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Home My Public Portal AboutSelect Board -- 2020-09-21 Minutes IUnU8�8pT y�i W �i o� «� Town of Brewster Office of: Select Board 2198 Main Street Town Administrator _ o Brewster, MA 02631 - 1898 VO Phone : ( 508) 896 - 3701 Fax : ( 508 ) 896 - 8089 00 y��i,�� 1mn0i�nniu�\u\l�o"�`\\ wiwi lei rt, n, MINUTES OF THE SELECT BOARD REGULAR SESSION MINUTES DATE : September 21, 2020 TIME : 5 : 30 PM PLACE : Remote Teleconference ALL PARTICIPANTS ARE PARTICIPATING REMOTELY : Chair Chaffee, Selectperson Bingham , Selectperson deRuyter, Selectperson Whitney, Selectperson Chatelain ( 5 : 45 ) , Town Administrator Peter Lombardi , Assistant Town Administrator Donna Kalinick, and Executive Assistant to the Town Administrator Robin Young Call to Order & Declaration of a Quorum & Meeting Participation Statement Chair Chaffee called the meeting to order at 5 : 32pm , conducted a roll call vote of attendance and declared a quorum present . Recording Statement Chair Chaffee read the required remote and recording statement . Chair Chaffee stated that the Board would be going into executive session to discuss strategy with respect to litigation if an open meeting may be detrimental to the litigating position of the public body and the chair so declares : Brewster Inn , Inc . d/ b/a j "Woodshed " (Alcohol Beverages Control Commission ), and to return to open session . i Executive Session : To discuss strategy with respect to litigation if an open meeting may be detrimental to the litigating position of the public body and the chair so declares : a Brewster Inn , Inc . d / b/a "Woodshed" (Alcohol Beverages Control Commission Selectperson Bingham moved that the Board go into executive session at 5 : 36 pm to discuss strategy with respect to litigation if an open meeting may be detrimental to the litigating position of the public body and the chair so declares : Brewster Inn , Inc . d / b/a "Woodshed " ( Alcohol Beverages Control Commission ), and to return to open session . Selectperson Whitney second . Selectperson Whitney-yes, Selectperson deRuyter-yes, 3 Selectperson Bingham -yes, Chair Chaffee -yes . The Board vote was 4-yes, 0- No and each member declared that no other person is present and/or able to hear the discussion at the remote location . a i Anticipated Resumption of Open Session at 6 : 00 PM - Public Announcements and Comment : Members of the public may address the Select Board on matters not on the meeting' s agenda at the Chair' s discretion . Under the Open Meeting Law , the Select Board is unable to reply but may add items presented to a future i agenda . I www . brewster-ma . gov BoS 09- 21 - 20 Page 1 of 5 I i l 6 W � « Townof Brewster Office of: Select Board *., 2198 Main Street Town Administrator J: Brewster, MA 02631 - 1898 90 Phone : ( 508) 896 = 3701 = Fax , ( 508) 896- 8089 '�/ql/Il11ry11NIN11ilNl\�� Select Board Announcements and Liaison Reports Selectperson Bingham thanked the Town Voters for their attendance the 2020 Town Meeting . Selectperson Chatelain announced a Planning Board meeting on Wednesday September 23 , 2020 at 6 : 30pm where several important items will be discussed . I Town Administrator' s Report The outdoor dining order has been extended to 90 days beyond the end of the State of Emergency . The State Department of Health has announced a new public impact survey that the Town will distribute . The State has also further delayed collection of the meals and lodging tax for eligible businesses until next spring . The Town is set to receive the quarterly disbursement in a week or so . The deferment makes it challenging to know if there will be revenue shortfalls and what they are due to . it will make it difficult to forecast FY22 receipts . The Cape Cod Reopening Task Force will be meeting again next week . Brewster has 128 positive Covid cases, with 2 new cases in the past week; only 5 in total in the past 7 weeks . The Council on Aging is now offering expanded services, such as limited transportation and online programming . The Recreation fall programming is full . They have changed soccer to a clinic version , as opposed to Town versus Town . The Library is still offering curbside pickup . A new rental assistance fund for residents has been announced . Applications for the Covid relief fund will be released shortly . The free cash was certified at a little over 4 million dollars . There was a significant roll over balance from FY19 . The certified number did not include the capital and other expenditures voted at town meeting . With those items deducted , the current balance is about 2 . 6 million dollars . There is approximately 1 . 7 million on the Capital Plan for FY22 . Further long range planning with be watched to see how things go with the Covid49 pandemic . Mr . Lombardi reviewed the revenue figures used for building the FY20 budget; short term rental expansion revenues were not allowed to be counted in building the budget He gave kudos to all department heads who were able to reduce spending during the spending freeze and budget forecasts . Mr . Lombardi reviewed some of the DPW i projects that are going on throughout the town . 