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HomeMy Public PortalAbout12-December 9, 2015 Regular Commission Meeting CITY OF OPA-LOCKA "The Great City" CLERK'S ACTION SUMMARY MINUTES REGULAR COMMISSION MEETING WEDNESDAY, December 9, 2015 7:00 P.M. Sherbondy Village Auditorium 215 Perviz Avenue Opa-locka, FL 33054 1. CALL TO ORDER: Mayor Myra L. Taylor called the meeting to order at.7:00p.m. on Wednesday, December 9, 2015 in the Auditorium at Sherbondy Village, 215 President Barack Obama (Perviz) Avenue, Opa- locka, Florida. 2. ROLL CALL: The following members of the City Commission were present: Mayor Myra L. Taylor, Vice Mayor Timothy Holmes, Commissioner Joseph L. Kelley, Commissioner Terence K. Pinder, and Commissioner Luis B. Santiago. Also in attendance were: Interim City Manager David Chiverton, City Attorney Vincent T. Brown, and City Clerk Joanna Flores. 3. INVOCATION: The Invocation was delivered by Mayor Myra L. Taylor. 4. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited in unison. 5. AWARDS/PROCLAMATIONS/ACKNOWLEDGEMENTS: Scott Miller, Opa-locka-Hialeah Flea Market, was presented with an award for giving back to the community. Universal Waste Services (UWS) was also presented with an award for sponsoring the 2015 Thanksgiving Holiday Bingo Dinner. Intercounty Engineering, Inc. was presented with an award for their contribution for the 2015 Thanksgiving Holiday Bingo Dinner. Commissioner Luis Santiago presented the awards that were sponsored by The City Commission. 6. APPROVAL OF CONSENT AGENDA AND PULL LIST (deferrals and deletions): The following items were pulled from the Consent Agenda to be discussed separately under Action Items: 1 and 6 pulled, 4 deferred (Commissioner Pinder, who requested that the deferral Regular Commission Meeting Minutes—12/09/2015 1 can come back if there are any meetings prior to the New Year); 5 deferred (Commissioner Santiago, who also stated that while he is deferring the item he is pledging to provide one hundred dollar ($100.00) gift certificates to everyone that was supposed to receive the bonus based on the criteria); 2 pulled (Vice Mayor Holmes); 13-7 Sub Item replaced agenda item packet 13-7 (City Clerk Flores) Request to amend the agenda as follows: NEW ITEMS: 14-1: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO EFFECTUATE THE TERMINATION OF THE LEASE AGREEMENT FOR THE PROPERTY LOCATED AT 14701 NW 27TH AVENUE (EXHIBIT "A"); BETWEEN MIAMI-DADE COUNTY AND THE CITY OF OPA-LOCKA; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by Mayor & City Commission It was moved by Commissioner Santiago, seconded by Commissioner Pinder to amend the agenda to include the above resolution as item 14-1. There being no further discussion, the motion passed by a 5-0 vote. Commissioner Pinder Yes Commissioner Santiago Yes Vic Mayor Holmes Yes Commissioner Kelley Yes Mayor Taylor Yes 14-2: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, DIRECTING THE CITY MANAGER TO TERMINATE THE AGREEMENT WITH AMERICAN TRAFFIC SOLUTIONS (EXHIBIT "A") AND DISCONTINUE THE RED LIGHT CAMERA ENFORCEMENT PROGRAM; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by Mayor & City Commission It was moved by Commissioner Pinder, seconded by Commissioner Santiago to amend the agenda to include the above resolution as item 14-2. There being no further discussion, the motion passed by a 5-0 vote. Commissioner Santiago Yes Vice Mayor Holmes Yes Commissioner Kelley Yes Commissioner Pinder Yes Mayor Taylor Yes 7. APPROVAL OF AGENDA: Regular Commission Meeting Minutes—12/09/2015 2 It was moved by Commissioner Pinder, seconded by Commissioner Santiago to approve the agenda, consent agenda and pull list. There being no further discussion, the motion passed by a 5-0 vote. Commissioner Kelley Yes Commissioner Pinder Yes Commissioner Santiago Yes Vice Mayor Holmes Yes Mayor Taylor Yes 8. APPROVAL OF MINUTES: Special Commission Meeting— 11/06/2015 It was moved by Vice Mayor Holmes, seconded by Commissioner Pinder to approve the minutes of the Special Commission Meeting on November 6, 2015. There being no discussion, the motion passed by a 5-0 vote. Vice Mayor Holmes Yes Commissioner Kelley Yes Commissioner Pinder Yes Commissioner Santiago Yes Mayor Taylor Yes Regular Commission Meeting— 11/12/2015 It was moved by Vice Mayor Holmes, seconded by Commissioner Pinder to approve the minutes of the Regular Commission Meeting on November 12, 2015. There being no discussion, the motion passed by a 5-0 vote. Commissioner Kelley Yes Commissioner Pinder Yes Commissioner Santiago Yes Vice Mayor Holmes Yes Mayor Taylor Yes 9. DISTRICT ONE/DISTRICT TWO - COUNTY COMMISSIONER REPORT Miami-Dade County Commissioner Barbara Jordan, District I, said that it is with a heavy