HomeMy Public PortalAbout020-2018 - Interlocal Agreement with County - 9-1-1INTERLOCAL AGREEMENT FOR
EMERGENCY COMMUNICATIONS DEPARTMENT
THIS RTMRLOCAL AGREEMENT FOR EMEENCY COMMUNICATIONS
DEPARTMENT ("Agreement") is entered into this S day of _ 18, to be effective as
of January 01, 2018, by and between WAYNE COUNTY, INDIANA (hereinafter "County") and the
CITY OF RICHMOND, INDIANA (hereinafter "City").
WITNESSETH:
WHEREAS, County and City currently operate a joint Combined Dispatch and 911 Public
Safety Answering Point (hereinafter "PSAP") wherein all emergency communications within Wayne
County, Indiana, are centrally directed and dispatched; and
WHEREAS, County and City desire to create a joint executive committee and joint board, each
consisting of representatives from County and City, to govern the operations of the PSAP.
NOW, THEREFORE, in consideration of the following terms and conditions, including the
above -stated recitals, and for other good and valuable consideration, the parties hereby agree as
follows:
1. County and City hereby create a joint department known as the "Wayne County Emergency
Communications Department" (hereinafter "WCECD") which shall govern the operations of
the PSAP. .
2. County and City hereby create a joint committee known as the "Policy/Executive Committee"
which shall establish policies for, and provide oversight to, the WCECD.
3. The six (6) members of the Policy/Executive Committee shall be the Mayor of City, each
Member of the Board of County Commissioners, the President of City Common Council, or his
designee, and the President of County Council, or his designee.
4. County and City hereby create a joint board known as the "Operations Board" which shall, in
cooperation with the Director, establish and implement operational policies and procedures for
the WCECD. Personnel policies of the WCECD shall be consistent with those contained in the
Wayne County Employee Handbook, except as to those deviations therefrom that shall have
been approved by the County Council and/or County Commissioners, as applicable.
5. The seven (7) members of the Operations Board shall be the Sheriff of County, the Police
Chief of City, the Fire Chief of City, one (1) Fire Chief of a Unit within County appointed by
the President of the County Fire Board, one (1) police chief or law enforcement officer of a
Unit within County appointed by the Board of County Commissioners on the recommendation
of the remaining members of the Operations Board, one (1) representative of emergency
medical services within County appointed by the Board of County Commissioners and the
Director of the County Emergency Management Office, or the duly named designees of each of
the above described offices. Each appointed member shall serve for at least one (1) year but
Contract No. 20-2018
City / County 911 lnterlocal
Page 2 of 4
shall not serve more than four (4) years unless such extended service shall be recommended by
the appointing authority and approved by the Policy/Executive Committee.
6. The Operations Board shall report to the Policy/Executive Committee.
7. The Operations Board, with the approval of the Policy/Executive Committee, shall hire one (1)
Director for the WCECD. The Director shall manage and conduct the day-to-day operations of
the WCECD.
8. All other personnel of the WCECD shall be hired by the Director and shall report and be
accountable to the Director.
9. The Director, the Operations Manager, one (1) shift supervisor and five (5) communications
specialists shall be compensated by funds received by County from the State of Indiana for all
911 telephone surcharges. Said compensation shall include all benefits paid to the Director, the
Operations Manager, one (1) shift supervisor and five (5) communications specialists.
10. All other personnel of the WCECD shall be compensated by funds contributed equally by
County and City, or in such respective percentages as shall be agreed upon by the parties from
time to time. A schedule of the shared costs positions is attached hereto as "Exhibit A'. Such
compensation shall include all wages, benefits (including employer's portion of health
insurance premium charges, but excluding actual paid claims) and employer PERF / retirement
contributions. It is further agreed by the County and City that City's total payments to be made
to County representing City's share of the costs of operating and staffing the WCECD for the
calendar year 2018 shall not exceed fifty percent (50.0%) of the actual incurred costs of
WCECD operations and staffing in the particular calendar year, based upon the same levels of
operations, staffing and the same manner of operational costs allocations to City as prevailed in
the 2017 calendar year or the sum of Four Hundred Twenty-nine Thousand Five Hundred
Ninety-seven and 49/100 US Dollars ($429,597.49), whichever is the lesser. County shall bill
City for such actually incurred costs one month in arrears and as soon as the actual costs of
operating and staffing the WCECD have been determined for the prior month.
11. All personnel of the WCECD shall be deemed County employees to compute benefits and to
establish personnel policies not otherwise created and implemented as provided herein.
12. All equipment required for the implementation of the services contemplated by this Interlocal
Agreement shall be provided by County and shall remain the property of County upon the
termination of this Agreement.
13. The term of the Agreement shall be for a period of one (1) year commencing as of January 1,
2018 and continuing through December 31, 2018. Either party hereto may terminate this
Agreement in the final year of its term by providing at least three (3) months prior written
notice to the members of the other parry's Policy/Executive Committee.
