HomeMy Public PortalAbout056-2018 - Fire - MES - Rescue equipmentAGREEMENT
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THIS AGREEMENT made and entered into this J day of , 2018, and
referred to as Contract No. 56-2018, by and between the City dt Ric ond, Indiana, a
municipal corporation acting by and through its Board of Public Works and Safety (hereinafter
referred to as the "City") and Municipal Emergency Services, Inc., d/b/a MES, 6975 Hillsdale
Court, Indianapolis, Indiana 47374 (hereinafter referred to as the "Contractor").
SECTION I. STATEMENT AND SUBJECT OF WORK
City hereby retains Contractor as a sole source provider to furnish Holmatro extrication
equipment and tools ("equipment") for the Richmond Fire Department.
City requested a quote from Contractor as a sole -source provider and Contractor's response to
said Request for Quotes, dated February 22, 2018, consisting of two (2) pages, is attached hereto
as Exhibit A and is hereby incorporated by reference and made a part of this Agreement.
Contractor agrees to abide by the same.
Should any provisions, terms, or conditions contained in any of the documents attached hereto as
Exhibits, or in any of the documents incorporated by reference herein, conflict with any of the
provisions, terms, or conditions of this Agreement, this Agreement shall be controlling.
The Contractor shall furnish all labor, material, equipment, and services necessary for the proper
completion of all work specified.
No performance of services shall commence until the following has been met:
1. The City is in receipt of any required certificates of insurance and/or
warranties;
2. The City is in receipt of any required affidavit signed by Contractor in
accordance with Indiana Code 22-5-1.7-11(a)(2);and
3. A purchase order has been issued by the Purchasing Department.
SECTION II. STATUS OF CONTRACTOR
Contractor shall be deemed to be an independent contractor and is not an employee or agent of
the City of Richmond. The Contractor shall provide, at its own expense, competent supervision
of the work.
SECTION III. COMPENSATION
City shall pay Contractor a total amount not to. exceed One Hundred Eight Thousand Five
Hundred Sixty-eight Dollars and Twenty-five Cents ($108,568.25) for complete and satisfactory
performance of this Agreement.
Contract No. 56-2018
Page 1 of 6
SECTION IV. TERM OF AGREEMENT
This Agreement shall become effective upon complete execution of this Agreement and shall
continue in effect until delivery and acceptance of the equipment.
Notwithstanding the term of this Agreement, City may terminate this Agreement in whole or in
part, for cause, at any time by giving at least five (5) working days written notice specifying the
effective date and the reasons for termination which shall include but not be limited to the
following:
a. failure, for any reason of the Contractor to fulfill in a timely manner
its obligations under this Agreement;
b. submission of a report, other work product, or advice, whether oral or written, by the
Contractor to the City that is incorrect, incomplete, or does not meet reasonable
professional standards in any material respect;
c. ineffective or improper use of funds provided under this Agreement;
d. suspension or termination of the grant funding to the City under which this Agreement
is made; or
e. unavailability of sufficient funds to make payment on this Agreement.
In the event of such termination, the City shall be required to make payment for all work
performed prior to the date this Agreement is terminated, but shall be relieved of any other
responsibility herein.
This Agreement may also be terminated, in whole or in part, by mutual Agreement of the parties
by setting forth the reasons for such termination, the effective date, and in the case of partial
termination, the portion to be terminated.
SECTION V. INDEMNIFICATION AND INSURANCE
Contractor agrees to obtain insurance and to indemnify the City for any damage or injury to
person or property or any other claims which may arise from the Contractor's conduct or
performance of this Agreement, either intentionally or negligently; provided, however, that
nothing contained in this Agreement shall be construed as rendering the Contractor liable for acts
of the City, its officers, agents, or employees. Contractor shall as a prerequisite to this
Agreement, purchase and thereafter maintain such insurance as will protect it from the claims set
forth below which may arise out of or result from the Contractor's operations under this
Agreement, whether such operations by the Contractor or by any sub -contractors or by anyone
directly or indirectly employed by any of them, or by anyone for whose acts the Contractor may
be held responsible.
