HomeMy Public PortalAboutSelect Board Meeting Packet - 10.19.2020Pages 2-57
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CHARLES D. BAKER KARYN E. POLITO
GOVERNOR LIEUTENANT GOVERNOR
October 14, 2020
To the Honorable Senate and House of Representatives,
Today, pursuant to section 7H of chapter 29 of the General Laws, we submit to you a revised Fiscal
Year 2021 (FY21) House 2 budget recommendation to continue essential government services and
promote economic growth and stability amidst the COVID-19 pandemic.
The Administration filed the previous House 2 budget in January, months before the onset of significant
budgetary and economic impacts from COVID-19. Our updated budget proposal reflects new levels of
demand for certain government services as well as new revenue projections which were revised from
the January 13 consensus revenue agreement.
We have worked closely with you to carry out a historic response to COVID-19, protecting the health
and safety of Massachusetts residents by addressing critical priorities such as public health, Personal
Protective Equipment (PPE), food security, economic development, health care and human services,
and support for local cities and towns. This fiscally disciplined proposal continues to build on our
partnership by funding critical programs and services that matter to the people of the Commonwealth.
The Administration’s revised proposal protects local aid for cities and towns and sustains eligibility and
benefit levels in social safety net programs – all without relying on new taxes. It maximizes the use of
available revenue from the federal government to provide core government services and ensure
adequate staffing and capabilities for the ongoing COVID-19 response, while limiting future budget
exposure as economic uncertainty continues.
Thanks to our collaborative fiscal responsibility over the past five years, Revised House 2 continues
support for key priorities including education, transportation, housing, workforce development,
substance misuse treatment and prevention, behavioral health, and the environment, and includes new
funding to support small businesses.
Revised House 2 authorizes a withdrawal of up to $1.35 billion from the Stabilization Fund which would
be reduced should tax collections or new federal revenue exceed our current conservative
assumptions. The $1.35 billion withdrawal represents less than 3% of the budget and is consistent with
the Administration’s focus on flexibility and discipline during the COVID-19 emergency. This proposal
would leave the fund with a balance of approximately $2.21 billion, a significant buffer in the event of
future budgetary constraints in Fiscal Year 2022 and beyond.
The budget proposes a total of $45.5 billion in gross spending, excluding the Medical Assistance Trust
Fund transfer, which reflects approximately 3.8% growth in spending over Fiscal Year 2020 (FY20).
This represents an increase over the original House 2 spending proposal, primarily because of
increased caseload costs at MassHealth related to the COVID-19 pandemic.
O FFICE OF THE G OVERNOR
C OMMONWEALTH OF M ASSACHUSETTS
S TATE H OUSE ▪ B OSTON , MA 02133
(617) 725-4000
Notwithstanding the economic challenges caused by COVID-19, the Administration continues to
promote record investments in Massachusetts students and provide them with the resources and
opportunities necessary to succeed. Between federal and state sources, the total education funds
available for spending will be higher than originally proposed in House 2, which fully funded the first
year of the Student Opportunity Act.
To help support Main Streets throughout Massachusetts and generate growth and opportunity, Revised
House 2 recommends over $100 million in additional funding for a small business recovery plan. This
new initiative will be supported by the sales tax acceleration and it will assist local communities and
small and diverse businesses across the Commonwealth as they navigate the new economic
landscape.
The revised budget incorporates the commitment by the Administration and the Legislature to provide
local cities and towns with no less than the FY20 level of funding for Unrestricted General Government
Aid (UGGA) and Chapter 70 education funding in FY21. This translates to a Chapter 70 investment of
$5.284 billion – an increase of nearly $108 million over FY20 spending – as well as an UGGA
investment of $1.129 billion. Revised House 2 includes $4 million for Community Compact-related
programs including best practices and regionalization and efficiency grants, as well as $3 million for
district local technical assistance and $4.75 million for the Public Safety Staffing Grant Program. These
programs provide all 351 cities and towns with access to grant funding and resources to ensure quality
services for their residents.
To help train 20,000 new workers in skilled trades and technical fields over four years, Revised House
2 recommends $8.4 million in additional funding for transforming vocational high schools into Career
Technical Institutes. This initiative will increase student demand, involve businesses in program
development and credentials, reduce barriers to licensure, and create incentives for completion and
post-graduate employment.
Accordingly, we are submitting for your consideration the enclosed materials. The first two attachments
detail updated revenue projections. The third attachment recommends updated spending amounts for
each item included in the Revised House 2. The fourth details new items and items where language
recommendations have been modified from what was initially filed in January. The fifth constitutes a
revised section 3 relative to local aid distribution. Finally, in the sixth attachment, we are providing a
complete set of outside sections that replaces sections 4 through 111 of our original House 2 filing.
We enjoy a strong relationship with both the House and Senate and recognize the need to quickly
adopt a full Fiscal Year 2021 budget that funds essential government services and programs across
Massachusetts in order to avoid future budgetary challenges and constraints. We appreciate your
prompt consideration of these recommendations.
Sincerely,
Charles D. Baker Karyn Polito
Governor Lieutenant Governor
10/15/2020 Halloween During COVID-19 | Mass.gov
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Halloween During COVID-19
Residents and communities should follow safe and healthy tips to participate
in Halloween activities that may limit the risk of exposure to COVID-19. As a
reminder, any Halloween activities are subject to the current state gathering
size limits as well as applicable sector-specific workplace safety
standards.
Consistent with the Halloween activity guidance released by the Centers
for Disease Control and Prevention, some things to keep in mind in
celebrating Halloween this year include:
Enjoy Halloween outside rather than attending indoor events.
Place candy on a platter instead of a bowl
Instead of traditional trick or treating, opt for one-way trick-or-treating, with
treats placed outside of the home for trick-or-treaters as a “grab and go”
while keeping distance from others.
Consider leaving hand sanitizer by any treats left out for trick-or-treaters
to use.
Wear a face mask or face covering. For more information on face masks
and face coverings, please see the state’s Mask Up MA webpage.
A costume mask is not a substitute for a face mask or face covering.
To protect yourself and others, ensure you are wearing a protective
face mask or covering instead of or in addition to a costume mask.
Observe good hand hygiene, including hand washing and use of alcohol-
based sanitizers with at least 60% alcohol. Carry hand sanitizer and use
10/07/2020
Department of Public Health
Tips for a Safe and Healthy Halloween
10/15/2020 Halloween During COVID-19 | Mass.gov
https://www.mass.gov/news/halloween-during-covid-19 2/3
it often, especially after coming into contact with frequently touched
surfaces and before eating candy.
Refrain from touching your face.
Decorate your yard for others to enjoy from their car or while on a socially-
distanced walk.
Hold virtual costume contests or pumpkin carving events.
Celebrate with members of your household with a Halloween-themed
meal, Halloween movie night, or by preparing a Halloween scavenger
hunt.
Maintain social distancing of at least 6 feet of physical distance from all
other participants who are not members of the same household.
Avoid:
Attending crowded costume parties held indoors, or any gatherings
that exceed indoor or outdoor gathering limits;
Going to an indoor haunted house where people may be crowded
together and screaming; and
Going on hayrides or tractor rides with people who are not in your
household.
Indoor haunted houses; and
Hayrides or tractor rides with people who are not in your household.
Stay home and refrain from Halloween activities, including handing out
Halloween treats, if:
you feel unwell;
you have tested positive for COVID-19;
you have been exposed to someone with COVID-19; or
you have traveled to or from a state that is not classified as lower
risk within the last 14 days. For more information on lower risk
states, please see the state’s COVID-19 Travel Order webpage.
10/15/2020 Halloween During COVID-19 | Mass.gov
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Department of Public Health
DPH promotes the health and well-being of all residents by
ensuring access to high-quality public health and healthcare
services, and by focusing on prevention, wellness, and health
equity in all people.
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Frequently Asked Questions: COVID-19 Community Impact Survey (CCIS)
1
Frequently Asked Questions:
COVID-19 Community Impact Survey
Last updated: 10/14/20 2:00pm
HOW ORGANIZATIONS AND DPH CAN WORK TOGETHER
● Why should my organization help support the data collection?
DPH recognizes that for many organizations with limited time and resources, any additional
work is a big ask. With enough responses, the data generated through this survey can
influence how we make decisions and set priorities in the coming year. DPH is committed to
reporting findings back in ways that organizations can use it for their own advocacy and
purposes.
● What resources can help my organization distribute the survey?
To support organizations, we have provided sample email language, sample social media
language, and flyers with QR codes in 11 languages. These materials can be downloaded
here: http://bit.ly/CCIS-Dissemination-Materials. In addition, a limited number of volunteers and
opportunities for small grant supports (up to $2,500) will be available to organizations serving
priority populations in priority communities. We are making decisions on these grants on a
rolling basis. Priority populations include: people of color, immigrants, individuals who are
LGBTQ+, people with disabilities, essential workers, people experiencing housing instability,
older adults, and those in geographic areas hardest hit by COVID-19.
To learn more about these, please complete this brief partner questionnaire: www.bit.ly/CCIS-
webinar
SURVEY PURPOSE
● What is the COVID-19 Community Impact Survey?
The COVID-19 Community Impact Survey (CCIS) is an online survey aimed at collecting data
to better understand and identify the social, economic, and health needs and inequities
resulting from the COVID-19 pandemic.
● How will answers be used?
Findings from this survey will be used to help create solutions to problems communities are
facing right now and to inform collective action through the sharing of key findings. Results will
be available to community-based organizations for their own planning and action purposes.
● Why should I or anyone take the survey - why does this matter?
Because these findings will inform our decisions. While we know a lot about the social,
economic and health impacts of the pandemic, the additional information gained from this
survey will create more opportunities for action. This means a new way for the state to partner
with communities to support local efforts, and clear data that compares the impacts of the
pandemic across demographic lines to inform state policy with accurate information on what
people need now and in the long term.
Frequently Asked Questions: COVID-19 Community Impact Survey (CCIS)
2
SURVEY BACKGROUND
● How will my answers be used?
Answers help direct us to where we need to support communities the most. DPH will use
these findings to address the most critical needs, partner with communities to support local
efforts, and inform state policy with accurate information on what people need now and in the
long term.
These answers help us understand how we can best support communities not only through
the current pandemic, but after as well: Our communities will be recovering from the
pandemic’s devastation for years to come; this data will help us address needs now and build
the platform for how we begin to rebuild for the future. It will inform the work of our programs,
the services we provide, and the grants we give.
● How can community-based organizations use the information from the survey?
Findings from the survey will be available for community based organizations to use in their
own planning and program implementation. DPH is committed to reporting back to
communities and disseminating information in multiple formats so it is useful to community
based organizations. For additional information see Survey Analyses and Dissemination
section.
● Will we have access to the survey findings when the survey is over?
Yes. DPH is committed to engaging communities to understand, contextualize, and frame the
findings. We will establish community advisory groups for youth and adults to inform analysis
and reporting. These groups will help review findings, help frame and communicate results,
assist with integrating other data collection efforts into overall findings, and provide
recommendations on appropriate reporting formats (e.g. formal reports, data briefs, etc.) to
provide findings back to communities.
● How is this effort integrated with other surveys and assessment efforts conducted by
DPH and others?
We know several other surveys are currently being fielded. We are in the process of
coordinating with organizations who are conducting these efforts. We hope to be able to pull
together data from these various sources to create a constellation of data on the impact of
COVID-19 on communities.
● I was unable to attend either of the informational webinars. Is the information from the
webinars available?
The recording of September 9 webinar is available at:
https://vimeo.com/457010812/8b322162ce
If you would like a copy of the slide deck, please email a request to covid19survey@mass.gov
● How is DPH handling mistrust of government by historically marginalized populations?
DPH fully recognizes the long history of data collection efforts that can cause further harm to
communities of color and other populations that routinely experience inequitable health
outcomes. The process of engaging community members and organizations in the piloting of
the survey, in webinars and meetings pre-survey launch and continued engagement with
organizations throughout the analysis and reporting phases is meant to combat this history
and produce action-oriented information that will be of the benefit to the people who gave their
time and effort to participate.
Frequently Asked Questions: COVID-19 Community Impact Survey (CCIS)
3
TAKING THE SURVEY
● How can I access the survey?
The survey may be accessed by following this link: www.mass.gov/covidsurvey
Who should take the survey?
Anyone 14 and older who lives in MA can take the survey. You do not have to have been sick
with COVID-19 to take this survey. We want to hear from as many people as possible!
We would particularly like to capture the experiences of communities disproportionately
impacted by the crisis, including: people of color, immigrants, individuals who are LGBTQ+,
people with disabilities, essential workers, people experiencing housing instability, older
adults, and those in geographic areas hardest hit by COVID-19.
How long will the survey remain open?
The survey will remain open until October 30th.
● Can anyone identify me by my answers to the survey?
No. All answers are anonymous. We do not ask for any identifying information. DPH will never
be able to know who took the survey.
● Besides English, what languages is the survey available in?
Currently, the survey is available in 11 of the most common languages spoken in MA: English,
Arabic, Cape Verdean Creole, Chinese (simplified and traditional), Haitian Creole, Khmer,
Portuguese, Spanish, and Vietnamese.
● Why is the survey only available in an online/web-based format?
This is an online survey, utilizing a convenience sample methodology. We chose this
methodology for a number of reasons:
1. Safety: administering the survey online, reduces the need for in-person data collection
2. Centering the experiences of priority populations: Using a convenience sample
provides us a more comprehensive understanding of the experiences of those most
affected by the crisis.
● Is the survey cell phone compatible?
Yes, the survey is available in a mobile friendly format. A QR code is available for mobile
device users to scan and pull up the survey on their smartphone or tablet.
● How long will it take to complete the survey?
The survey should take 10-15 minutes to complete.
Frequently Asked Questions: COVID-19 Community Impact Survey (CCIS)
4
● The population I work with will have a hard time accessing a web-based survey. How
can I help them take the survey?
The survey can be administered by someone else. We envision situations where community-
based organization staff, volunteers, caregivers or family members, for example, fill out the
survey on behalf of a person they serve by asking them the questions directly (in person or
over the phone) and fill out the answers online as they go.
The survey is also accessible via screen reader. In addition, we are considering
supplementing the survey data with some qualitative (focus groups or interviews) data
collection.
SURVEY DESIGN AND CONTENTS
● What kinds of questions does the COVID-19 Community Impact Survey ask?
Some topics the survey asks about include: perceptions and experiences of COVID-19,
access to healthcare, basic needs, mental health, substance use, employment and safety.
● How was the survey developed?
Questions for this survey were compiled by DPH epidemiologists to gather around public
health and the parts of life we expect have been most affected by COVID-19.
In August, we conducted a pilot to test survey questions and responses to understand if the
survey questions and response items reflect people’s experiences, and if the questions were
easily understood. With the help of 12 community based organizations (CBOs), 50
respondents took the survey and gave feedback on the questions and our communications
materials. These CBOs serve older adults, immigrants, communities of color, individuals with
disabilities, and populations whose primary language is other than English; and youth
organizations who work with youth of color, LGBTQ+ youth, and those with disabilities.
With this in mind, we revised the survey in a number of ways: we reduced the number of
questions to shorten the survey, we reduced the literacy level of the questions and response
items, and we made some revisions that reflect the cultural norms, histories, and preferences
of our priority populations.