heart that she has to rescind the agreement to allow the City to act as landlord and lease the hospital (the old Jackson Maternity Ward) in Opa-locka. She says that the GOB Bond dollars were available. One of the last projects to receive the funding was the hospital, for two point eight million dollars ($2,800,000.00). It would be allocated to the entity that would be operating the facility. There are other organizations that want to get their hands on the money. The commission voted to give all of the entities six months to come up with all of the necessary paperwork to receive Regular Commission Meeting Minutes—12/09/2015 3 the funding. Failure to do so would mean that the money would go back into the pot and become available for other that are next in line. Other Commissioners who wanted to have projects and did not get them in on time, their projects are next in line and she has projects that are next in line. She said that she does not want to lose any of the dollars that are allocated to District I. There are about twenty million dollars that have been allocated to District I between the airport and the hospital; she does want to lose a single penny, it is free money that's given for development (or taxpayer's money given through bond programs). She further stated that there is a provision in the lease that would allow the County to cancel the lease; but it would take one hundred and eighty (180) days. The process with the bond money is up in six months so there is no time. She proposed to the mayor that instead of going through that kind of process and losing the money that the City should relinquish the facility so that the County can institute a lease agreement with the entity and get the project moving. She said that she would still want the resources coming from any kind of lease agreement to still come to the City. Since the facility is still located in the City and the citizens will reap the benefits. She said that had she known what the current condition of the City was she never would have reached out to the mayor. Commissioner Jordan said that during the sunshine meeting, many of the Commissioners stated that they did not know the extent of the problem in the City; and she was not aware of the problem beyond the County that existed. The deficit that existed at the sunshine meeting was about four million dollars ($4,000,000.00). She said that each of the commissioners had received correspondence from the County outlining each of those debts, how far back they go, and how much they are. She continued by saying that she wants to commend the City because they were under a moratorium that was imposed by the Department of Environmental Protection (DERM). The moratorium was placed on the City because of the permit fees that were due for water that the citizens had already paid for, but the City had not paid to the County and therefore had to go under moratorium for 2014 and 2015. She is commending the City for paying on the permit fees and thereby allowing the moratorium to be lifted for 2016. All of the commissioners each thanked Commissioner Jordan for her leadership and help in coming to the aid of the City's issues. Commissioner Jordan responded by saying she would never stop helping the City. She said that the entire dais stated that they did not know the extent of the financial issues; and while they may have paid one of the permit fees, the rest of the money is still due. She said that the County received a letter asking that the County take over the City's water and sewer, and they didn't. She said that two of the pump stations in the City were not working. She said she sponsored an item that went on the agenda; that resolution is directing the County Mayor to conduct an assessment of the City of Opa-locka's water and wastewater utility including infrastructure and finances. The County mayor is to submit a report with recommendations to the board. She further said that report is to come back in ninety (90) days. Everyone needs to know just how deep the problem is so that she can be able to provide assistance. Regular Commission Meeting Minutes—12/09/2015 4 Vice Mayor Holmes asks Interim City Manager Chiverton which pump stations are not working. Interim City Manager Chiverton said that according to the City Engineer, all of the pump stations are working. Commissioner Jordan said that sometimes when she meets with individual commissioners, the information might not find its way back to the entire dais. She says that recently there was a fire and the fire department could not put the fire out because some of the fire hydrants were not working. That is just one instance of things that are not completely being communicated to all of the dais. Vice Mayor Holmes