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Home My Public Portal AboutSelect Board -- 2020-08-03 Minutes %��E W sup T �y�i Town Brewster%` w 4a F9 own oOffice of: O + o' +.' • Select Board 2198 Main Street Town Administrator _ U Brewster, MA 026314898 VO �m Phone : ( 508) 896 =3701 �* Fax : ( 508) 896 - 8089 oil 4jj�/4i//INIIIMINI1111N\u\gyp MINUTES OF THE SELECT BOARD REGULAR SESSION MINUTES DATE : August 3, 2020 TIME : 5 : 45 PM PLACE : Remote Teleconference ALL PARTICIPANTS ARE PARTICIPATING REMOTELY : Chair Chaffee , Selectperson Bingham , Selectperson deRuyter, Selectperson Whitney, Selectperson Chatelain , Town Administrator Peter Lombardi , Assistant Town Administrator Susan Broderick, Assistant Town Administrator Donna Kalinick, Bruce Taub , Lynn St . Cyr, Paul Wallace, Amanda Bebrin , Madalyn Hillis - Dineen , Kari Hoffman , Roberta Barrett, Elizabeth Taylor, Mimi Bernardo , Rich Eldred Call to Order & Declaration of a Quorum & Meeting Participation Statement Chair Chaffee called the meeting to order at 5 : 46pm , conducted a roll call vote of attendance and declared a quorum present . i Recording Statement j Chair Chaffee read the required remote and recording statement . i Executive Session Chair Chaffee stated that the Board would be going into Executive Session to discuss strategy with respect to litigation as an open meeting may have a detrimental effect on the litigating position of the Towns Brewster v . Eversource . Selectperson Bingham moved that the Board go into executive session at 5 : 47 pm to discuss strategy with respect to litigation as an open meeting may have a detrimental effect on the litigating position of the Town ; Brewster v . Eversource and to return to open session , Selectperson Whitney second . Selectperson Whitney-yes, Selectperson Chatelain -yes, Selectperson deRuyter-yes, Selectperson Bingham -yes, Chair Chaffee -yes . The Board vote was 5 -yes, 0- No and each member declared that no other person is present and/or able to hear the discussion at the remote location . j I Selectperson Chatelain moved that the Board dissolve executive session at 6 : 06 pm and return to open session , I Selectperson Bingham second . Selectperson Whitney-yes, Selectperson Chatelain -yes , Selectperson deRuyter- yes , Selectperson Bingham -yes, Chair Chaffee-yes , The Board vote was 5 -yes, 0- No Public Announcements and Comment No emails were received from the public prior to the start of the meeting . www , brewster- ma . gov BoS 08-03 - 20 Page 1 of 7 E 1 Oa\\\p11W11AIlU1N1111/Jgj� ,go � A � ►NBr��ii,, Office of: � �. ,;� 9 Town of Brewster oSelect Board * 2198 Main Street Town Administrator �3U Brewster, MA 02631 - 1898 Vol ---� Phone : ( 508) 896- 3701 Fax : ( 508) 896- 8089 � o � 4/N///I1HtI Kill1111u1\u\� Joint Interview and Appointment of Interim Member to the Plannine Board One applicant submitted a letter of interest to serve the Board ' s interim vacancy until the May election . Chair Wallace called the Planning Board meeting to order at 6 : 08 pm . The applicant Amanda Bebrin , a local realtor, has lived in Brewster year- round for 5 years . She volunteers for United Way, and has a similar role in that organization , vetting applications for housing . She is very passionate about Town government and would like to be more involved . Selectperson Bingham asked Ms . Bebrin if she was aware of the time commitment to the Planning Board , which she is and will commit to . The Planning Board members each were able to ask Ms . Bebrin questions for the interview process . Selectperson deRuyter moved to appoint Amanda Bebrin as an Interim Member of the Planning Board , Selectperson Bingham , second . Select Board Roll - call Vote : deRuyter-yes , Bingham -yes, Whitney-yes, Chatelain -yes , and Chaffee -yes . Vote : 5 - 0- 0 , Planning Board Vote : Hillis - Dineen -yes, Barrett-yes, Taylor-yes, Hoffmann -yes, and Wallace -yes . Vote : 5 - 0- 0 . I Chair Chaffee announced that Amanda Bebrin has been appointed as an interim member of the Planning Board by a vote of 5 - 0- 0 from the Select Board and a vote of 5 -0 - 0 from the Planning Board . Motion by Kari Hoffmann to adjourn the Planning Board meeting . Second by Hillis- Dineen . Vote : Hoffmann - 1 aye, Taylor- aye, Barrett- aye , Hillis - Dineen - aye, and Wallace - aye . Vote : 5 - 0- 0 . Meeting adjourned at 6 : 22 r pm . ? 