DISSEMINATION SUPPORT
● In which languages are the communication materials available?
The sample email language for partners to disseminate to their networks, social media
language and flyers for printing and digital dissemination will be available in the 11 languages
of the survey: English, Arabic, Cape Verdean Creole, Chinese (simplified and traditional),
Haitian Creole, Khmer, Portuguese, Spanish, and Vietnamese. These materials can be
downloaded here: http://bit.ly/CCIS-Dissemination-Materials.
● Is there a passive consent form I can share with parents/guardians ahead of sending
the survey to young people?
Yes. A passive consent is available and can be sent to parents/guardians ahead of distributing
the survey to youth under 18 years old. This is not required, but available for use at your
discretion.
Frequently Asked Questions: COVID-19 Community Impact Survey (CCIS)
5
● It might be helpful for my organization to coordinate survey dissemination with others
in my town. Is there a way to learn who is doing what in our communities?
The best way for DPH to help connect and coordinate this activity is to let us know at
COVID19survey@mass.gov. DPH will do our best to connect organizations regionally as we
learn more about how this is or could happen.
If you have questions that are not answered in this document,
please email them to covid19survey@mass.gov
10/15/2020 COVID-19 Eviction Diversion Initiative Overview | Mass.gov
https://www.mass.gov/info-details/covid-19-eviction-diversion-initiative-overview 1/1
COVID-19 Eviction Diversion
Initiative Overview
A comprehensive set of resources to support tenants
and landlords during the financial challenges caused
by the COVID-19 pandemic.
The Baker-Polito Administration announced a comprehensive set of
resources to support tenants and landlords during the financial challenges
caused by the pandemic. The goal of this initiative is to keep tenants safely in
their homes and to support the ongoing expenses of landlords once the
pause of evictions and foreclosures expire on Saturday, October 17 . This
strategy was developed by a cross-agency team assembled by the
Administration in coordination with the Massachusetts Trial Court to manage
the end of the moratorium on October 17 and reflects input from a broad
range of stakeholders.
th
th
https://www.mass.gov/info-details/safety-standards-and-checklist-libraries
https://guides.masslibsystem.org/COVID19/COOP
Brewster Ladies Library
COVID19 PHASED RESUMPTION OF SERVICES
“Grab & Go”
We are reopening!
10/16/20
This plan is a working document, providing a flexible framework for Library operations and
services for this phase and moving forward during the COVID19 pandemic. It will be
updated as needed in response to operational considerations, directives from public health
authorities and guidance from the Mass. Board of Library Commissioners.
Our target date for allowing limited inside access for patrons to browse and check-out
materials is the week of November 1st. This will be a “Grab and Go” service where patrons are
expected to come in for quick visits to select books, audiobooks and/or movies, and then leave.
HOURS
● The inside access days will include a mix of mornings and afternoons. Tuesdays &
Thursdays & Saturdays will remain 2-4 for curbside. The building will be “Grab & GO”
Wednesdays & Fridays 10-2 and Sundays 1-4pm.
● Inside access will begin with access to the Circulation Desk, Self-check & Books.
Established directional pathways will be marked to manage visitors flow for foot
traffic. . Markings for 6 feet distancing will be placed at the service desks.
● A smaller number of people at a time will be allowed in the Children’s’ Room. The
1,8,60 sq. ft in that area allows for the maximum capacity will be 8 pe ople at one time.
Our kids computers, toys and chairs are put away, for now.
● Inside access will initially be three days per week, so that we can continue providing
the very popular curbside service the remaining days of the week.
● Per the Governor’s order, use of the elevator is limited to one person/group of
household members at one time.
● The elevator at the lower level will be available for access to the upper level.
● Curbside pickup will not be available days we are open for inside access.
● Patrons will not be allowed in the meeting rooms or basement in this phase.
● Staff members will retrieve materials for patrons from the shelves upon request.
● Newspapers and magazines will not be available during this phase. The magazine room
will be closed. The current magazines are available upon request.
https://www.mass.gov/info-details/safety-standards-and-checklist-libraries
https://guides.masslibsystem.org/COVID19/COOP
● Patrons are asked to stay to the right on the stairs and to refrain from lingering in the
entry lobbies so they do not become congested. Safe distancing markers will be placed
at desks.
● Patrons are asked to avail themselves of hand sanitizing stations located near the
Circulation Desk and around the building.
● Contact Tracing is required by the Health Department & State. Patrons will be asked to
sign in with name, phone, & email for our records. Time In & Out will be recorded.
Records will be private and kept for 3 weeks then shredded.
MASKS/FACE COVERINGS AND SOCIAL DISTANCING
● Governor Baker has issued an Order Requiring Face Coverings in Public Places where
Social distancing in not possible. Require face coverings for all workers and patrons,
except where unsafe due to medical condition or disability.
● Patrons who cannot wear a mask or face covering for medical reasons or other
exemptions provided in the Governor’s order will be served through curbside pickup
or homebound delivery service.
● Staff members will provide a gentle reminder to patrons whose mask o r face covering
is not in place. Staff will have a supply of masks to offer to patrons as needed.
● Patrons will be asked to sign in & out for Contact Tracing.
● Children under the age of 2 years should not wear face coverings or masks. For children 2
years of age and older, a mask covering should be used, if possible. Mask use by children 2
years of age and up to the age of 5 is encouraged but should be at the discretion of the
child’s parent or guardian at this time. Parents and guardians should ensure that the mask
fits snugly and does not obstruct a child’s ability to breathe.
● Patrons are to follow established policies to ensure social distancing of 6 feet or more
between individuals
RETURNS
All returns must be made to the book drops
Please do NOT bring them inside
Returns are being quarantined for at least 24 hours before being checked in
We do not have late fees, do not worry about accruing fines
A book truck will be in place for inside returns across from the circulation
desk.
COMPUTERS
We will have 2 computers open during this time workstations will be
spaced out least 6 feet apart and located in two separate areas. Hand
https://www.mass.gov/info-details/safety-standards-and-checklist-libraries
https://guides.masslibsystem.org/COVID19/COOP
Sanitizers will be available and sanitizing wipes will be used between
appointments. All public computers and other shared technology and
equipment accessible to multiple users must be wiped down and
disinfected between uses. Provide disinfectant wipes at each work station
for patrons to wipe down equipment after use
● Appointments for computer use should be made in advance, by calling Reference
Department, 508-896-3913x4014
● Sessions will be available for 30 minutes per patron per day.
● Printing will be available, but please bring exact change
● Copy and fax machines are available, bring exact change
● Equipment and computers will be wiped down and disinfected between uses.
● The Library’s wifi service will continue to be available outside the building.
STANDARDS OF CONDUCT
● As always, patron behavior must comply with our Appropriate Library Use Policy.
● Patrons are expected to be polite and courteous with each other and staff members as
many are feeling a great deal of anxiety when in public spaces/serving the public
during these trying times.
● Questions on procedures and limitations are welcome, provided they are asked in a
courteous manner.
● Rude or aggressive behavior, badgering or harassing staff members because of
dissatisfaction with the limitations on services or arguing or attempting to debate
whether such measures are necessary will not be tolerated.
CIRCULATION (“CHECK-OUT” and “CHECK-IN”) PROCEDURES
● Staff members at the Circulation Desk will retrieve items on hold and check them out
to the patron.
● At least one Self Check station will be available so patrons have a choice of checking out
with a staff member or through Self Check, which requires no handling of materials by
others.
● No return bins/slots will be available at the Circulation Desk.
OTHER RESTRICTIONS
https://www.mass.gov/info-details/safety-standards-and-checklist-libraries
https://guides.masslibsystem.org/COVID19/COOP
● A public restroom will be available, with signage on the doors to limit use to one
person at a time.
● Patrons should be aware that the Town is complying with state COVID19 requirements
that restrooms be cleaned once per day. Additional cleaning and disinfection will not
be available.
OCCUPANCY AND TIME LIMITS
● The number of patrons allowed inside at one time will be limited to 30, which allows
occupancy to remain at or under the 60 allowed by 8 per 1000 SF standard when staff
members are included in that count.
(Note: The Governor’s current 50% occupancy standard for libraries would allow
72 people in the first floor. This is deemed too high a concentration in one space
for patrons to feel safe and comfortable coming in, especially as people will not be
distributed evenly throughout the space.)
● With 30 patrons allowed inside at one time we do not expect a line will not form
outside or that a staff member will need to be stationed at the door to count people.
Should this turn out to not be the case, we will revise procedures to manage access and
those waiting to come in. We do plan to have designated staff greeting patrons as they
enter the building for the first 2 weeks after opening up inside access to help orient
patrons to our new protocols and expectations.
● Patrons will be asked to keep their visit to 30 minutes or less.
● Without seating and other activities for patrons to do we do not expect to have a
problem with needing to enforce occupancy or time limits. Contact tracing sign-in info
can be used as needed if any issues do come up.
ACCESS TO OTHER AREAS OF THE BUILDING
● All seating will be removed in the public areas.
● All meeting rooms will remain closed.
PROGRAMS
● All Programs will continue to take place remotely.
● We are not taking any room reservations at this time until further notice.
● A promotional “Welcoming ” video will be created and provide an introduction to the
public for the “Grab & Go” services being offered. Publicity will be on our webpage and
social media accounts.
https://www.mass.gov/info-details/safety-standards-and-checklist-libraries
https://guides.masslibsystem.org/COVID19/COOP
FINES AND PAYMENTS
● Fines will continue to be waived. (Note: Patrons should be aware that fines may show
on their account due to the way the automated system works. They are automatically
waived when the materials are checked in by staff members after the quarantine
period.) Brewster Ladies Library has recently adopted a Fines Free Policy.
● Patrons paying for lost or damaged materials are asked to do so by check or with exact
change.
REMINDER TO ALL Staff & Patrons
If you are not feeling well please stay home!
Safety Standards and Checklist: Libraries updated October 1, 2020
Department Head Monthly Reports- March thru September – Accounting
1) Ongoing Activities/Projects
It is hard to encompass the events over the last 6 months in a brief memo, but I will give it a
shot.
On March 16th town hall was closed due to the Coronavirus pandemic. In a relatively short
amount of time we adjusted to our ‘new normal’ and began working from home.
On April 7th Peter instituted a town wide spending freeze.
Since March, not much has changed in terms of our daily work. Ann Christen, the Assistant
Town Accountant, continues to process weekly vendor and payroll warrants, post all cash
receipts to the ledger, supports all town/school departments with important financial
information, and tracks attendance for all employees other than police and fire employees. In
spite of an untraditional work schedule due to the pandemic, payments have continued to be
processed timely and accurately.
Cash, receivables, and expenses/revenues have continued to be reconciled timely each month.
Currently these tasks have been completed through the month of August.
In mid-July all final FY20 journal entries and adjustments were made and then the books were
closed. Departments submitted requests for encumbrances in a timely manner. As a result of
delaying town meeting until 9/12/20, we had to operate on monthly budgets based on a 1/12
calculation of the FY20 operating budgets. This included the General Fund, the Golf Reserve
Fund, the Water Enterprise Fund, and the Community Preservation Fund. The 1/12 budgets
were submitted via the gateway to the DOR and were approved on a monthly basis for the
months of July, August, and September.
On August 10th the Brewster Audit Committee (Pete Dahl & Honey Pivirotto) held a meeting
with Bob Brown, our independent auditor, to discuss the FY19 Audit and Financial Statements.
Other participants included Peter, Donna, Lisa, and Sean Desorcy (works with Bob Brown).
Free Cash was certified at the end of August totaling just over 4 million dollars. This is in large
part due to departmental turn-backs (a secondary result of the spending freeze) and not having
a town meeting in the spring (no capital voted from Free Cash). Peter, Donna and Mimi
collaborated with Sue on the town meeting articles and motions. Brewster held a successful
town meeting on September 12th. All articles on the warrant were passed. On September 21st
the Deputy Assessor gave his tax rate classification presentation to the BOS. They unanimously
voted on a single rate. On September 22 the Deputy Assessor, Jim Gallagher, and I submitted
the Tax Rate Recap to the Department of Revenue for certification. Brwewster’s tax rate was
approved one day later on September 23rd.
The Finance Director has continued to meet with the Community Preservation Committee
monthly via Zoom. The meetings have been beneficial to the entire group. Each month the
committee is provided with current reports of expenses, revenues, and reserve accounts.
The accounting office volunteered to manage the town’s data for Covid-19 related expenses.
Departments submit spreadsheets and copies of invoices for Covid19 related expenses to the
accounting department. This information is then entered into a town/school-wide master
spreadsheet. The expenses have been tracked by department and then by category per
FEMA/Cares Act guidelines. At the end of June the town received $112,000 in coronavirus relief
funds from the Cares Act. The accounting office is currently working toward a submission to
FEMA in mid-October. There is frequent communication with the Finance Directors of other
Cape towns, staff at MEMA, and the DOR to make sure we are aware of all deadlines and
reporting requirements.
On August 26th the accounting office submitted information to the Nauset Regional School
District for their annual state reporting requirement, namely, the End of Year School Report
(submitted to DESE). There are some reporting categories for which the town must provide
financial information. The treasurer also provides information on this report.
2) New/Upcoming Activities/Projects
The accounting office is lending administrative support for the following:
Assist Planning Dept. with submitting reimbursement request for Federal Hazard Mitigation
Grant.
Assist Donna/Peter/ Patrick on 319 Grant and NRCS Grant for Crosby Culvert.
Assist Donna/Peter/Chris Miller on NRCS Grant for Stony Brook Fish Passage
Mimi/Ann are working on building a new chart of accounts in our financial software which will
go live on 7/1/21.
The FY20 Audit by Bob Brown’s team will be starting soon.
3) Personnel
Highlight any new hires, resignations, retirements, and/or promotions as well as outstanding
employee activities/contributions.
At the end of May the Finance Director completed the Inspector General’s Office program for
procurement re-certification.
Assessors Department Monthly Report
September 2020
1) Ongoing Activities/Projects
September has been an extremely busy month in the Assessors’ Office. The number one
priority for August and September has been to finalize values in order to approve a tax rate and
be able to issue October Tax Bills in a timely manner. The values were finalized and approved
by DOR on August 27, 2020. This ended up being the same date as 2019 thanks to the diligent
work from the Assessors’ Office staff and our valuation contractor, PK Valuations, even under
the challenging circumstances (G-10).
Usually the tax levy has already been approved months in advance of the values (G-3). This
year with the delay in town meeting, all of the other tax rate setting processes were also
delayed and condensed. After the Tax Rate Classification hearing on September 21 (CC-1) we
were able to submit the Tax Rate Recap to the DOR on September 22. Thanks to the Town
Accountant and coordination with our DOR Field Representative, DOR completed their review
and approved our Tax Rate on September 23. The next step is to coordinate with the
Treasurer/Collector to export the appropriate data files to generate the tax bills. Again, this
year we are on a very tight timeline to move through these processes. It will require great
coordination between our town departments along with our contracted software vendors.
The Board of Assessors met on August 25, 2020 & September 15, 2020 (G-4) to conduct annual
business for value and tax rate setting purposes (G-7), along with annual commitments
(Betterments, Water Liens, County Tax, etc.). The Board of Assessors made recommendations
for the Classification Hearing (CC-1). The Board of Assessors also reviewed and approved Tax
Work-offs and Tax Exemption applications (CC-1).