said that he will not be fooled by anyone. He said he wants to know everything about all that is going on in the City. Commissioner Santiago asked Commissioner Jordan if she had discussed the pump stations with Interim City Manager Chiverton when they met on Monday to which she replied, "no". Commissioner Santiago said that the pump stations not in working order is new to the dais. He wants to know why Interim City Manager Chiverton is saying the stations are working. Interim City Manager Chiverton said that because of the moratorium, pump station 11B and 7 has not gotten their final approval. They are functioning, but they need the certification from DERM. Now that the moratorium is lifted, DERM can come out. Commissioner Jordan said that she learned about the pump stations today when she met with Interim City Manager Chiverton. She said that if she is going to be asking the County for any kind of assistance to help Opa-locka, then the City has to step up to the plate and show that it is going to do what is needs to do first. She wants the dais to pay attention to the memo that they received from Mayor Gimenez because that is the information that was promised during the sunshine meeting. The memo outlined every step that needed to be taken and every amount that was owed. Especially the steps that needed to be taken in order to obtain the consent decree and have the moratorium lifted. If any steps are missed, this puts the City back in a moratorium. She said she now knows that the City has all of the information. Commissioner Santiago asks Commissioner Jordan if the moratorium has been lifted. Commissioner Jordan told Commissioner Santiago that while the moratorium has been lifted if the proper steps aren't taken, the City will end up in the situation again. Commissioner Kelley said that he is glad Commissioner Jordan is clear about the City stepping up and ensuring that they don't backslide. He said that in prior meetings and in the media it has been said that the numbers were not accurate; but she is saying that the report from the Mayor Gimenez is accurate. Commissioner Jordan said she can't go behind the media, neither can she go behind debt that the City has beyond the County. She said the dais received something in writing from the Mayor. If the numbers are different then they will be adjusted in an amendment to the City. If the City does not receive an Amendment in Regular Commission Meeting Minutes—12/09/2015 5 writing then what the City has stands. The first amendment that the City will receive comes from having the moratorium lifted. She said she asked County employees not to send anything out until it was verified and had received the mayor's signature. She said she stands by the report until staff or the mayor makes an amendment. Mayor Taylor thanked Commissioner Jordan for coming and supporting the great City of Opa- locka. Commissioner Santiago said that he has not received the report. Mayor Taylor directed Interim City Manager Chiverton to provide Commissioner Santiago with a copy of the report from the county. She told Commissioner Jordan that while she sees the resolution to terminate the lease agreement for the property, she didn't see how long it will be in the County's hand. Commissioner Jordan said that it depends on how long it takes for the City to recover from its current state (3 — 5 years). Mayor Taylor thanked Commissioner Jordan for coming in support of the City. Commissioner Pinder acknowledged Veronica from the NAACP Chapter of Opa-locka in the crowd. Mayor Taylor made a request to City Attorney Brown to take the agenda out of order. 14-1: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO EFFECTUATE THE TERMINATION OF THE LEASE AGREEMENT FOR THE PROPERTY LOCATED AT 14701 NW 27TH AVENUE (EXHIBIT "A"); BETWEEN MIAMI-DADE COUNTY AND THE CITY OF OPA-LOCKA; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by Mayor & City Commission The above resolution was read by title by Attorney Brown. It was moved by Commissioner Pinder, seconded by Commissioner Santiago to pass the resolution. Mayor Taylor opened the floor for citizens input on item 14-1 only. Eric Redmon, Villa Francine, said that Vice Mayor Holmes has been fighting to keep the pump stations going for a long time. He said Interim City Manager Chiverton will insure that the stations are running. Mayor Taylor asked City Attorney Brown if there can be wording added to the agreement with a date for reobtaining the facility. City Attorney Brown said that while the wording can be added, it is up to the County to mandate the terms of the agreement. Regular Commission Meeting Minutes—12/09/2015 6 A motion was made to amend the resolution to include a time limit on revisiting the agreement when the