 2vlunicipal Conncii'to a Othgiiwe �hz entenn� - s rt��� abl z
aad: o into a contract between'the Borou�l) pf atteret
The funds available for this contract a_r
c. opt - to . to A - a - ?oY, IV e nv th % Bud get in the tl account oI
lIv,13 e _�._ i /ot -a�:i y33J?3,3z
t � �'•i�^f -k
-rim+— tS °sGy- BY6
in the amount of: ;;`®4J aS,t
By this cer- d &ation, f have hercby encumbered the above named account r the
amount of the contract.
PATI KI,D eBLAS1t7Treasurer - 1
Date: 7 7t �� }
1 �Y
1 ti
BOROUGH OF CARTERET
20 COOKE AVENUE
CARTERET, NEW JERSEY 07008
THIS AGREEMENT: made this 11 of July 2013
By and between: S. Brothers General Contractor
P. 0. Box 317
South River, NJ 08882
And the Borough of Carteret a municipal Corporation having its Principal Office at the
Borough Hall, 61 Cooke Avenue, Carteret, New Jersey 07008
As per Resolution Number 13 -135
THE CONTRACTOR does hereby agree to perform the following: AWARD OF BID FOR 2013 ROAD
IMPROVEMENT PROJECT.
NOT TO EXCEED $2,043,226.15
According to the terms set forth in the Bid & Resolution.
THE BOROUGH does hereby agree to pay the Contractor the sum set forth in the Resolution.
IN WITNESS WHEREOF, the parties hereto have hereunder set their hands and seals or caused these
presents to be signed by their proper corporate offices and their corporate seals to be hereto
affixes, the day and year written above.
WITNESSED BY:
For the Corporation
BY:
TI
Municipal Clerk