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Home My Public Portal AboutResolution - 11-30- 20110914 - i I I RESOLUTION NO. 11-30 RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT CELEBRATING DIRECTOR NONETTE HANKO'S 80'" BIRTHDAY WHEREAS,more than forty years ago,Nonette Hanko stood where Los Trancos and Monte Bello Preserves are today, and cast her eyes south to Mount Umunhum and north to Purisima Creek and west to the Pacific Ocean and resolved to create a bi-county open space district that forever changed our lives and the lives of generations yet to come; and WHEREAS,the District would not have been formed and would not have accomplished so much for the public's benefit, including the preservation of over 60,000 acres of permanently protected open space, were it not for Nonette Hanko's foresight,tenacity,political acumen; and WHEREAS,Nonette Hanko has been instrumental in the formation of the Midpeninsula Regional Open Space District, and has been a consistent advocate for carrying forward the vision of the voters who originally brought the District into existence so many years ago, it is herby requested that Nonette continue as the"Queen Bee" of this continually active hive of conservation activity and keep the "buzz" going for a long, long time; and WHEREAS,Nonette Hanko is known for her powers of persuasion,her real negotiating secret is the power of her wonderful,magical brownies; guaranteed to sway even the most ardent opponent. WHEREAS,no one has the extraordinary institutional memory of highlights and history of the nearly 40 years of MROSD's existence as does Nonette Hanko; and WHEREAS, Nonette Hanko has always believed in the power of ordinary people of good will to make an extraordinary and lasting difference on the peninsula and through her work has helped ensure that the region remains one of the world's most beautiful places; and WHEREAS,Nonette Hanko is an inspiration to citizens who want to make a positive difference in the world and living proof that Margaret Mead was right when she said: "Never underestimate the power of a small group of committed people to change the world. In fact,it is the only thing that ever p �' p p has"; and WHEREAS,Nonette Hanko, mother of the Midpeninsula Regional Open Space District,did,as all good parents do,give her child roots and, forty years later, as all good parents also do, is giving her child"wings"; and WHEREAS,Nonette Hanko s outstanding efforts and everlasting contributions have rightfully received tremendous praise and commendation,having received the prestigious Creators of Legacy award as part of the Palo Alto Centennial, selected to be part of the Santa Clara County Environmental Hall of Fame by the League of Conservation voters, awarded the World of Outdoors from the Girl Scouts of Santa Clara County,bestowed with the Lifetime of Achievement Award from Avenidas, and recognized as Woman of the Year by the 21't Assembly District of the California legislature; and NOW,THEREFORE,BE IT RESOLVED that the Directors of the Midpeninsula Regional Open Space District congratulate Nonette Hanko on her 801"birthday, look back on her accomplishments with gratitude and awe and wish her all the best for the future. II Claims No. 11-15 Meeting 11-25 Date 9/14/11 Revised Midpeninsula Regional Open Space District # Amount Name Description 15832 $48,100.00 `1 TKO General Engineering& Construction Services For Big Dipper Ranch Roads Restoration Construction Project 15833 $27,487,17 ERM-West Consulting Services-Investigate Source And Characterize Contamination At Bear Creek Redwoods 15834 $12,570.00 Schafer Consulting Consulting Services-Integrated Accounting&Financial Software Selection, Evaluation&Implementation 15835 $10,766.03 Phytosphere Research Consultation,Field Sampling&Monitoring Of Sudden Oak Death 15836 $10,341.40 IHI Environmental Third Party Monitoring For Mt. Umunhum Remediation Project 15837 $9,370.00 Timothy C. Best,CEG Geotechnical Consultant For Construction Oversight,Testing And Final Reporting For The Big Dipper Ranch Roads Restoration Project 15838 $7,040.55 Design, Community&Environment Assistance Assembling Resource Management Policies 15839 $4,717.00 The Bank Of New York Mellon Note Paying Agent Fees- 1999 Revenue Bonds/2005 Refunding Promissory Notes 15840 $4,644.44 Ecological Concerns Native Revegetation Maintenance&Monitoring-Skyline Ridge Tree Farm Phase III 15841 $3,863.75 Pape' Machinery Rental Equipment-Excavator For Woods Road Culvert Replacement 15842 $3,025.80 John Shelton Culverts For La Honda Creek Project 15843 $2,784.13 Pine Cone Lumber Welded Fence Wire&T-Posts For Plant Cages At Skyline Ridge Tree Farm Phase III/Lumber For Alpine Pond Dock/Lumber For Nature Center Overhangs 15844 $2,775.00 Minh Le Leadership Consulting Services 15845 $2,574.06 Ecological Concerns Native Revegetation Maintenance&Monitoring-Skyline Ridge Tree Farm 15846 $2,556.05 Sunnyvale Ford Vehicle Maintenance&Repairs 15847 $2,503.20 Office Team Office Temp-Real Property Administrative Assistant 15848 $2,000.00 Normal Data Updates For Weed Database 15849 $1,994.00 County Of Santa Clara-Department Hazardous Material Storage Permits-SFO Of Environmental Health 15850 $1,821.61 Weiss Associates Water Supply Evaluation-Beatty Property 15851 $1,704.09 San Jose Boiler Works HVAC Repairs-AO 15852 $1,691.60 Bowerman Electric Installation Of Electrical Outlets-AO 15853 $1,690.00 Lindsay Wasserman Emerson Catering For Staff Recognition Event 15854 $1,540.00 Isotech Environmental Asbestos&Lead Sampling,Analysis&Reporting For Folger j House i 15855 $1,472.20 John Shelton Culverts For Big Dipper Project 15856 $1,439.67 Home Depot Field Supplies/Parts For Trailer Repair/Painting Supplies For Annex/Supplies For Annex Repairs/Shingles For Nature Center /Deer Hollow Farm Supplies/Maintenance Supplies For FFO/ Paint For District Gates/SAO Supplies 15857 $1,431.40 Accountemps Accounting Temp 15858 $1,425.00 County Of Santa Clara Parks& District's Share Of Consultant Services To Develop Guadalupe Recreation Department River Watershed Mercury TMDL Coordinated Monitoring Plan 15859 $1,391.25 J Kaeuper&Company Appraisal Review Of Lobitos Ridge Property 15860 $1,277.49 Metro Mobile Communications Radio Installations, Radio Batteries&Ear Phone Adapter 15861 $1,259.87 CMK Automotive Vehicle Maintenance&Repairs 15862 $1,214.21 Gardenland Power Equipment Field Supplies/Oil&Air Filters/Power Pruner Service/ Chainsaw Parts&Supplies 15863 $1,019.75 Hertz Equipment Rental Equipment Rental-Excavator for Culvert Replacement At Hunt Property&Fremont Older 15864 $975,00 Econo Tree Service Hazard Tree Removal At RSA 15865 $975.00 Aaron's Septic Tank Service Pumping Services-Rental Residences 15866 $953.10 Shelterbelt Builders Pest Control Recommendation For Preserves 15867 $885.60 Office Team Office Temp-Front Desk Page 1 of 4 Claims No. 11-15 Meeting 11-25 Date 9/14/11 Revised Midpeninsula Regional Open Space District # Amount Name Description 15868 $726.23 Costco Break Room Supplies&Field Supplies 15869 $670.52 Statcomm Repair Entrance Gate At RSA 15870 $598.62 Summit Uniforms Uniform Expenses 15871 $584.00 Diamond Quality Printing Mailing Services-Fall Newsletter 15872 $554.77 San Jose Water Company Water Service-RSA 15873 $554.50 Del Rey Building Maintenance Janitorial Supplies-AO 15874 $532,45 G.P. Sports Patrol Motorcycle's Annual Service 15875 $503.56 Staples Office Supplies/Binders/Break Room Supplies 15876 $454.00 Cupertino Medical Group Lead&Asbestos Screening For Former Employee 15877 $414.33 The Ferguson Group Legislative Consultant-Lobbyist For Mt. Umunhum 15878 $413.86 Cleve,Casey ESRI International User Conference Expenses 15879 $410.45 Mission Valley Ford Vehicle Maintenance&Repairs 15880 $405.77 Lampson Tractor Tractor Repair ! 15881 $370.56 Recology South Bay Dumpster Service-FFO 15882 $365.00 '2 County Of Santa Clara Assessor's Mailing Address Database For Public Notification Office 15883 $355.95 Lenington,Kirk Reimbursement-Mileage&Cell Phone 15884 $355,00 Pro-Installers Repair Of Glass Door-Rental Residence 15885 $325.00 Degree HVAC Heater Repair-Rental Residence 15886 $318.05 Orchard Supply Hardware Field Supplies/Pest Control Supplies For Annex/SFO Shop Supplies 15887 $300.00 Ruiz,Ana Reimbursement-Cell Phone&American Planning Association Membership 15888 $299.82 G&K Services Shop Towel Service-SFO&FFO 15889 $261.32 Stiles Truck Body&Equipment Vehicle Repair 15890 $253.60 Cal-Line Equipment Chipper Repair&Replacement Part 15891 $250.39 Uline Office Supplies-Carpet Chair Mat 15892 $246.55 ADT Security Services Alarm Service-SFO 15893 $241.94 Franciscan Glass Company Sliding Screen Door-Daniels Nature Center 15894 $233.23 Safety Kleen Solvent Tank Service-FFO 15895 $232.68 Priority 1 Public Safety Equipment Repair Siren On Patrol Truck 15896 $232.04 Danielson, Dennis Reimbursement-Uniform Expenses 15897 $200.00 Garrahan Off-Road Training Motorcycle Training 15898 $200.00 Hugg,Tina Reimbursement-American Society Of Landscape Architects Membership 15899 $200.00 Grandview/Espinosa Road Fund Annual Road Maintenance Dues 15900 $186.95 Peterson Cat Tractor Service 15901 $185.30 Stevens Creek Quarry Drain Rock&Base Rock For Culverts At Bear Creek Redwoods 15902 $180.79 Allied Waste Services Garbage Service-Rental Residences 15903 $177.05 O'Reilly Auto Parts SFO Shop Supplies 15904 $171.87 Continuing Education Of The Bar Legal Updates-California Real Property Remedies 15905 $169.65 FedEx Shipping Charges 15906 $165,00 Lund, Pearson, McLaughlin Fire AO-Quarterly Alarm Inspection Protection Systems 15907 $160.61 Lausten,Tom Reimbursement-Uniform Expenses 15908 $146.52 Gartside, Ellen Reimbursement-Mileage 15909 $132.79 Turf&Industrial Equipment Company Tractor Supply 15910 $132.00 Ergovera Ergonomic Evaluations&Recommendations 15911 $130.90 McKowan, Paul Reimbursement-Mileage 15912 $128.88 Correia,Anthony Reimbursement-Uniform Expenses 15913 $127.65 Laustsen,Gretchen Reimbursement-Mileage Page 2 of 4 Claims No. 11-15 Meeting 11-25 Date 9/14/11 Revised Midpeninsula Regional Open Space District # Amount Name Description 15914 $119.00 Coastal Sierra Internet Service-SFO 15915 $113.90 Foster Brothers Padlocks -FFO Stock 15916 $107.83 West Payment Center Monthly Subscription For Online Legal Information 15917 $100.00 Beckman, Craig Reimbursement-Cell Phone 15918 $100.00 Half Moon Bay Review Legal Advertisement-Notice Of Invitation To Bid For Folger Ranch House Remodel Project 15919 $80.54 Langley Hill Quarry Rip Rap For Fremont Older Trail 15920 $78.00 Pacific Telemanagement Services Pay Phone-Black Mountain 15921 $72.62 Stanton, Eric Reimbursement-Uniform Expense 15922 $71.00 County Of Santa Clara-Office Of The Fingerprinting Services Sheriff 15923 $64.40 United Parcel Service Parcel Shipping 15924 $60.00 Sanguinetti, David Reimbursement-Cell Phone 15925 $57.75 Protection One Fire Inspection&Monitoring-AO 15926 $54.40 Donlee Pump Company Diesel Pump Gauge Replacement 15927 $51.71 Gou,Vicky Reimbursement-Computer Supplies 15928 $49.95 Wright, Elizabeth Reimbursement-Uniform Expenses 15929 $45.00 Jim Davis Automotive Smog Check 15930 $44,71 Waste Management Of Guadalupe SAO Waste Material Disposal Disposal Company 15931 $44.00 Ace Fire Equipment&Service Fire Extinguisher Maintenance Company 15932 $43.00 Allen's Press Clipping Bureau Clipping Service 15933 $41.36 Roberts Hardware Black Mountain Water System Timer 15934 $40.00 Roessler,Cindy Reimbursement-Cell Phone 15935 $38.53 Cascade Fire Equipment Company Stop Switches For Fire Pumpers 15936 $31.77 Hammond,TracyReimbursement ent-Uniform Expenses 15937 $29.19 California Water Service