City is back on track, not less than three years, and not more than five years. Mayor Taylor relinquished the gavel to Vice Mayor Holmes. It was moved by Mayor Taylor, seconded by Commissioner Pinder to pass the amendment on the resolution. There being no further discussion, the motion on the amendment to the resolution passed by a 5- 0 vote. Commissioner Santiago Yes Commissioner Kelley Yes Commissioner Pinder Yes Mayor Taylor Yes Vice Mayor Holmes Yes There being no further discussion, the motion passed on the resolution by a 5-0 vote. Commissioner Pinder Yes Commissioner Santiago Yes Vice Mayor Holmes Yes Commissioner Kelley Yes Mayor Taylor Yes Commissioner Kelley deferred item 2 until the next meeting because he had to leave for a previously scheduled engagement. 10. PUBLIC PRESENTATION: Former Mayor John Riley, 2963 NW 135 Street, said that he has supported the City of Opa-locka Police Department for years until now. He said that while there may be some fine officers; there are some bad apples in the bunch. He said the bad dealings start at the top. He recalled unarmed suspects being tasered and mentally ill people being killed at the hands of law enforcement. Mayor Taylor asked former Mayor John Riley what it was that he wanted the outcome to be from his presentation. Former Mayor John Riley stated that he was just making light of the situation that is going on in the City. 11. CITIZENS' INPUT: Eric Redmon, Villa Francine, has three points to address with the dais, 1) the issue with doing away with the red light camera. He said that if the City discontinues the service, the City will have to pay over one million dollars ($1,000,000.00) which the City cannot afford. He recommends that the contract runs its course; 2) the rumors that Mayor Taylor is racist is unfounded since she in the past has voted to get rid of black managers, this last manager just happens to be white; 3) at the previous meeting a citizen stated that City Attorney Brown had Regular Commission Meeting Minutes—12/09/2015 7 formulated an agreement and/or contract for the previous manager that was illegal. He questioned how that could be true and went on to run down a list of accomplishments on behalf of City Attorney Brown. There being no further persons to speak, Mayor Taylor closed citizens forum. 12. ACTION ITEMS: ITEM: 13-1 1. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE A REQUEST FOR PROPOSALS FOR THE PURCHASE OF THE FOLLOWING PROPERTIES IDENTIFIED FOLIO NUMBERS: 08-2122-004-0150;08-2122-009-0220, 08-2122-009-0222, AND 08-2122-009-0210; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by C.M. The above resolution was read by title by Attorney Brown. It was moved for discussion by Commissioner Santiago, seconded by Commissioner Pinder. Commissioner Pinder thanked Interim City Manager Chiverton for his role in the recovery plan and then made a recommendation to Mayor Taylor to make an amendment to the resolution for the funds of the sale of the properties to be put into a separate line item/division to be revisited in a year. This will aid in the goal to have one million dollars ($1,000,000.00) in surplus dollars in three years. Commissioner Santiago said that we need to use resources like City Hall, Parks and Recreation, etc... to generate income that goes towards the recovery. He said that we should not hold monies in reserve that could go towards paying back what we owe. Commissioner Pinder removed his motion to amend the item. There being no further discussion, the motion passed on the resolution by a 4-0 vote. Vice Mayor Holmes Yes Commissioner Kelley Not Present Commissioner Pinder Yes Commissioner Santiago Yes Mayor Taylor Yes ITEM 13-6 2. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AUTHORIZING THE INCREASE IN SALARY OF THE CITY MANAGER DAVID CHIVERTON, EFFECTIVE IMMEDIATELY; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by L.S. It was moved for discussion by Commissioner Santiago, and seconded by Commissioner Pinder. Regular Commission Meeting Minutes—12/09/2015 8 Commissioner Pinder asked the sponsor Commissioner Santiago what is the timeline for the increase in salary for Interim City Manager Chiverton. Commissioner Santiago said, "For as long as Interim City Manager Chiverton keeps the position for now". he City does not have the money to hire a new manager right now, and that is the reason there is no time limit. Commissioner Pinder said that the he wants to amend the twenty five thousand dollars to the month of June and then revisit it at that time. He said twenty thousand dollars ($20,000.00) was given to Former Interim City Manager Ed Brown for one month of work. He believes that twenty five thousand dollars ($25,000.00) until June is more than fair. Vice