Page 2 of 6
Coveralze
A. Worker's Compensation &
Disability Requirements
B. Employer's Liability
C. Comprehensive General Liability
Section 1. Bodily Injury
Section 2. Property Damage
D. Comprehensive Auto Liability
Section 1. Bodily Injury
Section 2. Property Damage
Limits
Statutory
$100,000
$1,000,000 each occurrence
$2,000,000 aggregate
$1,000,000 each occurrence
$1,000,000 each person
$1,000,000 each occurrence
$1,000,000 each occurrence
E. Comprehensive Umbrella Liability $1,000,000 each occurrence
$2,000,000 each aggregate
SECTION VI. COMPLIANCE WITH WORKER'S COMPENSATION LAW
Contractor shall comply with all provisions of the Indiana Worker's Compensation law, and
shall, before commencing work under this Agreement, provide the City a certificate of insurance,
or a certificate from the industrial board showing that the Contractor has complied with Indiana
Code Sections 22-3-2-5, 22-3-5-1 and 22-3-5-2. If Contractor is an out of state employer and
therefore subject to another state's worker's compensation law, Contractor may choose to
comply with all provisions of its home state's worker's compensation law and provide the City
proof of such compliance in lieu of complying with the provisions of the Indiana Worker's
Compensation Law.
SECTION VII. COMPLIANCE WITH INDIANA E-VERIFY PROGRAM REQUIREMENTS
Pursuant to Indiana Code 22-5-1.7, Contractor is required to enroll in and verify the work
eligibility status of all newly hired employees of the contractor through the Indiana E-Verify
program. Contractor is not required to verify the work eligibility status of all newly hired
employees of the contractor through the Indiana E-Verify program if the Indiana E-Verify
program no longer exists. Prior to the performance of this Agreement, Contractor shall provide
to the City its signed Affidavit affirming that Contractor does not knowingly employ an
unauthorized alien in accordance with IC 22-5-1.7-11 (a) (2). In the event Contractor violates IC
22-5-1.7 the Contractor shall be required to remedy the violation not later than thirty (30) days
after the City notifies the Contractor of the violation. If Contractor fails to remedy the violation
within the thirty (30) day period provided above, the City shall consider the Contractor to be in
breach of this Agreement and this Agreement will be terminated. If the City determines that
Page 3 of 6
terminating this Agreement would be detrimental to the public interest or public property, the
City may allow this Agreement to remain in effect until the City procures a new contractor. If
this Agreement is terminated under this section, then pursuant to IC 22-5-1.7-13 (c) the
Contractor will remain liable to the City for actual damages.
SECTION VIII. IRAN INVESTMENT ACTIVITIES
Pursuant to Indiana Code (IC) 5-22-16.5, Contractor certifies that Contractor is not engaged in
investment activities in Iran. In the event City determines during the course of this Agreement
that this certification is no longer valid, City shall notify Contractor in writing of said
determination and shall give contractor ninety (90) days within which to respond to the written
notice. In the event Contractor fails to demonstrate to the City that the Contractor has ceased
investment activities in Iran within ninety (90) days after the written notice is given to the
Contractor, the City may proceed with any remedies it may have pursuant to IC 5-22-16.5. In
the event the City determines during the course of this Agreement that this certification is no
longer valid and said determination is not refuted by Contractor in the manner set forth in IC 5-
22-16.5, the City reserves the right to consider the Contractor to be in breach of this Agreement
and terminate the agreement upon the expiration of the ninety (90) day period set forth above.
SECTION IX. PROHIBITION AGAINST DISCRIMINATION
A. Pursuant to Indiana Code 22-9-1-10, Contractor, any sub -contractor, or any person acting
on behalf of Contractor or any sub -contractor shall not discriminate against any employee
or applicant for employment to be employed in the performance of this Agreement, with
respect to hire, tenure, terms, conditions or privileges of employment or any matter
directly or indirectly related to employment, because of race, religion, color, sex,
disability, national origin, or ancestry.