Compan Water Service-Windy Hill 15938 $26.63 Reed&Graham Straw Bales For Fremont Older Culvert 15939 R $9,468.50 Go Native Nursery District Wide Vegetation Management 15940 R $2,765.00 Hans Mehn Reimbursement e ent-Slend er False Brome Treatment 15941 R $2,296.53 '3 County Of San Mateo Permit Fee For Folger House Water System Installation 15942 R $1 505.00 Michael c ael Dempsey P eY Reimbursement-Slender False Brome Treatment 15943 R $1,190.67 Hsieh, Benny Reimbursement-Bluet ooth Adapters/Printer Maintenance Kit/ Computer Cases/Computer Fans/Intel Developer Forum Conference/Mileage 15944 R $1,000.00 Neofunds B Neo ost Y P Postage 9 15945 R $875.00 Hazard Management Services Lead&Asbestos Testing-Silva Property 15946 R $690.74 Condor Country Consulting Red-Legged Frog Habitat Assessment-Long Ridge 15947 R $595.00 Misha Merrill Reimbursement-Slender False Brome Treatment 15948 R $535.97 Chung,Jean Reimbursement-Notary Expenses&Mileage 15949 R $455.49 Office Depot Office Supplies/Paper Trimmer/Keyboard Tray/Binders/ Break Room Supplies/Shredder/Computer Case/Laminating Supplies 15950 R $445.00 Wayne Behrens Reimbursement-Slender False Brome Treatment 15951 R $284.00 San Mateo County Public Health Tick Testing/Water Testing 15952 R $280.48 Petty Cash Office Supplies/Parking&Mileage/Car Wash/Field Supplies Volunteer Supplies 15953 R $275.94 Lowes Supplies For Annex/Plumbing Parts For Horse Trough 15954 R $198.73 '4 County Of Santa Clara-Household Hazardous Waste Disposal Fee Hazardous Waste 15955 R $180.71 Allied Waste Services Garbage Service-Rental Residences 15956 R $175.00 D&J Septic Tank Services-Rental Residence Page 3 of 4 ',. Claims No. 11-15 Meeting 11-25 Date 9/14/11 Revised Midpeninsula Regional Open Space District # Amount Name Description 15957 R $151.10 Coblentz, Patch, Duffy&Bass Legal Services For Federal Trademark Of The District's Logo 15958 R $92.81 Bay Area News Group Legal Ad-Invitation To Bid For The Folger House Remodel 15959 R $92,41 San Jose Water Company Water Service-Rental Residence 15960 R $91.03 California Water Service Company Water Service-Rental Residences 15961 R $86.80 McKowan, Paul Reimbursement-Volunteer Supplies 15962 R $69.70 Schectman, Sue Reimbursement-CEQA Training Expenses 15963 R $61.99 Hach Company Chlorine For SFO Water System 15964 R $48.00 Atencio,James Reimbursement-CEQA Training Expenses Total $223,016.46 '1 Urgent check issued 8/25/11 '2 Urgent check issued 8/26/11 '3 Urgent check issued 9/14/11 `4 Urgent check issued 9/12/11 I i i Page 4 of 4 ' r Claims No. 11-15 Meeting 11-25 Date 9/14/11 Midpeninsula Regional Open Space District # Amount Name Description 15832 $48,100.00 `1 TKO General Engineering& Construction Services For Big Dipper Ranch Roads Restoration Construction Project 15833 $27,487.17 ERM-West Consulting Services-Investigate Source And Characterize Contamination At Bear Creek Redwoods 15834 $12,570.00 Schafer Consulting Consulting Services-Integrated Accounting&Financial Software Selection, Evaluation&Implementation 15835 $10,766.03 Phytosphere Research Consultation, Field Sampling&Monitoring Of Sudden Oak Death 15836 $10,341.40 IHI Environmental Third Party Monitoring For Mt. Umunhum Remediation Project 15837 $9,370.00 Timothy C. Best,CEG Geotechnical Consultant For Construction Oversight,Testing And Final Reporting For The Big Dipper Ranch Roads Restoration Project 15838 $7,040.55 Design,Community&Environment Assistance Assembling Resource Management Policies 15839 $4,717.00 The Bank Of New York Mellon Note Paying Agent Fees-1999 Revenue Bonds/2005 Refunding Promissory Notes 15840 $4,644.44 Ecological Concerns Native Revegetation Maintenance&Monitoring-Skyline Ridge Tree Farm Phase III 15841 $3,863,75 Pape' Machinery Rental Equipment-Excavator For Woods Road Culvert Replacement 15842 $3,025.80 John Shelton Culverts For La Honda Creek Project 15843 $2,784.13 Pine Cone Lumber Welded Fence Wire&T-Posts For Plant Cages At Skyline Ridge Tree Farm Phase III/Lumber For Alpine Pond Dock/Lumber For Nature Center Overhangs 15844 $2,775.00 Minh Le Leadership Consulting Services 15845 $2,574.06 Ecological Concerns Native Revegetation Maintenance&Monitoring-Skyline Ridge Tree Farm 15846 $2,556.05 Sunnyvale Ford Vehicle Maintenance&Repairs 15847 $2,503.20 Office Team Office Temp-Real Property Administrative Assistant 15848 $2,000.00 Normal Data Updates For Weed Database 15849 $1,994.00 County Of Santa Clara-Department Hazardous Material Storage Permits-SFO Of Environmental Health 15850 $1,821.61 Weiss Associates Water Supply Evaluation-Beatty Property 15851 $1,704.09 San Jose Boiler Works HVAC Repairs-AO 15852 $1,691.60 Bowerman Electric Installation Of Electrical Outlets-AO 15853 $1,690.00 Lindsay Wasserman Emerson Catering For Staff Recognition Event 15854 $1,540.00 Isotech Environmental Asbestos&Lead Sampling,Analysis&Reporting For Folger House 15855 $1,472.20 John Shelton Culverts For Big Dipper Project 15856 $1,439.67 Home Depot Field Supplies/Parts For Trailer Repair/Painting Supplies For Annex/Supplies For Annex Repairs/Shingles For Nature Center !Deer Hollow Farm Supplies/Maintenance Supplies For FFO/ Paint For District Gates/SAO Supplies 15857 $1,431.40 Accountemps Accounting Temp 15858 $1,425.00 County Of Santa Clara Parks& District's Share Of Consultant Services To Develop Guadalupe Recreation Department River Watershed Mercury TMDL Coordinated Monitoring Plan 15859 $1,391.25 J Kaeuper&Company Appraisal Review Of Lobitos Ridge Property 15860 $1,277,49 Metro Mobile Communications Radio Installations, Radio Batteries&Ear Phone Adapter 15861 $1,259.87 CMK Automotive Vehicle Maintenance&Repairs 15862 $1,214.21 Gardenland Power Equipment Field Supplies/Oil&Air Filters/Power Pruner Service/ Chainsaw Parts&Supplies 15863 $1,019.75 Hertz Equipment Rental Equipment Rental-Excavator for Culvert Replacement At Hunt Property&Fremont Older 15864 $975.00 Econo Tree Service Hazard Tree Removal At RSA 15865 $975.00 Aaron's Septic Tank Service Pumping Services-Rental Residences 15866 $953.10 Shelterbelt Builders Pest Control Recommendation For Preserves 15867 $885.60 Office Team Office Temp-Front Desk Page 1 of 3 I` Claims No. 11-15 Meeting 11-25 Date 9/14/11 Midpeninsula Regional Open Space District # Amount Name Description 15868 $726.23 Costco Break Room Supplies&Field Supplies 15869 $670.52 Statcomm Repair Entrance Gate At RSA 15870 $598.62 Summit Uniforms Uniform Expenses 15871 $584.00 Diamond Quality Printing Mailing Services-Fall Newsletter 15872 $554.77 San Jose Water Company Water Service-RSA 15873 $554.50 Del Rey Building Maintenance Janitorial Supplies-AO 15874 $532.45 G.P. Sports Patrol Motorcycle's Annual Service 15875 $503.56 Staples Office Supplies/Binders/Break Room Supplies 15876 $454.00 Cupertino Medical Group Lead&Asbestos Screening For Former Employee 15877 $414.33 The Ferguson Group Legislative Consultant-Lobbyist For Mt.Umunhum I 15878 $413.86 Cleve,Casey ESRI International User Conference Expenses 15879 $410.45 Mission Valley Ford Vehicle Maintenance&Repairs 15880 $405.77 Lampson Tractor Tractor Repair 15881 $370.56 Recology South Bay Dumpster Service-FFO 15882 $365.00 '2 County Of Santa Clara Assessor's Mailing Address Database For Public Notification Office 15883 $355.95 Lenington,Kirk Reimbursement-Mileage&Cell Phone 15884 $355.00 Pro-Installers Repair Of Glass Door-Rental Residence 15885 $325.00 Degree HVAC Heater Repair-Rental Residence 15886 $318.05 Orchard Supply Hardware Field Supplies/Pest Control Supplies For Annex/SFO Shop Supplies 15887 $300.00 Ruiz,Ana Reimbursement-Cell Phone&American Planning Association Membership 15888 $299.82 G&K Services Shop Towel Service-SFO&FFO 15889 $261.32 Stiles Truck Body&Equipment Vehicle Repair 15890 $253.60 Cal-Line Equipment Chipper Repair&Replacement Part 15891 $250.39 Uline Office Supplies-Carpet Chair Mat 15892 $246.55 ADT Security Services Alarm Service-SFO 15893 $241.94 Franciscan Glass Company Sliding Screen Door-Daniels Nature Center 15894 $233.23 Safety Kleen Solvent Tank Service-FFO 15895 $232.68 Priority 1 Public Safety Equipment Repair Siren On Patrol Truck 15896 $232.04 Danielson,Dennis Reimbursement-Uniform Expenses 15897 $200.00 Garrahan Off-Road Training Motorcycle Training 15898 $200.00 Hugg,Tina Reimbursement-American Society Of Landscape Architects Membership 15899 $200.00 Grandview/Espinosa Road Fund Annual Road Maintenance Dues 15900 $186.95 Peterson Cat Tractor Service 15901 $185.30 Stevens Creek Quarry Drain Rock&Base Rock For Culverts At Bear Creek Redwoods 15902 $180.79 Allied Waste Services Garbage Service-Rental Residences 15903 $177.05 O'Reilly Auto Parts SFO Shop Supplies 15904 $171.87 Continuing Education Of The Bar Legal Updates-California Real Property Remedies 15905 $169.65 FedEx Shipping Charges 15906 $165.00 Lund, Pearson,McLaughlin Fire AO-Quarterly Alarm Inspection Protection Systems 15907 $160.61 Lausten,Tom Reimbursement-Uniform Expenses 15908 $146.52 Gartside, Ellen Reimbursement-Mileage 15909 $132.79 Turf&Industrial Equipment Company Tractor Supply 15910 $132.00 Ergovera Ergonomic Evaluations&Recommendations 15911 $130.90 McKowan, Paul Reimbursement-Mileage 15912 $128.88 Correia,Anthony Reimbursement-Uniform Expenses 15913 $127.65 Laustsen,Gretchen Reimbursement-Mileage Page 2 of 3 Claims No. 11-15 Meeting 11-25 Date 9/14/11 Midpeninsula Regional Open Space District � # Amount Name Description 15914 $119.00 Coastal Sierra Internet Service-SFO 15915 $113.90 Foster Brothers Padlocks -FFO Stock 15916 $107.83 West Payment Center Monthly Subscription For Online Legal Information 15917 $100.00 Beckman, Craig Reimbursement-Cell Phone 15918 $100.00 Half Moon Bay Review Legal Advertisement-Notice Of Invitation To Bid For Folger Ranch House Remodel Project 15919 $80.54 Langley Hill Quarry Rip Rap For Fremont Older Trail 15920 $78.00 Pacific Telemanagement Services Pay Phone-Black Mountain 15921 $72.62 Stanton, Eric Reimbursement-Uniform Expense 15922 $71.00 County Of Santa Clara-Office Of The Fingerprinting Services Sheriff 15923 $64.40 United Parcel Service Parcel Shipping 15924 $60.00 Sanguinetti, David Reimbursement-Cell Phone 15925 $57.75 Protection One Fire Inspection&Monitoring-AO 15926 $54.40 Donlee Pump Company Diesel Pump Gauge Replacement 15927 $51.71 Gou,Vicky Reimbursement-Computer Supplies 15928 $49.95 Wright, Elizabeth Reimbursement-Uniform Expenses 15929 $45.00 Jim Davis Automotive Smog Check 15930 $44.71 Waste Management Of Guadalupe SAO Waste Material Disposal Disposal Company 15931 $44.00 Ace Fire Equipment&Service Fire Extinguisher Maintenance Company 15932 $43.00 Allen's Press Clipping Bureau Clipping Service 15933 $41.36 Roberts Hardware Black Mountain Water System Timer 15934 $40.00 Roessler,Cindy Reimbursement-Cell Phone 15935 $38.53 Cascade Fire Equipment Company Stop Switches For Fire Pumpers 15936 $31.77 Hammond,Tracy Reimbursement-Uniform Expenses 15937 $29.19 California Water Service Compan Water Service-Windy Hill 15938 $26.63 Reed&Graham Straw Bales For Fremont Older Culvert Total $199,104.86 *1 Urgent check issued 8/25/11 *2 Urgent check issued 8/26/11 i Page 3 of 3 r. Midpeninsula Regional ' Open Space District R-11-92 Meeting 1.1-25 September 14, 2011 AGENDA ITEM 4 AGENDA ITEM Authorization for the General Manager to Amend the Professional Services Contract with Koff & Associates, Inc. GENERAL MANAGER'S RECOMMENDATION 4�ow Authorize the General Manager to execute an amendment to the professional services contract with Koff& Associates, Inc. for an additional amount not to exceed $15,000 to complete additional services relating to the Classification and Compensation Study. SUMMARY Koff& Associates