Mayor Holmes asked Interim City Manager Chiverton what his salary was to which Interim City Manager Chiverton replied, "ninety eight thousand dollars ($98,000.00)". He said that he is inclined not to give him a raise right now and let him sit on the job and work for a few weeks. And then in January we will revisit the item and then give retroactive pay based on performance. He says that while he doesn't have a problem giving him an increase because everyone else received an increase; he is tired of giving increases to people and they are only here for a month or two and then they are gone. Commissioner Santiago said he likes Vice Mayor Holmes comment and the experience he has for twenty one (21) years of being in the City. He said Interim City Manager Chiverton deserves the raise and if that's what we can afford then he should get it. Mayor Taylor confirmed with Vice Mayor Holmes if January was the month that he wanted to revisit the issue of approving Interim City Manager Chiverton for a raise to which he said, "yes". She then made is clear that she did not want any movement from the top of the organization as far as management. She wants the same staff in place during the recovery process. Commissioner Pinder agreed to revisit the issue at another date. Commissioner Santiago wants Interim City Manager Chiverton to get the increase today since he does not have an Assistant City Manager to provide administrative support. Commissioner Santiago said he does not want to defer the item. Commissioner Pinder clarified what the rest of the dais said about deferring the item. Commissioner Santiago agreed to defer item 13-6 to the first meeting in January. ITEM 13-7 3: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, DIRECTING THE CITY MANAGER TO CONDUCT A STUDY ON THE FEASIBILTY TO REOPEN THE FLEET DIVISION OF THE PUBLIC WORKS DEPARTMENT OF THE CITY OF OPA-LOCKA, FLORIDA AND REINSTATEMTN OF THE EMPLOYEES WHO WORK THEREIN DETAILING Regular Commission Meeting Minutes—12/09/2015 9 ASSOCIATED COST AND TIMETABLE; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by L.S. It was moved by Commissioner Pinder, seconded by Vice Mayor Holmes to pass the resolution. There being no further discussion, the motion on the resolution passed by a 4-0 vote. Commissioner Pinder Yes Commissioner Santiago Yes Vice Mayor Holmes Yes Commissioner Kelley Not Present Mayor Taylor Yes 14. NEW ITEMS: 2: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, DIRECTING THE CITY MANAGER TO TERMINATE THE AGREEMENT WITH AMERICAN TRAFFIC SOLUTIONS AS ATTACHED (EXHIBIT "A") AND TO DISCONTINUE THE RED LIGHT TRAFFIC CAMERA ENFORCEMENT PROGRAM; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by T.H. &L.S. Mayor Taylor opened the floor for citizen's input. Eric Redmon, Villa Francine, came to reiterate what he said earlier in the meeting about the traffic light camera. It was moved by Vice Mayor Holmes, seconded by Commissioner Santiago to pass the resolution. Commissioner Pinder said that fiscally it would cost a lot of money to do away with the camera light. Notification should be given in advance to let the company know that the City will not be renewing in 2018. Commissioner Santiago said he received the contract today but does not know what the status is on it. He asked City Attorney Brown for an explanation. City Attorney Brown said the contract was last extended in 2013 for five (5) years and is not set to expire until 2018. ATS said it will honor the contract and if the City does not keep the agreement they will seek full compensation per the contract. The program has never been properly operated and that is why there is no revenue. Commissioner Santiago asked City Attorney Brown how much monies have been collected in the last five years from the red light camera. City Attorney Brown said the document has not changed since it was presented to the Commission by the previous manager. Interim City Manager Chiverton said he called for a report that revenues are coming from the red light camera. He said for the record, for the month of October the City received seventy seven thousand three hundred and eighty five dollars ($77,385.00); for November the City received Regular Commission Meeting Minutes—12/09/2015 10 seventy three thousand eight hundred and ninety dollars ($73,890.00); for the month of December the City received eight thousand dollars ($8,000.00); bringing the grand total from October 1, 2015 to one hundred fifty nine thousand five hundred seventy nine dollars ($159,579.00). Vice Mayor Holmes said while he hopes Interim City Manager Chiverton is not offended, he does not believe that those revenues were received by the City. He requested to see the reports/receipts for the revenue dollars from the