3 Select Board Announcements and Liaison Reports Selectperson Whitney announced the Brewster Fire/ Rescue received a $ 29, 000 . 00 assistance grant from E FEMA to be used to purchase a new Jaws of Life apparatus . j Town Administrator' s Report t No discussion . Consent Agenda a . Approval of Minutes : May 18, 2020 and July 61 2020 1 b . Appoint Joni Kosmach, Diana Lamb, Peter Lombardi, Cate O' Neill, and Joseph Rego to Crosby Property j Committee c . Appoint Ed Shephard to Brewster Cultural Council l d . Appoint Greg Scalise to Conservation Commission e . Appoint Paige Ferraguto to the Dog Park Development Committee f. Vote to sign and post the September 1, 2020 State Primary Warrant www , brewster-ma . gov BoS 08-03- 20 Page 2 of 7 i � T�y/'i Office of: VLA; 9 . To Town of Brewster � t ; 2198 Main Street Select Board � a wn Administrator G rABrewster, MA 026314898 r Phone : ( 508) 896- 3701 Fax : ( 508) 896= 8089 '�'N///IppIIM11111111H\u�Q� Selectperson Bingham moved to approve the consent agenda as recommended by administration , Selectperson Chatelain second . Select Board Roll - call Vote : deRuyter-yes , Bingham - yes, Whitney-yes, Chatelain -yes, and Chaffee -yes . Vote : 5 - O- 0 . Update on Early and Mail -in Voting Options for Upcoming Fall Elections Colette Williams, Town Clerk, updated the Board on the Governor' s order from July 6, 2020 Chapter 115 acts of 2020 which expanded the early voting by mail . All registered voters in the Town of Brewster were mailed an application where they can opt to vote by mail for the primary and/or November elections . Approximately 3 , 5004, 000 of those have been returned . When a new voter is registered , the Town Clerk will mail them a ballot . In - person early voting hours for the State Primary will be located at Town Hall August 22 through August 28, 2020 . In - person regular voting will be held on September 1 , 2020 at the Brewster Baptist Church . For the State General Presidential November election , in - person early voting hours will be located at the Town hall beginning October 17 , 2020 until October 30, 2020 . In - person regular voting will be held on November 3 , 2020 at the Brewster Baptist Church . These dates and hours will be posted on the website and on BGTV Channel 18 . Other major updates include that the return envelopes for the maikin ballots are postage paid from the Town . Once the ballot is returned , residents are not allowed to vote in - person . Also , at the check- in/out table for in - person voting, the poll pads should be certified by Election Day for electronic use . Selectperson deRuyter asked if a voter misplaces a card they received in July, what they can do to get another one . It is posted on the website for citizen ' s to download and send it in . Selectperson Bingham asked about the recent situations with the Post Office, and if that could impact the voting . Colette Williams has no update on that situation . The Board thanked Ms . Williams for her hard work . i s Discuss and Vote on Hardship Request for Commercial Razor Clam Minimum Mid -Year Harvest Requirements One of the elements of the 2020 Commercial Razor Clam harvest program was a mid -year harvest requirement . If a permit holder was unable to meet those minimums, they could petition their hardship to the Select Board . There are 3 hardship requests for the Board to take action on . Chris Miller and Ryan Burch were on the call to assist with any questions . Selectperson Bingham noted that only 3 requests were made, 1 of the 6 that did not meet the requirement . The 3 that did not submit a letter of request will have their licenses revoked . Selectperson Bingham would only like to grant the hardship request to Alison Joy . Selectperson Whitney concurs . Selectperson Chatelain asked how many people were on the wait list for a license . There are 4 people on the waitlist . Selectperson Chatelain is in support of Alison Joy, and is open to j granting a waiver for the other two given the circumstances this year . Donna Kalinick noted that an additional email was received from Alison Joy . An email from Leo Marseglia was sent during the meeting . j Chair Chaffee supports Alison Joy ' s hardship, Thomas Joslin suffered a shoulder injury in March and a similar situation occurred with Mr . Marseglia . She supports granting a hardship to all three applicants . Selectperson deRuyter asked how many shellfishers did meet the requirements . 