14. This Agreement shall be construed in accordance with the substantive laws of the state of
Indiana. This Agreement has been the product of the parties' negotiations and prior years of
City / County 911 Interlocal
Page 3 of 4
past practice under predecessor agreements. This Agreement shall enjoy a neutral construction
and shall not be strictly construed against either City or County, notwithstanding the fact that
counsel for one of the parties may have been the primary scrivener of this document. This
Agreement constitutes the entire Agreement between the parties and any alteration, amendment,
or modification shall be in writing and signed by both parties.
(End of Page 3 - Signature Templates Follow)
City / County 911 Interlocal
Page 4 of 4
IN WITNESS WHEREOF, the parties hereby execute the Interlocal Agreement for the Wayne
County Emergency Communications Department as of the day and year first above written, although
signatures may be affixed on different dates.
"WA
INDIANA"
ayne County Board of
Also Approved By Wayne County Council
Jeff P a r , President
Attest:
i berlyZan,
Wayne Ct Auditor
"CITY OF RICHMOND, INDIANA
CITY OF RICHMOND COMMON
COUNT
Ja ie Lope m , President
This Instrument Prepared by:
Ronald L. Cross
Indiana Attorney #3450-49
BOSTON BEVER KLINGE CROSS & CHIDESTER
27 North 8t` Street
Richmond, IN 47374
Telephone: 765.962.7527
Facsimile: 765.966.4597
Email: rcross@bbkcc.com
"Exhibit A"
EMA/911 General Fund 1 2018
Cain
10102 Director
......................
11,557.00
Duke
10354 Deputy
..........................................................
43,705.00
Spears
10908 Assistant
•------•
33,091.00
Smith
......................
10221 Comm Spec.
...........•••-••---•....
3$,041.00
Ruhl
12212 Supervisor
40 587,00
fierce
Leffel
12220 Comm Spec.
37.$41,00
.—.......... ............
Total Salaries
$
535,312.00
12230 Comm Spec.
37 341.00.
Ovetime/Holiday
$
52,741.00
Meyers
12240 Comm Spec.
38,041`00
less part time for
Purcell
12550 Comm Spec.
;,
37,341.00
perf,ins,ltd
Sub total
$
28,578.00
$
616,631.00
Robertson
--------------------------------
12260 Comm Spec.
-----.........---••.......
40 587.00
Schneider
12290 Supervisor
40,587.00:
Salaries for benefits only
$
588,053.00
J. Buckler
12300 Comm Spec.
37,341.00
FICA 7.65%
$
44,986.05
Baldwin
12310 Comm Spec ...............
- 37,341,00------------
Perf 11.20%
LTD
$
65,861.94
_ ...,,:.
0.28%
$
1.646.55
Griffin
12320 Comm Spec. ..................................
37,341,00,
,�37,341.00
Insurance/Fee-month 10839.12
$
130,069.44
Peneranda
12330 Comm Spec.
Total Benefits
$
242,563.98
Pitcher
12340 Comm Spec.
,..........--------•---
38,041.00
Total Salaries
$
616,631.00
A. Pierce
-----•-------•
12350 Comm Spec..................
....,......�..- -----------
$8,041.00;
Barker
- .................
13480 Pt. Time Comm Spc.
-.,.........._
Total Expense
P
$
859,194.98
._._9,526.00
Divide by 1/2
Doerflein
13490. Pt. Time Comm Spc.
Richmond's Portion
$
429,597.49
Whallon
13500 Pt. Time Comm Spc.
_9,526.00 -
- ....
9,526.00
13630 Holiday Pay
27,316.00-------------
County's Portion
$
429,597.49
13640 Overtime
25,425.00
Other 3 salaries
$
88,353.00
Salary Subtotals
704,984.00
FICA
$
6,759.00
22110 Office Supplies
3,200.00
Insurance
$
46,944.70
22120 ----Printed Office Supplies
500.00
---------------- - -----
Perf
$
9,895.54
22150 Supplies Equip
3,905.00 1
LTD
$
247.39
22210 Gas/Fuel
3._500.00
Total Benefits
$
63,846.63
22290 Supplies Other
1,800.00
Supplies
$
31,795.00
22310 Tires
600.00
County's Portion
$
613,592.12
22320 Supplies Garage/Motor
.........................................................
200.00
33200 Contractural
---------------••--------------
8,490.00
-------------------------
33230 Travel/Lodging/Meals
........................................................
2,200.00
33240 Communications
...............................
5,000.00
............•............
33510 Utilities
100.00
33620 Maint/Rep.Equip/Clothing
...----•-•.
2,100.00
-•-------•---•---•-•-•--.
33810 Dues/Subscriptions
200.00
Supplies Subtotal
1
31,795.00
Budget Total
736,779.00