HomeMy Public PortalAboutORD15108BILL N0. __ ....:2:.:::.0..:...:13~-~3 ____ _
SPONSORED BY COUNCILMAN --=S=cr'-'-'iv'-'-'n=e!..._r _______ _
ORDINANCE N0. ___ --'--/--""~'-'-/__,0"-----"'¥ ______ _
AN ORDINANCE OF THE CITY OF JEFFERSON , MISSOURI, AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE AN AGREEMENT WITH JEFFERSON ASPHALT COMPANY FOR THE 2013
CHIP SEAL PROJECT.
WHEREAS, Jefferson Asphalt Company has become the apparent lowest and best bidder on the
2013 Chip Seal project;
NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI,
AS FOLLOWS:
Section 1. The bid of Jefferson Asphalt Company is declared to be the lowest and best bid and is
hereby accepted.
Section 2. The Mayor and City Clerk are hereby authorized to execute an agreement with
Jefferson Asphalt Company for the 2013 Chip Seal project.
Section 3. The agreement shall be substantially the same in form and content as that agreement
attached hereto as Exhibit A.
Section 4 . This Ordinance shall be in full force and effect from and after the date of its passage
and approval.
Presiding Office Mayor
ATTEST: APPROVED AS TO FORM :
~/k 1ty Co nselm
FINANCE DEPARTMENT
PURCHASING DIVISION
SUBJECT: Bid 2666-Project 32126-2013 Chip and Seal
Public Works, Engineering, Opened April 2, 2013
BIDS RECEIVED:
Jefferson Asphalt, Jefferson City, MO
N B West Contracting Co., Inc., St. Louis, MO
Missouri Petroleum Products Co., Inc., St. Louis, MO
Vance Brothers, Kansas City, MO
Chester Bross Construction Co., Hannibal, MO
$115,504.80
$138,435.00
$139,285.20
$140,983.80
$152,024.70
The RFB was advertised in News Tribune, posted on the city web site and sent to seven plan
rooms. Five firms requested plans and specifications.
FISCAL NOTE:
44-990-577031 -Street Resurfacing
2012-13 Budget $ 1,235,384.34
Expended 5,338.1 0
Bid 2665 1, 005, 199.17
Bid 2666 115.504.80
Balance $ 109,342.27
PAST PERFORMANCE:
In the past, Jefferson Asphalt of Jefferson City, MO has completed awarded projects as specified
and bid.
RECOMMENDATION:
Staff recommends award of Bid 2666 to Jefferson Asphalt of Jefferson City, Missouri in the
amount of $115,504.80 to complete the chip and seal project.
ATTACHMENTS-SUPPORTING DOCUMENTATION
Signature q~~ltv.it v!llt\, .:.
Pur as g Agent
Department of Public Works Memorandum
320 E. McCarty Street • Jefferson City, Missouri 65101 • P 573-634-6410 • F 573-634-6562 • www.jeffcitymo.org
Date:
To:
From:
Subject:
April4, 2013
Terry Stephenson, Purchasing Director, Finance
David Bange, Engineering Supervisor \)?b
2013 Chip Seal
Project No. 32126
Bid No. 2666
Public Works has completed a review of the bids opened at 1:30 P.M. on April 2, 2013 for the
above noted project. As part of the review all the bids were tabulated to check for math errors
and to compare unit price quotes of the various contractors. Attached to this memo is the
tabulation of the four ( 4) bids that were received for the project, as well as a listing of the
registered plan holders.
Based on our review, we recommend acceptance of the bid from the low bidder Jefferson
Asphalt Company, PO Box 104868, Jefferson City, Missouri 65110. The total amount of the
contract will be $115,504.80.
The project will be expensed as follows:
Jefferson Asphalt Company ($115,504.80):
Account Number: Amount Available: Required: Remaining:
44-990-577031 $224,847.07 $115,504.80 $109,342.27
If you need any other information please feel free to contact me at extension 6433.
DB:db
Attachments: Bid Tabulation Sheet, Plan Holders List
cc: Project file
Writer's file
Page 1
Date:
Bid No.
ITEM NO.
1
A1
DESCRIPTION
Type 1 Chip and Seal (Creek Gravel)
TOTAL BASE BID
% OVER/UNDER ENGINEER'S EST.
ALTERNATE A -
Add/Deduct Type 2 Chip and Seal (Trap Rock)
TOTAL ALTERNATE A
Alternate A -Accepted
TOTAL CONTRACT WITH ACCEPTED ALTERNATES
APPROX.
UNIT QUANTITY
SY 84930
SY 84930
I
CITY OF JEFFERSON
BID TABULATION
2013 Chip and Seal
PROJECT NO. 32126
ENGINEER'S ESTIMATE Jefferson Asphalt
UNIT UNIT
PRICE AMOUNT PRICE AMOUNT
$2.00 $169,860.00 $1.59 $135.038.70
$169,860.00 $135,038.70
-20.5%
$0.25 $21.232.50~ ($0.23) {$19.533. 90) I
$21,232.50 ($19,533.90)
$21,232.50 ($19,533.90)
$191,092.50 $115,504.80
Vance Brothers NB West Construction
UNIT UNIT
PRICE AMOUNT PRICE AMOUNT
$1.54 $130,792.20 $1.58 $134.189.40
$130,792.20 $134,189.40
-23.0% -21.0%
$0.12 $10.191.60 I $0.05 $4,246.50
$10,191.60 S4,24s.5o I
$10,191.60 $4,246.50
$140,983.80 $138,435.90
Page2
Date:
Bid No.
ITEM NO.
1
A1
DESCRIPTION
Type 1 Chip and Seal (Creek Gravel)
TOTAL BASE BID
%OVER/UNDER ENGINEER'S EST.
ALTERNATE A.
Add/Deduct Type 2 Chip and Seal (Trap Rock)
TOTAL ALTERNATE A
Alternate A -Accepted
TOTAL CONTRACT WITH ACCEPTED ALTERNATES
APPRO X.
UNIT QUANTITY
SY 84930
SY 84930
I
CITY OF JEFFERSON
BID TABULATION
2013 Chip and Seal
PROJECT NO. 32126
Chester Bross Construction
Co Mo Petroleum
UNIT UNIT
PRICE AMOUNT PRICE AMOUNT
$1.65 $140,134.50 $1.87 $158,819.10
$140,134.50 $158,819.10
·17.5% -6.5%
$0.14 $11.891l.20 I ($0.23) ($19.533.90)1
$11,890.20 ($19,533.90)
$11,890.20 ($19,533.90)
$152,024.70 $139,285.20
UNIT UNIT
PRICE AMOUNT PRICE AMOUNT