HomeMy Public PortalAbout042-2018 - Mayor - Deputy Veteran Service OfficerINTERLOCAL AGREEMENT FOR THE SHARING OF COSTS
ATTENDANT TO THE EMPLOYMENT OF A PART-TIME
DEPUTY VETERAN SERVICE OFFICER
THIS AGREEMENT (hereinafter "Agreement") is entered into by and between the
CITY OF RICHMOND, INDIANA, a second class city located in Wayne County, Indiana
(hereinafter "City") and WAYNE COUNTY, INDIANA, a statutory unit of government created
by and under the laws of the State of Indiana (hereinafter "County") to be effective as of the
execution of this Agreement, (the "Effective Date") or upon compliance with the procedural
provisions set forth at I.C. 36-1-7, whichever is the later, as follows:
A. Recitals
1. City and County are each political subdivisions as said term is used at Indiana
Code (IC) 36-1-7-2(a) and as said term is defined at IC 36-1-2-13.
2. City and County have mutual interests in promoting the welfare of their citizens
who have served in the military forces of the United States (hereinafter "Veterans") in assisting
Veterans' transition from active military service into civilian life; in identifying, referring and
enhancing Veterans' access to available support services, Veterans' healthcare, disability
benefits and other such services, benefits and resources to which such Veterans may be entitled
(the "Veterans' Services").
3. County has heretofore employed a part-time Veteran Service Officer to assist in
the provision of the Veterans' Services, but the demands on the part-time officer are such as to
cause County to determine that additional staffing is required in the County's Veteran Services
Department.
4. City recognizes the substantial number of Veterans that live within the territorial
jurisdiction of the City and therefor City is desirous of assisting County in the provision of
Veterans' Services by sharing a portion of the costs to be incurred by County in hiring an
additional part-time Deputy Veteran Service Officer.
5. This Agreement is intended to evidence the above commitment on the part of the
City to contribute the annual sum of Twenty-five Thousand and 00/100 US Dollars ($25,000.00)
to partially defer the costs to County of hiring the Deputy Veteran Service Officer.
6. In furtherance of the above -stated purposes, City and County desire to enter into
this Agreement in order to document the terms and conditions of their respective undertakings.
Contract No. 42-2018
City — County Interlocal Agreement re Cost -Sharing
for Part -Time Deputy Veteran Service Officer
2 1 P a g e
B. Terms of Agreement
1. Basis of Agreement. This Agreement is intended to constitute an Interlocal
Agreement evidencing the joint exercise of powers available to each of the City and the County,
as contemplated by the provisions of IC 36-1-7-2.
2. Duration of Agreement. This Agreement shall be in force from the Effective Date
and shall expire December 31, 2018. This Agreement shall automatically renew for successive
one-year terms with the same provisions herein set forth unless either party provides written
notice to the other of its intent not to permit such automatic renewal on or before July 1 of the
initial term of this Agreement or any such successor term.
3. Purpose of Agreement. This Agreement is intended to document the
commitments made jointly and severally by City and by County, through their respective
executive bodies and approved by their respective fiscal bodies.
4. Financing of Agreement. The provision of the funds by City and by County to
fund the Project shall be derived by the parties as follows:
a). The part-time Deputy Veteran Service Officer shall be considered an employee
of County. County shall fund all such employment costs (salaries, benefit
contributions, if any, employment tax obligations, etc.,) from duly
appropriated available funds in County's General Fund.
b). Likewise, City shall fund its annual contribution toward the employment costs
associated with the hiring of such part-time Deputy Veteran Service Officer
from duly appropriated available funds as approved and/or appropriated by the
by the City's executive.
5. Staffing and Supplying Joint Undertaking. The joint exercise of powers and
undertakings of the parties shall not require additional staffing on the part of either of the units
other than the part-time Veteran Service Officer, him/herself. County shall provide office space,
office furniture and fixtures, sound and data facilities to the deputy from sources and funds
available within the duly designated budgetary line items of County's approved Annual Budget.
A copy of the Position Description of the part-time Deputy Veteran Service Officer is attached to
this Agreement, marked "Exhibit A" and made a part hereof. Any material modification of the
terms of that Position Description shall be jointly agreed upon by City and County before such
modification shall become effective.
6. Disposition of Property. It is not anticipated that any additional real property will be
acquired or required in order to perform the services contemplated by this Agreement. Such
personal property as shall be required (office furniture, fixtures, etc.) shall be provided by
County and shall remain the property of County upon the termination of this Agreement.