Motor Vehicle Excise Commitments continue to be processed in coordination with the
Treasurer/Collector’s office. Commitment #4 was issued in September, along with Warrants
and Demands for previous commitments.
The Assessors Office continues to be busy with motor vehicle excise abatements relating to
vehicles that have been sold, traded, gifted, moved out of state, etc. We have been utilizing
emailed forms and screen shots/cell phone pictures of required documents to assist people who
cannot make it into the office to complete an application (LE-1, G-10).
2) New/Upcoming Activities/Projects
The annual update of the Assessors Maps is in progress. The Deputy Assessor compiled all the
map edits from Calendar Year 2019 to go into effect for Fiscal Year 2021. The map edits were
submitted to our mapping contractor in early September so they can edit the GIS files. Once
the updated files are returned we will distribute to other departments and make available on
the web (G-9, G-10).
We expect to issue the first half tax bills in early/mid October. Once tax bills are issued, we will
begin accepting abatement applications (G-10).
Chapter 61, 61A & 61B Classified Land applications are due October 1. These are for Forest,
Agricultural, and Recreational land of 5 acres or more (OS-2).
We continue to accept tax exemption applications in coordination with the Council on Aging
(CC-1).
Ongoing daily activities include daily property record updates through the Registry of Deeds.
Motor vehicle abatements are processed weekly.
The Senior Department Assistant also continues to develop and refine the Department
Handbook (G-12).
3) Personnel
Both the Deputy Assessor and Senior Department Assistant participated in the PAQ for the
Compensation and Classification Study in early September as requested (G-6).
Both the Deputy Assessor and Senior Department Assistant attended Massachusetts Association
of Assessing Officers (MAAO) workshops via Zoom in September.
In August, the Senior Department Assistant successfully completed an International Association
of Assessing Officers (IAAO) course on Fundamentals of Real Property Appraisal.
The Deputy Assessor remotely attended the Barnstable County Assessors Association Executive
Board meeting in August.
Assistant Town Administrator for Community Development & Finance
1) Ongoing Activities/Projects
Provide status update, including any milestones achieved, on progress of ongoing projects, as
well as any difficulties/challenges encountered. Reference specific connection to Select Board
Strategic Plan goals as applicable.
During the month of September, the beginning part of the month was mostly taken up
with preparations for Town meeting. The Finance Team worked on final revisions to the
budget and capital items (G1). Town Administration, working with multiple other
departments, planned for the logistical needs of an outdoor, safe Town Meeting (PR3).
Multiple projects went out to bid, including the Town Hall Generator and the Crosby
Culvert. In addition to large projects, many departmental smaller procurements and
contracts require attention after the start of the new fiscal. Because the beach permit
office took up so much of our time this summer, most of the procurement work was
pushed to September.
The Town completed contracting with the State for the Green Communities designation
grant (CI4) and met with stakeholders to prioritize the energy related projects to be
completed under the grant. Town Administration worked with the Golf Commission,
Energy Committee, Planning Staff and Board, CVEC and the developer on the Round 4
solar projects, with the majority of time being spent on the solar carports at the golf
course.
As a member of the Housing Trust and Housing Office, the Trust launched a Rental
Assistance program with emergency component (H2) and completed the feasibility
phase of the Millstone Community Housing development (H3). The Trust met with the
CPC committee to discuss how the two committees would work together moving
forward, the future financial needs of the Trust and reviewed current housing initiatives
(H1,CC1). The Housing Team brought a discussion regarding Local Preference to the
Housing Partnership meeting. Further education and outreach to be done with multiple
board (CC2).
Ongoing planning for phased re-opening with both the Council on Aging and Brewster
Ladies Library (PR1) took place as well as a review of summer beach modifications with
multiple departments (G10). Also, I assisted schools with the purchase of some needed
items for re-opening and worked with the Finance Team on categorization of school
expenses to available grants (G8).
Town Administration worked to determine a committee schedule for 2021, to include
accommodating the NRSC. I also assisted several committees with the IT Department to
facilitate making sure their public packets are on the website (PR4). We reviewed
options for Committees to expand public input and I worked with BGTV and the CPC
Chair on how best to proceed with their annual CPC public hearing.
2) New/Upcoming Activities/Projects
The Brewster Woods Phase I project went out for bid this month. Working with the
developer, POAH and the engineer, Coastal Engineer; we were able to develop the bid
documents and schedule for the Phase I work which was funded through a 1.68
MassWorks Grant, with CPC providing match funding. We expect Phase I to take 6
months. I have engaged in outreach to Wells and Frederick Court regarding this work
and will be working on notification to abutters.
Town Administration and the Housing Office also worked closely with the proposed
developer for the Wingate property, Elevation Financial. In addition to multiple meetings
with the Elevation team, there were also presentations to the Housing Partnership and
the Housing Trust. The project is now in front of the ZBA (G4).
Our Insurance renewal process was completed and discussions around the FY21 MIIA
Grant began. We will be meeting with MIIA in the upcoming month to review all
coverages as well as meeting with our MIIA Safety officer and Safety team.
3) Personnel
With the growth of the Housing program and resultant duties, Administration’s CPC
application for increased hours for the Housing Coordinator was approved at Town
meeting and will assist with the growing programs within the Housing Office. We
continue to participate in regional and state housing forums around rental assistance
and making the case for Affordable Housing. With limited time available this summer
and increased duties, professional development was not able to be included in the
schedule. I did attend one County Procurement meeting and reviewed State offerings
for future procurement classes. Administration continues to participate in MMA COVID19
calls with the Lt. Governor and other State officials as well as local coalition calls (PR2
&5).
Department Head Monthly Reports
Assistant Town Administrator, Personnel and Social Services
1) Ongoing Activities/Projects
Provide status update, including any milestones achieved, on progress of ongoing projects, as
well as any difficulties/challenges encountered. Reference specific connection to Select Board
Strategic Plan goals as applicable.
All employees included in the Compensation and Classification study have attended or watched
an orientation session with HRS. All job descriptions and position analysis questionnaires
(PAQs) have been distributed to employees and the PAQs are being completed and turned in.
Interviews between employees and HRS will be scheduled for October via zoom and telephone.
HRS is in the process of drafting the salary and benefits survey and should have a draft for our
review within the next week.
Municipal Resources, Inc., has completed and distributed the HR survey to Department heads
with a requested completion date of October 16th.
A successful Town Meeting was held on September 12th!!!
With the approval of the funding requests for Health and Human Services organizations at Town
Meeting, the contracts will be mailed to the organizations along with applications for FY22
funding.
2) New/Upcoming Activities/Projects
Same as #1. Reference any grant funds that have been applied for or awarded.
None at this time.
3) Personnel
Highlight any new hires, resignations, retirements, and/or promotions as well as outstanding
employee activities/contributions.
Interviews have been conducted for the Department Assistant in the Building Department, and
the interviews for the Administrative Assistant for the Zoning Board of Appeals are in process.
Unfortunately the Senior Department Assistant for Payroll and Benefits is leaving us for a new
opportunity, the position has been posted and interviews will begin in a few weeks.
The Director of Golf Operations has announced his retirement for this coming January, the
recruitment process will begin in October. The Town hired Colin Walsh as the new
Superintendent of Golf Maintenance and he began on September 14th.
Mention participation in trainings and/or professional development opportunities for you or your
team.
BGTV Monthly Report
1) Ongoing Activities/Projects
Annual/Special Town Meeting although quite challenging and technically complicated was
produced by my staff and myself with all being quite the success. Thanks to all town
departments for their cooperation, with a special shout-out to Chief Eldredge and Constable
Rollie Basset for making a difficult situation less stressful and more doable for me and my crew.
After being on leave for so long I started this month to catch up on my post production projects
(editing). This included three presentations at the COA by County Entomologist, Larry Dapsis,
from the Caoe Cod Cooperative extension. Bees, ticks, and entomophagy (eating bugs) were
the subjects. Also an exercise regimen presented for the COA by Frank Calahan, which includes
four programs. Also a concert filmed back in Feb. at the library was recently completed. 29
regular board/committee meetings, plus 3 field shoots including Town Meeting were filmed. I
think right now with sub-committees and various other boards that were never recorded in the
past that we are delivering more recordings and programs than ever before. Every year I count
them up and it usually is between 240-250 programs. It will be more this year. Suzanne is
doing a remarkable job herding cats into properly being prepared to engaging with the
technology required to keep operations and agendas going. We continue to make all meetings
regularly and promptly available on social media and the public site.
2) New/Upcoming Activities/Projects
We will continue to work with the COA to help present and coordinate features and programs
for Brewster Seniors for TV and the web. Suzanne has demonstrated to me that webinars used
in conjunction with Zoom allow for much better access, management of content, and
participation from the public, as well as guarding against any unwelcome participation (zoom
bombs) and avoiding OML violations. I understand that she has demonstrated these features to
the administration and I would recommend implementing these features ASAP as the next
budget season approaches in earnest.
3) Personnel
I officially returned to my position as overseeing BGTV operations after returning from medical
leave. I want to thank Suzanne, my colleague, for stepping in and stepping up while I was
gone. There were challenges for her as well, which she met admirably. Gabriel and Suzanne
shined in their production abilities at town meeting. With the exception of a few connections I
performed here and there and watching the Facebook feed from town hall, they took it over the
finish line. Special thanks to Chris Blood for supplying exceptional sound equipment and
expertise. Suzanne will continue as the main point person for onsite operations in Brewster. I
remain immuno-compromised because of the surgery I received back in March and May. I am
currently limiting my involvement in BGTV on-site operations to when town hall is closed and
the rest I am managing remotely. I continue to speak/consult with Suzanne on an almost daily
basis.
Brewster Ladies Librarian Monthly Report for September 2020
1. Ongoing Activites
The library doors remain closed as staff continues to operate curbside pickup and
delivery of library materials to our community. The number of items that circulated
were 6,417 items and 3,200 eMaterials for a total of 9,617 items this month. We are
pleased with the response of the public telling us how they appreciate curbside
service. We just received a donation of $2,000.00 from a Brewster resident who had
come to the library on a Saturday at 2pm for curbside pickup and was so impressed
that the parking lot was full & the staff was offering this service.
The Little Free Libraries are continuing to be popular with close to 2,000 items
circulated since starting in June 2020. They will be operational until Columbus Day
weekend & then removed for the Winter. They will be refurbished and repaired as
necessary.
2. New Activities
I have submitted the state ARIS report to the MBLC. The financial report
remains to be completed with a due date of October 18th. These reports are
required to be eligible for state grants, especially important to us is keeping our
qualification for construction grants. An additional financial report to the MBLC is
due early next month for compliance with State Grant in Aid funding.
The 2020 Eddy Foundation Grant has been submitted. This year’s grant
requested the remaining funding of the Stotlenberg collection that was received
in 2017. Cape Cod Picture Framing Art Rescue has completed the treatment
and preservation of 2201 pieces in this collection. We will be making
arrangements for the return of this collection to our library. A committee will be
discussing future plans for displaying and promoting this collection.
3.Personnel
I have been preparing a report for the Gradual Reopening of the doors of the
library. We anticipate starting in November to offer a brief “Grab & GO” service
for our introduction to opening our doors.
I continue to participate in a large number of Zoom meetings including the
directors of the lower cape libraries, task forces, and the directors meeetings of
the CLAMS libraries. It has been beneficial to discuss reopening plans and
coordination of dates and experiences for those libraries that are already opening
to the public.
Gabrielle Griffis, Youth Service Assistant Librarian has been coordinating
Climate Preparedness Week working with MA Library System and Communities
Responding to Extreme Weather-CREW. For community outreach Chief of
Police, Heath Eldredge will be our guest reader.
Archive d: Thursday, October 15, 2020 10:34:29 AM
From: Victor Staley
Se nt: Thu, 1 Oct 2020 10:17:53
To: Robin Young
Cc: Sara Provos
Subje ct: Building Department monthly report
Se ns itivity: Normal
Attachme nts :
scan0021.pdf;
He l l o Robin,
Pardon my tardiness.
Attached pl e ase find an account of the Building Pe rmit activi ty for this calendar year along wi th e stimated construction values and all Pe rmit re venue
re ce i ved for thi s thi s fi scal year.
The Building De partment is i n the process of interviewi ng candidates to fill the posi tion of Administrative Assistant whi ch is l ong overdue .
Local Inspector, Ri chard Leibowi tz has taken advantage of a numbe r of onl i ne educational offeri ngs relative to the State Building Code.
Real estate activi ty is very acti ve which translates into a ti tle wave of i nqui ries relative to deve l opment or redevelopment possibiliti e s.
It is also e l e ction se ason which often bri ngs an abundance of communi cati ons re garding sign place ment, si ze and language .
Othe r than that it is steady as she goes.
V i ctor
V i ctor Stal e y
Building Commissioner
2198 Main Street
Bre wste r, MA 02631
508-896-3701 x t 1125
Effective July 7, 2020, until further notice:
Based on current state guidance and public health data, Brewster Town Offices are open to the public on Tuesdays and Thursdays during regular business
hours. Residents and visitors are urged to continue to access town services remotely if possible. Phone messages and email communications will continue to
be answered promptly. Thank you for your understanding and cooperation. For the latest updates on Town services, please visit www.brewster-ma.gov.
Orde rs Re late d to Esse ntial Busine ss Pe rtaining to Construction
The Baker-Politio adm inis tration has publis hed two docum ents related to the new es s ential bus ines s order pertaining to cons truction. The firs t is s afety guidelines and the
s econd contains enforcem ent guidance for m unicipalities .
Supplem ental Guidelines for Cons truction Sites
Enforcem ent of the COVID-19 Safety Guidelines and Procedures for Cons truction Sites
For additional inform ation related to Es s ential Services , pleas e click here
BREWSTER COUNCIL ON AGING
September 2020 Monthly Report
1.ONGOING ACTIVITIES/PROJECTS
Sept. 11,18 & 25 Ice Cream Fridays, curbside event– approximately 75 people
participated
September 3: Pop-Up Census event – Unfortunately due to severe weather, only 3
people came by to sign up for the Census 2020
These 2 curbside events were our first programs since March. Since the Ice Cream
Fridays went well, we will be having more in the future, weather permitting and possibly
with hot cider and hot chocolate with a pre-packaged, individually wrapped cookie.
We continue to work of taping programs for our Brewster seniors to view on Channel 18
We had our 1st COA Board meeting via Zoom call on September 17th and we discussed
the fact that we have to review and modify our FY21 Action Plan since we are not open
to the public.
Age-Friendly Community Action Plan (CC-4): This plan was implemented by the
Barnstable County with all the Council on Aging departments on the Cape. Due to
COVID-19, it has been placed on hold. I’ll keep you informed.
2.NEW/UPCOMING ACTIVITIES/PROJECTS
October 1 – Opening day for registration for the flu clinic, which will be held on
Thursday, October 22nd at Our Lady of the Cape Parish Center parking lot. The COA staff
will be helping our Health Department by doing the online appointments with our
seniors.
October 15 to December 7 - Open Enrollment for Medicare: Debra and Brenda have
dedicated a full day each for telephone appointments to help people review their plan.
All important documents will be brought to the senior center and dropped off in our
lockbox behind the building.