B. Pursuant to Indiana Code 5-16-6-1, the Contractor agrees:
1. That in the hiring of employees for the performance of work under this
Agreement of any subcontract hereunder, Contractor, any subcontractor, or any
person acting on behalf of Contractor or any sub -contractor, shall not discriminate
by reason of race, religion, color, sex, national origin or ancestry against any
citizen of the State of Indiana who is qualified and available to perform the work
to which the employment relates;
2. That Contractor, any sub -contractor, or any person action on behalf of Contractor
or any sub -contractor shall in no manner discriminate against or intimidate any
employee hired for the performance of work under this Agreement on account of
race, religion, color, sex, national origin or ancestry;
3. That there may be deducted from the amount payable to Contractor by the City
under this Agreement, a penalty of five dollars ($5.00) for each person for each
calendar day during which such person was discriminated against or intimidated
in violation of the provisions of the Agreement; and
Page 4 of 6
4. That this Agreement may be canceled or terminated by the City and all money
due or to become due hereunder may be forfeited, for a second or any subsequent
violation of the terms or conditions of this section of the Agreement.
C. Violation of the terms or conditions of this Agreement relating to discrimination or
intimidation shall be considered a material breach of this Agreement.
SECTION X. RELEASE OF LIABILITY
Contractor hereby agrees to release and hold harmless the City and all officers, employees, or
agents of the same from all liability which may arise in the course of Contractor's performance
of its obligations pursuant to this Agreement.
SECTION XI. MISCELLANEOUS
This Agreement is personal to the parties hereto and neither parry may assign or delegate any of
its rights or obligations hereunder without the prior written consent of the other parry. Any such
delegation or assignment, without the prior written consent of the other party, shall be null and
void. This Agreement shall be controlled by and interpreted according to Indiana law and shall
be binding upon the parties, their successors and assigns. This document constitutes the entire
Agreement between the parties, although it may be altered or amended in whole or in part at any
time by filing with the Agreement a written instrument setting forth such changes signed by both
parties. By executing this Agreement the parties agree that this document supersedes any
previous discussion, negotiation, or conversation relating to the subject matter contained herein.
This Agreement may be simultaneously executed in several counterparts, each of which shall be
an original and all of which shall constitute but one and the same instrument.
The parties hereto submit to jurisdiction of the courts of Wayne County, Indiana, and any suit
arising out of this Contract must be filed in said courts. The parties specifically agree that no
arbitration or mediation shall be required prior to the commencement of legal proceedings in said
Courts. By executing this Agreement, Contractor is estopped from bringing suit or any other
action in any alternative forum, venue, or in front of any other tribunal, court, or administrative
body other than the Circuit or Superior Courts of Wayne County, Indiana, regardless of any right
Contractor may have to bring such suit in front of other tribunals or in other venues.
Any person executing this Contract in a representative capacity hereby warrants that he/she has
been duly authorized by his or her principal to execute this Contract.
In the event of any breach of this Agreement by Contractor, and in addition to any other damages
or remedies, Contractor shall be liable for all costs incurred by City in its efforts to enforce this
Agreement, including but not limited to, City's reasonable attorney's fees.
In the event that an ambiguity, question of intent, or a need for interpretation of this Agreement
arises, this Agreement shall be construed as if drafted jointly by the parties, and no presumption
Page 5 of 6
or burden of proof shall arise favoring or disfavoring any party by virtue of the authorship of any
of the provisions of this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement at Richmond, Indiana, as of
the day and year first written above, although signatures may be affixed on different dates.
"CITY"
THE CITY OF RICHMOND,
INDIANA by and through its
Board of Public Works and Safety
By:
Vicki Robinson, President
By::za �:- )�
Richard Foore, Member
go
Date:
"CONTRACTOR"
MUNICIPAL EMERGENCY
SERVICES, INC., DB/A MES
6975 Hillsdale Court
Indianapolis, IN 47374
By:. M/Vl/
Printed: Ask JeAJ
Title: 0110021boos Ma'[49111—
"Anthony L. oster, II, Aember
Date:
Date: 4 );�ily
Page 6 of 6
---E5
MUNICIPAL EMERGENCY SERVICES
.>' HOLMATRO
HOLMATRO
158.012.107
HOLMATRO
HOLMATRO
158.152.178
HOLMATRO
HOLMATRO
HOLMATRO
HOLMATRO
HOLMATRO
HOLMATRO
HOLMATRO
HOLMATRO
HOLMATRO
158.181.016
Bill To
RICHMOND, CITY OF _(FD)-IN
101 SOUTH 5TH STREET
RICHMOND IN 47374
158.012.138
158.012.137
158.012.130
158.012.129
158.032.034
1158.032.033
158.032.009
158.032.010
158.032.012
150.006.373
150.006.372
150.006.204
158.182.073
1158.181.016
Quote
Page 1 of 2
Date
2/22/2018
Quote #
QT1 157345
Expires
312412018
Sales Rep
Battles, Steven E
PO #
Shipping Method
Fed Ex Ground
Ship To
RICHMOND, CITY OF (FD)-IN
101 SOUTH 5TH STREET
RICHMOND IN 47374
158.012.138
3
, 2
5,046.75
15,140.25
Custom HOLMATRO Inc.