7. Administration of Undertakings. City and County, by their respective executives,
shall meet and confer as necessary in order to monitor the performance of the services
City — County Interlocal Agreement re Cost -Sharing
for Part -Time Deputy Veteran Service Officer
3 1 P a g e
contemplated to be performed by the part-time Deputy Veteran Service Officer. County shall
further collect comparative data regarding the efficacy of the entire veteran support efforts of
Wayne County as reported by the federal Veterans Administration that shows the dollar value of
benefits provided by the VA to veterans broken down on a state by state, county by county basis.
(End of Textual Content — Remainder of Page Blank — Signature Templates Follow)
City — County Interlocal Agreement re Cost -Sharing
for Part -Time Deputy Veteran Service Officer
4 1 P a g e
APPROVED BY THE CITY OF RICHMOND, INDIANA
l
Sno or of the
City of Richmond
ALSO APPROVED BY:
CITY OF RICHMOND, INDIANA
BY ITS COMMON COUNCIL
STATE OF INDIANA }
SS:
COUNTY OF WAYNE )
Before me, a Notary Public, in and for said County and State, personally appeared Jamie
Lopeman, President of the Common Council of the City of Richmond, Indiana, who
acknowledged that the foregoing Interlocal Agreement was executed in such capacity as his
voluntary act and deed for and on behalf of said Council and that the foregoing representations
are true and correct.
Witness my hand and notary seal this _,?Y,4/&y of 2018.
Notary Public
Residing in -,Xounty, Indiana
My Commission Expires: % - /f--_, 20 J&
City — County Interlocal Agreement re Cost -Sharing
for Part -Time Deputy Veteran Service Officer
51Page
STATE OF INDIANA )
SS:
COUNTY OF WAYNE )
BEFORE ME, a Notary Public, in and for said County and State, personally appeared David M.
Snow, Mayor of the City of Richmond, Indiana, who acknowledged that the foregoing Interlocal
Agreement was executed in such capacity as his voluntary act and deed for and on behalf of said
City and that the foregoing representations are true and correct.
Witness my hand and notary seal this 2� day of I 2018.
, Notary Public
Residing inWCkk������pp"County, Indiana
My Commission Expires:-`�20�i�
APPROVED BY WAYNE COUNTY GOVERNMENT
WAYNE COUNTY, INDIANA
By its Board of County Cphimiss
its County Council
By: W'111/�
of Plasterer, President
Attest:
�
Kimberly WAfton,
Wayne Co Auditor
City — County Interlocal Agreement re Cost -Sharing
for Part -Time Deputy Veteran Service Officer
6 1 P a g e
STATE O F INDIANA )
) SS
COUNTY OF WAYNE )
BEFORE ME a notary public in and for said county and state personally appeared the within
named Kenneth E. Paust, .Jeff Plasterer & Kimberly Walton, respectively the president of the
Wayne County Board of County Commissioners, the president of the Wayne County Council
and the Auditor of Wayne County, Indiana, each of whom acknowledged their execution of the
foregoing Interlocal Agreement as their voluntary act and deed and affirm that the foregoing
representations are true and correct.
Witness my hand and notary seal this `t — day of 2018.
. �...�.,.. , ' Notary Public residing in County, IN
M C mmission Expires:
_\ �,20Z.5
1 affirm under penalties for perjury that 1 have taken reasonable care to redact each Social Security number in this
document, unless required by law. Ronald L. Cross
This Instrument Prepared By:
Ronald L. Cross, Attorney #3450-49
Boston Bever Klinge Cross & Chidester
27 North 8'h Street
Richmond, IN 47374
Phone: 765.962.7527
Facsimile: 765.966 A597
Email: rcross@bbkcc.com
"Exhibit A"
POST"HO 01aCRIP1'I0\
WAY E.INDIANA
POSITION: Deputy Veteran Service Officer ACCOUNT NO:
DEPARTMENT; Veterans Services
WORK SCHEDULE: As assigned WORKWEEK HOURS: 29 hrs.
JOB CATEGORY: PAT (Professional Administrative Technological)
DATE `VRITTEN: November 2017 STATUS: Part-time
DATE REVISED: FLSA STATUS: Non -Exempt
SALARY RANGE: S12.80 - S14.00
To perform this position successfully, an individual must be able to perform each essential dut* sathf actoril%.
The requirements listed in this document are representative orthe knowledge. skill. and'or abilik% required
%%a) ne Count% prm ides reasonablenceommodation to qualified emplayecs and :applicant.Ls with known
disabilities rho require accommodation to complete the application proem or perform essential functions or
the job, unless the accommodation %ould cause an undue hardship.
Incumbent serves as Deputy Service Officer for the Wayne County Veteran's Service Officer.
responsible for supporting the Veteran's Service Officer in performance ofduties. and serving as
liaison to service groups and public communications.
DUTIES•
Responds to telephone inquiries; including researching, copying and mailing information and
making referrals to other community resources as needed.
Presents public speaking presentations to various groups as requested.
Periodically provides services in various locations to accommodate special needs of clients.
including hospitals. detention facilities, nursing homes and residences.
Maintains frequent communication with Indiana Department of Veterans Affairs (IDVA)
personnel to determine appropriate procedures and actions. and 'or assists in resolving issues.
Assists Veteran's Service Officer and performs duties according to local. state and federal rules.
regulations. policies and proxedures.
Assists with office related issues, meeting, and serves as liaison to service groups and public
communications and performs related duties as assigned.
JOB REOUIREMEINTS:
Must be an honorabh discharged veteran who has had at least 2 years of service in the armed
forces of the United States and or spouse; surixing spouse. parent or child of same and a citizen
of the United States and Indiana for at least 2 years.
Must meet all ether applicable hiring and retention m%juirement: of Indiana cadc. including. but
not limited a) ability to satisfactoril% complete oral and %%Titten examinations tier
certihcation'recertification .
Thorough knowledge of and abilit, to make practical application of federal and state veterans'
benefits
A'orking knowledge of standard English spelling. grammar. and punctuation. and ability to
prepare correspondence and other documents.
Knotivledge of basic filing systems and ability to maintain organized files'records.
Abilk to assist Veteran's Service Officer and performs duties according to local. state and
federal rules. regulations. and policies and procedures.
Abilith to properly operate standard office equipment. such as computer. copier: calculator. fax
machine and telephone.
Ability to efI'ectiveh communicate orally and in writing with co-workers. other County
personnel, veterans, their spouses, dependents and/or survivors. IDVA personnel. benef t and
community service agencies; and the public. including being sensitive to professional ethics,
gender. cultural diversities and disabilities.
Ability to provide public access to or maintain confidentiality of department information and
records according to state requirements.
Ability to comply %with all employer and department policies and work rules. including but not
limited to. attendance. safety. drug -free workplace, and personal conduct.
Ability to prepare and make public spearing presentations.
Abilit} to work on several tasks at the same time and complete assignments effectively amidst
frequent distractions and interruptions.
Ability to work alone %%ith minimum supervision. often under time pressure.
Ability to understand, memorizes_ retain and cam out witten and oral instructions and present
findings in oral or written form.
Possession of a valid driver's license and a demonstrated safe driving record or ability to provide
own transportation as needed.
DIFFICULTY OF WORK:
Incumbent assists with performing duties according to state and federal rules. regulations.
1olicies and prikedurr.. ajud-111'nl in inwrhreting, prece-&1i1.4 WIJ
adapting standard meibods to tit individual situations. Worh require; consideration of mam_
variables in determining applicable benetits and application procedures.
RESPO\SiBiLITi': .
Incumbent applies standard practices of the profession in providing assistance to clients, and
ensuring accurate and timely completion of forms/applications. Work is reviewed primarily for
appropriate direction of assigned operations and compliance -svith legal requirements.
PERSONAL WORK HUMUNUM
Incumbent maintains frequent contact Stith co-* % orkers. other County personnel, veterans, their
spouse& dependents and'or sur%ivom benefit and communit. service agencies. IDVA personnel.
and the public for the purpose of exchanging information, explaining interpreting policies and
procedures. and resolving problems.
Incumbent reports directly to the Veteran's Service Officer.
:51_,__C L EEORT AND WORK FN'VMONA1F'I\:,r:
Incumbent performs a majority of duties in a standard office environment, invoking
sittinghwalking at xvill. sitting for long period& liftini'carring objects %%eighing less than 25
pounds, speaking clearly, and hearing sounds/communication. Incumbent periodic:alh drives or
travels in a vehicle to assist clients in their homes and other locations.
APPLICAI'T/EMP OYES AMNOWLEDGEI<iEN
The job description for the position of Deputy Veteran's Service Officer for the County Veteran's
Service Department describes the duties and responsibilities for emplgyment in this position. i
ackno%,.ledge that I ha%e recei%ed this job description and understand that it is not a
contract of employment. i am responsible for reading this job description and compling with
all job duties. requirements and responsibilities contained herein and an� subsequent revisions.
Is there anything that would keep you from meeting the job duties and requirements as outlined?
Yes No
Applicant.'Employee signature Date
Print`Type name