Our October newsletter has a calendar of all the programs that have been taped and
can be viewed on Channel 18.
November/December are right around the corner and we are concerned about the
holiday season. We are trying to plan for new curbside programs to brighten up our
seniors’ spirits, but we are not sure if this is possible with the colder temperatures.
3.PERSONNEL
All staff have been working remotely since the week of March 16, 2020. We have all
adapted well to a new way of working from home and as well as how we are able to
serve our senior population.
Under the direction of Amy von Home, we are now allowed to have more than 1 staff
member in the building at a time, due to the configuration of our offices. As of Monday,
October 21st, 1 staff member is assigned to each day to answer the telephone calls, help
our seniors connect with other staff to get the resources that they need, distribute
medical equipment and masks, get a senior shellfish license, get groceries and
prescription deliveries, etc. The building closed to the public. We have a lockbox
behind our building for those who need to drop off important paperwork.
Brenda Locke is on vacation from September 28 – October 2.
Archive d: Thursday, October 15, 2020 10:34:38 AM
From: Patrick Ellis
Se nt: Wed, 30 Sep 2020 13:11:09
To: Robin Young
Cc: Peter Lombardi; James Jones
Subje ct: RE: Monthly Department Head Memo Due
Se ns itivity: Normal
Hello Robin,
Monthly Report for Public Works
1. Projects:
Robbins Hill Road... drainage repairs. N&M of Brewster is the contractor, work ongoing.
Drummer Boy Park... paving of the walking paths. Brewster DPW site preparation. Lawrence Lynch the paving contractor, work ongoing. Under direction of DNR.
Consodine Road...… adjusting and repair of catch basins resulting from deterioration and aging and chlorides. 10 catch basins removed and replaced. DPW staff.
Town Meeting.... preparation and set-up.
Roadside bollards...DPW staff painted 900 bollards throughout town.
Completed MS 4 filing...year 2 report. Environmental Partners is our consultant.
Cypress Lane.... (Robinwood S ubdivision)...working with JM O'Rielly on a drainage design. Next department project after Drummer Boy, DPW staff.
National Grid.....Paving pipeline installed on S lough, Satucket and S tony Brook roads. Includes milling and paving, PJ Keating is the contractor
Removal of barriers at Fisherman's Landing and Breakwater Beaches, all parking now open.
Beach Nourishment....Paine's Creek, Ellis Landing and Linnell Landing , high astronomical tides resulted in washouts at these locations. Repairs by DPW under direction
from DNR.
Disposal of S weepings...DPW staff truck sweepings to Crapo Hill (Greater New Bedford Landfill) saving significant trucking expenses.
Catch Basin Cleaning....RW Gabriel, vacuum cleaning of basins on Underpass Road, Linnell Landing and Ellis Landing. (annual cleaning of stormwater systems).
Bid Opening for Crosby Culvert..MCE Dirtworks low bidder, project to begin after Columbus Day.
Fleet maintenance.....continuing repair and maintenance of the entire Brewster fleet including PD, FD, DNR, DPW and all of the smaller departments. Converted 2 old
police cruisers for use by building and DNR.
2. No changes in personnel.
3. Goals
The overall work pattern is consistent with S B goals. Environmental protection, accessibility, management of assets and high levels of service to the public.
Patrick Ellis
S uperintendent of Public Works
Town of Brewster
From: Robin Young
Sent: Friday, January 17, 2020 1:22 PM
Required: Robin Young; Dept Heads; Peter Lombardi
Subject : FW: Monthly Department Head Memo Due
When: Monday, S eptember 28, 2020 8:00 AM-8:05 AM.
Where: Reminder for S taff
-----Origi nal Appointme nt-----
From: Robi n Young
Sent: Fri day, January 17, 2020 11:41 AM
To: Robin Young; Pete r Lombardi
Subject: Monthly De partment Head Memo Due
When: Occurs the fourth Monday of every 1 month(s) e ffe ctive 1/27/2020 from 8:00 AM to 8:05 AM (UTC-05:00) Easte rn Time (US & Canada).
Where: Reminder for Staff
Importance: Hi gh
Department Head Monthly Report
Brewster Fire/Rescue Monthly Report (September)
1)Ongoing Activities/Projects (progress/status/challenges)
Assisting Health Department with October 22 Flu clinic planning
Received State approval to reassign 2019 EMPG grant funding to CERT team for
equipment and PPE purchase
Completed fire inspections and fire drills of all schools within Town
Developing fire prevention week education plan
Assisted local elementary schools with respiratory protection program issues
FD received AFG, AFG-COVID-S, and State COVID supplemental grants in the amount of
$105,180.00
Completed contract approval and procurement process for purchase of vehicle
extrication equipment
Conducted 9/11 memorial ceremony
Reviewing scheduling and equipment maintenance software purchasing options
Managing purchase of mask fit testing machine and software
Completed annual vehicle maintenance service for Squad 241, Engine 234, Engine 239
Closed out 2018 AFG Grant for stretchers and stretcher loading devices
Closed out 2015 AFG Grant
Complete weekly FEMA ICS forms to document Town COVID-19 response
Completed project to rehabilitate compartments on Engine 234 and 239
Developing plan to manage the use of outdoor propane heaters in approved dining
locations. Awaiting additional State guidance
Scheduled annual regional hose testing program (Brewster, Harwich, Orleans, Eastham,
Truro, Wellfleet, and Provincetown)
Scheduled annual ladder testing program (Brewster, Harwich, Orleans, Eastham, Truro,
Wellfleet, Provincetown)
Assisted Town Administrator with Union negotiations
Chief Moran attended Town meeting
Secured CERT Team members to assist Town Clerk with primary voting and Select Board
with Town meeting
Assisted with approvals for Golf Course solar project
Provided comments and attended staff review for various proposed projects
Completed project to purchase new positive pressure ventilation fans
2) New/Upcoming Activities/Projects (milestones/progress/project challenges)
Complete local review of CEMP plan. Send to State for review
Conduct hose testing program October 12-16
Applying for supplemental Medicaid CPE funds
Review and revise “run” cards for mutual aid response into Brewster
Conduct Captains meeting
Fire Prevention Week. Challenges with how to conduct educational sessions
Schedule ladder truck annual maintenance
Research and develop pricing for new electronic sign board purchase through annual
MIIA grant program
Apply for FY2020 EMPG Grant
3) Personnel (Hires/retirements/promotions/contributions/training/professional
development)
Chief Moran attended Cape & Islands executive Board meeting
Chief Moran participated in Orleans FD strategic planning session
Deputy Chief Varley attended Barnstable County Fire Chiefs meeting
Deputy Varley attended the Barnstable County Fire Chiefs Mutual Aid meeting
Deputy Varley participated in ambulance billing webinars
FF Winston Rodormer completed one-year probationary period
Initiated program of monthly fire based ZOOM training programs for BFD staff. First
program held September 29
Hosted demonstration of new cardiac monitors for potential purchase
Chief Moran completes ten years of employment (October 4)
Continue to provide training and mentoring to new Fire Prevention Officer
Golf Department Monthly Reports
1) Ongoing Activities/Projects
As was the case in July and August, the golf course set records for both member play
and total play and the guest play was the highest since 2006.
Total September revenues exceeded FY21 projections by over $100,000 and YTD
revenues for FY21 have exceeded projections by approximately $300,000.
The only area of the golf department that is experiencing a downturn are the pro shop
merchandise sales due to the reduced foot traffic inside the pro shop and the fact that
we are not offering rental clubs. However, the pro shop sales are still exceeding
projections.
The single rider requirement with golf carts has presented some challenges as we have
run out of carts on several days for a short period of time.
Our members have experienced some frustration in regard to reserving tee times due to
our large volume of play. However, this is not caused by an increase in memberships,
but rather our members are playing more often. Our tee time allocation between
members and non-members is the same as it was last year. However, the total member
play for September 2020 represented 52.3% which was the same percentage as that of
September 2019.
We experienced a problem with the gas lines in the clubhouse in mid-September which
caused the restaurant to be closed for a number of days. The problem has been
resolved.
We experienced a failure of our main irrigation pump in August. This is the pump that
was just replaced two years ago. Unfortunately it was out of warranty. However, our
installer agreed to install the new pump for no labor charge. This was completed in mid-
September and the irrigation system is now fully functional. The cost of the new pump
was approximately $5,500.
2) New/Upcoming Activities/Projects
We are moving forward with soliciting consultants to review golf operations, capital
needs and financial forecasting for the Captains Golf Course.
We are also moving forward with soliciting consultants to evaluate our irrigation system
and maintenance facilities to assist in our capital planning.
We will be doing some repairs to the clubhouse exterior trim and gutters and getting
quotes to upgrade our restaurant HVAC system.
3) Personnel
We are pleased to report that our new golf course superintendent, Colin Walsh, was
hired and began work on September 14. Colin came to us from Blue Rock Golf Course in
Yarmouth.
We have had some challenges filling the seasonal positions left vacant by the college
kids we had working for us this year as they returned to school at the end of August.
We have filled enough positions to be able to continue our previous level of service.
The grounds crew completed the aeration process for greens, tees, and fairways for all
36 holes in September. As was the case all year, their work was exceptional.
Respectfully submitted,
Mark O’Brien, Director of Operations
Captains Golf Course
N:\Board of Selectmen\PLombardi\Departments\Dept Head Memos\2020 Dept Head Memos\September 20\Health 09.2020.docx
Department Head Monthly Reports-Health Department September, 2020
1)Ongoing Activities/Projects
a. Health Department staff continue to fulfill property file inquiry requests (in person and online)
related to septic systems and proposed building additions. Requests have continued to increase as a
result of increased property transfers.
b. Participation in weekly and monthly committee meetings by Health Director and Assistant Health
Director:
- Pleasant Bay Alliance – SNEP - CC Hoarding Task Force
- WQRC - Staff Review
- CC Health Agents Coalition Weekly COVID Topics
- MA Dept. of Public Health Biweekly COVID Updates
- Brewster COVID Recovery Coalition
- Nauset Regional School Nurses/Health Director Weekly COVID Updates
c. The Health Director organized the September 16, 2020 Board of Health meeting with the following
agenda items for discussion:
1. COVID-19 Updates by the Health Director
a. Brewster COVID positive cases
b. Workplace safety standards
c. The Woodshed – Select Board action on 9/3/2020
d. Suspension of yearly 2020 Barn inspections by MA Dept. of Agric. Resources
2. Consent Agenda Septic Approval: Leach Facility Setback 45 Elbow Pond Road
d. The Health Department staff continue to provide daily support to Town staff, businesses,
residents, visitors, and public and private schools regarding COVID:
- Library Book Sale
- COA Annual Pie Sale
- Drummer Boy Park Church Service
- Town Meeting Video instructions, Safety Protocols
- Interpretation of ongoing newly released COVID Guidance and Protocols
- Halloween gathering events
- Periodic check-ins with Long Term Care Facilities on positive patients and staff
- COVID positive cases and close contacts statistics
- COVID positive cases and close contacts consultation for isolation and quarantine compliance
- Assistant Health Director continues to act as manager of staff PPE supplies
e. Department Statistics (updated tallies to follow)
Building Waiver Approvals - Septic Inspections –
Complaints/Follow-ups - Soil Tests –
Food Inspections/Permit Reviews - Septic Plan Reviews –
Meetings – Real Estate Transfer Inspections -
Well Permit Reviews - Beach Closures –
COVID cases -
2) New/Upcoming Activities/Projects
a. Health Department staff participated in the following meetings/seminars:
- Reopening plans for Brewster Ladies Library
- Reopening plans for Council On Aging
- Reopening plans for multiple personnel in Town vehicles
N:\Board of Selectmen\PLombardi\Departments\Dept Head Memos\2020 Dept Head Memos\September 20\Health 09.2020.docx
- Preparatory Walk-thru site visits for General Flu Clinic and School Flu Clinic
- Team Inspection for inspection of Outdoor Dining expansion at The Woodshed
- Staff training for Online Permitting Program
- Next Grid Solar Panel, Freemans Way Proposal
b. The Health Department staff are co-hosting the annual residential Flu Clinic on October 22, 2020
with the Brewster Local Emergency Planning Committee, the Council on Aging, and C.C. Healthcare
Pharmacy at Our Lady of the Cape Church. The clinic will be a drive-thru event to promote social
distancing during the COVID pandemic.
c. The Health Department staff are co-hosting a Flu Clinic with the Brewster Elementary School
Nurses and the Visiting Nurses Association on October 9, 2020 for students, family, and staff to
promote compliance with the flu vaccination mandate of all children prior to December 31, 2020.
The clinic will be held in the Stony Brook Elementary School Gymnasium to promote social
distancing during the COVID pandemic.
d. The Health Department staff are investigating the following complaints:
- rental properties – overcrowding, COVID mask requirement, mold, loss of hot water, loss of
refrigeration, landlord/tenant disputes
- abandoned house with wildlife infestation
- unlicensed barn and keeping of horses without an Animal Permit
- Indian Spring – potable water supply
- unpermitted extension of farmer’s stand products
- paving dust on Stony Brook Road
- Breakwater Beach swimming closures and Considine Ditch
- COVID mask and social distancing violations
e. The Health Director and Board of Health members are resuming discussions on revisions to the
current Brewster Regulation Banning the Sale of Tobacco and Nicotine Delivery Products to
incorporate recent changes listed in the emergency state level regulations effective December 11,
2019.
f. Cyanobacteria monitoring and discussions with Brewster Ponds Coalition, APCC, and Brewster
DNR staff to establish standards for pond closures and public/resident notifications.
g. Grant Application submittal for 2020 Flu Clinic Grant through MA DPH and BIDLS Immunization
Division. Grant approval pending.
h. Ongoing discussions with neighborhood associations regarding mandatory water quality
sampling during the swimming season, and use of surrogate Town beaches by semi-public
beaches.
3) Personnel
Staff continue to participate in numerous training and professional development seminars to
maintain the mandatory Continuing Education Credits required for the following certifications:
Registered Sanitarian, Certified Health Officer, Soil Evaluator, System Inspector, Food ServSafe,
Certified Pool Operator.
Brewster Housing Coordinator Update September 2020
Jill Scalise
Ongoing Activities/ Projects
1.Community Outreach and Education (Housing Production Plan (HPP) Strategy #13)
Responded to email, phone and in person requests for information and assistance. 62 total requests for
housing information/comment (50) or assistance (12). Town offices are open to the public on Tuesdays &
Thursdays. Housing Coordinator available at Town Hall Thursdays from 9AM- noon.
2.Millstone Parcel (Select Board Strategic Plan Goal H-3, HPP Strategy #15)
Mass Housing Partnership (MHP) and Bohler Engineering presented feasibility study, including master
concept plan, at the Housing Trust Meeting.
Shared comments about the proposed development with Housing Trust as well as compiled main points.
Working Group meeting held. Staff met with Ocean Edge management and Howland Assoc. presidents.
3.Brewster Affordable Housing Trust Fund (BAHT) (HPP Strategy #7)
Continued work on Millstone property, Rental Assistance Program and SHI. Information throughout update.
Joint meeting held with Community Preservation Comm. (CPC) about programs, funding & collaboration.
