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Home My Public Portal Aboutr 14-034Pmftlfion of tilt )Nozoltgfj of garterd, � No 14 -34 Date of Adoption F� 13 ) n4 AUTHORIZING A PROFESSIONAL SERVICES CONTRACT WITH BETTS ENVIRONMENTAL & ALTERNATIVE FUEL SERVICES FOR A USTSURVEY WHEREAS, the Borough of Carteret is in need of professional environmental consulting services to complete a USY inventory for the following real property located within the Borough: Block: 6502 Lots: 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15 WHEREAS, Betts Environmental 3r Alternative Fuel Services ( "Betts ") possesses the requisite experience and expertise to provide said services; and WHEREAS, Betts has submitted a proposal to provide said services at a total cost not to exceed 57,500.00; and WHEREAS, the Mayor and the Council have reviewed said proposal; and WHEREAS, tine Chief Financial Officer has certified that funds are or will be available for said purpose. NOW, THEREFORE, BE IT RESOLVED by tine Mayor and the Council of the Borough of Carteret, County of Middlesex, State of New Jersey, as follows: 1. 'file proposal from Betts Environmental 8e Alternative Fuel Services for the above described UST survey services, as outlined in Betts' proposal dated February 5, 2014, at a total cost not to exceed $7,500.00 is hereby approved; 2. This action is approved as an award of a professional services contract pursuant to the Borough's Fair and Open Process as provided for and in accordance with applicable law. 3. A copy of this Resolution be forwarded to the Borough's Purchasing Department and Belta iovnronmental C ?,Itemative Fuel 5ervi `s. Adopted this 13tWa of February 2014 and certified as a true copy of the original on February 14 , 2014. KATHLEEN M. BARNEY, RrbIC /CIVIC Municipal Clerk RECORD OF COUNCIL VOTE COUNCILMAN YES NO NV A.B. COUNCILMAN YES NO NV A.B. _ ED,LIDO ____ DIAZ DPin.�CCCO aRZ X X - Indicate Vate AB - Absent NV -Not Vining XOR - Indicates Vole to Overrele Veto Adopted at a meeting of the Municipal Council I G.6G,LLC- Q �'�'�`r'�Y ® � y F„1 -,,.. „.. , 2M O�E ni Altetnalive Fuel Services February 5, 2014 Mr. Michael Sica, Esq, Borough of Carteret, Office of Economic Development 61 Cooke Ave, Carteret, NJ 07008 Re: Betts Proposal 14 -010 UST Survey Carteret Redevelopment Area Dear Mr. Sica: q , Betts Environmental & Alternative Fuels (Betts) is pleased to present this proposal to complete an Underground Storage Tank (UST) survey in the proposed redevelopment area in the Borough of Carteret. It is our understanding that the borough has acquired approximately 14 properties for the redevelopment project. Betts will perform a survey of the properties in order to assess how many USTs may be present on these properties and to evaluate potential costs to properly close the USTs. Betts is proposing to complete the following tasks as part of this UST survey. Scope of Work Task 1: NJDEP File Review An Open Public Records Act (OPRA) record request will be submitted to the NJDEP Office of Record Access (ORA) for each of the properties in question. A review of available NJDEP site remediation and UST files will be conducted at NJDEP offices in Trenton, or if the number of files is limited, copies of the files will be ordered and then reviewed. Task 2: Local File Review Betts will review all available Borough files. It is assumed that the Borough vdll provide all available files and records that it has in its possession relative to the subject properties. These could include files maintained by the Borough Tax, Building, Engineering, Planning, Health and Fire Departments. Page I of 4 : 6sva L61-C- 4 4, q �) "?t8 160 Heurburg Tyke., Butler, NJ 07405 - (973) 838 -5844 - Fax: (973) 838 -6088 eozow.BettsCoruynv ies.coiu Task 3: Historic Information Review Betts will review available commercial database sources for historical information regarding the sites. Available historical information sources may include historic Sanborn fire insurance maps. historic aerial photographs, City Directories and oilier resources which may be discovered during our review, Task 4: Site Visit Betts representatives will conduct a site visit to visually survey the properties in order to identify evidence of current or former UST systems including fill and vent pipes. Task 5: Geophysical Survey A ground penetrating radar (GPR) survey and electromagnetic (EM) survey are highly recommended. In this type of situation these methods provide the most effective means to identify potential USTs. These surveys could be conducted concurrently with the site visit (Task 4) and would be conducted on each of the properties to detect buried steel tanks and other electrically conductive metal objects. Task 6: Letter Report and Preliminary Cost Evaluation Betts will prepare a brief letter report summarizing the results of the various UST survey tasks described above. To the degree practicable, this letter will also include a preliminary cost estimate or range of possible costs to address the closure and/or remediation of any current or historic UST systems identified on these properties. Soil and ground water sampling (not included in this proposal) may be necessary to more fully evaluate possible contamination and remediation costs related to any current or former UST systems. Estimated Costs Betts will