5050i cutter
158.012.137
1
4,896.75-
4,896.75
Custom HOLMATRO Inc.
5050 cutter
4007 Cutter Core
1
2,964.75
2,964.75
158.012.130
3
5,937.00
17,811.00
L'uslorn HOLMATRO, Inc-
: 5250 Spreader
158.012.129
1
5,683.50:
5,683.50
Custom HOLMATRO Inc.
5240 CL Spreader
SR20PC POWER UNIT
4
6,345.00
25,380.00
158.032.034
2
4,008.00
8,016.00
i Custom HOLMATRO Inc.
5350 LP Telescopic Ram No laser
158.032.033
1
3,249.00
3,249.00
Custom HOLMATRO Inc.
5340 LP Telescopic Ram No Laser
158.032.009
1
2,559.00 i
2,559.00
Custom HOLMATRO Inc.
RA 4321 CORE
158.032.010
1
3,035.25 i
3,035.25
Custom HOLMATRO Inc.
i RA 4322 Core
158.032.012
1
3,252.00
3,252.00
Custom HOLMATRO Inc.
RA 4332 Core
150.006.373
1
414.00
414.0
Custom HOLMATRO Inc.
RAM EXTENSION 165MM (6-5-)
150.006.372
1
456.001
456.00
Custom HOLMATRO Inc.
RAM EXTENSION 350MM (118")
150.006-204
11
522.00
522.00
Custom HOLMATRO Inc.
RAM EXTENSION 500MM (19.7-)
158.182.073
1
1;869.75 i
1,869.75
Custom HOLMATRO Inc.
ACCESSORIES SET, SP 5240/5250, IN CASE
158.181.016
2
450.75 .
901.50
1EXHIBIT FA PAGE_j_OF. 1
Quote
Page 2 of 2
Date
- — - Quote #
MUNICIPAL EMERGENCY SERVICES
c 150.062.158
158.572.128
158.572.125
158.572.130
158.572.132
�f2A
HO M TRrl
Ft6tiVlf�iftLT
150,581.677
HOLMATRO
�HOLMATRO
158.572.133
150.182.045
350.182.088
i
HRS22NCT Ram Support Bracket
V-STRUT VEHICLE STABILIZATION STRUT
32ft Core Hose - Blue
32ft Core Hose - Orange
32ft Core Hose - Green
Custom HOLMATRO Inc.
16ft-Core hose - Orange
Custom HOLMATRO Inc.
16ft Core Hose- Blue
Custom HOLMATRO Inc.
16ft Core Hose - Black
1 FR F7� 1 �9
Custom HOLMATRO Inc.
16ft Core Hose - Green
I
COVERS PROTECTION EDGE SHARP SEP10
150.182.045
Custom HOLMATRO Inc.
SHIELD PROTECTION
350.182.088
i Custom HOLMATRO Inc.
SAFETY PEN 2-IN-1 WINDOW PUNCH/CUTTER
4
2/22/20 T8
QT1157345
749.25 2,997.00 z
G" 448
376.50
106.50
12.00 i
376.50 i
426.00
48.00
Subtotal 5---
Shipping Cost (FedEx Ground) 200.00
Total @d ^'
This Quotation is subject to any applicable sales tax and shipping & handling charges that may apply. Tax and shipping charges are
considered estimated and will be recalculated at the time of shipment to ensure they take into account the most current local tax
information.
All returns must be processed within 30 days of receipt and require a return authorization number and are subject to a restocking fee
Custom orders are not returnable. Effective tax rate will be applicable at the time of invoice.
■ uuu u u 111 un ■u
QT1157345 ' EXHIBIT PAGE 'L OF 2