4.Brewster Rental Assistance Program (B-RAP)/ COVID Emergency Rental Assistance Program
Rental Assistance Program began. Communicated with Housing Assistance Corporation (HAC) about
program implementation, flyer creation and outreach. Sent outreach. Created Fact Sheet about program.
5.Brewster Housing Partnership (BHP)
Exploring community outreach and education roles, planning to have presentation on Local Preference.
6.Subsidized Housing Inventory (SHI) (HPP Strategy #10)
Further consultation with legal counsel regarding several properties.
Follow-up on buy down property affordable deed restriction.
7.Redevelop Existing Properties for Affordable Housing (HPP Strategy #6)
Elevation Financial/ Wingate: Elevation presented to Housing Trust about proposed re-development of 837
Harwich Road. Follow-up with Elevation on SHI and Local Action Unit (LAU) process. Offered comments
for ZBA & Planning Board. ZBA Hearing for Use Variance continued to October.
8.Comprehensive Permit Projects (HPP Strategy #14)
Brewster Woods (30 affordable rental units): Ongoing work with Preservation of Affordable Housing
(POAH) and MHP on affordable deed restriction. Donna Kalinick prepared bid documents for MassWorks
infrastructure work and met with Housing Authority and Wells Court about upcoming development.
Habitat for Humanity, 7 homes on Paul Hush Way expect to be completed in November 2020. Zoom call
and site visit to Red Top Road regarding potential build of two homes.
9.Collaboration (HPP Strategy #9)
With Ryan Bennett, Donna Kalanick and Chris Miller, participated in HAC and Association to Preserve
Cape Cod (APCC) mapping project for housing and conservation.
New Projects/ Upcoming Activities
Rental Assistance Program for Brewster residents, including emergency COVID rental assistance,
administered by HAC is now accepting applications. Additional rental assistance funds from HOME
Consortium can also be accessed via HAC: www.haconcapecod.org/programs/homeless-prevention
Brewster Covid-19 Relief fund now accepting applications:www.brewster-ma.gov/files/covidreliefapp.pdf
Personnel
Worked with: Assessor, Building, CPC, Conservation, Health, Housing Partnership, Housing Trust,
Planning, Public Works, Town Administration, Water Dept. and ZBA.
Participated in Zoom calls on: Making the Case for Affordable Housing, Building Community Support, MA
Rental Assistance Programs and MA COVID Housing Update.
Following the approval by Town Meeting, Housing Coordinator position is now 25 hours per week.
Maintenance Department
September 2020 Monthly Report
Ongoing Activities/Projects
As far as ongoing and new projects, at this time we continue to proceed with the Town Hall
generator project. We received a total of six bids for this project and a contractor has been
chosen. We will follow up with a written scope of work from the electrical engineer at our next
pre-construction meeting on 10/08/2020.
After months of delays and set-backs we are on scope to work with Rise Engineering and Cape
Light Compact to assist in efforts to help identify and adopt energy reduction plans for a
number of Town Facilities. Project site plans include the COA, Natural Resources, Town Hall,
Ladies Library and the Police Station.
We continue our efforts to maintain all of our town Facilities during these difficult times with
Covid-19. Our buildings are all equipped with the latest security measures to help fight the
spread of this virus. We recently hired two part time custodians to assist in daily cleaning and
disinfecting. With the help of all of our dedicated employees, we have performed extremely well
under the circumstances. It’s been a lot of hard work from everyone involved and I truly
appreciate the leadership role from our Town Administrator and all Board Members.
I have most recently taking on a project myself here at Town Hall. There has been a request to
give our meeting rooms A & B a makeover with new paint and design over the old outdated
wood paneling walls, closets and tables. Room A is about 90 percent complete ad I continue to
move forward with the remaining areas as my schedule allows.
I continue to maintain our Town Facilities on a daily basis including maintenance projects of my
own, Managing other larger town projects and routine building inspections with both our Fire
and Building Departments. In addition to that I perform Safety/Liability inspections on behalf of
our insurance company.
.
.
Personnel
As far as personnel goes, Ken Johnson and Town Employee of 22 years will be resigning in
early December of 2020. I want to thank Ken for his dedicated service to this Town and wish
him a healthy and prosperous retirement. As I mentioned earlier, through the Federal Cares Act
bill, we hired two part-time custodians to help assist with the daily cleaning and disinfecting of
our Town Facilities during Covid-19. These gentlemen’s names are Adrian Young and Robert
Catron and their dedication and hard work has been key to keeping us safe and healthy in the
workplace during these unique turn of events.
As far as training and/or professional development opportunities I am now a MFAA Member
with Mass Facilities and look forward to any and all special training that may assist me in
performing my duties at the highest level possible. Unfortunately all fall schedules are
postponed to next spring due to Covid-19.
Respectfully,
Tom Thatcher.
Department Head Monthly Reports September 2020, Natural Resources
1) Ongoing Activities/Projects
Shellfish: Summer stocking program off Saints Landing ended after holiday weekend.
Littleneck week started 9.20 and oyster Sundays start 10.4. Finalizing use of upweller in Sesuit
harbor with distribution of quahogs in rockbeds off Ellis.
Drummer Boy Park: Worked with local troop to complete Eagle Scout project, including a trail
through the woods and construction of 6 benches to complement the new accessible paved trail
at the park.
Completed fall PALS testing of 27 ponds and the ongoing monitoring of the alum treatments in
Upper Mill and Long Ponds, plus monthly testing of Walkers Pond in conjunction with
SMAST/UMASS Dartmouth.
Completed second round of weed harvesting at Elbow Pond in conjunction with the Brewster
Ponds Coalition and the Friends of Elbow Pond.
2) New/Upcoming Activities/Projects
Second grant ($132,000) received by Pleasant Bay Alliance from SNEP for remediation studies
in the Pleasant Bay Watershed.
Grant for resilient access to Wing Island was not received; will be evaluating how to improve
the CZM grant application to score higher.
Construction funding grant received from NRCS towards the Stony Brook retaining wall
reconstruction project. This $290,000 construction grant will require a non-federal match of
approximately $100,000. We plan a CPC application this fall once construction costs are better
understood. This was originally in the state Environmental Bond Bill, but we do not expect
much funding to be released from that source. This follows an earlier NRCS grant to complete
the survey, design and permitting for the retaining wall repairs, including evaluation of the
fishway by an NRCS expert. These funds do not require a local match.
Working with DPW to get the Drummer Boy Park PARC grant from the state completed and
reimbursement submitted.
Design underway for repairs to Spruce Hill access at beach, including a short raised boardwalk,
stairway, and conversion of existing structure to an overlook. Hope to complete in October.
Beginning removal of old bridge at Paines Creek.
Conservation beginning a discussion on hunting in the southern portion of the Punkhorn
Parklands. We expect a public hearing in October to solicit input on the request to open this
area to deer hunting.
3) Personnel
Conservation continues to meet twice per month via Zoom, and the office is open Tuesdays and
Thursdays for the public.
Department Head Monthly Reports
POLICE DEPARTMENT- SEPTEMBER
1)Ongoing Activities/Projects
Parking Enforcement Wrap Up – Beach sticker enforcement concluded on September 7th.
The police department had to make some modifications in parking enforcement this year
due to the online daily pass purchases. We were able to adapt to the new system by
outfitting our primary enforcement officers with tablets that allowed them access to the
online system. They were able to provide direction to visitors trying to navigate the
system and educate locals who were not accustomed to seeing vehicles without stickers.
Constant communication with the Town Clerk’s Office, Town Administration, and the
Beach Ambassadors made for a smooth transition to this new approach.
Paving Project – The department is currently assisting with the final phase of the
National Grid pipeline replacement project, which involves paving the four mile work
zone in Brewster. Each day during road construction, we have been sharing details of
the days plan via social media to allow residents the ability to plan their travels. This
work will continue into the first full week of October.
Cruiser Replacement – Two new police cruisers have been added into the fleet this
month. A delay was put on receiving these to accommodate for the removal of new
vehicles from the capital budget. Barring any unforeseen issues, we should be able to
maintain the current fleet until approval of the next capital purchase. The two vehicles
that are being replaced will be evaluated for repurposing within town.
School Traffic – In advance of the elementary schools reopening to students, Lt. Bausch
and Sgt. O’Neal offered assistance in formulating a traffic plan for student drop off and
pickup. With school now underway, we have focused resources on monitoring traffic at
drop off and pickup times, to assure the safety of students, staff, and motorists.
2)New/Upcoming Activities/Projects
COVID Grant – The police department has been awarded $22,500 in grant funding to
cover expenses related to COVID-19. The money awarded is positioned to be used for;
sanitization of the police station & vehicles, purchase of additional PPE & cleaning
supplies, and purchase of mobile air filtration units.
Building Maintenance Needs Assessment – As the police station approaches twenty
years since it was opened, we are putting together a team to identify and prioritize the
building maintenance needs. This comprehensive review will allow us to better plan for
future expenses and assure that the facility receives the appropriate preventative
maintenance.
3)Personnel
Summer Parking Agent - Our summer parking enforcement agent, William Tarbokas
concluded his second summer season with us on September 7th.
Training – With the academic year beginning, we are currently working on our training
calendar, most of which will be online.
Planning Department Monthly Report
September, 2020
Ongoing Activities/Projects
In August, Elevation Financial, LLC filed a use variance request to the ZBA to redevelop the
former Wingate Assisted Living facility into independent rental housing for seniors (55+) and
consisting of 63 studio apartments, 67 one-bedroom apartments and 4 two-bedroom units. The
public hearing was opened on September 8th and continued to the October 13th meeting. If
approved, Site Plan Review with the Planning Board is scheduled to be held on October 28th.
Since March, the ZBA has reviewed 9 cases, and approved 5 cases (3 continued; 1 withdrawn).
The Planning Board has reviewed and approved 14 applications (8-special permits, 4-site plan
reviews, and 2 ANR plans).
The Planning Board approved the Town of Brewster/DSD special permit for the Captain’s Golf
Course driving range solar carport. The solar carport special permit application for the golf
course parking area is continued to October 14th.
Development of the Brewster Hazard Mitigation Plan is on-going. The Town is receiving
technical assistance services from the Cape Cod Commission to produce hazard maps for the
plan. A public workshop will be held remotely (likely via Zoom) later this Fall. At this time, a
Covid related extension is not anticipated.
The Town Planner is on the advisory panel for the HAC/APCC project to develop a map based
regional tool to help Towns identify priority areas for conservation and housing. This tool, to be
completed by the end of FY21, is intended to help inform local policies and bylaws around
conservation and housing.
New/Upcoming Activities/Projects
The Vision Planning Committee held a remote kick-off meeting on September 23rd. The
consultant contract was finalized in July and the team has been gearing up to support the
committee’s work by “front-loading” several tasks in the SOW in an effort to maintain the
project’s schedule, despite the delay caused by Covid.
Implementation of the Integrated Water Resource Management Plan (IWRMP) continues to
focus on the Pleasant Bay Watershed Permit issued by DEP under the Regional 208 Plan. The
2020 Annual Report was submitted by the PBA to DEP in August. A status update memo for
meeting the nitrogen reduction goals for Pleasant Bay is being finalized by our consultant and
will be available to share next month.
The Cape Cod Commission has completed their regulatory review task under the Coastal
Resiliency model bylaw effort. The deliverable is expected later this year and will focus on
enhancing wetlands regulations.
Personnel
The Town Planner is currently providing administrative support to the VPC. The Planning
Department is in the process of hiring a part-time administrative assistant to the ZBA, who will
also provide administrative support to the VPC once on-board. Marilyn Mooers resigned from
her administrative assistant role to the ZBA in July.
Department Head Monthly Reports
1) Ongoing Activities/Projects
Summer Recreation programs have come to a conclusion and went very well. Given the
pandemic the department was also tasked with staffing a beach ambassadors program. That
ended Labor Day weekend. Our fall programs are posted on the Brewster Recreation website,
and are mostly full. We will be offering afterschool programs every day after school.
Monday: youth tennis (2 sessions)
Tuesday: archery (2 sessions)
Wednesday: Run Club
Thursday: golf, driving range
Friday: Run Club
Youth soccer will run on Saturday mornings in a clinic style, rather than (regional) games.
*All programs have SOP’s that have been submitted and approved by Health Dept.
We have updated DeVellis & Zrein on the progress of the eventual ADA project at Freemans
Way. We are waiting for an updated architectural sketch from them so we can submit a grant
application to the State.
OSRP is being finalized and the Rec Commission will send in their edits ASAP.
2) New/Upcoming Activities/Projects
Mike and Steve are looking ahead to the winter to see what programs and events that we will
be able to actually run. In all likelihood, the schools will not allow us to run any programs
inside, so we will have to think outside the box to figure out what we can run outside, and/or
online.
Our annual Breakfast with Santa will also have to be modified.
3) Personnel
Mike and Steve are in the office full time. Seasonal staff has now all finished up.
Town Clerk Report
1) Ongoing Activities/Projects
Mailed out over 4100 EV ballots and 400 AV Ballots. Set up EV process in Town Hall and notified
state. Set up Poll Pads for EV voting in person, Central Tab check-in and Early processing/pre-
depositing at Town Hall. Schedule for Early Voting at Town Hall and the election is set.
Filed all reports associated with Town Meeting, including the Attorney General Reporting.
2) New/Upcoming Activities/Projects
State Election – November 3 – Early Vote by mail ballot processing.
Preparing for the 2021 Town Census.
Preparing for the 2nd Annual Top Dog Contest.
Rec’d $5,000 grant for running a safe and successful election.
3) Personnel
The entire office has been bustling for the month of September and October, going into
November. The Board of Registrars have been going above and beyond to help in any manner
necessary. Election workers have been calling and are prepared to work not only the election
but the 2 week period of early voting. The Town of Brewster is lucky for the loyal group.
Department Head Monthly Reports
Treasurer/Collector
1) Ongoing Activities/Projects
1.Daily Activities:
a.Sort mail for Town Hall.
b.Collect taxes at counter and US mail, process and post tax bills into Vadar.
c.Process Lockbox and Online tax payments in Vadar.
d.Assist Taxpayers, Lenders and Attorneys (at counter, on the phone and via
email) with tax info, payments due etc.
e.Receive and verify departmental revenue turnovers, enter into Cash Book and
deposit funds at bank.
2.Weekly Activities:
a.Prepare Collector reports & spreadsheets which are submitted to Treasurer and
Accounting.
b.Prepare weekly Treasurer Cash Report and submit to Accounting.
c.Process Vendor Warrant received from accounting (stuff and mail vendor checks
after the warrants have been signed by Select Board). Transfer funds to proper
bank accounts to fund the warrants.
d.Receive, process and catalog delinquent tax money received from our Deputy –
post payments from Deputy reports into VADAR each week.
e.Process Abatements in conjunction with Assessing (Boat, MVX, RE & PP).
f.Process refunds (Boat, MVX, RE & PP) to taxpayers and submit to Accounting for
payment on the following week’s warrant.
g.Date stamp incoming Municipal Lien Certificates (MLC) requests. Research and
verify info on the request. Prepare spreadsheet for future submission to
Assessor’s office to verify or add additional info for MLC Form. Prepare MLCs
and mail.
h.Process either Town or School Payroll which includes processing employee
deductions through the vendor warrant.
i.Onboarding of new employees and “off boarding” employees as well as
processing retirement paperwork and health insurance paperwork for employees
and retirees.
j.Prepare the departmental payables.
k.Research and prepare Road, Water & Septic Betterment releases and have Town
Clerk notarize.