1 Consent Agenda Meeting Minutes : August 26, 2019 ; July 20, July 27 , and Julv 30, 2020 Appointments : Brewster Housing Partnership, Jillian Douglass ; Council on Aging Board , Penny Holeman & I Jay Green Determination by Appointing Authority on Disclosure by No Municipal Employee of Financial I Interest — Maggie Spade-Aguilar American Tower' s Request for Consent to Sublease to Verizon Wireless and Proposed Installation of I Verizon Wireless and Boston University Equipment at 26 Freemans Way ( Commerce Park ) One Day Liquor License — Chatham Bars Inn Farm ( October 2 , 2020 Selectperson Bingham move to approve the consent agenda as recommended by Administration , Selectperson Chatelain second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Chatelain - yes, Selectperson deRuyter-yes, Selectperson Bingham -yes, Chair Chaffee -yes . The Board vote was 5 -yes, 0- www . brewster-ma . gov I BoS 09- 21 - 20 Page 2 of 5 1 y,\\a\\\\\\Q►�I R I I I I t f W 1d/pj� ,0 8A � w8p�iii�� Town of Brewster Office of: Olt. f* 04 Select Board at ' t� 2198 Main Street Town Administrator o ( Brewster, MA 026314898 NO Phone : ( 508) 896- 3701 Fax : ( 508) 896 - 8089 111116 No . No . Selectperson Bingham would like to see the Executive Session minutes reviewed by Town Counsel for release of those that are able . Discuss and Vote on Select Board Letter to Governor Baker Requesting the Release of State Information Technology Bond Bill Funds Chair Chaffee noted that the Assembly of Delegates sent a similar letter to Governor Baker on September 15, 2020 . Citing a lack of technology that a lot of Cape residents have access to, the releasing of the funds would help support needed expansion on infrastructure . Selectperson Bingham moved to approve to the sign the letter to Governor Baker, Requesting the Release of State Information Technology Bond Bill Funds, Selectperson Whitney second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Chatelain - yes, Selectperson deRuyter-yes, Selectperson Bingham -yes, Chair Chaffee -yes . The Board vote was 5 -yes, 0- No . 6 : 15 Public Hearing — Fiscal Year 2021 Tax Rate Classification Hearing, Discussion V Deputy and Vote, Collector James Gallagher Chair Chaffee opened the Fiscal Year 2021 Tax Rate hearing at 6 : 15pm . Deputy Assessor James Gallagher reviewed the legal requirement for holding a classification hearing, logistics of the hearing and what the outcome of the hearing results is . He gave an overview of the presentation included in the meeting packet to the Select Board , including the options on the tax rate and recommendations on which options to consider from the Board of Assessors . Chair Chaffee opened the discussion to the Select Board . The Select Board all agreed to support the Board of Assessors recommendation of a single tax rate with a residential factor of 1 and do not see an advantage to a residential exemption at this time . Selectperson Chatelain noted that the Board intended to review the tax relief options for citizens in a more extensive review this fall . Selectperson i Bingham moved to approve to continue the use of a residential factor of 1 , to not grant an open space discount, to not grant a residential exemption , and to not grant a small business exemption , Selectperson Whitney second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Chatelain -yes, 3 Selectperson deRuyter-yes, Selectperson Bingham -yes, Chair Chaffee-yes . The Board vote was 5 -yes , 0- No . i Discuss Feedback on FY21 -22 Select Board Strategic Plan Priority Goals and Vote to Finalize Plan Following up on the summer retreat, Mr . Lombardi assembled the individual feedback on the priority goals of the Select Board . There were 11 goals in total that were clear high priority for the upcoming fiscal year, 4 3 goals were identified as low priority by a majority of the Board . Selectperson deRuyter suggests adding changes to the Community Preservation Committee funding formula to the higher priority set . It was agreed by the Board to make it the 12th high priority goal . The 4 lower priority goals were reviewed . Selectperson Chatelain noted they are not being removed from the list but could be held off for discussion until next year . Mr . Lombardi noted that even if some are not included in the plan that they most likely will be continued to be worked on throughout the year . Responsible parties and timelines will be designated to each item and { brought back to the Board . www , brewster- ma . gov BoS 09- 21 - 20 Page 3of5 1 I i \�a\\\\\UlWlptlUtlWdf/pj� ewTown of Brewster Office of: o0 o� '`+ 9 Select Board _� ��., ; 2198 Main Street Town Administrator� Brewster, MA 02631 - 1898 Y Phone : ( 508) 896 - 3701 Fax : ( 508) 896 - 8089 ' y� ',tEP�►o� ��;; .�° 4j,�/HrrmMl/ mi11111iN\\u\�\\ Discuss Consensus Town Administrator Performance Evaluation Results and Vote on FY21 Salary Mr . Lombardi ' s work anniversary was in April 2020 . The Select Board have each performed an evaluation and met with Mr . Lombardi individually . In the meeting packet, there is a compilation of the feedback and evaluation scores . Select Board deRuyter liked the evaluation form for review and feels the Town of Brewster is in a better place having Mr . Lombardi working for and living in it . The ability to increase his salary is limited by the contract they entered into with Mr . Lombardi which will expire in 2022 . Selectperson deRuyter stated that the Board should make it a priority to execute a new contract . The rest of the Select Board echoed Selectperson deRuyter sentiments, and thanked Mr . Lombardi . Selectperson deRuyter moved to accept the review as presented , and to approve the Town Administrator' s FY21 salary increase in line with the Personnel Bylaw, Selectperson Bingham second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Chatelain -yes, Selectperson deRuyter-yes , Selectperson Bingham -yes, Chair Chaffee -yes . The Board vote was 5 -yes , 0- No . For Your Information No discussion . i Matters Not Reasonably Anticipated by the Chair No discussion . Questions from the Media No discussion . Next Meetings : October 5 & 191= 2020 j Adiournment Selectperson Bingham moved to adjourn at 7 : 10 pm , Selectperson Whitney second . A roll call vote was taken . Selectperson Whitney-yes , Selectperson Chatelain -yes , Selectperson deRuyter-yes, Selectperson Bingham -yes, Chair Chaffee -yes . The Board vote was 5 -yes, 0- No . Respectfully submitted , " Robin Young N f*0 own Approved : 2d 2U Signed : Date Selectperson Bingham , Clerk of the Board of Selectman Accompanying Documents in Packet : agenda, consent agenda, Tax Rate presentation, Town Administrator Review and Contract, FYI's www . brewster- ma . gov BoS 09 - 21 -20 Page 4 of 5