was retained in 2010 to provide professional consulting services to complete a Classification and Compensation Study for the District. Koff& Associates has completed the Study and presented its findings to the Board on July 13, 2011. With the Study now complete, some additional consultant support is needed to evaluate staff comments received since July 13, 2011, make any adjustments required to ensure internal alignment, and assist the District with the implementation plan for the Classification and Compensation Study. These additional services are expected to cost up to an additional $15,000. DISCUSSION At its meeting of June 9, 2010, the Board approved a professional services contract for a District- wide h Koff and Associates Inc. Consultant and at n Compensation Stud t wide Classification and Co p y (Consultant) a the August 11, 2010 meeting, approved an amendment to include a benefits study (see Reports R-10-73 and R-10-90). The Consultant has completed the study and presented its report and recommendations to the Board at a Study Session on July 13, 2011 (see Report R-1 I- 67). In consultation with the General Manager, Administration Department staff has reviewed the Classification and Compensation Study findings and recommendations, and has identified several classification salary range placements that will be recommended for adjustment. These proposed adjustments need to be analyzed and the salary ranges evaluated to ensure that the recommended placement maintains appropriate alignment within each job family as well as District-wide. In order to maintain continuity with the work that has already been completed in ``e i �,,D R-11-92 Page 2 I developing the Classification and Compensation Plan, it is recommended that the agreement with the Consultant be amended to increase it by$15,000. By so doing, the Consultant will be able to continue to provide assistance to Administration staff to ensure consistent analysis and evaluation of recent staff comments and proposed adjustments, and to provide guidance on implementing the results of the Classification and Compensation Study in light of the District's budget and upcoming labor contract negotiations. FISCAL IMPACT The total contract amount of$49,080 was approved by the Board(see Reports R-10-73 and R- 10-90) and incorporated into the District's Fiscal Year 2010-11 Budget. This amount has been fully expended and an additional $15,000 is needed for the above recommended services. This addition will bring the total contract for Koff& Associates to an amount not to exceed$64,080. The additional $15,000 will come from the General Manager's Contingency which has a current j available balance of$34,255. PUBLIC NOTICE Public notice was provided as required by the Brown Act. No additional notice is required. CEQA COMPLIANCE No compliance is required as this action is not a project under CEQA. NEXT STEP Upon Board authorization, the General Manager will enter into a contract amendment with Koff & Associates, Inc., who shall be given notice to proceed with additional services described above. Prepared by: Annetta Spiegel, Acting Human Resources Supervisor Contact person: Same as above �I� ' IMidpeninsula Regional Open Space District R-11-96 Meeting 11-25 September 14, 2011 AGENDA ITEM 5 AGENDA ITEM Approve the District's 2011 Strategic Plan STRATEGIC PLAN AD HOC COMMITTEE RECOMMENDATIONS The Strategic Plan Ad Hoc Committee recommends that the Board: 1. Approve the District's s Proposed sed 2011 Strategic Plan. 2. Direct the Administration and Budget Committee to work with staff to review and adjust the FY2012-13 draft Action Plan and Budget to reflect the Board's policy direction for a balanced approach to implement the full mission. 3. Direct the Administration and Budget Committee to work with the District Controller to review the District's financial model and develop alternative scenarios that are financially sustainable and allow for a more balanced implementation of the mission. 4. Direct staff to develop prioritization criteria for the FY2012-13 Action Plan that allows for a more balanced implementation of the mission. 5. Direct the Strategic Plan Ad Hoc Committee to continue to meet, on an as-needed basis, through the FY 2012-13 Budget and Action Plan development cycle. SUMMARY On June 10, 2011 at its Strategic Plan Workshop, the Board of Directors (Board) approved staff s recommendation to implement the District's mission in a balanced manner and directed staff and the Strategic Plan Ad Hoc Committee(Committee) to further develop the following goals and strategies: 1) Increase collaboration with other land conservation organizations and work toward a common conservation vision; 2) Evaluate and build public support for regional conservation vision; and 3) Increase District financial and staffing resources to fund the whole mission and increase natural resource management and public access. This report summarizes the strategies and activities associated with each goal and requests Board approval of the three goals. i R-11-96 Page 2 DISCUSSION Background The Board and staff officially kicked off the District's strategic planning process at a workshop in October 2010, after which, staff and the Strategic Plan Ad Hoc Committee refined the work completed at the workshop during winter 2011. During April, May, and June 2011, a series of Board Workshops were held to determine the District's vision and long-term goals and to develop strategies to accomplish those goals. The culmination of those efforts was a full-day Board and staff Workshop on June 10, 2011, with two objectives: first, to reach agreement that the outcomes and quality standards discussed in the workshop will best fulfill the District's mission; and, second, to develop roadmaps to move forward on the strategies recommended by staff at the May 25 Board meeting. The June 10`h session ended with a unanimous Board decision that was based on staff s recommendation: We will continue to purchase land but we will elevate the other two key parts of our mission— protecting and restoring our lands and providing public access and education—to provide a better balance in our implementation of the District's overall mission. At the June 10t'Workshop, the Board and staff discussed how to implement the entire mission well, ensuring balance between its three components: regional open space greenbelt preservation, protect and restore the natural environment, and public access and education. The mission-related outcomes and quality standards proposed by staff were discussed by the Board, as what it looks like when the District implements its mission well (Attachment A). In order to move toward these outcomes and quality standards, the District developed the following goals, which were approved by the Board at the June 1 Oth Workshop: 1. Enhance regional collaboration. 2. Build public support. 3. Enhance financial and staffing resources. At its regular Board meeting on August 24, 2011, the Board discussed the District's draft Strategic Plan and Strategy Roadmaps, which were developed out of the June 10'h Workshop, and continued that discussion at the Board and Senior Management Retreat on August 31, 2011. These goals and strategies are summarized below and discussed in more detail in Attachment B. i i i R-11-96 Page 3 Goals and Strategies Goal #1: Enhance Regional Collaboration—Coordinate our activities with other regional conservation organizations to leverage resources; provide a unified, consistent approach; and maximize our effectiveness on the peninsula. Goals Implementation Outputs Strategies Activities #1A: Lead partners Hire a consultant Enhanced in regional —► collaboration conservation Research existing between partners approach studies _ _\ Goal#1: #1 B: Determine Research other Integrated \�1 Partners' Enhance District's role successes regional g approach to activities are Regional —► --► --► conservation on based on Collaboration _. -.-_.w.. _ -- Organize meetings the peninsula Vision Plan #1Q Define goals: with partners 41111111k.- land, resource Regional management,and Develop Regional public access Open Space Vision Conservation Plan Vision Goal#2: Build Public Support—Increase outreach to our constituents to build their support for a regional vision of land conservation and develop a more comprehensive program to communicate with the public. Goals Implementation Outputs Strategies Activities #2A: Public Consider an Community Public more involvement in Advisory Committee leaders& involved with setting vision&goals advocates for District activities �al Increase public District emerge Build d Public #26: Increasedengagement Support -� District interaction 1 Public supports Public supports t Get support of Regional -► funding measure with constituents Pp opinion leaders -- °- - ^ -- Conservation #2C: Promote Conduct community Vision Community-based Voters approve leadership workshops&polls Funding Measure R-11-96 Page 4 Goal #3: Enhance Financial and Staffing Resources— Increase our revenues, diversify our funding sources, and increase staffing in order to be successful in creating greater balance between the three parts of our mission. Goals Implementation Outputs Strategies Activities Voters approve Funding Measure #3A: Evaluate Identify resources Funding campaign pursuing a funding and timeline for measure funding campaign Increased Sustainable plan grants and Goal#3: #36: Evaluate Explore other for diversifying 0 other revenues Enhance alternative financial potential revenues revenues Staffing Financial and —♦ models Re-evaluate Alternative 0 Financial& g business model Staffing Plans business model Resources #3C: Increase optimized to philanthropy,grants, Develop alternative achieve and other revenues financial models —, Alternative balanced financial models mission Attachment C shows how these goals, strategies, and potential activities combine to support the District in implementing its mission in a more balanced manner. These strategies and activities must be sustainable in order to be implemented and, if after analysis it is determined they are not, alternative strategies will be developed. FISCAL IMPACT Approval of the Committee's recommendation is not expected to impact to the District's FY 2011-12 Budget. Impacts to the FY2012-13 Budget will be evaluated during the development of the annual budget. PUBLIC NOTICE Public notice was provided as required by the Brown Act. No additional notice is required. CEQA COMPLIANCE The proposed actions are not a project under the California Environmental Quality Act(CEQA) and no environmental review is required. NEXT STEPS Once the Board approves the goals and strategies contained in this report, staff will identify resources and plan activities to implement the strategies and will incorporate them into the FY2012-13 Proposed Action Plan and Budget. As specific programs and plans are developed, staff will return to the Board for approval of the recommendations prior to committing financial and staffing resources. R-11-96 Page 5 Attachments: Attachment A: Outcomes/Quality Standards Attachment B: Strategy Roadmaps Attachment C: District Strategic Plan Summary Prepared by: Kate Drayson, Administrative Services Manager Strategic Plan Working Group: Craig Beckman, Maint and Resource Supervisor Casey Cleve, GIS Coordinator Kate Drayson, Administrative Services Manager Anna Duong, Project Manager Leigh Ann Gessner, Communications Specialist Tom Lausten, Supervising Ranger Kirk Lenington, Sr Resource Planner Rick Parry, Lead Open Space Technician Sandy Sommer, Sr Real Property Planner Managers and Board Appointees: Kate Drayson, Administrative Services Manager Rudy Jurgensen, Public Affairs Manager Ana Ruiz, Planning Manager David Sanguinetti, Operations Manager Annetta Spiegel, Acting HR Supervisor Lynn Tottori, Senior Management Analyst Mike Williams,Real Property Manager Steve Abbors, General Manager Sue Schectman, Legal Counsel Contacts: Strategic Plan Ad Hoc Committee: Nanette Hanko Cecily Harris Curt Riffle ATTACHMENT A: Outcomes/Quality Standards The mission-related outcomes and quality standards listed below are what it looks like when the District implements its mission well. Regional Open Space Greenbelt Preservation 1. The protected lands network is expanded, enhancing biodiversity, climate change resilience and scenic, rural character. 