camera light tickets in the morning along with the bank draft because he does not believe it. Mayor Taylor said that "terminate" is the issue here. She wants them to keep in mind that the City cannot spend money at all. Litigation will require attorney's fees plus the one million dollars ($1,000,000.00) from the contract the City would have to pay if the City loses the case. Vice Mayor Holmes said many other Cities have discontinued the service. The police department does not want it, the residents do not want it, it is not necessary to have in the City. He said he wants to get rid of the red light camera. Commissioner Santiago said he wants to defer the item until January. Mayor Taylor let the sponsors know that it is not about the revenues, it is about the contract. And we're not in a position to pay if we lose the case. The item was deferred. 15. PLANNING & ZONING: 16. ORDINANCES/RESOLUTIONS/PUBLIC HEARING: B. SECOND READING ORIDNANCES(S)/PUBLIC HEARING: 1.AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, AMENDING CHAPTER XIII, ARTICLE V OF THE CITY OF OPA-LOCKA CODE OF ORDINANCES REGULATING COIN OPERATIED DEVICES TO ALSO REQUIRE A CERTIFICATE OF AUTHORIZATION FOR MACHINE OWNERS, OPERATORS, AND BROKERS; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR CONFLICT AND REPEALER; PROVIDING FOR SEVERABILITY AND CODIFICATION; PROVIDING FOR AN EFFECTIVE DATE (first reading held on October 14, 2015). Sponsored by C.M. The above ordinance was read by title by City Attorney Brown. It was moved by Commissioner Pinder, seconded by Commissioner Santiago to pass the ordinance. There being no further discussion, the motion on the ordinance passed by a 3-0 vote. Commissioner Pinder Yes Commissioner Santiago Yes Vice Mayor Holmes Not Present Regular Commission Meeting Minutes—12/09/2015 11 Commissioner Kelley Not Present Mayor Taylor Yes 17. CITY MANAGER'S REPORT: Interim City Manager Chiverton said that he has provided the dais with a report and is ready to answer any questions they may have. Commissioner Santiago said that he wants to know what is going on with the emergency towers. The legislation passed one year ago and he has not seen any activity regarding the tower. He said he would like to honor Vice Mayor Holmes by naming a street after him since he has been a positive figure in the community for many years. Mayor Taylor informed Commissioner Santiago that Vice Mayor Holmes already has a road named after him; Oriental Blvd is named after Vice Mayor Holmes. Commissioner Pinder said that for the upcoming year staff needs to be advised of the financial workshops. He said that the budget amendment should begin April. He also said the City needs a schedule on how vendors are being paid. The Commission needs to be notified of the ordinance change; this is the last month for the third week bulk trash pickup, after that there is a pick up on the first week of January. It needs to be posted by all of the City's media resources. He asked who is responsible for bringing back ordinances and resolutions after they are decided. He said that since the dais does not keep up with what they sponsor, who is responsible. City Attorney Brown said that once legislation has been done, it is more administrative and clerical than it is legal. Commissioner Pinder agreed. Mayor Taylor asked if there was a policy in place and if not to draft a document. City Clerk Flores said at one point they were meeting every two weeks before the agenda. She said at some point that stopped and she e-mailed the manager and the attorney asking why the meetings had stopped. The meetings kept down the confusion because everything was made clear. She said that with agenda items there are changes and e-mails and sometimes there is confusion. She recommends those meetings continue to take place. Commissioner Pinder said he may have a file on those meetings. He will check but it is important to keep up with legislation that needs to be revisited. Vice Mayor Holmes told Interim City Manager Chiverton that he needs the information he requested tomorrow morning. Interim City Manager Chiverton confirmed. Commissioner Pinder said that as it relates to budgeting he is looking at a trend with the police department: In 2014 there was sixteen thousand dollars ($16,000.00) in unbudgeted overtime. In Regular Commission Meeting Minutes—12/09/2015 12 2014 one hundred nine thousand ($109,000.00) over budget. As of right now today, forty one thousand dollars ($41,000.00) in three and a half months over budget in overtime. He told Interim City Manager Chiverton that there is something going on because that was not the trend in the two previous years. If the administration at the police department cannot handle the budget then Interim City