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Home My Public Portal About03-08-1999 Regular Session . . . 001 MINUTES HILLSBOROUGH TOWN BOARD March 8, 1999 7:30 PM, Town Barn The Hillsborough Town Board held a regular meeting on March 8, 1999 at 7:30 PM in the Town Barn. Present for the Board Meeting were Mayor Protem Evelyn Lloyd and Commissioners Catherine Martin, Frances Dancy, Kenneth Chavious and Richard Simpson. Absent from the meeting was Mayor Horace H. Johnson, Sr. Staff present were Town Manager Eric Peterson, Finance Director Sherry Carter, Town Clerk Donna Armbrister, Town Engineer Kenny Keel, and Planning Director Margaret Hauth. Mayor Protem Evelyn Lloyd called the meeting to order at 7:35 PM. 1. PUBLIC CHARGE Mayor Protem Lloyd read the Public Charge. 2. ADDING ITEMS TO THE PRINTED AGENDA There were no additions to the Printed Agenda. 3. AUDIENCE COMMENTS A. Matters on the printed agenda There were no audience comments. B. Matters not on the printed agenda There were no audience comments. 4. AFFROV AI, OF THE MINUTES OF THE FEBRUARY 8TH, 1999 TOWN BOARD MEETING, THR FRBRUARY 13TH, 1999 ANNUAL GOAL SETTING RRTREAT, AND THR FEBRUARY 27TH, 1999 DEVRLOFMRNT TOUR Mayor Protem Evelyn Lloyd remarked that it was not noted when Commissioner Chavious arrived at the February 8th meeting, and that there was a word left out of the Minutes for the February 27th Development Tour. Upon a motion by Commissioner Martin, seconded by Commissioner Simpson, the Board moved to approve the Minutes of the February 8th, 1999 Town Board Meeting, the February 13th, 1999 Annual Goal Setting Retreat and the February 27th, 1999 Development Tour with the aforementioned corrections by a vote of 4-0. The motion was declared passed. Page 1 . . . 002 5. REPORTS A. Margaret Henderson with the Orange County Rape Crisis Center will provide an update on the Hillsborough Operations Office Margaret Henderson reported that the number of primary victims who called the 24-Hour crisisline increased 68% in 1998. During the last year, the Hillsborough office has provided a support group for six survivors of incest and child sexual abuse. The number of community education programs presented to the community, and the people which have been provided with information on the incidence and prevention of sexual violence, have significantly increased. The Board commended Ms. Henderson on the work being done by the Orange County Rape Crisis Center. B. Craig Lloyd from the Hillsborough Chamber of Commerce will provide an update on the Chamber's efforts to Host the Special Olympics Team from Nepal Craig Lloyd reported that the Chamber will be hosting the Special Olympics Team from Nepal for 5 days from June 20th through the 25th. This group will consist of a total of20 people (14 athletes, their coaches and translators). The Chamber is currently recruiting businesses, non-profit groups, the Town Board, and the Orange County Board of Commissioners to assist them in any way possible. The estimated cost to host the team is $4,000. The largest part of that expense is their accommodations. Town Manager Eric Peterson stated that he and Finance Director Sherry Carter will analyze the budget to see what funds the Town might be able to contribute and will report back at the next Board Meeting. 6. REPORT FROM THE TOWN MANAGER Town Manager Eric Peterson informed the Board that the Board Request Log updates would be distributed later this week. Manager Peterson informed the Board that in-house Motivational Training is currently being offered to Town employees and supervisors. Discussions are also taking place regarding two-way evaluations. Peterson advised the Board that he had received notification that the Town is being granted the GFOA's (Government Finance Officers Association's) Distinguished Budget Presentation Award. This is the first time the Town has received this award. The bid has been awarded by NcDOT for the Faucette Mill Road improvements. The work could begin as early as the first week in March. The contract states that the improvements will be completed in June, 1999. Page 2 . . . 003 Commissioner Chavious inquired about the status of the project along the fence on Nash Street. Town Manager Peterson offered to investigate this project and report back to the Board with his findings. 7. REPORT FROM THE TOWN ENGINEER Town Engineer Kenny Keel presented a status report on the Reservoir Project and all other current water and sewer projects. Commissioners Lloyd and Martin commended the water and sewer plant employees for their work. 8. ITEMS FOR DECISION -- CONSENT AGENDA A. Decrease mileage reimbursement rate from 32.5~/mile to the new Federal Rate of 31 ~/mile Effective April I, 1999 B. Consideration of Ordinance amending Chapter 6, Section 6A-12 to create a speed limit of 25 MPH on Orange Street Upon a motion by Commissioner Martin, seconded by Commissioner Simpson, the Board moved to approve the Consent Agenda as presented by a vote of 4-0. The motion was declared passed. A copy of the Ordinance is hereby made a part of these Minutes as an Attachment. 