conduct the proposed scope of work outlined above on a time and material basis. The estimated cost for Tasks 1 through 4 and Task 6 is $4,700. The estimated cost for recommended Task 5 (Geophysical Survey) is $2,400. Remuneration This estimate is based on existing site conditions, as well as our experience in similar projects. Although we believe this amount is an accurate assessment of the costs to be incurred during this Page 2 of 4 phase, the actual project implementation may reveal conditions which require additional work, If it appears that project deliverables may differ from what was anticipated and described in this proposal, we will contact you regarding possible changes and /or increases in cost, and obtain your approval to proceed. Limitations Under no circumstances shall Betts Environmental & Alternative Fuels be liable for ally incidental, indirect, special or consequential damages, even if advised of the possibility of the same. The total liability of Betts Environmental & Alternative Fuels under this contract shall be limited to the total amount paid by the client to Betts Environmental & Alternative Fuels. This limitation of liability clause shall not apply to any damages resulting from injury to persons or death. Terms and Conditions Payment Terms • Betts shall invoice on a time & material basis, and invoices will be issued upon completion of tasks and/or on a monthly basis, • Te are net fifteen , days from receipt of invoice. ,�"� • late cha of 2.0% will b mputed mottdilyon all p t tle invoice n the event of suit t ollect, any a nt due on ccount a all costs o ollection, including ( tout limitatio attorneys' fe ill be asses e This proposal may be withdrawn if not accepted within thirty (30) days, Delays If either party is prevented, hindered or delayed in the performance or observance of any of its obligations under this Agreement by reason of any circumstances beyond its reasonable control, including but not limited to fire, flood, earthquake, extraordinary weather conditions not reasonably foreseeable by the party, acts of war, acts of terrorism, labor disputes, riots, civil disorders, rebellions or revolutions in any country ( "Force Majeure ") that party will be excused from any further performance or observance of the obligations so affected for as long as such circumstances prevail and that party continues to use all connnercially reasonable efforts to recommence performance whenever and to whatever extent possible without delay. Page 3 of 4 Proposal Acceptance Proposal 14 -010 If the conditions of this proposal meet with your approval, please sign and return the enclosed copy. A copy of the original signed document will be returned to you for your records. If you have any questions concerning this proposal, please contact its at your earliest convenience. The terms and conditions of this proposal shall govern in our implementation of this project and are interpretable under the laws of the State of New Jersey. Betts Environmental & Alternative Fuels sincerely appreciates this opportunity to assist you and looks forward to working toward the successful completion of this project. Cordially, Betts Environmental & Alternative Fuels 2-. 13 1 k / Date Date Betts Environmental & Alternative Fuels Page 4 of 4 :- I Cr5i7�j 11 ff IT E,r ¢ - � -� ti +icorsssx covr�� a OFFICE OF KATI;LEE \' M. BARIgBY RAICICAIC MUNICIPAL CLERK i r TEL (732) 511 -3800 FA:I_ (732) 5 61 COOKE AVENUE CAP.TERET, NEW JERSEY 070oS Date: Fdniaty 14, 2014 TO: Patrick J. DeBlasio, Treasurer Borough of Carteret REQUEST FOR CERTIFICATION. OF A VAILABLE FUNDS: For :� Betts Name ofAccoun AMOUNT TO BE ENCUMBERED & AltetmUire FG61 SerAc As cut7;ried in Betts' cost not to exca�l KATM.EEN M. Municipal Clerl CERTIFICATION OF AVAM.ABILITY OF x D I, Treasurzr of the Borough of Car Bret do hereby certiy that t here ar e suffi rinds availabje_in_tne_cureni--- _budget.to_ehzble u4e Ivfunicipzl Counc l io authori e the entcrin� into a contract between the Borough of Carteret and: BC T-175 & V /vk The funds available for this contract are in the Budset, in the account of: in the amount D t7 By this certicztion, I have hereby encumbered the above named ac co n for Lh , o nt PC th) cehtract. PATRICKI DcBL ASIO, Treasurer Date: / y KNM/ BOROUGH OF CARTERET ' 20 COOKE AVENUE CARTERET, NEW JERSEY 07008' THIS AGREEMENT: made this 13 of February, 2014 By and between: Betts Environmental & Alternative Fuel Services 160 Hamburg Tpke. Butler, NJ 07405 And the Borough of Carteret a municipal Corporation having its Principal Office at the Borough Hall, 61 Cooke Avenue, Carteret, New Jersey 07008 As per Resolution Number 14 -34. THE CONTRACTOR does hereby agree to perform the following: PROFESSIONAL ENVIRONMENTAL CONSULTING SERVICES TO COMPLETE A USY INVENTORY FOR THE FOLLOWING REAL PROPERTY LOCATED WITH THE BOROUGH. BLOCK 6502 LOTS 2 THRU 14 NOT TO EXCEED $7,500.00. According to the terms set forth in the Resolution. THE BOROUGH does hereby agree to pay the Contractor the sum set forth in the Resolution. IN WITNESS WHEREOF, the parties hereto have hereunder set their hands and seals or caused these presents to be signed by their proper corporate offices and their corporate seals to be hereto affixes, the day and year written above. WITNESSED BY: For the Corporation BY IB C° , TITLE: Municipal Clerk