2. Priority watersheds are protected and carefully stewarded, whether in public or private ownership. 3. Preserved lands are linked for habitat and people: more land is conserved and linked together across ownerships and political boundaries. 4. Conservation efforts suppeft complement working farms and ranches,whetheF in publ e and pre-existing land-based livelihoods. Protect and Restore the Natural Environment l. Focused water quality management efforts are underway for all priority watersheds. 2. Sensitive species and their habitats benefit from our management efforts. 3. Wildfire is managed to become a more natural component of the ecosystem,and nummizMes negative effects on the community and environment. 4. The preserved lands network connects habitats and supports a diverse array of native plants and animals. 5. Cultural resources are protected. Public Access and Education 1. Public access to preserved land is increased, consistent with resource management goals, and is balanced region-wide. 2. Preserve trails are linked to other regional trails, and ultimately to the places where people live and work. 3. Preserve visitors are educated about natural and cultural resources, and the benefits of open space. 4. Continue to maintain and enhance lapreserves that are safe, clean, and inviting for healthy exercise and enjoyment. 5. Communities are involved and engaged in conservation outcomes. I ATTACHMENT B i i Goal #1 : Enhance regional collaboration and synergy with other land conservation organizations Background and Overview The District's mission centers on the vision of a network of preserved natural open space lands for the San Francisco Peninsula and South Bay. Together,,the District and its public and private partners have preserved an nearly eentinuousextensive network of regional trails, wildlife connectivity, and have established an edge to outward urban expansion along the Santa Cruz Mountains and San Francisco Bay front. Nonetheless, further conservation and stewardship work is still needed to improve the network of conserved lands, trails, and habitat to meet biodiversity goals, create better habitat connectivity, build climate change resiliency, and better connect open space to the places that people live. Regional conservation and stewardship efforts are inherently collaborative. Numerous organizations are working with the same broad goals and focusing on the same geographic area; as such, they should work together to interconnect regional trails and create a network of connected lands. These broad conservation goals need to be looked at as a whole rather that as isolated pieces that individual agencies independently accomplish. i i The regional "ecology"of conservation organizations in the San Francisco Bay Area is i� gY g Y extremely robust, with numerous governmental agencies and pnonrprofit eer-per-atiens organizations covering a wide spectrum of regulatory, advocacy, and stewardship roles. Private non-profit land trusts and foundations have recognized the value of combining forces on region- wide conservation initiatives that leverage the strengths of each and add-ttp-teaccornplish more than any one organization could accomplish alone. Goal #1 is comprised of two important and distinct components which would need to occur i concurrently: enhancing collaboration and synergy with other land conservation organizations, and developing a regional open space vision. Enhancing Collaboration Although the District has historically partnered with other park/conservation agencies and organizations, there is an increased need, and benefit,to focus and expand these regional collaboration efforts. The baMafi*s e fpa tner-inn are,,ufne,etts. Every organization has unique strengths and core competencies that make them successful. By working together,,and-with each organization focusing on its core competencies, duplication of efforts can be avoided and conservation can be achieved most efficiently and effectively through leveraging the strengths of each organization. Developing a regional vision Creating a regional open space vision in collaboration with partners would help define priority conservation, stewardship, and recreation goals for the region. Clearly defining these goals and n"T- 0,99/4-906111 1 i collaborating regionally to achieve them will increase the beneficial impact that conservation organizations, including the District,have on the Peninsula and South Bay. This strategy entails preparing an Open Space Vision Plan(Plan) that would address the need for integrated conservation programs, policies and projects,,and the need to move beyond jurisdictional boundaries to better coordinate regulatory,policy, and protection efforts. Development of this Plan would need to be accomplished within the timeframe of one year and would likely entail significant consultant support to collect existing studies, facilitate the various partner organizations in identifying regional priorities and goals, and produce a document reflecting these goals. The Open Space Vision Plan would: • Be a science-and community-informed document that recommends strategies and priorities for land conservation, resource stewardship, and recreational access on the San Francisco Peninsula and South Bay. • Serve as a strategic tool and resource for the District and its conservation partners to make informed conservation choices and investments; enhance cooperation and coordination; accelerate the pace and effectiveness of conservation and stewardship; and better position the region for federal, state, local, and private funding for land protection, resource stewardship, and recreational access. Be an adaptive document that would be updated over time as conditions and needs change. • Address District obligations under the LAFCO Conditions of Approval for the Coastside Service Plan by informing the update to the District's Regional Open Space Study and Master Plan. • Form the backbone of a potential funding measure by identifying the shared priorities of regional significance that the District, its partners, and the local communities wish to see implemented. Making the open space vision and goals a reality can better be accomplished by a collaboration of organizations rather than a single organization working alone. Collaboration—among conservation partners, local government, non-profit organizations, landowners, community members and other District-wide stakeholders—is integral to the success and sustainability of long-term land conservation on the Peninsula. Funding for the regional vision effort would likely be drawn from multiple sources, so that one organization is not overburdened. Direct costs to the District and staffing needs have not yet been estimated. No single approach or activity will fully accomplish this goal, rather, multiple strategies need to be employed that, at a minimum, will include: A. Engaging and leading partner organizations in regionally coordinated approach B. Determining the District's role in the regional context, and integrating these efforts with partner organizations DP.4Fq08914-906111 2 C. Working with partners to define regional land conservation, resource management and public access needs, vision and goals Activities 1. Hire a consultant to assist with the development of an Open Space Vision Plan and help coordinate the activities listed below. 2. Research examples of similar regional conservation efforts that have been successful and identify what has already been completed. a. Utilize lessons learned from similar efforts b. Estimate costs and staffing needs j 3. Identify partners, including traditional partners (Park agencies, non-profit conservation organizations), but also including non-traditional partners (sustainable communities,transportation,health care) a. Consider partnerships with entities that also operate outside District boundaries to support long-term sustainability of conservation efforts within our boundary,to avoid being an"island" 4. Organize initial meetings with partners to determine current activities and establish an understanding of existing conservation visions/plans a. Host a Partner symposium and encourage other conservation organizations to share their plans and vision to clarify shared goals 5. Evaluate mechanisms to strengthen partnerships, enhance regional cooperation, and align on regional conservation vision goals a. Convene an on-going practitioners' network for idea sharing and problem solving, potentially expanding upon existing coordination groups such as the Peninsula Working Group to incorporate Board, manager and staff levels of participation b. Identify what roles can be performed by partners and what roles the District should i perform 6. Prepare a collaborative,community-informed Open Space Vision Plan a. Project initiation i. Determine what information the District currently has, what can be developed, and what financial and staffing resources the District is willing/able to contribute to the development of the Vision ii. Determine which organizations are interested in helping to coordinate development of a regional vision iii. Define scale and desired outcome of effort iv. Define the region that the public access and conservation vision should cover DP.4FT 0891"06111 3 b. Use a science-based GIS approach as a decision support tool c. Work with the public and partners to identify regional goals d. Evaluate and prioritize conservation, stewardship and recreational access needs i DP.4 T 08914906111 4 I� i Goal #2: Evaluate and build public support for regional conservation vision Back round rr nriew Starting with the District's establishment in 1972, the tradition at the District has been to emphasize purchasing priority open space lands identified by the organization, with a secondary focus on eendueting eft the gFou land stewardship and operating the core system of open space preserves and trails. This focus on real estate transactions was has been extremely successful; to date, the District has preserved abeu4 almost 60,000 acres of critical open space land since the early 1970s, about 35,000 of which are now open to the public for low-intensity recreation. Overall, these and other preserved lands have established an edge to outward urban expansion along the Santa Cruz Mountains and San Francisco Bay front, contributing greatly to the region's quality of life. This greenbelt comprises a critical habitat corridor as well as a recreational trail system. As discussed under Goal #1,private land trusts, organizations, and foundations have recognized the need to combine forces on region-wide conservation initiatives. Those a fts h ,,e fiat, to Stimulating community participation and 1isteniagteidentifying public conservation, stewardship, and recreational access priorities could benefit the District,,as well as its conservation partners,,in these diffie it o,.eaef ie by building support