3.Monthly Activities:
a.Tailings (Uncashed checks) – research and contact payees via phone, email or
mail (void/stop payment & reissue if check never received).
b.Mail letters to taxpayers who are in tax title with updated balance information.
c.Reconcile the August Cash spreadsheet to bank statements.
d.Reconcile August receivables.
e.Attend Finance Department Meeting.
f.Attend Department Head Meeting.
g.Reconcile and process Health/Dental/Vision & Life insurance bills.
h.Reconcile payroll deductions and retiree payments to Health/Dental/Vision & Life
Insurance bills.
i.Prepare the Monthly payroll bills.
4.Quarterly Activities:
a.Prepare Quarterly Collection Reports to the State: Create & compile Reports and
enter data on State website.
b.Complete the Massachusetts Multiple Worksite Report.
2) New/Upcoming Activities/Projects:
a.Mailed letters to taxpayers who are delinquent with FY 2020 Real Estate and
Personal Property taxes as last collection effort prior to turning them over to our
Deputy Tax Collector (outside Collector).
b.Worked with Jim Gallagher, Deputy Assessor, on the FY 2021 data transfer from
the assessing database to Vadar and prepared the FY 2021 Real Estate and
Personal Property tax billing file.
c.Processed FY 2021 pay increases in Harpers Payroll system and prepared retro
pay calculations for all staff receiving a pay increase.
d.Processed new MVX 2020 Commitment 04 and 05 files - upload to Billtrust &
Invoice Cloud.
e.Attended a meeting regarding Water Billing with Vadar.
3) Personnel
Megan Downey, our Payroll and Benefits administrator has resigned her position effective
October 2, 2020 and is taking the HR position for the Town of Chatham. This is a wonderful
opportunity for her professional growth, but a loss for the Town of Brewster.
Department Head Monthly Reports
Water Department
1) Ongoing Activities/Projects
Rate Study was completed and approved by the Water Commissioners. New
rates will be reflected on the bills produced in February 2021 and were noted on
the bills produced in August 2020.
A Cyber Action Evaluation has been conducted resulting in an Action Plan to
improve cyber incident preparation, response and recovery. The Plan is currently
being reviewed to determine the implementation process.
Fall hydrant flushing was postponed due to the pandemic and staff are currently
flushing all zones possible prior to freezing temperatures.
Position Analysis Questionnaires were filled out by all employees as part of the
Compensation / Classification Study.
Water Personnel assisted the Schools with flushing all plumbing prior to the start
of the school year.
Lead and Copper samples were taken at 30 homes throughout the town and all
schools and daycare facilities were also sampled. We are currently reviewing
results as they arrive from the lab.
The Generator Project Design is complete and is anticipated to be out to bid prior
to ATM.
Superintendent is continuing attendance of an OSHA Certificate Program for both
Construction and General Industry.
Work is planned to abandon water main under an existing culvert that is
scheduled for replacement on Crosby Lane.
Well 3 is scheduled for redevelopment over the winter months and we are
considering adding a sequestering agent to address water quality due to iron
content.
System samples taken: Coliform, Perchlorate, Lead & Copper, Haloacetic Acids,
Trihalomethane.
2) New/Upcoming Activities/Projects
Currently planning on installing a 6” lateral water main on Maury Lane prior to
Route 137 paving to provide domestic water and fire protection.
The proposed location of the water main on great Fields Rd has been determined
as has the locations of the fire hydrants. We will continue working with Coastal
Engineering on the design and coordinate a meeting with residents regarding the
project.
Currently considering abandoning a cross country water main that runs along the
waterfront between Crosby Lane and Weathervanes Road. A hydraulic study is
being considered to analyze the impact of this location as well as a number of
other mains in vulnerable locations.
3) Personnel
Laura Hanna is retiring in November after 10 years of service to the Town of
Brewster. We all wish her a well-deserved happy retirement!
Training has been limited due to the pandemic but we have continued to focus
on internal safety training.
Brewster Select Board Meeting of October 19, 2020
Consent Calendar Items
1
9.Consent Agenda
a)Appointments to Golf Director Screening Committee: Paul Anderson, Mimi Bernardo, Chris Hardy,
Rob Harris, Andrea Johnson, Peter Lombardi, Anne O’Connell, Jeff O’Dell, and David Whitney have
been recommended to the committee after initial vetting of applications.
ADMINISTRATIVE RECOMMENDATION
We recommend the Board vote to approve and appoint the recommended members to the committee.
b)Declare Surplus: DPW, 2009 Ford F150 Pickup – The Department of Public Works requests declaring
an older pick up for surplus, as it is no longer fit for use. Once declared it would be listed on
Govdeals.com for sale as a parts vehicle.
ADMINISTRATIVE RECOMMENDATION
We recommend the Board vote to approve this request.
Town of Brewster
2198 Main Street
Brewster, MA 02631-1898
Phone: (508) 896-3701
Fax: (508) 896-8089
Office of:
Select Board
Town Administrator
Memo
To: Brewster Select Board
From: Michael Richards, Master Mechanic
Date: October 6, 2020
RE: 2009 Ford 150 - Surplus for GovDeals
The Department of Public Works is requesting to surplus a 2009 F150 pickup truck VIN#
1FTRF12W49KC51764 at the next available Select Board meeting. Approximately 2 years ago the
2009 F150 was removed from service at the Water Department and passed along as a
supplementary vehicle in the Maintenance Department as a temporary solution for a second
vehicle. The vehicle has extensive rot on the bed area as well as the floors of the passenger
compartment. It is no longer safe for municipal use and has been removed from service. In my
opinion it would be best suited for GovDeals listed as parts or repair.
Homeless Prevention Council
Our mission is to provide case management solutions to promote
stability for all who live in our community: Brewster, Chatham,
Eastham, Harwich, Orleans, Provincetown, Truro, and Wellfleet.
At no cost to clients, we provide:
•Access to housing programs and funding
•Budgeting and financial planning assistance
•Connections to community resources and services
•Fuel assistance and other resources
•Access to job training and education resources
•Special programs like Adopt-a-Family and the REACH Project
•We are with our clients from start to finish and have a no closed
doors policy, welcoming them back at any point they need help.
Each year, HPC serves between
1,500 and 2,000 of our neighbors
In 2019, HPC served 405 families
with only one entering a shelter.
The average cost per day to
shelter a family in Massachusetts
is $150 with an average length
of stay being 405 days.
This represents a savings of more
than $25 million for MA.
Our Lower & Outer Cape
neighbors are better positioned
to live, work and thrive as a
result of HPC’s work.
Clients Served By Town, 2019
Brewster
242
Chatham
152
Eastham
198
Harwich
302
Orleans
192
Provincetown
224
Truro
77
Wellfleet
91
Other Towns
144
TOTAL:
1,622
Since 1991, HPC has served more than 38,500 neighbors on the Lower & Outer Cape!
Adopt-a-Family
•Provides holiday wish-list items to
more than 300 children from 130
local families, annually
•Donors “adopt a family” and
purchase requested clothing
and toys
•Volunteers organize donations
for pickup by parents just before
the holidays
•HPC organizes a bike fund to
purchase bicycles for children in
the program
Backpack-to-School
•Provides backpacks and school
supplies to Lower Cape students
•Donors donate supplies and
money to support customized
backpacks for each student
•The Nauset Rotary Club has
partnered with HPC to provide
students with sneakers
•In 2020, we supported more than
200 children from 100 different
families
Homeless Youth Outreach
•Supports youth ages 16-24 in
need of stable and safe housing
•Through community outreach,
case managers coordinate
support with youth groups,
associations, schools, and other
organizations
•HPC collaborates case
management with
parents/guardians for youth
under age 18
REACH Project
•A four-month, two-step program
which fosters resiliency,
empowerment, achievement,
community, and hope in
participants
•This program helps participants
break the cycles of poverty and
develop paths for long-term
success
•Participants work with a
transitional coach and a case
manager to cultivate personal
growth and self-care
•Clients receive a financial award
or a stipend upon completion of
the program
“I am over the top excited -- this
program has changed my life.
Thank you for allowing me to be a
part of this team. REACH helped me
find a new direction in life - out of
my box, and Calmer Choice
helped me find my mindfulness that
was locked inside.”
- Arlene, 2020 REACH Graduate
HPC relies on community support and
partnerships to make our work possible!
•We are staffed with six experienced case managers
•We regularly collaborate with local agencies and organizations
to avoid a duplication of services
•Pre-COVID, HPC regularly hosted volunteers to support a variety
of efforts in our office
•Community outreach and engagement helps us identify at-risk
individuals
Funding Sources
32%
37%
7%
7%
17%
Individuals
Community Grants
Faith Based Groups
Businesses
Charitable Organizations
Our Team
Staff
Chief Executive Officer
Hadley Luddy
Chief Operations Officer
Bridget Dickson
Program Director
Maggi Flanagan
Resident Services & Special Programs Coordinator
Kara Kennedy Duff
Senior Case Manager
Maureen Linehan
Case Manager
Ella Lynch
Case Manager
Mackenzie Perry
Provincetown Community Support Liaison
Alex Jucnheiwich
Board
Administrative Coordinator
Natasha Frodel
Administrative Assistant
Deb Tenney
Officers:
Richard Laraja, President
Len Cuneo, Vice-President
Marcey Long, Treasurer
Maryann Campagna, Secretary
David Willard, Emeritus
Directors:
Scott MacDonald
Susan Whitcomb
Barbara Dominic
Ramona Carlow
Jen Whitaker
Jane A. Martin
Nello R. Trevisan
2019IMPACT REPORT
Our Mission
HPC provides case
management solutions
to support self-sufficiency
and stability in our community
of the Lower and Outer Cape.
How HPC Helps:
Proudly serving the
eight towns of the Lower
and Outer Cape since 1991HPC HEL
P
S5
08•255 •9 66714 Old Tote Rd. • PO Box 828 • Orleans, MA 02653 Email or Text us at: info@hpccapecod.org
• We initiate new programs that
provide life-changing services.
• We ensure client success through
long-term partnerships.
• We offer case management
outreach hours and locations.
• We work with clients to advocate
for emerging community needs.
• REACH PROJECT
The pioneering work of the REACH Project
helps clients become more self-sufficient.
Participants chart their path to success
through mindfulness practice, individualized
coaching and goal setting.
• RESIDENT SERVICES
Working with local affordable housing
providers and their residents, HPC fosters
healthy tenancies to ensure that residents
maintain their housing. This helps us prevent
homelessness.
• COMMUNITY OUTREACH
HPC offers additional case management
services in the community through our
expanded community outreach hours. Held
in multiple locations, we strive to help new
and existing clients reach us more easily.
• LOCAL COMMITMENT
Our supporters, volunteers, and
community partners provide financial
support and countless volunteer hours. This
support allowed the Adopt-a-Family and
Backpack-to-School programs to serve 457
children from 217 families.
www.HPCcapecod.org
Community Impact Client Stories
Client Total = 1,622
Our 2019 REACH Project Graduates
Since 1991, HPC has
served 38,500 residents of
the eight towns of the
Lower and Outer Cape.
*Includes unaccompanied youth
Adults*
Children Families
Seniors
Brewster 242
Chatham 152
Eastham 198
Harwich 302
Orleans 192
Provincetown 224
Truro 77
Wellfleet 91
Other Towns 144
Clients Served by Town
2019 Highlights
Who We Served
* Names have been changed to protect client confidentiality
DENISE*
KEVIN*
Denise and her mother currently live in
substandard housing on the Lower Cape.
Denise works part-time and also commutes to
Cape Cod Community College, where she has
been on the Dean’s List for three semesters.
In their attempt to find sustainable housing
on the Lower Cape, Denise attended an HPC
community outreach session. Through this
outreach, Denise and her mother are now
working with our case management team to
find a safe and stable home to call their own.
Also, through her introduction to HPC, Denise
is also participating in our REACH Project and
plans to utilize her program stipend to assist
in paying for her studies while improving her
resiliency and self-sufficiency.
Kevin, a Cape native and 40-year-old man
with autism, lived with his mother for many
years. Recently, it became clear his mother
could no longer care for him. With his driven
attitude to find a new home, he worked
alongside an HPC case manager and his
case worker from Cape Abilities to complete
the necessary and complicated housing
applications. Through his determination and
the support of HPC’s case management
program, Kevin has found a new local home
that allows him greater independence and the
convenience of walking to his job everyday.
Next Steps:
Site Plan approval:
Stormwater Plan
etc.
NStar Interconnection Services Agreement
Secure Net Metering Credit Assurance
Cape & Vineyard Electric Cooperative, Inc.
Town of Brewster
Liz Argo, Executive Director
Maria Marasco, Deputy Director
William Lake, President
Chuck Hanson, Representative from Brewster
FY20
Cape & Vineyard Electric Cooperative, Inc.
Renewable Energy Installation and Sales
The Cape & Vineyard Electric Cooperative was organized under State
statute, Chapter 146, on September 12, 2007
Three initial members: The Cape Light Compact, Barnstable County
and the Town of Barnstable
Now: 24 municipal members from on and off-Cape and 9
district participants
+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
Mission: Renewable Energy
Power sales
Net Metering Credit benefits
ISO-NE market benefits to stabilize grid
Electric Vehicle (EV cars and stations)
Cape & Vineyard Electric Cooperative, Inc.
Renewable Energy Installation and Sales
•Aquinnah
•Barnstable
•Bourne
•Brewster
•Chatham
•Chilmark
•Dennis
•Edgartown
•Eastham
•Falmouth
•Harwich
•Oak Bluffs
•Orleans
•Marion
CVEC’s Participating Towns/Counties/Districts -
•Nantucket
•Sandwich
•Provincetown
•Tisbury
•West Tisbury
•Yarmouth
•Barnstable County
•Dukes County
•Monomoy School District
•Dennis Yarmouth School District
•Barnstable Airport
•Barnstable Fire District
•Cotuit Water
•COMM
•Harwich Water
•Sandwich Water
•Upper Cape Regional Water
•Nauset School District
Cape & Vineyard Electric Cooperative, Inc.
Renewable Energy Installation and Sales
5 CVEC PV (& Storage) Initiatives:
CVEC-7 Initial Round = 750kW on roofs
Round 1 = 16MW, mostly on landfills
Round 2 = 12MW
Round 3 = 1MW
Round 4 = 12MW with STORAGE
Round 5 = 14MW with STORAGE
Round 6 = Collecting Projects
Total MW by 2023 = ~54MW
5 CVEC PV (& Storage) Initiatives:
CVEC-7 Initial Round = 750kW on roofs
Round 1 = 16MW, mostly on landfills
Round 2 = 12MW
Round 3 = 1MW
Round 4 = 12MW with STORAGE
Round 5 = 14MW with STORAGE
Round 6 = Collecting Projects
Total MW by 2023 = ~54MW
YARMOUTH FIRE STATION #3
Monomoy High School
Cape & Vineyard Electric Cooperative, Inc.