9. ITEMS FOR DECISION - REGULAR AGENDA A. Receive Manager's Annexation Feasibility Report on the Arthur Berk property representing 347 acres southeast and adjacent to Hillsborough between NC 86 and Old NC 86 and North ofI-40 Planning Director Margaret Hauth presented the Managers Annexation Feasibility Report for the Board's consideration. After some discussion, and upon a motion by Commissioner Martin, seconded by Commissioner Dancy, the Board moved to authorize staff to request a formal Petition for Annexation on the Arthur Berk property representing 347 acres southeast and adjacent to Hillsborough between NC 86 and Old Nc 86 and North ofI-40, and to schedule a Public Hearing on this matter the 4th Tuesday in April by a vote of 4-0. The motion was declared passed. Page 3 . 004 B. Joe Jenkins from centex Homes will Request the Board consider an Amendment to the Town's Open Burning Ordinance Joe Jenkins, representing centex Homes, appeared before the Board to request an amendment to the Town's Open Burning Ordinance to allow for "pit burning". By informal direction, the Board authorized the Town Manager to consult with the Town Attorney and proceed with drafting an Ordinance amendment to allow "pit burning". The Board requested that this amendment be brought for their consideration at their regular meeting in April. 10. APPOINTMENTS C. D. . E. F. G. A. Re-appoint Colleen St. John (Saratoga Grill) - Restaurant Appointee - to serve a second 2-Year Term on the Tourism Board B. Re-appoint Tom Roberts - At Large Appointee - to serve a second 2- Year Term on the Tourism Board Re-appoint Tom Langston to serve a second full term on the Board of Adjustment Re-appoint Leah Burt to serve a second full term on the Historic District Commission Re-appoint David Daniel to serve a first full term on the Planning Board Re-appoint Ed Gill to serve a second full term on the Planning Board Recommend that Orange County re-appoint O.B. Hollins to serve a second full term on the Board of Adjustment H. Recommend that Orange County re-appoint John Taylor to serve a second full term on the Planning Board I. Designate Representative to serve on TJCOG's Smart Growth Committee Upon a motion by Commissioner Dancy, seconded by Commissioner Martin, the Board moved to approve Appointments A-I as presented by a vote of 4-0. The motion was declared passed. Upon a motion by Commissioner Martin, seconded by Commissioner Dancy, the Board moved to appoint Planning Director Margaret Hauth to serve as Hillsborough's representative on TJCOG's Smart Growth Committee by a vote of 4-0. The motion was declared passed. 11. CLOSED SESSION A. . The Board will hold a Closed Session for the purpose of discussing potential litigation Page 4 . . . 005 Upon a motion by Commissioner Simpson, seconded by Commissioner Dancy, the Board moved to go into Closed Session for the purpose of discussing potential litigation by a vote of 4-0. The motion was declared passed. Upon a motion by Commissioner Dancy, seconded by Commissioner Simpson, the Board moved to authorize the Town Manager to have the Town Attorney draft and executed a contract with Kelly Akin's attorney for reconciliation of his delinquent Food and Beverage Tax, penalties, and interest by a vote of 4-0. The motion was declared passed. 12. ADJOURN There being no further business, and upon a motion by Commissioner Dancy, seconded by Commissioner Simpson, the Board moved to adjourn the meeting at 9:30 PM. ~~ Respectfully Submitted, Donna F. Armbrister, CMC Town Clerk Page 5 -. . - A'ITAcBMENT 8. B AN ORDINANCE AMENDING CHAPTER 6, MOTOR VEHICLES AND TRAFFIC 008 APPENDIX A, SECTION 6A-12 OF THE HILLSBOROUGH TOWN CODE The Board of Commissioners of the Town of Hills borough ordains: SECTION 1. All section references below refer to the Town of Hillsborough Code, Chapter 6, Appendix A, Section 6A-12 Speed Limits. SECTION 2. Section 6A-12 The foregoing ordinance having been submitted to a vote, received the following vote and was duly adopted this 3M day of J1111,ecll, Ifff . , Ayes: L Noes: -Ii) Absent or Excused / SPEED LIMIT (MPH) 25 Section 2. Section.3. Speed Limits In accordance with Subsection 6-20(b), the following speed limit is amended from 35 MPH to 25 MPH for the street indicated: ON STR RRT ERQM ill Orange St. Cameron St. End All Provisions of any Town Ordinance in conflict with this Ordinance are repealed. This ordinance shall become effective upon adoption. ~~