and buy if-for land conservation€r-em in the the ommunity. Goal #2 is comprised of two important and distinct components: developing a regional vision, and gamei4ngdeveloping_public support for this vision. Developing a regional vision Developing a regional conservation vision will provide a focus Elie-eetrto engage District constituents and partners alike through the shared identification of conservation priorities both regionally(the greater San Francisco Peninsula and South Bay) and within the more narrowly defined District boundaries. This Open Space Vision Plan will be supported by scientific data on biodiversit landscape connectivity, and other regional analyses and will be Y p Y � Y 1 with public input. Additional discussion of the en Space Vision Plan can be found developed p b c put o e Op p under Goal #1. Public outreach kip J;F"jq@jI f •' •t-•d 9 • h 14. h. The District has a specific focused mandate to protect and restore the natural environment and provide low-intensity public recreation opportunities across a multi-county jurisdiction that includes a large portion of the San Francisco Peninsula and South Bay. As a public agency formed by the voters, the District has a responsibility to engage and g er-develop support for conservation within the region, and particularly within its boundaries. Therefore, tI_h�,Dtrt uncut cuaaf;Gd to lrac) l�lic enztnent effort __Withun the _SAri Frum i _Peninsula_and South Bav area. DP.4F-T0,891"06111 5 I E)r-ifies will develop a sense of proprietorship, whieh will be essential to the passage e . The basic concept for public outreach is to obtain broad-based public input and begin a dialogue that will highlight the specific need for protecting local natural resources . Additional discussion of the District's strategies to respond to financial challenges can be found in Goal#3. The intent is to develop the conservation vision with die-public input and achieve a broad consensus among those who live in, work in, or visit the area that the vision and its goals f represent the path to a more prosperous and healthy future, and that implementing the vision is a worthy joint effort which the whole community wil-can support, i.e. a common vision for a common future. Increasing public participation in the conservation efforts of the District and partners will require an approach that has a broad appeal across all socio-economic sectors of the surrounding communities. No single approach or activity will fully accomplish this goal.-rather, multiple strategies need to be employed that, at a minimum, will include: A. Active public involvement in visioning and goal setting, including polls and public j workshops to assess public sentiment and support, and enhanced communication with the I public B. Increasing Board and staff interaction with constituents and the public to enhance District visibility C. Promoting community-based leadership (e.g. Adopt-A Park, Friends of the District, grassroots supporters, etc.) In order to achieve this goal, the District will need to defer nonessential projects and significantly reduce the number of major competing projects. Involvement by all Departments in public outreach and communication will be essential to its success. i D&41z 08914906111 6 I i I Activities 1. Form Consider formingadiverse advisory committee comprised of representatives from the District, partner organizations, resource agencies, landowners, and community members to advise the team during the open space vision preparation 2. Increase District interactions with the public a. Identify opportunities to expand District participation in public events for both Board and staff; leverage District history and expertise b. Develop messaging regarding open space vision process; train staff and Board in its use c. Enhance Board contact with local constituents and landowners 3. Develop communication and methods participation a. Research varied participation, communication, and outreach methods best suited to each target audience; identify the most appropriate communication practices for relevancy to diverse populations i 4. Engage the genes-public j a. Initiate dialogue regarding the future of open space conservation and stewardship; reinforce and increase public awareness of importance of local open space to quality of life b. Conduct periodic polls to determine public sentiment around land conservation issues, core parts of the conservation vision and to measure the public's awareness and support of the District and its programs c. Employ web-based and social media tools 5. Get strppert-o Work with opinion leaders a. Build pai4fiefships with medi&,-w)Mork with academics, elected and appointed public officials, and the business community 6. Conduct stakeholder and community workshops a. ideatify disefete sub fegiens Initiate community-focused forums so that local diff1 efenees in opinions can be aeoemmedate are heard b. Engage the Peninsula and South Bay communities, to hear what they value the most about open space 7. Establish open space goals and project selection criteria, based upon community, stakeholder, landowner, and partner input I Dn"�089/"06111 7 I I' Goal #3: Enhance District financial and staffing resources to fund the whole mission and increase natural resource management and public access Background and Overview Historically, the District has placed a primary emphasis on land acquisition,both through debt financing and direct outlays from cash reserves. Over time, as the District has issued more debt, the debt service obligations have required an increasing proportion of the District's annual property tax revenue. For FY2011-12, debt service payments total approximately$9.7 million, or 35% of projected property tax revenue. As debt service has increased, combined with the operating and capital expenditure guidelines adopted by the Board, the proportion of usable funds available for operating expenses and resource management projects has declined. At the same time,resource management needs have increased substantially as has the public's demand for increased access to our preserves. Responding to these challenges requires significant increases in staffing resources as well as increased funding for capital projects. To date, the District's funding model has relied on steadily increasing property tax revenue to support District growth. The current economic downturn, which has slowed the growth of this revenue source, combined with the District's increased debt service obligations, has limited the funds available to address resource management and public access needs. In addition, the District's ability to buy land will be severely reduced starting in the next four to six years. Based on current assumptions contained in the District's financial model, the District will have just under$1 million annually in un-earmarked tax revenue available for discretionary expenses, whether it is land purchases, resource management projects, or operating expenses. Overall, District expenses continue to rise at a faster rate than tax revenues and, as such, the District is at or nearing its limit of land stewardship capacity under the current busies-financial model. In order to continue to fund its mission and create balance between the three parts of the mission, the District has determined it needs to increase its revenues diversify its fundingsources and increase staffing. No single approach or activity will fully accomplish this goal, rather, multiple strategies need to be employed that, at a minimum, will include: A. Evaluating pursuing a tax or funding measure B. Re-evaluating the District's current funding model and carefully considering whether or not to issue new debt C. Evaluating increasing revenues from philanthropy(e.g., donations, estate planning, etc.), grants, and other potential revenue sources "per-0,891-1906111 8 Activities 1. Re- evaluate the District's current business model a. Identify resource management and public access goals b. Develop a staffing plan needed to achieve goals c. Evaluate infrastructure (e.g., staff facilities)needed to implement staffing plan 2. Evaluate pursuing a tax or funding measure. a. Identify cost and staff resources required to do a funding measure b. Utilize Determine the need for additional funding based on the Open Space Vision i Plan(see Goal #1) to 4ame the need for-additional funding c. Identify and engage stakeholders eA.Poll public to gauge support Vie. Clearly identify District projects that would be funded should a funding measure pass and the communities that would so benefit g.-laerease Distr-ievisibility te-the publie '*afld ag" 3. Re-evaluate the District's current funding model and carefully consider whether or not to issue new debt. a. Review Evaluate euffeat alternative€Emdingfinancin2 models and with the District Controller b. Consider changing OpEx and CapEx Guidelines c. Evaluate impact of adding an additional $20 million in debt vs. not d. Consider investing current new debt funding($20 million) in infrastructure and capital projects rather than exclusively in land purchases 4. Evaluate increasing revenues from philanthropy (e.g., donations, estate planning, etc.), grants, and other potential revenue sources. a. Fill Grants Administrator position authorized in FY2011-12 Budget b. Engage POST and other non-profits in partnering on philanthropic initiatives p p g p p c. Review Stewart Woods' Report regarding Development Assessment d. When receiving property gifts or purchasing land, determine whether ongoing maintenance costs can be covered by others e. Evaluate other potential revenue sources, e.g., fees, corporate sponsors,higher yield l investment accounts, etc. CFT 91,906111 9 I ATTACHMENT C: District Proposed Strategic Plan Summary Goals Implementation Outputs Outcomes Strategies Activities Short Medium Long #1A: Lead partners Hire a consultant Enhanced in regional , collaboration conservation Research existing between partners approach studies Goal#1: #16: Determine Research other Integrated Partners' District and/or Enhance District's regional role successes approach to activities are partners Regional t—s I � ` conservation on ` based on Vision `,� acquire land for Collaboration � „ Na r Organize meetings 9 9 the peninsula 4 Plan conservation i -- i #1 C: Define land, with partners ....0 v.......,...,,...�.......� , resource Regional a management, and Develop Regional j Conservation public access goals Open Space Vision Plan Vision r CD CO X _ 41 N Enhanced #2A: Public Consider an CD / Community Public more Resource " N involvement in setting Advisory Committee leaders& involved with management ,,r vision&goals advocates for District activities activities ` _- Increase public ► District emerge . � Goal#2: engagement '' _ #2B Increased _....... 3 c Build Public Public supports u 3 L Support —► Distract interaction Public supports � �' with constituents Get support of _* funding I `� opinion leaders Regional measure m .__.:._._. Conservation #2C Promote Vision Conduct community •' ..,.�_..��_ Community-based workshops&polls �.....�.........._ "" Enhanced leadership public access w••, � . 1-•.