HomeMy Public PortalAboutTBM 2022-01-05FRASER BOARD OF TRUSTEES
MINUTES
DATE: January 5. 2022
MEETING: Board of Trustees Regular Meeting
PLACE: Fraser Town Hall Board Room and Virtually
PRESENT
Board: Mayor Philip Vandernail, Mayor Pro-Tem Eileen Waldow; Trustees; Andy
Miller. Katie Soles, Parnell Quinn and Kaydee Fisher
Staff: Town Manager, Ed Canon; Town Clerk, Antoinette McVeigh: Assistant
Town Manager, Michael Brack: Town Planner, Catherine Trotter: Public
Works Director, Russell Pennington
Others: Clark Lipscomb
Mayor Vandernail called the meeting to order at 6:00 p.m.
1. Rollcall: Mayor Philip Vandernail; Mayor Pro -Tern Eileen Waldow; Trustees; Andy
Miller. Katie Soles. Parnell Quinn and Kaydee Fisher
2. Approval of Agenda:
Trustee Soles moved, and Trustee Miller seconded the motion to approve the agenda.
Motion carried: 6-0.
3. Executive Session:
For a conference with the Special Council for the purpose of receiving legal advice on
specific legal questions under CRS. Section 24-6-402(4)(b) and For the purpose of
determining positions relative to matters that may be subject to negotiations, developing
strategy for negotiations, and/or instructing negotiators, under C R.S. Section 24-6-
402(4)(e). Regarding litigation. Including Special Council Andy Nathan and Ashley
Hernandez-Schlagel, Town Manager Ed Cannon. Town Clerk Antoinette McVeigh, Town
Planner Catherine Trotter. Assistant Town Manager Michael Brack
Trustee Miller moved. and Trustee Soles seconded the motion to open the Executive
Session at 6:02 p.m. Motion carried: 6-0.
Trustee Soles moved, and Trustee Miller seconded the motion to close the Executive
Session at 6:50p m. Motion carried: 6-0.
Attorney's Opinion Required by C R.S. 24-6-402(2)(d.5)(II)(B). As the attorney
repre - the Town of Fraser. I am of the opinion that the entire executive session
whic / tot recorded. constituted a privileged attorney -client communication.
Nathan, Special Council
Page 2 of 3
4. Consent Agenda:
a) Minutes December 01, 2021
b) Resolution 2022-01-01 Official Posting Location
c) Resolution 2022-01-02 Rendezvous License Agreement
d) Resolution 2022-01-03 Lot 1 And Lot 2 Elk Creek Condominiums at Grand Park
Final Acceptance and Surety Reduction
e) Resolution 2022-01-04 Elk Creek Filing No. 1 Final Acceptance and Surety
Reduction
Trustee Soles moved, and Trustee Quinn seconded the motion to approve the consent
agenda. Motion carried: 6-0.
5. Discussion and Possible Action:
a) East Grand Middle School Robotics Club Funding Request
Trustee Fisher moved, and Trustee Soles seconded the motion to approve $500
funding request for the East Grand Middle School Robotics Club. Motion carried: 6-0.
b) Resolution 2022-01-05 First Amendment to Grand Park Drive Improvement
Agreement
Trustee Soles moved, and Trustee Quinn seconded the motion to approve Resolution
2022-01-05 First Amendment to Grand Park Drive Improvement Agreement. Motion
carried: 6-0.
c) Election Presentation — Antoinette
Town Clerk Antoinette McVeigh presented the 2022 election calendar and answered
questions.
d) Water Wastewater Advisory Committee Ex -Officio Member Appointment
Trustee Miller moved, and Trustee Quinn seconded the motion to appoint Eileen
Waldow and Brian Cerkvenik to the Water Wastewater Advisory Committee as Ex -
Officio Trustee Members. Motion carried: 6-0.
6. Open Forum:
None
7. Updates
a) TM Ed Cannon, Regarding COVID-19 he asked it staff could close town hall and
request visitors to make an appointment to enter and require masks. The Board agreed.
Katie Soles, Ed Cannon and Sarah Weick will be attending the sustainable community
meeting in Winter Park January 14.
Ed asked if any of the Trustees would like to apply for the CML Executive Board. No
Trustees are interested, he explained that he would like to apply.
Trustee Miller moved, and Trustee Soles seconded the motion to approve Ed Cannon
the apply for the CML Executive Board. Motion carried: 6-0.
Page 3 of 3
b) Trustee Miller, Thanks to all of the employees working hard through the holidays. He
would like to discuss an Affordable Housing revenue stream, lodging tax and building fee
at a future meeting.
8. Executive Session:
a) For a conference with the Town Attorney for the purpose of receiving legal advice on
specific legal questions under C.R.S. Section 24-6-402(4)(b) and For the purpose of
determining positions relative to matters that may be subject to negotiations, developing
strategy for negotiations, and/or instructing negotiators, under C.R.S. Section 24-6-
402(4)(e). Regarding litigation. Including Town Attorney Kent Whitmer, Town Manager
Ed Cannon, Town Clerk Antoinette McVeigh, Town Planner Catherine Trotter, Assistant
Town Manager Michael Brack
b) For the purpose of determining positions relative to matters that may be subject to
negotiations, developing strategy for negotiations, and/or instructing negotiators, under
C.R.S. Section 24-6-402(4)(e) To discuss the purchase, acquisition, lease, transfer, or
sale of real, personal, or other property interest under C.R.S. Section 24-6-402(4)(a)
Regarding Land Acquisition. Town Attorney Kent Whitmer, Town Manager Ed Cannon,
Town Clerk Antoinette McVeigh, Town Planner Catherine Trotter, Assistant Town
Manager Michael Brack
Trustee Miller moved, and Trustee Soles seconded the motion to open the Executive
Sessions at 8:00 p.m. Motion carried: 6-0.
Trustee Soles moved, and Trustee Quinn seconded the motion to close the Executive
Sessions at 9:02 p.m. Motion carried: 6-0.
Attorney's Opinion Required by C.R.S. 24-6-402(2)(d.5)(II)(B). As the attorney
representing the Town of Fraser, I am of the opinion that the entire executive session,
which was not recorded, constituted a privileged attorney -client communication.
a1
Kent Whitmer, Town Attorney
9. Discussion and Possible Action Regarding:
a) Land Acquisition
Trustee Soles moved, and Trustee Waldow seconded the motion to approve the
contract that has been presented to acquire land subject to adjustments of dates that the
town attorney feels appropriate, authorizing the mayor to sign. Motion carried: 6-0.
10. Adjourn:
Trustee Soles moved, and Trustee Quinn seconded the motion to adjourn. Motion
carried: 6-0. Meeting adjourned at 9:05 p.m.
CLIO-C JLY\N" Wt;
Antoinette McVeigh, Town C rk