Manager has to appoint someone to take over the budget for the police department. Commissioner Santiago said there have been a lot of complaints around Sherbondy Park that people are on the park playing basketball at 1:00am. Interim City Manager Chiverton asked Charles Brown, Parks and Recreation Director to come to the podium and explain. Charles Brown said that practice ends at 9:00pm and the lights go off at 9:00pm. Mayor Taylor asked Mr. Brown if gate locks. Charles Brown informed Mayor Taylor that the park is not completely gated and anyone has access to it. Commissioner Santiago asked Interim City Manager Chiverton about the leases at the City Hall Municipal Complex building. Interim City Manager Chiverton said that there are several spaces currently available for lease, and two leases have been renewed in the last couple of weeks. He said that there is a floor plan available for any interested tenants. Commissioner Santiago said he wants a report in two weeks on all tenants and vacant spaces. Mayor Taylor said that it is crucial that all information is presented to the Commission. She said she wants to have a community paint project for the Senior Citizens Building. The paint should be donated by one of the local businesses so the City incurs no cost. The building needs to be pressure cleaned. She asked Interim City Manager Chiverton about the tree lighting on 22nd Avenue. Interim City Manager Chiverton said that the tree lighting will tentatively be on Friday, he is just waiting for a report on the condition of the decorations. Mayor Taylor requested that the tree lighting be done at 6:00pm. She asked City Attorney Brown to prepare a moratorium on no liquor stores on 22nd and 27th Avenues. City Attorney Brown acknowledged Mayor Taylor. Mayor Taylor wants a map of City Hall so she can see what spaces are vacant so they can be leased out. She thanked Interim City Manager Chiverton for filling in the position of City Manager. Regular Commission Meeting Minutes—12/09/2015 13 18. OFFICIAL BOARD REPORTS: No reports at this time. 19. MAYOR/COMMISSION REPORT: Commissioner Pinder said he wants to do something special for Vice Mayor Holmes. He said he will talk to the owner of the Gardens Apartments to see if during their renovations they can include a mural or fountain. He also said that he enjoyed the Thanksgiving Turkey Giveaway. Vice Mayor Holmes said that the bicycle giveaway is Wednesday, December 23, 2015 at 12:00pm and he is giving away one hundred (100) bikes. Commissioner Santiago said he will be hosting a Red Bingo Night in Opa-locka in February to celebrate Valentine's Day. He said that he and Vice Mayor Holmes will be giving away more than one hundred (100) bikes. He will also be giving away gift cards to the 48 employees who earn fewer than thirty thousand dollars ($30,000.00). Mayor Taylor announced that she will not take the gift card. Commissioner Pinder announced that he will not take the gift card. Commissioner Santiago said they were not getting one because he was not giving any to the Commission. Mayor Taylor let everyone know that the City is at a standstill. No money is to be spent for any reason. Department heads need to be responsible and pay attention to their budgets. No overtime is to be utilized for any reason. We are in recovery. A motion was made to cancel the meeting for December 23, 2015. It was moved by Commissioner Santiago, and seconded by Vice Mayor Holmes. There was no objection from the Commission. Vice Mayor Holmes said there should be no more meetings for the rest of the month. Mayor Taylor agreed. She also said that the media will try to divide the dais. There should be no division among the Commission. She said that Interim City Manager Chiverton will speak for the City. City Clerk Flores informed the Dais that there are several meetings still scheduled for the month. Interim City Manager Chiverton said that the meetings were advertised and if they are canceled then the City would have to advertise them again and the City would have to pay for advertising. City Attorney Brown said that the board has to make the decision to hold or cancel the meetings and that City Clerk Flores can poll the dais if there needs to be a vote. Regular Commission Meeting Minutes—12/09/2015 14 City Clerk Flores made an announcement on behalf of Commissioner Kelley: The annual toy giveaway will be on Saturday, December 19, 2015 from 12:00noon to 4:00pm at Sherbondy Village. 20. OFFICIAL BOARD APPOINTMENTS: 21. ADJOURNMENT: There being no further business to come before the Commission, it was moved by Commissioner Santiago, seconded by Commissioner Pinder to adj murn the me • 10:27p.m. PAYIR ATTEST: 'CITY CLERK Regular Commission Meeting Minutes—12/09/2015 15