--- Voters approve and trail Funding , connections #3A: Evaluate Identify resources Funding campaign Measure pursuing a funding and timeline for measure funding campaign Sustainable plan Increased r to diversify grants and `� Staff hired; Goal#3: #3B: Evaluate Explore other revenues other revenues organizational Enhance alternative financial potential revenues ° capacity Financial and enhanced models Alternative Financial& r Staffing Re-evaluate � Staffing Plans � business model Resources business model - #3C: Increase - optimized to philanthropy,grants, Develop alternative achieve Alternative , and other revenues financial models balanced financial models mission __. n/o/11ni i oe^/ er r 7/O/GV11 (J..J/ 1-11V1 Midpeninsula Regional ' Open Space District R-11-80 Meeting 11-25 September 14, 2011 AGENDA ITEM 6 AGENDA ITEM Award of Contract for Geotechnical Investigations and Pond Repair Design for Ponds DR07 and DR08 located at La Honda Creek Open Space Preserve and Determination that the Recommended Actions are Categorically Exempt from the California Environmental Quality Act (CEQA) GENERAL MANAGER'S RECOMMENDATIONS 40q 1. Determine that the recommended actions are categorically exempt from the California Environmental Quality Act (CEQA) as set out in this report. 2. Authorize the General Manager to execute a contract with Fall Creek Engineering for an amount of $39,965 plus a 10% contingency of $4000, for a total amount not to exceed $43,965 to complete Geotechnical Investigations, Pond Repair Design, and Construction oversight for Ponds DR07 and DR08 at La Honda Creek Open Space Preserve. SUMMARY The purpose of the Geotechnical Investigations and Pond Repair Design for Ponds DR07 and DR08 (Project) is to design a long-term pond repair that provides successful breeding habitat for the California red-legged frog(Rana aurora draytonii) (CRLF), improves habitat for San Francisco garter snake (SFGS) and Western pond turtle (WPT), and provides continued water availability for cattle. Staff has determined that the geotechnieal investigations, project design, and construction oversight will have no significant effect on the environment. DISCUSSION Background Ponds DR07 and DR08 are located in the former Wool Ranch Area of La Honda Creek Open Space Preserve (Preserve), approximately three miles northwest of the Town of La Honda. The ponds are accessible from unpaved rural ranch roads departing from Sears Ranch Road via State Route 84 in the community of La Honda (refer to Attachment 1). The purpose of the Project is to design long-term pond repair that provides successful breeding habitat for the CRLF, improves potential habitat for SFGS, and improves water availability and access for cattle. The ponds currently have unrestricted cattle access, failing (or failed) earthen berms,non-functioning spillways, problems with sedimentation, invasive vegetation, and lack of sufficient ponding R-1 1-80 Page 2 duration. These factors limit successful breeding by CRLF each year. The long-term repair of Ponds DR07 and DR08 was identified as a high priority action item in the Wool Ranch Pond Management Plan prepared by Vollmar Consulting in 2009. The two ponds are located in the center of regionally significant habitat to a metapopulation (a population of populations) of CRLF. Management and maintenance of the ponds within this habitat is important to provide CRLF with the best possible chance for long-term success within the Preserve. Consultant Selection The proposal selection process commenced on August 12, 2011, a Request for Proposals and Qualifications (RFP/Q) was sent to three (3) consultants. Each consultant firm had previously submitted proposals to the District for similar projects and was identified as one of the most qualified firms for this type of work. A mandatory pre-proposal meeting was held on August 19, 2011, and was attended by the three (3) consultants. Proposals and sealed cost estimates were due on August 26, 2011 and three (3) proposals were received as shown below. Firm Location Base Bid Percent Difference from proposed budget of$40,000 Butano Geotechnical Engineering Freedom, CA $38,280 -4.3% Fall Creek Engineering Santa Cruz, CA $39,965 -0.1% Haro, Kasunich and Associates, Inc. I Watsonville, CA $49,241 +23.1% The highest-ranking proposal was submitted by Fall Creek Engineering. Staff examined each proposal submitted, reviewed prior work experience, and checked references of the top ranking consultant to verify that the consultant is a responsible, qualified professional with the skills, licenses, and experience necessary to complete the Project. Staff recommends award of contract to Fall Creek Engineering based upon their geotechnical and engineering expertise, completing similar projects for management and improvement of target species habitat, and experience with comparable projects in the Santa Cruz Mountains. Additional consultant selection factors include their site specific, cost effective project approach, ability to meet District insurance requirements, and responsiveness to the District's Request for Proposals. A 10% contingency has been included to address potential additional design work or for additional construction monitoring hours arising from unforeseen conditions. FISCAL IMPACT The FY2011-12 budget includes $48,500 to fund the geotechnical investigations, project design, and permitting for the Project. Award of this contract will leave $4,535 remaining for project permitting. Staff estimates that permitting and CEQA fees may cost up to $15,000. Due to these costs, staff will be returning to the Board at Midyear to request a$10,000 augmentation to the Project budget to carry the project through design, CEQA, and permitting. To help offset the increased costs, the District was recently awarded $20,000 in mitigation monies from San Jose Water Company to complete design and implementation of this important habitat improvement project. The FY2012-13 budget will include funds for bidding and construction. Staff anticipates construction costs to be $75,000—$150,000, with total Project costs to be $133,500—$208,500. District staff will continue to pursue additional funding opportunities for the construction phase of the Project. R-I 1-80 Page 3 PUBLIC NOTICE Public notice was provided as required by the Brown Act. No additional notice is required. CEQA COMPLIANCE Staff concludes that completing geotechnical investigations and project design for the Ponds DR07 and DR08 Repair project does not constitute a project under the California Environmental Quality Act (CEQA) because such services are categorically exempt from the CEQA as set out in this report Staff concludes that geotechnical investigations and design services are categorically exempt under CEQA Guideline 15306 "Information Collection"which exempts an activity that"consists of basic data collection, research, experimental management, and resource evaluation activities which do not result in a serious or major disturbance to an environmental resource. These may be strictly for information gathering purposes, or as part of a study leading to an action which a public agency has not yet approved, adopted, or funded." This project is also exempt under CEQA Guideline 15061 (b) (3) since there is no possibility that these activities will have a significant effect on the environment. No physical disturbance will result from these activities. Any future construction activities, if approved, will be subject to CEQA review prior to implementation. NEXT STEPS Upon Board authorization, the General Manager will enter into a contract with Fall Creek Engineering to perform geotechnical investigations and project design for the Ponds DR07 and DR08 Repair project, which is scheduled for completion during winter of 2011/12. Project permitting will run concurrently with project implementation scheduled for late summer of 2012. Permitting review and coordination will involve the following regulatory agencies: United States Fish and Wildlife Service, California Department of Fish and Game, United States Army Corps of Engineers, Regional Water Quality Control Board, and San Mateo County. Attachments 1. Vicinity and Site Map, La Honda Creek Open Space Preserve, Ponds DR07 and DR08 Prepared by: Julie Andersen, Resource Planner Contact person: Same as above Mid peninsula r rSpace District Preserves and Surrounding Lands - NN(hh,rrw,•r .. wwn,.a 1 Whin } Nwalrir,rwro,l { ... Hnan•wx-1 1.11 4 .MMI...rinn•4.«1. Wnl p.wa l.m'M1 and Ilul�luly ,µml w•InMnl Ix«1, NRl Flr I.mm (lw«Mr hwnbn rni •••. A«.N.IIlnnmyla p rlb't«m.d 11FF,F/MLt'U — n n,1.mJ .«drN IM(»Frxrnr M�Mnr f wr N.r. yr«, «.1n-xr rrA,.Iwld«rn,rn.nr,mat R 'r•� a{«r+.nr.r,xm,1�1n«r,r xwl unpvaikkd lranlr in unr � JI IM Ixxe..1 mM«rrdrrx! x«,n m M +OUnR •\+,� lr rsW � e 4 General Project Area La Honda Creek Open Space Preserve >> I Alk r JI . . l r4 I Midpeninsula Regional ' Open Space District R-11-93 Meeting 11-25 September 14, 2011 AGENDA ITEM 7 AGENDA ITEM Authorization to Amend a Contract with ERM-West, Inc. for an Additional $95,500 to Continue Providing Environmental Consulting and Remediation Services for the Alma College Petroleum Release at Bear Creek Redwoods Open Space Preserve and Determine that the Recommended Action is Categorically Exempt from the California Environmental Quality Act GENERAL MANAGER'S RECOMMENDATIONS �0w 1. Determine that the recommended action is categorically exempt from the California Environmental Quality Act(CEQA) as set out in this report. 2. Authorize the General Manager to amend a contract with ERM-West, Inc. (ERM) for an additional $95,500, which includes a contingency of 10%, for a total amount not to exceed $123,000 to continue providing environmental consulting and remediation services for the Alma College Petroleum Release. SUMMARY ERM has provided exemplary consulting services and assistance to the District in responding to the Alma College petroleum release event that occurred in March 2011. Working with ERM, District staff has developed a multifaceted approach to address the hazardous materials on the former Alma College site and complete the cleanup and response to the petroleum release. The General Manager therefore recommends that the ERM contract be amended for an additional $95,500, for a contract amount not to exceed $123,000, to cover the additional services required to complete the clean up and determine if other, actionable contamination is present at this location. DISCUSSION On March 25, 2011, District staff working in the Alma College Area of Bear Creek Redwoods Open Space Preserve noticed a strong petroleum odor following heavy rains. Investigations identified the source of the odor as an abandoned building (Boiler Room) where rainwater had j collected within the building foundation that contained a layer of an oily substance floating on the surface of the water. Additionally, stormwater runoff was observed flowing out of a hillside __ _. _� � � �"o" R-11-93 Page 2 downslope from the Boiler Room carrying this oily substance to a service road where the flow traveled down the road surface approximately 1,000 feet. District staff initiated an emergency spill response to contain the release, which was started by Santa Clara County Fire and completed by a hazardous materials containment and cleanup contractor, Clean Harbors, Inc., retained by the District. District staff also began investigations to identify the source of the oil and the extent of contamination present at the Alma College site once the initial spill containment and cleanup was completed, approximately 3 days after the release was identified. To perform these services, the District contracted with ERM-West, Inc (ERM), an environmental consulting firm with experience investigating and cleaning contaminated sites and structures. Given the need for immediate emergency containment and response, the initial ERM contract of$27,500 was authorized by the General Manager under the emergency conditions provision in the Board-adopted Public Contract Bidding, Vendor, and Professional Consultant Selection, and Purchasing Policy (last amended 2010). Even though the contract for ERM was authorized under the emergency conditions provision, staff did solicit proposals for services from two additional environmental consulting firms and determined that ERM was best qualified to provide the environmental services and negotiated a competitive rate for services. ERM conducted subsurface utility location investigations and was able to identify the source of the oil as an approximately 2,000 gallon heating fuel underground storage tank (UST) located eight feet underground. This UST was found adjacent to the Boiler Room building where oil and water were originally identified and suspected as the source of the oil observed seeping from the hillside. ERM also mapped oil distribution pipelines leading from the UST to the building, which were not capped, as well as broken and uncapped fill ports to the UST that permitted water to enter the tank and force out residual fuel oil through the distribution pipes and into the Boiler Room. A sump was identified within the foundation of the Boiler Room that drained the oil and water mixture from the building, through a drain line, and ultimately onto the slope below the building where a break in the drain pipe proved to be the release point of the oil that was observed flowing following the heavy rains. All of the pipelines and fill ports were capped by ERM to mitigate the threat of an oil release into the environment. Additionally, ERM has excavated impacted soil and debris from the road surface and collected soil samples from below the foundation of the Boiler Room, the slope below the Boiler Room, and the road to determine if impacted soils are present. Analytical results of the soil samples indicate that the soils below the Boiler Room foundation are free from contamination; however, the slope and road have elevated levels of petroleum hydrocarbons that will require the impacted soils to be excavated. Staff is recommending completing these remediation actions prior to the onset of winter rains to address the potential for continued petroleum hydrocarbon impacts. Additionally, ERM has identified asbestos containing materials within the Boiler Room building. Staff is recommending removal (abatement) of these materials to eliminate this potential hazard from the property. Because the property has a significant history of use by multiple previous property owners, staff is also recommending that a more detailed assessment of the main campus area of the former Alma College site be conducted to determine if other or similar environmental concerns are present on the site. R-1 1-93 Page 3 District staff worked with ERM to design a multifaceted approach that will: • Remove the UST and removal or abandonment in place of the underground pipelines leading to the Boiler Room; • Excavate and/or remediate contaminated soils and restore the site following remediation actions; • Abate asbestos within Boiler Room structure; and • Perform detailed archive review and on-site field investigation to determine if additional unknown USTs or other immediate concerns are present on property. Because of the potential for unexpected conditions to be encountered when undertaking a project of this nature, the contract amendment with ERM will contain a contingency line item equal to 10% of the amendment amount. These contingency funds will only be used in the event that unexpected conditions are encountered such as the discovery of additional infrastructure during soil excavation or responding to direction to conduct additional work as directed by regulatory personnel. FISCAL IMPACT The FY201 0-11 and FY2011-12 budgets each include a line item for Unanticipated Capital Improvement Projects in the amount of$25,000. The initial contract for services with ERM and the work that has continued into this fiscal year has been charged to these accounts with an expectation that staff would return at Midyear for a budget adjustment to cover the remaining cleanup action expenses. The Midyear budget will include a requested amount of$150,000 to address the petroleum release and necessary cleanup actions at the Alma College site. These funds will be reallocated using budget savings from other FY2011-12 capital projects. In addition, the District's pollution coverage carrier has been notified of this incident and provided with pertinent information to pursue available coverage. The deductible for this coverage is $50,000. Legal staff will be working with CJPIA and the carrier to seek reimbursement for the portions of this work that fall within coverage. It is not possible to determine whether and to what extent insurance will be available to reimburse the costs related to this incident. PUBLIC NOTICE Notice has been provided as required by the Brown Act. No additional notice is required. CEQA COMPLIANCE Minor cleanup actions taken to prevent, minimize, stabilize, mitigate, or eliminate the release of threat of release of a hazardous waste or substance are categorically exempt from the application of CEQA under Section 15330 of Public Resources Code. Section 15330 defines minor cleanup actions as small or medium removal actions costing $1 million or less. This project is expected to cost well below that threshold and meets all of the other criteria under Section 15330. R-11-93 Page 4 NEXT STEP The contract amendment under consideration will allow staff to address all of the outstanding environmental concerns on the former Alma College site. Upon Board authorization, the General Manager will amend the contract with ERM for$95,500 for a contract amount not to exceed $123,000. Prepared by: Kirk Lenington, Senior Resource Planner Contact person: Same as above Midpeninsula Regional Open Space District R-11-94 Meeting 11-25 September 14, 2011. AGENDA ITEM 8 AGENDA ITEM Approval of a Funding and Acquisition Agreement with the City of Saratoga and the County of Santa Clara for purchase of the County of Santa Clara Roads and Airports Department Property, located west of the City of Saratoga along the south side of Highway 9 (Congress Springs Road) in unincorporated Santa Clara County (Assessor's Parcel Numbers 503-32-001 and 517-32-001); Acceptance of a Conservation Easement over the County Roads and Airport Department's Property; Adoption of the Preliminary Use and Management Plan for the Property; and Approval of the Negative Declaration prepared by the City g h i of Saratoga in accordance with the California Environmental Quality Act GENERAL MANAGER'S RECOMMENDATIONS 1. Adopt the attached resolution authorizing the execution of the Funding and Acquisition Agreement with the County of Santa Clara towards the purchase of the County of Santa Clara Roads and Airport Department Property (County Roads Property), including conveyance of a Conservation Easement over the County Roads Property and Consider and. Approve the Negative Declaration prepared by the City of Saratoga. 2. Adopt the Preliminary Use and Management Plan recommendations contained in this report. 3. Indicate the Board's intent to withhold this property from dedication as open space pursuant to the District's Annual Policy for Dedication of Lands. SUMMARY The Midpeninsula Regional Open Space District(District) is proposing to enter into a Funding and Acquisition Agreement with the City of Saratoga (City) and the County of Santa Clara Parks and Recreation Department (County Parks) to purchase the 66 acre County Roads property. As part of this partnership project, the District would contribute $250,000 towards the City's purchase of the County Roads property, which will provide a trail corridor from the City's Hakone Gardens' property to Sanborn-Skyline County Park and the Skyline-to-the-Sea trail. The City will convey a conservation easement to the District and County Parks over the County Roads property. The following report presents a description of the County Roads property, a Preliminary Use and Management Plan, the District's environmental review, the purchase terms .� , I R-11-94 Page 2 and conditions, and the financial impact of the proposed transaction, including a discussion of the proposed funding agreement with the City and County Parks. DISCUSSION For the past five years, the District, City and County Parks have been collaborating in an effort to provide a future trail connection from the City's Hakone Gardens to Sanborn-Skyline County Park. It is envisioned that this trail corridor will ultimately connect to Castle Rock State Park and the Skyline-to-the-Sea trail to Big Basin State Park and the Santa Cruz County coast. The City refers to this project as Saratoga-to-the-Sea. The first component of this trail plan is to purchase the 66 acre County Roads surplus property. The City has requested that the District and County Parks help provide funding assistance to purchase this property. The District's Real Property Committee held a meeting on the property in order to acquaint the Committee, neighbors, and interested parties with the property, and to receive public input into the proposed purchase partnership. This meeting was held on September 2, 2011, after notice was distributed to property owners of land located adjacent to or near the subject property. At the Real Property Committee meeting, staff described the property and explained how the property provides for a future regional trail corridor between the City of Saratoga, Sanborn- Skyline Park and the Skyline to the Sea Trail. After Committee discussion, a brief tour of the property followed. The Committee voted to forward their recommendation to assist in the City's purchase of the property to the full Board of Directors for consideration at a future Board meeting. Property Description and Regional Context(see attached map) The irregular shaped 66 acre County Roads property is located west of and contiguous to the City of Saratoga's boundary. Congress Springs Road and Saratoga Creek form the northern boundary of the property. The watershed lands of San Jose Water Company are located along the western boundary and connect to Sanborn-Skyline Park further to the west. Private residential development is situated along the southern boundary and two residential parcels are along the eastern boundary separating the subject property from Hakone Gardens. The upper wooded hillsides of the property are visible from Fremont Older and Monte Bello Open Space Preserves. Saratoga Creek flows year-round meandering along the northern boundary of the property. This riparian corridor supports a diverse community of plants and wildlife. The property's wooded north facing hillsides include Coastal oak woodlands and Douglas fir and Montane Hardwood- conifer with areas of grassland and chamise-redshank chaparral. The property is connected to wildlife corridors to the west including the San Jose Water watershed lands and Sanborn-Skyline Park . The County Roads property was purchased by the County in 1920, and used as a quarry providing road base rock material for County roads. The quarry was closed in 1967 and the property has been undergoing hillside restoration since 1969 to minimize slope erosion of the graded slopes on the property. County Roads is retaining a 1.89 acre parcel located along Congress Springs Road at the north-west comer of the property for a material storage yard. R-1 1-94 Page 3 Some structures from the former quarry use such concrete bunkers and picnic tables remain on the lower portion of the property along Congress Springs Road. A network of gravel roads traverses the property. A road that runs along the upper portion of the property may provide a potential trail route towards Sanborn-Skyline