14 of the harvesters did , 6 did not . Selectperson Bingham would like to add the caveat that they must get 300 pounds by the end of the year to I www , brewster- ma . gov BoS 08 -03 - 20 Page 3 of 7 i 1 W Town of Brewster Office of: o + o� •+•* 9 ' Select Board 2198 Main Street Town Administrator �0 ° w N Brewster, MA 026314898 r Phone : ( 508) 896- 3701 Fax : ( 508) 896- 8089 glhl1IM111111ISO$�� \\\ be granted a license for 2021 . The minimum harvest was 620 pounds for the year . Ryan Burch clarified that the mid -year requirement was either 15 days harvesting or 300 pounds, and the yearly requirement by January 31 , 2021 is 620 pounds or 10 bushels . The minimums were created to ensure the license holders were actively fishing, and not preventing others on the waitlist from shellfishing . Ryan Burch feels that language should be added to ensure all 3 applicants are actively fishing the rest of the year . The total annual minimum of 620 pounds needs to be met to ensure they receive a license for next season . Mr Lombardi does not feel they need to add addition restrictions due to the wording of the regulations . Selectperson Whitney moved to approve the hardship extension for Alison Joy, Leo Marseglia , and Thomas Joslin , Selectperson Chatelain second . Select Board Roll - call Vote : deRuyter-yes, Bingham - no Whitney-yes, Chatelain -yes, and Chaffee -yes . Vote : 44 - 0 . Vote to Clarify New Effective Date of Local Plastic Bag Ban The local ban was supposed to go into effect on June 1, 2020 . The Board declared at a previous meeting a 6 month delay on the local ban . Selectperson Bingham hopes it does not have to be deferred again . January 1 , 2021 was the agreed upon date in agreeance with the Recycling Commission . Selectperson Bingham moved to institute the single use plastic bag ban as of January 1 , 2021, Selectperson Chatelain second . Select Board Roll - call Vote : deRuyter-yes, Bingham -yes, Whitney-yes, Chatelain -yes, and Chaffee -yes . Vote : 5 - 0- 0 . Update on Latest Coronavirus Developments and Review of Current State & Local Guidance/ Directives Mr . Lombardi gave an overview of the State restrictions, and County level restrictions . Phase three has been ongoing over a month . A new executive order for out of state travel was put into place for travelers to quarantine for 14 days or produce a negative Covid test upon arrival . The State is starting to look at other j initiatives, the FY21 budget, and Federal relief. The state aid numbers are being based on the FY20 actual numbers . The Cape Cod Reopening Task Force is still actively meeting . Trend data is starting to plateau and head in a downward direction . The number of hospitalizations remains very low . In the past 2 weeks, 12 new cases were documented in Brewster . The Health Department has been proactive with conversations with the restaurant community . Town offices have been open for 4 weeks, and all feedback received has been its . The outdoor dining modification policy implemented by the positive with modest volume of in - person vis Town has had 9 applicants . The beaches are proving to be challenging but the Town continues the Beach Ambassador program to educate beach goers . The Ambassador' s produce a weekly report and observation summery for internal Town review . Parking was reduced at Breakwater Beach twice , down to 31 spaces . Demand on the beaches has been high , as was anticipated . Signage is being posted at some of the more crowded and smaller beaches in the event staffing is not able to be at those locations . Restricting day passes and further restriction of parking are options in the event any situations arise . The Council on