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Home My Public Portal AboutAddendum No. 1 to Contract No. 73-2017 - Sanitary -Donald R Frey -Software support for sewer billingADDENDUM NO. 1 to CONTRACT NO. 73-2017 THIS ADDENDUM, Addendum No. 1 to Contract No. 73-2017, is made and entered into this day of February, 2018, by and between Richmond, Indiana, a municipal corporation acting through its Board of Sanitary Commissioners of the Richmond Sanitary District, with its office at 50 North 5`' Street, Richmond, Indiana, 47374 (hereinafter referred to as "City"), and Donald R. Frey & Company, Inc., 40 N. Grand Avenue, Suite 303, Fort Thomas, KY 41075 (hereinafter referred to as "Contractor"). WHEREAS, City and Contractor entered into Contract No. 73-2017 on July 10, 2017, in which Contractor was retained for software, software updates, product support and product maintenance for the Richmond Sanitary District (hereinafter referred to as "District") to assist in the operation of City's billing system for its District's customers; and WHEREAS, In consideration for the services described above, and more particularly described in Contract No. 73 2017, the City agreed to pay to Contractor at the rates indicated in Exhibit "A" in Contract No. 73-2017 in an annual amount not to exceed Sixteen Thousand Six Hundred Seventy -Three Dollars and 051100 ($16,673.05), commencing June 1, 2017 to and until July 24, 2018, at which time Contract No. 73-2017 was to terminate unless the parties extended their Agreement by a written and signed Addendum; and WHEREAS, City is in need of software for an email billing system for the District for handling the billing process, with said email billing system known as Comprehensive Utility Billing & Control System (CUBIC). Contractor is willing to provide the software for an email billing system to District, as well as a system set up options for the email billing system software, for a total cost of $5,795.20. This $5,795.20 is in addition to the $16,673.05 software update from Contract No. 73-2017. The additional request by City to Contractor is necessary for the software for the email billing system; and WHEREAS, City and Contractor agree that Contract No. 73-2017 should be amended to enable the City to obtain the software for an email billing system to implement its email billing system. The cost of the additional software and setup installation is a sum not to exceed Five Thousand Seven Hundred Ninety -Five Dollars and Twenty Cents ($5,795.20). Addendum No. 1 to Contract No. 73-2017 NOW, THEREFORE, for valuable consideration, including the recitals stated above and which are incorporated into this Addendum No. 1 to Contract No. 73-2017, and passage by majority vote of City, City and Contractor now agree to amend Contract No. 73-2017, by Amendment No. 1 to Contract No. 73-2017, as follows: 1. The City and Contractor executed and entered into Contract No. 73-2017, on July 11, 2017. Pursuant to Contract No. 73-2017, Section X (Miscellaneous), Contract No. 73-2017 may be altered or amended in whole or in part at any time by filing with the Agreement a written instrument setting forth such changes and signed by both parties. 2. Section I. Statement and Subject of Work. Contract No. 73-2017 provides that City retains Contractor for software, software updates, product support and product maintenance as set forth in Exhibit "A" to Contract No. 73-2017 to assist in the operation of City's billing system for its Richmond Sanitary District customers. The City and Contractor now agree that Contract No. 73-2017, should be amended for software for an email billing system for the District for handling its billing process, with said email billing system known as Comprehensive Utility Billing & Control System (CUBIC). 3. Section III. Compensation. City shall pay now Contractor a total sum not to exceed Five Thousand Seven Hundred Ninety -Five Dollars and Twenty Cents ($5,795.20), as set forth below: e-billing $ 4,396.00 Security/Setup Fee $ 125.00 Configure web inquiry Screens & insert access Link in web site $ 395.00 Support and Maintenance Agreement $ 879.20 Total Cost $ 5,795.20 This cost is in addition to, and supplemental to, the compensation set forth in Section II of Contract No. 73-2017 and as set out in the second WHEREAS in the above recitals. 4. Both City and Contractor acknowledge and agree that, other than what is set forth in paragraph 2 and 3 above, the remainder of the terms, conditions and covenants in Contract No. 73-2017, shall remain intact and unchanged and shall continue to be in full force and effect. 5. Both City and Contractor acknowledge and agree that any person executing this Addendum in a representative capacity hereby represents and warrants that he or she has been duly authorized, in writing, by Contractor to execute this Addendum on behalf of Contractor and this signature is binding upon Contractor and its assigns, and that such authorization has not been rescinded or revoked. IN WITNESS WHEREOF, this Addendum No. 1 to Contract No. 73-2017 is executed and approved by the undersigned representatives of the City and Contractor this day of February, 2018, although signatures may be affixed on different dates. "CITY', The City of Richmond, Indiana, by and through its Board of Sanitary Commissioners Dated: 14 r1 - I K APPROVED: Donald R. Frey & Company, Inc. By: i (Printed) - Z ;r0 cuJ Y'/'qE 7 Title: Dated: