HomeMy Public PortalAbout044-2018 - Airport - Reece Seal Company - Sealing cracks in runwayAGREEMENT
THIS AGREEMENT made and entered into this &W day of , 2018, and referred
to as Contract No. 44-2018 by and between the City of Michinond, Indiana, a municipal
corporation acting by and through its Board of Aviation Commissioners (hereinafter referred to
as the "City") and Reece Seal Coating, Inc., 1205 W. Troy, Indianapolis, Indiana, 46225
(hereinafter referred to as the "Contractor").
SECTION I. STATEMENT AND SUBJECT OF WORK
City hereby retains Contractor to perform services in connection with the repair of runway
asphalt which includes routing and sealing of cracks on Richmond Airport Runway 6-24 for the
Richmond Municipal Airport (the "Project") in accordance with the Bid Specifications further
described below.
Bid Specifications dated February 9, 2018, have been made available for inspection by
Contractor, are on file in the office of the Director of Purchasing for the City of Richmond, and
are hereby incorporated by reference and made a part of this Agreement. Contractor agrees to
abide by the same.
The response of Contractor to said Request for Responses dated February 16, 2018, is attached
hereto as Exhibit A, which Exhibit consists of four (4) pages, and is also hereby incorporated by
reference and made a part of this Agreement. Contractor agrees to abide by the same.
Should any provisions, terms, or conditions contained in any of the documents attached hereto as
Exhibits, or in any of the documents incorporated by reference herein, conflict with any of the
provisions, terms, or conditions of this Agreement, this Agreement shall be controlling.
The Contractor shall furnish all labor, material, equipment, and services necessary whi�e
incidental to the proper completion of all work specified.
No performance of services shall commence until the following has been met:
1. The City is in receipt of any required certificates of insurance and/or
warranties;
2. The City is in receipt of any required affidavit signed by Contractor in
accordance with Indiana Code 22-5-1.7-11(a)(2);and
3. A purchase order has been issued by the Purchasing Department.
SECTION II. STATUS OF CONTRACTOR
Contractor shall be deemed to be an independent contractor and is not an employee or agent of
the City of Richmond. The Contractor shall provide, at its own expense, competent supervision
of the work.
Contract No. 44-2018
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SECTION III. COMPENSATION
City shall pay Contractor an amount not to exceed the total amount of Twenty-seven Thousand
Seven Hundred Fifty Dollars and Zero Cents ($27,750.00) for complete and satisfactory
performance of the work required hereunder.
SECTION IV. TERM OF AGREEMENT
This Agreement shall become effective when signed by all parties and shall continue in effect
until satisfactory completion of the Project, which completion is expected to be on or before May
1, 2018. A penalty will be assessed and deducted from Contractor's retainage in the event
services are still being performed by Contractor under this Agreement in the amount of Four
Hundred Dollars ($400.00) per day for each day past the date for completion as set forth above.
Notwithstanding the term of this Agreement, City may terminate this Agreement in whole or in
part, for cause, at any time by giving at least five (5) working days written notice specifying the
effective date and the reasons for termination which shall include but not be limited to the
following:
a. failure, for any reason of the Contractor to fulfill in a timely and proper manner its
obligations under this Agreement;
b. submission by the Contractor to the City of reports that are incorrect or incomplete in
any material respect;
c. ineffective or improper use of funds provided under this Agreement;
d. suspension or termination of the grant funding to the City under which this Agreement
is made; or
e. unavailability of sufficient funds to make payment on this Agreement.
In the event of such termination, the City shall be required to make payment for all work
performed prior to the effective date by Contractor, but shall be relieved of any other
responsibility herein.
This Agreement may also be terminated, in whole or in part, by mutual Agreement of the parties
by setting forth the reasons for such termination, the effective date, and in the case of partial
termination, the portion to be terminated.
SECTION V. INDEMNIFICATION AND INSURANCE
Contractor agrees to obtain insurance and to indemnify the City for any damage or injury to
person or property or any other claims which may arise from the Contractor's conduct or
performance of this Agreement, either intentionally or negligently; provided, however, that
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nothing contained in this Agreement shall be construed as rendering the Contractor liable for acts
of the City, its officers, agents, or employees. Contractor shall as a prerequisite to this
Agreement, purchase and thereafter maintain such insurance as will protect it from the claims set
forth below which may arise out of or result from the Contractor's operations under this
Agreement, whether such operations by the Contractor or by any sub -contractors or by anyone
directly or indirectly employed by any of them, or by anyone for whose acts the Contractor may
be held responsible.
Coverage
A. Worker's Compensation &
Disability Requirements
B. Employer's Liability
C. Comprehensive General Liability
Section 1. Bodily Injury
Section 2. Property Damage
D. Comprehensive Auto Liability
Section 1. Bodily Injury
Section 2. Property Damage
Limits
Statutory
$100,000
$1,000,000 each occurrence
$2,000,000 aggregate
$1,000,000 each occurrence
$1,000,000 each person
$1,000,000 each occurrence
$1,000,000 each occurrence
E. Comprehensive Umbrella Liability $1,000,000 each occurrence
$2,000,000 each aggregate
SECTION VI. COMPLIANCE WITH WORKER'S COMPENSATION LAW
Contractor shall comply with all provisions of the Indiana Worker's Compensation law, and
shall, before commencing work under this Agreement, provide the City a certificate of insurance,
or a certificate from the industrial board showing that the Contractor has complied with Indiana
Code Sections 22-3-2-5, 22-3-5-1 and 22-3-5-2. If Contractor is an out of state employer and
therefore subject to another state's worker's compensation law, Contractor may choose to
comply with all provisions of its home state's worker's compensation law and provide the City
proof of such compliance in lieu of complying with the provisions of the Indiana Worker's
Compensation Law.
SECTION VII. COMPLIANCE WITH INDIANA E-VERIFY PROGRAM REQUIREMENTS
Pursuant to Indiana Code 22-5-1.7, Contractor is required to enroll in and verify the work
eligibility status of all newly hired employees of the contractor through the Indiana E-Verify
program. Contractor is not required to verify the work eligibility status of all newly hired
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employees of the contractor through the Indiana E-Verify program if the Indiana E-Verify
program no longer exists. Prior to the performance of this Agreement, Contractor shall provide
to the City its signed Affidavit affirming that Contractor does not knowingly employ an
unauthorized alien in accordance with IC 22-5-1.7-11 (a) (2). In the event Contractor violates IC
22-5-1.7 the Contractor shall be required to remedy the violation not later than thirty (30) days
after the City notifies the Contractor of the violation. If Contractor fails to remedy the violation
within the thirty (30) day period provided above, the City shall consider the Contractor to be in
breach of this Agreement and this Agreement will be terminated. If the City determines that
terminating this Agreement would be detrimental to the public interest or public property, the
City may allow this Agreement to remain in effect until the City procures a new contractor. If
this Agreement is terminated under this section, then pursuant to IC 22-5-1.7-13 (c) the
Contractor will remain liable to the City for actual damages.
SECTION IX. IRAN INVESTMENT ACTIVITIES
Pursuant to Indiana Code (IC) 5-22-16.5, Contractor certifies that Contractor is not engaged in
investment activities in Iran. In the event City determines during the course of this Agreement
that this certification is no longer valid, City shall notify Contractor in writing of said
determination and shall give contractor ninety (90) days within which to respond to the written
notice. In the event Contractor fails to demonstrate to the City that the Contractor has ceased
investment activities in Iran within ninety (90) days after the written notice is given to the
Contractor, the City may proceed with any remedies it may have pursuant to IC 5-22-16.5. In
the event the City determines during the course of this Agreement that this certification is no
longer valid and said determination is not refuted by Contractor in the manner set forth in IC 5-
22-16.5, the City reserves the right to consider the Contractor to be in breach of this Agreement
and terminate the agreement upon the expiration of the ninety (90) day period set forth above.
SECTION X. PROHIBITION AGAINST DISCRIMINATION
A. Pursuant to Indiana Code 22-9-1-10, Contractor, any sub -contractor, or any person acting
on behalf of Contractor or any sub -contractor shall not discriminate against any employee or
applicant for employment to be employed in the performance of this Agreement, with respect to
hire, tenure, terms, conditions or privileges of employment or any matter directly or indirectly
related to employment, because of race, religion, color, sex, disability, national origin, or
ancestry.
B. Pursuant to Indiana Code 5-16-6-1, the Contractor agrees:
1. That in the hiring of employees for the performance of work under this
Agreement of any subcontract hereunder, Contractor, any subcontractor, or any person
acting on behalf of Contractor or any sub -contractor, shall not discriminate by reason of
race, religion, color, sex, national origin or ancestry against any citizen of the State of
Indiana who is qualified and available to perform the work to which the employment
relates;
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2. That Contractor, any sub -contractor, or any person acting on behalf of Contractor
or any sub -contractor shall in no manner discriminate against or intimidate any employee
hired for the performance of work under this Agreement on account of race, religion,
color, sex, national origin or ancestry;
3. That there may be deducted from the amount payable to Contractor by the City
under this Agreement, a penalty of five dollars ($5.00) for each person for each calendar
day during which such person was discriminated against or intimidated in violation of the
provisions of the Agreement; and
4. That this Agreement may be canceled or terminated by the City and all monies
due or to become due hereunder may be forfeited, for a second or any subsequent
violation of the terms or conditions of this section of the Agreement.
C. Both City and Contractor agree to comply with all applicable Americans with Disability
Act (ADA) requirements and Title VI Civil Rights Act non-discrimination requirements.
D. Violation of the terms or conditions of this Agreement relating to discrimination or
intimidation shall be considered a material breach of this Agreement.
SECTION XI. RELEASE OF LIABILITY
Contractor hereby agrees to release and hold harmless the City and all officers, employees, or
agents of the same from all liability for negligence which may arise in the course of Contractor's
performance of its obligations pursuant to this Agreement.
SECTION XII. MISCELLANEOUS
This Agreement is personal to the parties hereto and neither party may assign or delegate any of
its rights or obligations hereunder without the prior written consent of the other party. It shall be
controlled by Indiana law and shall be binding upon the parties, their successors and assigns. It
constitutes the entire Agreement between the parties, although it may be altered or amended in
whole or in part at any time by filing with the Agreement a written instrument setting forth such
changes signed by both parties.
This Agreement may be simultaneously executed in several counterparts, each of which shall be
an original and all of which shall constitute but one and the same instrument.
The parties hereto submit to jurisdiction of the courts of Wayne County, Indiana, and suit arising
under this Contract, if any, must be filed in said courts. The parties specifically agree that no
arbitration or mediation shall be required prior to the commencement of legal proceedings in said
Courts.
Any person executing this Contract in a representative capacity hereby warrants that he has been
duly authorized by his or her principal to execute this Contract.
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In the event of any breach of this Agreement by Contractor, and in addition to any other damages
or remedies, Contractor shall be liable for all costs incurred by City due to the enforcement of
this Agreement, including but not limited to City's reasonable attorney's fees, whether or not suit
is filed.
In the event that an ambiguity or question of intent or a need for interpretation of this Agreement
arises, this Agreement shall be construed as if drafted jointly by the parties, and no presumption
or burden of proof shall arise favoring or disfavoring any party by virtue of the authorship of any
of the provisions of this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement at Richmond, Indiana, as of
the day and year first written above, although signatures may be affixed on different dates.
"CITY"
THE CITY OF RICHMOND,
INDIANA by and through its
Board of Aviation Commissioners
"CONTRACTOR"
REECE SEAL COATING, INC.
1205 W. Troy
Indianapolis, IN 46225
By: By
Dave Stevens, President
Date: 3z / (o Z -Z-0/ S- Printed: -T-�-y A lee- c e-
APPROVED: 1 _ Title: �rz° S Gq��h
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Date: 0 3 Iy Date:
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DA
,'ebnuary 9, 2018 Fe
ZUANTIW CA
%--1 i 1 yr X"%— 11V1VAjU
50 North Fifth Street
Richmond, Indiana 47374
(765) 983-7200
BE
DESCRIPTION
PRICE REQUEST
THIS IS NOT AN �ORDER
INSTRUCTIONS
This is a request for a price or quote for the services or
materials described below. Any additional
specifications may be attached hereto. This is not an
order and the City reserves the right to accept all or
part, or decline the entire proposal. Please complete
Your full name, address, and phone number below with
signature; itemize all prices and charges where
requested; and attach explanation for any substitution to
specifications altered. Please return in care of
Purchasing to the address above by the specified date
and time to be considered unless otherwise specified.
Asphalt Crack Repairs
Richmond Municipal Airport
(see attached)
Please include a current certificate of in-
surance, naming the City of Richmond
as the certificate holder, with your bid.
Bids must be presented in a sealed
envelope with the project name on the
outside of the envelope.
PRICE REQUEST
UNIT PRICE I TOTAL
• NAME OF FIRM QUOTING
Reece S al r46ating. Inc.
VICKI ROBINSON
PURCHASING DIRECTOR R `
AUTHORIZED BY
Bids are to be mailed or brought to theJa Reece, President
rchasing Department in the Richmond , 2-16-18'E
micipal Building at 50 North 5th Street ATE
317— 784-1410
tte Tax Exemption No. 003121909-0 Phone No.
RICHMOND MUNICIPAL AIRPORT
REQUEST FOR BID
1-24-18
ASPHALT CRACK REPAIRS
1. Contractor shall route and seal cracks in asphalt as directed by
at the Richmond Municipal Airport.
2. All work will comply with FAA Standards and Specifications.
(See attached specifications)
3. All work shall be completed in 5 working days by May 1, 2018
4. A late penalty of $400/day will be assessed for each day past the 5
day completion time.
5. Payment will be based on LF of cracks repaired and unit price
bid.
6. Contractor shall provide a certificate of insurance as required by
the City of Richmond.
7. Questions regarding this project shall be directed to the Director
of Public Works and Engineering, Greg Stiens at 765-983-7394.
AREA EST. MY
A. Runway 6-24..............37,500 LF
BID PROPOSAL
DESCRIPTION OTY UNIT PRICE TOTAL BID
Crack Route and Seal 37,500 LF .74 Cents $27, 750.00
Reece Seal Coating, Inc.
Contractor Name
1205 W. Troy
Address
2-16-18
JAIY Reece Date
President
EXHIBIT PAGE 1 PF A_
Item P-605 Joint Sealing Filler
DESCRIPTION
605-1.1 This item shall consist of providing and installing a resilient and adhesive joint sealing filler
capable of effectively sealing joints and cracks in pavements.
MATERIALS
605-2.1 JOINT SEALERS. Joint sealing materials shall meet the requirements of ASTM D 6690
- Joint and Crack Sealants, Hot -Applied, for Concrete and Asphalt Pavements.
Each lot or batch of sealing compound shall be delivered to the jobsite in the manufacturer's original
sealed container. Each container shall be marked with the manufacturer's name, batch or lot number, the
safe heating temperature, and shall be accompanied by the manufacturer's certification stating that the
compound meets the requirements of this specification.
CONSTRUCTION METHODS
605-3.1 TIME OF APPLICATION. Joints shall be sealed as soon after completion of the curing period
as feasible and before the pavement is opened to traffic, including construction equipment. The pavement
temperature shall be above 50 °F (4 °C) at the time of installation of the poured joint sealing material.
605-3.2 PREPARATION OF JOINTS.
a. Sealing. Immediately before sealing, the joints shall be thoroughly cleaned of all foreign material.
Cleaning shall be accomplished by the joints shall be blown out with compressed air free of oil and water.
Only air compressors with operable oil and water traps shall be used to prepare the joints for sealing. The
joint faces shall be surface dry when the seal is applied.
605-3.3 INSTALLATION OF SEALANTS. Joints shall be inspected for proper width, depth,
alignment, and preparation, and shall be approved by the Engineer before sealing is allowed. Sealants
shall be installed in accordance with the following requirements:
Hot Poured Sealants. The joint sealant shall be applied uniformly solid from bottom to top and shall be
filled without formation of entrapped air or voids. The heating kettle shall be an indirect heating type,
constructed as a double boiler. A positive temperature control and mechanical agitation shall be provided.
The sealant shall not be heated to morethan20 OF (-I l °C) below the safe -heat ing4emperahue The..safe_
heating temperature can be obtained from the manufacturer's shipping container. A direct connecting
pressure type extruding device with nozzles shaped for insertion into the joint shall be provided. Any
sealant spilled on the surface of the pavement, structures and/or lighting fixtures, shall be removed
immediately.
METHOD OF MEASUREMENT
605-4.1 Joint sealing material shall be measured by the linear foot (meter) of sealant in place, completed,
and accepted.
EXHIBIT PAGE 3 Or 4.
•
BASIS OF PAYMENT
605-5.1 Payment for joint sealing material shall be made at the contract unit price per linear foot (meter)
The price shall be full compensation for furnishing all materials, for all preparation, delivering, and
placing of these materials, and for all labor, equipment, tools, and incidentals necessary to complete the
item.
Payment will be made under:
Item P-605-5.1 Joint Sealing Filler, per linear foot
TESTING REQUIREMENTS
ASTM D 412 Test Methods for Vulcanized Rubber and Thermoplastic Elastomers — Tension
ASTM D 1644 Test Methods for Nonvolatile Content of Varnishes
MATERIAL REQUIREMENTS
ASTM D 6690 Joint and Crack Sealants, Hot -Applied, for Concrete and Asphalt Pavements
END ITEM P-605
EXHIBIT PAGE !A -OF- _