Aging building remains closed , but more virtual programing is being considered . School re - opening has been a major focus over the past couple of weeks . Attendance days have been reduced , and a reopening model plan for Nauset Regional Schools has been drafted to be considered at a school committee meeting on Thursday August 6, j i i www . brewster- ma . gov BoS 08- 03 - 20 Page 4 of 7 I I \001p0A a W Ott ��: Town of Brewster Office of: o o� •+ 9 Select Board � _ •, ; 2198 Main Street Town Administrator Ar m Brewster, MA 02631 - 1898 r ` - w Phone : ( 508) 896- 3701 o Fax : ( 508 ) 896 - 8089 Moon t 2020 . Upon approval , the plan will be submitted to the State . The Select Board had no questions for Mr . Lombardi . Chair Chaffee read a comment from Dr . Deborah Burkes in regards to the Cov1d49 virus . Update on FY20 Revenue Actuals The Finance Director, Mimi Bernardo and Treasurer/Tax Collector Lisa Vitale joined the Board . The FY20 General Fund revenues exceeded the projections by more than $ 500, 000 . 00 . Mr . Lombardi reviewed the line items of the revenues . The Town is continuing to collect revenues post July 1 , 2020 which will be applied to FY21 revenues . The Finance team revised the FY21 budget based on the actual figures . One additional revenue reduction was made to the budget, reducing penalties and interests to $ 100, 000 . 00 . Individual line item transfers with in the budget will be discussed at the next Select Board meeting, with no major changes pending . The Select Board thanked the Finance team for their hard work and dedication . Vote to Open 2020 Town Meeting Warrants, Vote on Proposed Changes and /or Additions to Warrant Articles and Vote to Close Warrants Town staff and key town officials will meet later in the week for a planning discussion for the Town Meeting . An outdoor meeting to be held on a Saturday is a potential consideration . Selectperson Chatelain moved to open the 2020 Town Meeting Warrant, Selectperson Bingham second . Select Board Roll - call Vote : deRuyter- yes, Bingham -yes Whitney-yes, Chatelain -yes, and Chaffee -yes . Vote : 5 - 0- 0 , Mr . Lombardi reviewed the warrant articles and summarized each one . Selectperson deRuyter moved article 1 of the Special Town meeting, as printed in the warrant, Selectperson Bingham second . Select Board Roll - call Vote : deRuyter-yes, Bingham -yes Whitney-yes, Chatelain -yes, and Chaffee -yes . Vote : 5 - 0- 0 . Selectperson deRuyter moved article 2 of the Special Town meeting, as printed in the warrant, Selectperson Bingham second . Select Board Roll . i call Vote : deRuyter-yes, Bingham - yes Whitney-yes, Chatelain -yes, and Chaffee-yes . Vote : 5 - 0-0 . Selectperson deRuyter moved article 3 of the Special Town meeting, as printed in the warrant, Selectperson j Bingham second . Select Board Roll - call Vote : deRuyter-yes, Bingham -yes Whitney-yes, Chatelain -yes, and Chaffee -yes . Vote : 5 - 0- 0 . Selectperson deRuyter moved article 4 of the Special Town meeting, as printed in the warrant, Selectperson Bingham second . Select Board Roll - call Vote : deRuyter-yes, Bingham -yes Whitney- yes, Chatelain -yes, and Chaffee -yes . Vote : 5 -0- 0 . Selectperson deRuyter moved article 5 of the Special Town j meeting, as printed in the warrant, Selectperson Bingham second . Select Board Roll - call Vote : deRuyter-yes, Bingham -yes Whitney-yes, Chatelain -yes, and Chaffee-yes . Vote : 5 - 0- 0 . Selectperson deRuyter moved to reconsider article 8 of the Annual Town Meeting, items 1a and 2c, Selectperson Bingham second . Select Board Roll - call Vote : deRuyter-yes, Bingham -yes Whitney-yes, Chatelain -yes, and Chaffee -yes . Vote : 5 - 0- 0 . Selectperson deRuyter moved article 8 of the Annual Town Meeting, items 1a and 2c, as printed in the warrant, Selectperson Bingham second . Select Board Roll - call Vote : deRuyter-yes, Bingham -yes Whitney-yes , Chatelain -yes, and Chaffee -yes . Vote : 5 - 0- 0 . Selectperson deRuyter moved to reconsider article 8 of the Annual Town Meeting, item 4a , Selectperson Bingham second . Select Board Roll - call Vote : deRuyter-yes, Bingham -yes Whitney-yes, Chatelain -yes, and