Park. The roads in the upper hillsides are overgrown with vegetation and are not currently passable by vehicle. The partnership between the City, County Parks and the District to purchase the County Road property will provide for a future regional trail connection from the City to Sanborn-Skyline Park and the Skyline-to-the Sea Trail. In addition, the property also provides a potential regional trail connection through the City's tollgate area to the City's Parker Ranch Open Space and the District's Fremont Older Open Space Preserve. The purchase of this property will also protect the scenic view shed and habitat values of the property. Under the proposed purchase partnership, the City will become the fee owner of the property and the District and County Parks will co-hold a conservation and trail easement over the property. The conservation easement will also preserve the property for view shed, open space values, natural habitat and restoration purposes. USE AND MANAGEMENT Planning Considerations The subject property is located within unincorporated Santa Clara County and is zoned HS (Hillside), requiring a 20 to 160 acre minimum lot size based upon a slope density formula. The property consists of five legal parcels and has a potential density of five residential sites. Access to the property is via two road entrances off Congress Springs Road one at the east end of the property and one at the west end of the property. The Santa Clara County General Plan designates the property as "Regional Park, Existing" and the project is consistent with the Countywide Trails Master Plan. The City of Saratoga's General Plan designates the property as Open Space-Hillside and the Saratoga-to-the Sea Trail is contemplated in the City's General Plan Open Space and Conservation Element, 2007 and as a future public trail corridor in the City's Circulation and Scenic Highway element, 2010. The District's 1998 Regional Open Space Study identifies the property as potential open space lands. The Bay Area Open Space Council's Conservation Lands Network, the result of their Upland Habitat Goals Project, identifies the County Roads property as "Essential to Conservation Goals", indicating that it is an essential component of a network of conservation lands for biodiversity preservation. Preliminary Use and Management Plan The Preliminary Use and Management Plan for the conservation easement represent a status quo approach to management. The property subject to the easement will be owned, operated and managed by the City of Saratoga. The Preliminary Use and Management Plan include the following elements: Public Access: The City will consult with the District and County Parks on the planning of the trail alignment. R-1 1-94 Page 4 Signs and Site No District signs will be installed. Security: Document Baseline Perform an initial inspection of the open space easement to photo Conditions: document the existing conditions within the easement area at the time the easement is conveyed to the District. Easement Regular inspection of the open space easement area to be carried out by Monitoring: the District to ensure compliance. Site Safety Preliminary site safety inspection has been conducted and there are no Inspection: known safety hazards within the open space easement area. Dedication: Indicate the Board's intention to dedicate the conservation easement for public open space purposes. California Environmental Quality Act(CEQA) Compliance Project Description The project consists of a conveyance of a Conservation Easement over the 66-acre County Road property to County Parks and the District to preserve, maintain and restore the open space nature of the property. CEQA Determination The City of Saratoga is the lead agency for this project under CEQA. A Negative Declaration (ND)was prepared for the project by the City pursuant to the requirements of CEQA. The notice of intent to adopt the ND was duly noticed and circulated for a 30-day public review period from June 27, 2011 to July 27, 2011. All interested parties desiring to comment on the ND were given the opportunity to submit written and oral comments on the adequacy of the ND up to and including the close of the City Council's consideration of the project on August 17, 2011. On August 17, 2011,the City Council conducted a public meeting on the project during which opportunity was given to address the adequacy of the ND. After the conclusion of public testimony,the City Council considered all material in the record and found that there was no evidence that the Project would have a significant effect on the environment and approved the ND. The District is the Responsible Agency for this Project. As such, the District's obligation is to consider the lead agency's environmental document and determining whether the District concurs with the conclusions of the document and finds it adequate under CEQA. Staff and the Board have had an opportunity to review the ND and find that it fully complies with CEQA. Staff recommends that the Board approve the ND for the project as set out in the attached resolution. R-I 1-94 Page 5 TERMS AND CONDITIONS The proposed transaction is a three party collaboration between the District, City and County Parks to purchase the 66-acre surplus County Roads property at a purchase price of$1,000,000 with the District and City each contributing $250,000 and County Parks contributing the remaining $500,000. The overall purchase price has been confirmed by an independent appraisal commissioned by County Roads with a fair market value of$1,150,000 which has been discounted $30,000 as the value of the County Roads retained 1.89 acre material site. The City will own the property in fee, and the District and County Parks will jointly hold a conservation and trail easement over the property for open space and public trail purposes. The easement permits the development of a staging area near Congress Springs Road which may include picnic area, restrooms, tot lot and dog park. The development of the future trail alignment connecting to Sanborn-Skyline Park on the subject property will be planned in consultation with the District and County Parks. The City will be solely responsible for the construction and maintenance for future trail development on the property. BUDGET CONSIDERATIONS 2011-2012 Budget for New Land Purchases: New Land $13,495,000 Land purchased this year ($ 4,104,000.00) County Roads Partnership Purchase Contribution ($ 250,000.00) New Land Purchase Budget Remaining $ 9,141,000.00 District Controller was consulted on this proposed purchase and has indicated that, considering cash flow and account balances, funds are available for this property purchase. PUBLIC NOTICE Property owners of land located adjacent to or surrounding the subject property have been mailed a copy of the agenda for the public meeting at which the Board of Directors will consider this purchase. NEXT STEPS Upon approval by the Board of Directors, the Board President will execute the Funding and Acquisition Agreement with the City and County Parks. After the close of escrow, District staff will prepare a baseline document of the existing condition of the property for conducting annual easement monitoring of the property. R-11-94 Page 6 Attachments: Resolution Location Map Prepared by: Michael Williams, Real Property Manager Sue Schectman, General Counsel Contact person: Michael Williams, Real Property Manager Graphics prepared by: Alex Roa, GIS Intern 1 RESOLUTION NO. 11-XX RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT APPROVING A NEGATIVE DECLARATION, AUTHORIZING APPROVAL OF THE FUNDING AGREEMENT WITH THE CITY OF SARATOGA AND THE COUNTY OF SANTA CLARA AND ACCEPTANCE OF THE CONSERVATION EASEMENT, AND AUTHORIZING THE GENERAL MANAGER TO EXECUTE ANY AND ALL OTHER DOCUMENTS NECESSARY OR APPROPRIATE TO THE CLOSING OF THE TRANSACTION (LANDS OF COUNTY OF SANTA CLARA ROADS AND AIRPORTS) The Board of Directors of Midpeninsula Regional Open Space District does resolve as follows: Section One. A. A Negative Declaration (ND) was prepared for the Project by the City of Saratoga, pursuant to the requirements of the California Environmental Quality Act (CEQA). B. The ND was duly noticed and circulated for a 30-day public review period from June 27, 2011 to July 27, 2011. All Interested Parties desiring to comment on the ND were given the opportunity to submit written and oral comments on the adequacy of the ND up to and including the close of the City Council's consideration of the project on August 17, 2011. On August 17, 2011 the City Council conducted a public meeting on the Project during which opportunity was given to address the adequacy of the ND. C. After the conclusion of public testimony, the City Council considered all the material in the record and determined pursuant to CEQA and the whole record before it that there was no evidence that the Project may have a significant effect on the environment and approved the ND. D. The District Board of Directors has considered the ND and concurs with the determination of the City Council of Saratoga that there will be no significant effects on the environment as a result of the Project and approves the ND. Section Two. The Board of Directors of the Midpeninsula Regional Open Space District does hereby accept the offer contained in that certain Funding and Acquisition Agreement with the City of Saratoga and the County of Santa Clara and the Midpeninsula Regional Open Space District ("Agreement") to purchase the County of Santa Clara's Roads and Airports Property ("County"), a copy of which is attached hereto and by reference made a part hereof, and authorizes the President of the Board of Directors or other appropriate officer to execute the Agreement on behalf of the District. Section Three. The General Manager, President of the Board of Directors or other appropriate officer is authorized to execute Certificates of Acceptance for the Grant Deed of Conservation Easement on behalf of the District. Section Four. The General Manager or the General Manager's designee shall cause to be given appropriate notice of acceptance to the County. The General Manager is further authorized to execute any and all other documents in escrow necessary or appropriate to the closing of the transaction. Section Five. The General Manager and General Counsel are further authorized to approve any technical revisions to the attached Agreement, Conservation Easement, and other documents in escrow which do not involve any material change to any term of the Agreement or Conservation Easement, which are necessary or appropriate to the closing or implementation of this transaction. U t�; . _� •Saratoga IU c1 r:sMMUMMOM85 Area of 5`T Detail Los Gatos to I > > I� 35 17 o o ! M Retained County S t`e r I o a } Property Yard _ ':ar (1.89 Acres) p s E I -----� _ $citatoga Creek i 9 �- Hakone I Gardens (Saratoga) Rd r KIqS on9ressCQ 1`� I Santa Clara j County Roads Dept. A Santa Clara County Roads Dept. Property w (66 Acres) r ' 3 I San Jose Water L City of Saratoga _ —_— PUnincorporated Santa Clara County - _—_—_—_------ ww L A Sanborn-Skyline Park do , o (Santa Clara County) Q. r o Villa 5 Montalvo v Santa Clara County Roads Department Parcel Midpeninsula Regional Non MROSD Conservation Open Space District Other Pubtic Agency or Agricultural Easement (MROSD) Other Protected Open Space or Park Lands Private Property e Watershed Land Feet September, 2011 , 0 1 000 2.000 White e District strives to use the best available digital data.this data does not represent a legal survey and is merely a graphic illustration of geographic features.