Renewable Energy Installation and Sales
5 CVEC PV (& Storage) Initiatives:
CVEC-7 Initial Round = 750kW on roofs
Round 1 = 16MW, mostly on landfills
Round 2 = 12MW, on roofs & municipal lands
Round 3 = 1MW, on 7 roofs
Round 4 = 12MW, canopies, roofs, lands – STORAGE
50MW at end 2020
Round 5 ~ 14MW, canopies, roofs, lands -STORAGE
~ 64MW by 2023
5 CVEC PV (& Storage) Initiatives:
CVEC-7 Initial Round = 750kW on roofs
Round 1 = 16MW, mostly on landfills
Round 2 = 12MW, on roofs & municipal lands
Round 3 = 1MW, on 7 roofs
Round 4 = 12MW, canopies, roofs, lands – STORAGE
50MW at end 2020
Round 5 ~ 14MW, canopies, roofs, lands -STORAGE
~ 64MW by 2023
Cape & Vineyard Electric Cooperative, Inc.
Renewable Energy Installation and Sales
CVEC EV Cars & Charging Stations Initiative:
Electric Cars
Charging Stations
CVEC Net Metering Credit Sales:
3 PV Power Sales Agreement = 7MW
Wind Power Sales Agreement = 3MW
CVEC EV Cars & Charging Stations Initiative:
Electric Cars
Charging Stations
CVEC Net Metering Credit Sales:
3 PV Power Sales Agreement = 7MW
Wind Power Sales Agreement = 3MW
Cape & Vineyard Electric Cooperative, Inc.
Renewable Energy Installation and Sales
CVEC NMC Consultancy Management Services :
Yarmouth, Sandwich, Provincetown, Dennis, Eastham
CVEC NMC Consultancy Management Services :
Yarmouth, Sandwich, Provincetown, Dennis, Eastham
Legislative and Regulatory:
Working with Senate to secure
relief from taxation of municipal
solar
Intervenor in Eversource case -
prevented devaluation of Net
Metering Credits
Cape & Vineyard Electric Cooperative, Inc. FY 2020 Big News
Breaking Ground on PV/Storage Initiative
Round 4 (4 projects in Brewster)
Collecting projects for PV/Storage Initiative
Round 6
No Round 1 Adder for FY22
Cape & Vineyard Electric Cooperative, Inc.
Existing PV Projects in Brewster
Brewster Capped Landfill PV: 1,231 kW
Savings in Cash-out Net Metering Credits to Brewster: FY20
$106,104
Cape & Vineyard Electric Cooperative, Inc.
Existing PV Projects in Brewster
Stoney Brook School PV: 100 kW
Savings in Cash-out Net Metering Credits to Brewster: FY20
$8,814
Cape & Vineyard Electric Cooperative, Inc.
Existing PV Projects in Brewster
Eddy School PV: 100 kW
Savings in Cash-out Net Metering Credits to Brewster: FY20
$9,032
Cape & Vineyard Electric Cooperative, Inc.
Savings for Brewster FY20
Brewster is an Offtaker from CVEC
PV projects:
Harwich, Tisbury & West Tisbury
Capped Landfills, Barnstable Fire
District project and Edgartown’s
Nunnepog well project
AND
Offtaker from CVEC power sales:
Future Generation Wind and
Nexamp
Total Savings through
CVEC in FY20 = $154,720
Project FY 20 Savings
Brewster Landfill $106,104 (as Cash-out)
Brewster Eddy School $9,032
Brewster Stoney Brook School $8,814
As a Net Metering Credit Offtaker $30,770
Cape & Vineyard Electric Cooperative, Inc.
Projects Pending for Brewster
Brewster Captain’s Course Driving Range Solar
Developer will pay Brewster $41,750 annually
Brewster Captain’s Course Driving Range Solar
Canopy: 646 kW
Developer will pay Brewster $41,750 annually
Project is to break
ground this month.
Cape & Vineyard Electric Cooperative, Inc.
Projects Pending for Brewster
Brewster Captain’s Course Parking Lot West Solar Canopy?
If approved, Developer would pay Brewster
~$36,850 annually
Brewster Planning
Board is deciding
whether to permit the
project.
Cape & Vineyard Electric Cooperative, Inc.
Projects Pending for Brewster
Brewster Planning
Board is deciding
whether to permit the
project.
Brewster Captain’s Course Parking Lot West Solar Canopy?
If approved, Developer would pay Brewster
~$36,850 annually
Simulation
Cape & Vineyard Electric Cooperative, Inc.
Projects Pending for Brewster
Brewster Water Facility: 94kW
Will power the Water Dept. HQ and save Brewster ~$12,408
annually
Currently in Eversource
Interconnection study
with permitting started
with Town. Hope to
break ground in spring
2021.
Cape & Vineyard Electric Cooperative, Inc.
Projects Pending for Brewster
Brewster Fire Station: 80kW
Will power the Fire Station and save Brewster ~$10,203
annually
Currently going
through permitting
with Town. Hope to
break ground in spring
2021.
Cape & Vineyard Electric Cooperative, Inc.
Savings for Brewster FY20
Brewster is an Offtaker from CVEC
PV projects:
Harwich, Tisbury & West Tisbury
Capped Landfills, Barnstable Fire
District project and Edgartown’s
Nunnepog well project
AND
Offtaker from CVEC power sales:
Future Generation Wind and
Nexamp
Total Savings through
CVEC in FY20 = $154,720
Project FY 20 Savings
Brewster Landfill $106,104 (as Cash-out)
Brewster Eddy School $9,032
Brewster Stoney Brook School $8,814
Brewster As a Net Metering Credit Offtaker $30,770
Potential Annual Savings
from new projects = $101,211
Potential Annual Savings =
$255,931
Next Steps:
Site Plan approval:
Stormwater Plan
etc.
NStar Interconnection Services Agreement
Secure Net Metering Credit Assurance
Cape & Vineyard Electric Cooperative, Inc.
Town of Brewster
Liz Argo, Executive Director
Maria Marasco, Deputy Director
William Lake, President
Chuck Hanson, Representative from Brewster
FY20
QUESTIONS?
Pleasant Bay
Watershed Permit
2020 Annual Report
1
What is a Watershed Permit?
• Requires a Targeted Watershed Management
Plan and and Inter-municipal Agreement
• 20-year renewable permit
• Allows for adaptive management
• Provides traditional contingency plan
• Voluntary
2
Pleasant Bay Watershed Permit
• Issued August 2018
• Allows flexible TMDL compliance:
– Process for N reduction credit
– N credit for non-traditional
– Priority for SRF financing (incl. non-traditional)
– Framework for MassDEP enforcement forbearance
3
Permit Reporting
• Annual reports required
• Submit to MassDEP and Cape Cod Commission
• Basis for permit modifications every five years
4
N Removal Responsibility
• Attenuated N load removal requirement
= 17,700 kg/yr (100%)
• Requirement by Town:
– Brewster— 2,300 kg/yr (13%)
– Chatham— 4,100 kg/yr (23%)
– Harwich— 4,400 kg/yr (25%)
– Orleans— 6,900 kg/yr (39%)
5
Brewster Chatham Harwich Orleans Total
Phase Years Ac7vity kgN/yr* Ac7vity kgN/yr* Ac7vity kgN/yr* Ac7vity kgN/yr* kgN/yr*
Res. fer-lizer control 121 Res. fer-lizer control 247 Muddy Creek Bridge Res. fer-lizer control 241
up to 2018 Capt GC fer-ga-on 230 Muddy Creek Bridge 1,769
Capt GC fert. reduc-on 930
All towns: develop TWMP; execute IMA; obtain Watershed Permit
1 1 2019 Develop denit plan Harwich connec-on Ph 2 sewers 2,672 Amended CWMP 3,145
** to to Devel. con-ng. plan Res. fer-lizer control 200 Lonnie's Pond aqua. 273
5 2023 Strengthen GC plan PRB evalua-on
All towns: update monitoring data, re-model Bay, evaluate nitrogen trading op-ons, prepare plan for next 5 yr
2 6 2024 On-site denit systems 118 Ph 3 sewers 1,565 MtgHouse Pond sewers 2,014 5,887
*** to to Other aquaculture 1,516
10 2028 On-site denit systems 674
3 11 2029 On-site denit systems 118 Fros]ish Creek sewers 803 On-site denit systems 675 5,107
*** to to Ryders Cove sewers 2,605 Other aquaculture 906
15 2033
4 16 2034 On-site denit systems 118 Muddy Creek sewers 1,597 On-site denit systems 675 2,390
*** to to
20 2038
a^er a^er On-site denit systems 236 Crows Pond sewers 1,214 Ph 8 sewers 970 8,146
year 2038 Bassing Harbor sewers 511 Harwich effl. disposal (867) ****
20 Pleasant Bay sewers 901
Chatham Harbor sewers 5,181
Total 1,871 Total 13,059 Total 4,540 Total 6,974 26,444
20-Yr Implementation Schedule
6
Load Removal Commitments, kg/yr
Brewster Chatham Harwich Orleans Total
Years 1 to 5 1,281 247 2,872 514 4,914
Years 6 to 10 118 1,565 4,204 5,887
Years 11 to 15 118 3,408 1,581 5,107
Years 16 to 20 118 1,597 675 2,390
A^er Year 20 236 7,807 103
Total 1,871 13,059 4,540 6,974 26,444
7
2019-2020 Progress Reported
8
2020 Annual Report
• Progress of 1,900 kg/yr of removal by 2020
– 1,800 kg/yr was removed pre-permit
– 175 kg/yr newly reported (Lonnie’s Pd Shellfish, Chatham sewers)
– Note: Orleans sewer investments (DT, Meetinghouse Pond)
• ≈5,000 kg/yr of removal planned by 2023
– ≈3,000 kg/yr to reach 5 year goal (Most due to E. Harwich sewering)
• 962 kg/yr unplanned removals in Chatham, Brewster and Harwich:
– Brewster: 422 kg/yr - golf course fertilizer load reduction & fertigation
– Chatham: 540 kg/yr - add’l sewering
9
Permit Implementation
• 2018 and 2020 SNEP Grants
– Update ecosystem model and run scenarios
– Study nitrogen trading
– Support evaluation of NT approaches (I/A systems,
shellfish, N trading, stormwater management)
• SNEP Stormwater Technical Assistance
– Financing options
– N reduction credits
– Bylaw review
October 2, 2020
Mr. Martin Suuberg Ms. Kristy Senatori
Commissioner Executive Director
MassDEP Cape Cod Commission
One Winter Street 3225 Main Street
Boston, MA 02108 Barnstable, MA 02630
Re: Pleasant Bay Watershed Permit 2020 Annual Report
Dear Ms. Senatori and Commissioner Suuberg:
I am pleased to submit the enclosed Pleasant Bay Watershed Permit 2020 Annual Report.
This report encompasses activities undertaken during the second year of the Pleasant Bay
Watershed Permit issued by the Massachusetts Department of Environmental Protection to
the Towns of Brewster, Chatham, Harwich and Orleans (August 3, 2018). With your
permission, the original August 3, 2020 submission deadline for this report was extended
to October 3rd, to account for logistical difficulties associated with the COVID-19 pandemic.
The annual report is intended to respond to the reporting requirements of section VI.J of
the Permit, as well as the Determination of Consistency with the Cape Cod Area Wide Water
Quality Management Plan Update issued by the Cape Cod Commission (June 21, 2018).
This report has been developed in consultation with staff and technical consultants from
the four towns. The activities described in the report reflect the Towns’ ongoing work to
meet the milestones set forth in the Permit. These actions also demonstrate the importance
of flexibility in the Watershed Permit implementation process, to account for changing
natural conditions and administrative factors that could affect local decision-making over
the twenty-year permit term.
Thank you for your review and consideration of this annual report. Please let me know if
additional information or clarification is required.
Sincerely,
Carole Ridley
Coordinator
Cc (via email):
Massachusetts DEP
Millie Garcia-Serrano
Brian Dudley
David Johnston
Cape Cod Commission
Erin Perry
Tim Pasakarnis
Town of Brewster
Peter Lombardi
Chris Miller
Ryan Bennett
Town of Chatham
Jill Goldsmith
Bob Duncanson
Charles Bartlett
DeeDee Holt
Town of Harwich
Joseph Powers
Heinz Proft
Dan Pelletier
Allin Thompson
Dorothy Howell
Town of Orleans
John Kelly
George Meservey
Fran McClennen
Walter North
US EPA
Mary Jo Feuerbach
Bryan Dore
Pleasant Bay Alliance -- 2020 Annual Report for Watershed Permit – October 2, 2020 Page 1 of 22
PLEASANT BAY ALLIANCE
2020 Annual Report
pursuant to
MassDEP Watershed Permit dated August 3, 2018
BACKGROUND
The Pleasant Bay Alliance has prepared this second annual report in accordance with the
August 3, 2018 Pleasant Bay Watershed Permit issued to the Towns of Brewster, Chatham,
Harwich and Orleans. This report is intended to address the annual reporting requirements
identified in the Watershed Permit, the Pleasant Bay Targeted Watershed Management Plan
(TWMP) and the Cape Cod Commission 208 Consistency Determination on the TWMP. This
report was authorized by the four towns.
The Watershed Permit sets forth aggressive goals for achieving nutrient reductions over the
twenty-year term of the permit. Adaptive management is one of the fundamental aspects of the
Watershed Permit. It is expected that every five years there will be an updated permit that
reflects progress already made toward nitrogen removal goals, as well as changes in the
watershed that may modify those goals. An annual report is required under the permit so that
key data are assembled as the five-year period unfolds.
The technical heart of the Watershed Permit is the May 2018 Targeted Watershed Management
Plan. Section 15 of the TWMP Plan contains a list of 10 items that were recommended be
included in the annual report. When the Cape Cod Commission issued its Certificate of 208
Compliance for the TWMP, it requested information in 8 areas, some of which are the same
as contained in the TWMP. There are 14 items contained in one or both documents, and each
item is addressed below.
A key part of the Watershed Permit is the one-page Implementation Schedule, which is
reproduced in this report as Table 1. It shows the specific nitrogen removal projects included
in each Town’s plan, and the associated nitrogen removal expectations. The projects are
shown in each of four five-year segments of the 20-year term of the agreement. This annual
report covers the second year of the first five-year segment.
The Annual Report required by the Watershed Permit is due to DEP on or before the
anniversary date of the Permit, August 3. (That deadline was extended to October 3, 2020 due
to the turmoil created by the ongoing corona virus pandemic.) Each annual report is to contain
information and data for the previous calendar year. Given the fact that significant actions are
typically taken at annual town meetings in May, this report includes such information even
though it is several months beyond the end of the previous calendar year.
Pleasant Bay Alliance -- 2020 Annual Report for Watershed Permit – October 2, 2020 Page 2 of 22
Table 1
Implementation Plan as Contained in the 2018 TWMP
(Expected Project Completion and Potential Annual Nitrogen Removals)
Pleasant Bay Alliance -- 2020 Annual Report for Watershed Permit – October 2, 2020 Page 3 of 22
Further, some data are regularly reported on a fiscal year basis, that is through the end of June.
Therefore, this annual report contains information spanning from August 2019 to August 2020.
WATER CONSUMPTION
Water consumption is the most important indicator of septic nitrogen load. Table 2 presents
water consumption data for the four towns in a format that shows the total metered water in
any year between 2014 and 2019, along with the per-service residential and commercial use.