Chaffee-yes . Vote : 5 - 0-0 . Selectperson deRuyter moved article 8 of the Annual Town Meeting, item 4a , as printed in the warrant, Selectperson Bingham second . Select www . brewster-ma . gov BoS 08 -03 -20 Page 5 of 7 w i I \\�oa\a0A EyyaU� y�y// O..Iq Town of Brewster Office of: O ,+ o� •+,* 9 ' Select Board •, ; 2198 Main Street Town Administrator Y o Brewster, MA 026314898 WO Phone : ( 508) 896= 3701 Fax : ( 508) 896 - 8089 Board Roll - call Vote : deRuyter-yes, Bingham -yes Whitney-yes, Chatelain -yes, and Chaffee -yes . Vote : 5 - 0- 0 . Selectperson deRuyter moved article 10 of the Annual Town meeting in its entirety, as printed in the warrant, Selectperson Bingham second . Select Board Roll - call Vote : deRuyter-yes , Bingham -yes Whitney-yes, Chatelain -yes, and Chaffee-yes . Vote : 5- 0- 0 . Selectperson deRuyter moved article 14 of the Annual Town meeting, as printed in the warrant, Selectperson Bingham second . Select Board Roll - call Vote : deRuyter-yes, Bingham -yes Whitney-yes , Chatelain -yes, and Chaffee -yes . Vote : 5 - 0- 0 . Selectperson deRuyter moved article 16 of the Annual Town meeting, as printed in the warrant, Selectperson Bingham second . Select Board Roll - call Vote : deRuyter-yes, Bingham -yes Whitney-yes, Chatelain -yes, and Chaffee-yes . Vote : 5 - 0- 0 . Selectperson deRuyter moved to reconsider article 21 of the Annual Town meeting, as printed in the warrant, Selectperson Bingham second . Select Board Roll - call Vote : deRuyter-yes, Bingham -yes Whitney-yes, Chatelain -yes, and Chaffee -yes . Vote : 5 - 0- 0 . Selectperson deRuyter moved to article 21 of the Annual Town meeting, as printed in the warrant, Selectperson Bingham second . Select Board Roll - call Vote : deRuyter-yes, Bingham -yes Whitney-yes, Chatelain -yes, and Chaffee -yes . Vote : 5 - 0- 0 . Selectperson deRuyter moved article 21 of the Annual Town meeting, as printed in the warrant, Selectperson Bingham second . Select Board Roll - call Vote : deRuyter-yes, Bingham -yes Whitney-yes, Chatelain -yes, and Chaffee-yes . Vote : 5 - 0- 0 . Citizen ' s petitions in other communities have been delayed until an upcoming meeting in the spring . The Select Board is supportive of the Town reaching out to each of the 4 petitioners to see if they would be willing to wait until the spring meeting to address their articles . A motion is not needed by the Board for the Town Administration to individually speak to the petitioners . Selectperson Whitney noted Article 26 would be able to be postponed until the spring Town Meeting . Mr . Lombardi feels this article is timely, but a related petitioner' s article is also included in the warrant . Pending their response to postponing, the Town can decided at a later date . Selectperson deRuyter moved to close the Special and Annual Town meeting j warrant, Selectperson Bingham second . Select Board Roll- call Vote : deRuyter-yes, Bingham -yes Whitney-yes, Chatelain -yes, and Chaffee -yes . Vote : 5 - 0- 0 . i For Your Information No discussion . 1 Matters not Reasonably Anticipated by the Chair None . Questions from the Media Rich Eldred asked if a date had been set for fall Town Meeting . The date has yet to be officially determined , but should be decided in the upcoming days . i Next Meetings —August 17, 2020, September 8 & 28 , 2020 I I Adiournment www , brewster- ma . gov BoS 08- 03 - 20 Page 6 of 7 I I Oa\\ON1Up1uuUllUryu�u�� SAE w8 Office of: .�� Town of Brewster Select Board .� 2198 Main Street Town Administrator o U Brewster, MA 02631 - 1898 Phone : ( 508) 896 - 3701 Fax : ( 508) 896 = 8089 its .Z o �/NI//111ryIINIIi11tIW\�� Selectperson Bingham moved to adjourn at 8 : 15pm , Select person Chatelain second . A roll call vote was taken . Selectperson Whitney-yes , Selectperson Chatelain -yes, Selectperson deRuyter-yes, Selectperson Bingham -yes, Chair Chaffee -yes . The Board vote was 5 -yes, 0- No . Respectfully submitted , Approved : Signed : Date Selectperson Bingham C erk of the Board of Selectman Accompanying Documents in Packet : agenda , consent agenda , town administrator report items, Covid updates, I i l i www . brewster- ma . gov BoS 08- 03-20 Page 7of7 l i