The current version of Table 2 contains town-wide data. In future years, the Alliance will
work with town water departments to explore the feasibility of reporting watershed-specific
water consumption data. (Such data are not intended to be the basis for a new estimate of
watershed nitrogen load each year, but instead should be a straightforward way to identify
trends in the largest sources of load (residential and commercial septic flows).
Table 2
Summary of Water Consumption Data
Pleasant Bay Alliance -- 2020 Annual Report for Watershed Permit – October 2, 2020 Page 4 of 22
The calendar years 2018 and 2019 were relatively dry years. A review of water consumption
data indicates that summer (June through September) rainfall below 15 inches may be
correlated with higher water use for irrigation. Using summer rainfall below 15 inches as an
indicator, the deficits in these two years were 5.3 and 1.5 inches respectively. (The 5-year
period of water consumption data being used in the SMAST update---2011 to 2015---has an
average deficit of 2.8 inches. The bases for the TWMP and Watershed Permit are 1.3 inches
of deficit for Brewster, Chatham and Orleans, and 4.8 inches for Harwich.)
STATUS OF NITROGEN REMOVAL ACTIVITIES AND ESTIMATES OF
REMOVALS TO DATE
Table 3 summarizes the nitrogen removals accomplished to date for each town. In the first two
years of the Watershed Permit, no new large-scale nitrogen removal projects went on line.
Orleans removed 75 kg/yr in the Lonnie’s Pond shellfish harvesting demonstration, and
Chatham removed 100 kg/yr though sewer connections in the Frostfish Creek sub-watershed.
The MEP reports have estimated that a load removal of 17,717 kg/yr is needed to restore water
quality. Watershed-wide, the four towns removed 1,769 kg/yr prior to the Watershed Permit
issuance. In the first five years of the permit, the towns have committed to another 3,145 kg/yr,
most of which (2,872 kg/yr) is attributable to Phase 2 of Harwich’s sewer program.
Compared to the target load removal of 17,717 kg/yr, the overall status of TMDL compliance
is:
Load removed prior to Watershed Permit issuance:10.0%
Additional load removed through FY 2020: 1.0%
Total load removed through FY 2020 11.0%
Targeted load removal through FY 2023 27.7%
If Harwich completes its Phase 2 sewer program, the 2023 goal is achievable. Figure 1
illustrates the progress to date and shows the importance of Harwich’s sewering project to
achievement of the five-year goal. As of August 2020, Harwich has nearly completed two of
the three construction contracts for Pleasant Bay sewering, an important step toward
achievement of the 5-year goal.
Individual town performance toward the 2023 goal is listed in Table 3 and summarized as
follows:
·Brewster: With residential and golf course fertilizer controls in place at the time of
Watershed Permit issuance, Brewster had already accomplished its share of the 2023
watershed-wide goal. (Additional reductions in fertilizer use on fairways and roughs at
the Captains Golf Course are planned for 2021.)
·Chatham: Its existing residential fertilizer control ordinance addresses all of
Chatham’s goal for the first 5 years of the permit. In constructing the connection with
Harwich, Chatham will provide sewer service to about 150 homes in the Muddy Creek
and Frostfish Creek subwatersheds, accomplishing another 500 kg/yr, allowing it to
exceed its 2023 goal.
Pleasant Bay Alliance -- 2020 Annual Report for Watershed Permit – October 2, 2020 Page 5 of 22
·Harwich: To accomplish its share of the required nitrogen removal, Harwich should
put in place a residential fertilizer control ordinance and complete Phase 2 of its
proposed sewer system (East Harwich). Harwich has already reached agreement with
Chatham to receive the wastewater collected from the Pleasant Bay Watershed and is
considering a fertilizer ordinance.
·Orleans: Through its residential fertilizer control ordinance and the Lonnie’s Pond
shellfish harvesting demonstration, Orleans has addressed about 60% of its 2023 target.
The remainder is expected to be achieved through additional shellfish harvesting in
Lonnie’s Pond or at new sites.
Figure 1. Pleasant Bay Nitrogen Removal Progress
In its update of the Linked Model, SMAST has independently estimated that to-date nitrogen
removals have been 1,852 kg/yr (draft), very close (in the aggregate) to the 1,944 kg/yr figure
in Table 3.
PERFORMANCE OF SPECIFIC NITROGEN REMOVAL TECHNOLOGIES
Each town’s plan is based on a set of nitrogen removal technologies. The nitrogen removal
associated with each technology is determined by a few key parameters, as outlined in the
appendices to the TWMP. Findings to date are reported below. Monitoring and reporting
these key factors are an important part of the towns’ adaptive management programs.
Pleasant Bay Alliance -- 2020 Annual Report for Watershed Permit – October 2, 2020 Page 6 of 22
Table 3
Summary of Nitrogen Removal Achievements and Goals
Pleasant Bay Alliance -- 2020 Annual Report for Watershed Permit – October 2, 2020 Page 7 of 22
Shellfish Harvesting
Orleans is evaluating the regulatory, ecosystem, and private business issues of using
aquaculture to remove nitrogen and improve water quality. Issues have included size and age
of oysters, their marketability, the nitrogen removal in shell and flesh, nitrogen removal rates,
sediment denitrification, and overall water quality impacts. After three years of using a
demonstration project in Lonnie’s Pond to identify and evaluate these parameters, the Town
has contracted with an aquaculture firm to move this effort to the next step. Monitoring has
shown that approximately 0.67% of oyster harvest weight is nitrogen (combined shell/flesh)
and the Town has documented 75 kg nitrogen removal in 2019 and expects that 2020 data will
confirm this amount.
On-going monitoring will quantify the nitrogen removal and water quality improvements, as
well as continuing to develop information on denitrification in the sediments below the
aquaculture beds. Monitoring during the demonstration project phase suggested that this
denitrification removed up to 36% additional nitrogen, but further discussions are necessary
with DEP to determine the amount of that removal that can be applied to the overall goals.
Technical assistance to the Lonnie’s Pond project is partially supported by the funding from
EPA’s Southern New England Program (SNEP).
Public Sewering
For determining nitrogen removal credits for sewering projects in Chatham and Harwich, the
operative variables are the measured water use at a given home or business, the estimated 10%
consumptive use (water used outside the building that does not become wastewater), and the
26.25-mg/l estimate of septic system impact on the embayment (adjusted for natural
attenuation). No adjustment is needed for the nitrogen in the Chatham treatment plant effluent,
since the discharge location is outside the Pleasant Bay watershed.
Harwich has measured the water use at homes and businesses that are about to be sewered to
be able to compute the nitrogen load removed from the watershed. Chatham is preparing a
similar estimate. These estimates are expected to be completed in the fall of 2020. (A
wastewater flow measuring device is proposed at the Harwich connection point into the
Chatham sewer system. Flow measurement can be used as a check against the computation
above, once adjusted for infiltration/inflow and the nitrogen removal that would have occurred
in the abandoned septic system.)
A sensitivity analysis has been discussed for the future MEP modeling to address how several
key input variables might change the estimated septic load and the overall watershed load.
Those input variables include the 26.25-mg/l recharge concentration and the assumed
consumptive use.
Pleasant Bay Alliance -- 2020 Annual Report for Watershed Permit – October 2, 2020 Page 8 of 22
On-Site Denitrification
For estimating nitrogen removal credits, the key variables are the measured water use at a
given home or business, the estimated consumptive use (water used outside the building that
does not become wastewater), and the effluent concentration compared to the 26.25-mg/l
estimate of septic system impact on the embayment (adjusted for natural attenuation).
Research conducted under the SNEP grant on behalf of Brewster has determined that on-site
denitrification systems would need to produce an effluent nitrogen concentration no greater
than 12 mg/l to achieve the TMDL for the major subwatersheds in the Town. This indicates
that a 14.25-mg/l removal is available for systems that could potentially be used in Brewster.
Using SNEP funding, the Barnstable County Department of Health and Environment has
completed an analysis of performance data for more than 15 proprietary treatment systems in
use across the US. That analysis found no Massachusetts-approved system that is able to
reliably reach the 12-mg/l goal established by Brewster. Further, that analysis found two
systems in development that show the potential for better removals, albeit after completing the
MassDEP approval process. Brewster continues to evaluate the availability of systems to meet
this goal in a reliable and cost-effective fashion. Brewster will use the information on these
systems developed under the SNEP grant over the next one to two years to finalize a plan on
how and where they will be utilized and whether or not other options may be more cost
effective over time.
Captain’s Golf Course Fertilizer Reduction
MEP modeling established baseline conditions for calculating golf course fertilizer impacts,
including application rates and nitrogen leaching. Nitrogen removals from that baseline are
computed based on the reduction in applied nitrogen and the assumed 20% fertilizer leaching
rate. Brewster previously documented the 930 kg/yr removal already taken by Brewster for
fertilizer reductions at the Captain’s Golf Course. In 2020, Brewster has conducted further
studies that appear to indicate that further reductions are possible, with a potential additional
removal of 362 kg/yr. The Town is working with the Golf Course to collect fertilizer data from
the last few years and to develop a standardized process for recording and analyzing the
information.
Captain’s Golf Course Fertigation
The key variables are the annual volume of groundwater withdrawn for golf course irrigation
and the average nitrogen concentration of that groundwater. Brewster has estimated that an
annual load reduction of 230 kg can be accomplished with this approach. Brewster has
compiled the following data in support of that estimate:
·Volume of irrigation water withdrawn: 41,999,000 gallons in 2019
·Average nitrogen concentration: 2.3 mg/l
Pleasant Bay Alliance -- 2020 Annual Report for Watershed Permit – October 2, 2020 Page 9 of 22
Based on these data, and assuming a 20% leaching rate for the nitrogen applied to the ground
surface from the irrigation water, a total of 293 kg of nitrogen was captured during 2019,
compared with 282 kg in 2018.
Permeable Reactive Barriers
PRB performance is determined by the groundwater nitrogen load entering and leaving the
reactor. Orleans has installed a PRB at the Nauset Middle School (located in the Town Cove
watershed) and has monitored its performance through an on-going demonstration project;
preliminary performance has indicated total nitrogen concentrations of 1 to 2 mg/l on the
downgradient side of the PRB. Additional monitoring is necessary to resolve other related
issues, such as quantification of overall nitrogen removal, predominant groundwater flow
directions, and the portion of wastewater nitrogen flowing through the PRB. Orleans has
established a long-term target removal of 80% as the trigger for the renewal of the injected
carbon source.
WATER QUALITY MONITORING DATA AND HABITAT ASSESSMENTS
Embayment Monitoring
The focuses of ongoing monitoring programs are:
·Water column nitrogen and dissolved oxygen: The Alliance’s Water Quality
Monitoring Program conducted its 21st. monitoring season in 2020.Monitoring occurs
at approximately 24 stations selected to track TMDL compliance. A DEP-approved
Quality Assurance Project Plan (QAPP) is in place and includes the following
parameters: nitrogen (DON, PON, DIN, TON, TN), oxygen, temperature, salinity, and
phytoplankton pigments. Sample collection occurs five times annually from July
through September. Water samples are analyzed by the Coastal Systems Analytical
Facility at the UMass Dartmouth School for Marine Science and Technology (SMAST)
and results are reported to the Alliance. The Alliance issues periodic reports reviewing
the sampling results and conducts in-depth statistical trend assessments on a five-year
basis. The most recent statistical trend assessment was further evaluated by SMAST to
recommend assessment improvements to better address ecological and regulatory
implications. The Alliance monitoring program is funded annually by the towns and
will continue.
The most current report on statistical trends in water quality data is the Cadmus Group
report, July 2015 (Pleasant Bay Alliance Water Quality Monitoring Program:
Statistical Analysis of 2000-2014 Water Quality Monitoring Data).Water quality data
are being further reviewed as part of the updating of the SMAST linked model as
funded by a grant from SNEP. Subsequent to this model update, the Alliance plans to
resume updating of the statistical trend assessment on a five-year basis.
Pleasant Bay Alliance -- 2020 Annual Report for Watershed Permit – October 2, 2020 Page 10 of 22
·Eelgrass coverage and vitality: Eelgrass coverage is a key parameter for TMDL
compliance. The Alliance and its member communities have utilized eelgrass surveys
conducted by the MassDEP Eelgrass Mapping Project. The project conducted mapping
using aerial imagery and field verification methods. Data are available for the following
years: 1994, 2001, 2006, 2010, 2012 and 2019. The MassDEP reports for 1994 to 2012
can be found at:
https://docs.digital.mass.gov/dataset/massgis-data-massdep-eelgrass-mapping-
project?_ga=2.170582688.1209249591.1560872870-1878295305.1557759152
The 2019 report is not yet available at this site.
The Alliance will work with the MassDEP and others to identify the schedule and
extent of future mapping needed to effectively monitor future changes in Pleasant Bay
eelgrass beds and to gauge restoration needs..
·Benthic infauna health and diversity – The diversity and species in the sediment
animal population is a key indicator of ecosystem health in Pleasant Bay. As part of the
integrated MEP assessment, quantitative sediment sampling for benthic animals was
completed at 34 locations throughout the Bay and this information was compared with
water quality and eelgrass measurements. This information was utilized in the
characterization of ecosystem health and the development of Pleasant Bay TMDLs. In
2008, as part of the Muddy Creek inlet improvement plan, SMAST conducted an
updated assessment of benthic infauna at six locations. In 2014, the Center for Coastal
Studies (CCS) collected benthic infauna samples at all MEP locations except Muddy
Creek. (The samples were collected at a different time of year, using different protocols
from prior MEP work.) This effort was undertaken in concert with a benthic mapping
project for the Cape Cod National Seashore. The results of this CCS study are provided
in a report entitled Below the Surface of the Bay, Marine Ecosystem Assessment of
Pleasant Bay, Cape Cod, MA, and is available at:
https://fopb.wildapricot.org/resources/Documents/FCRV/FoPB-
Below%20the%20Surface-CLEAN.pdf
The SNEP-funded SMAST model update will be based on assessments of water quality
and eelgrass and will include the appropriate benthic infauna data needed for assessing
ecological health in Pleasant Bay. That work is nearly complete and will be reported
out in early 2021.
Pleasant Bay Alliance -- 2020 Annual Report for Watershed Permit – October 2, 2020 Page 11 of 22
Project-Specific Monitoring
Monitoring programs related to mitigation measures for specific projects are:
·Orleans worked with SMAST to develop a management plan and monitoring
program for an oyster growing pilot project in Lonnie’s Pond. Orleans’ latest
reporting of monitoring data related to the first two years of the Lonnie’s Pond
oyster growing project is expected in late 2020.
·Brewster has agreed to monitor groundwater irrigation water quality at the Captains
Golf Course and to evaluate the ongoing reductions from fertilizer management at
the golf course. Initially it was proposed to conduct the field evaluation in year 1
of the permit but given funding constraints it will take place in years 2 to 5 of the
permit.
·Chatham and Harwich are undertaking bacterial and nitrogen-related water
quality monitoring and vegetation monitoring to evaluate changes in water quality
resulting from the Muddy Creek Restoration Bridge Project. The first Muddy Creek
comprehensive monitoring report, and a vegetation monitoring report, are available
at
http://pleasantbay.org/programs-and-projects/wetlands-protection/muddy-creek-
restoration/muddy-creek-restoration-monitoring-results.
Copies of Alliance-sponsored reports are available on the PBA website,www.pleasantbay.org.
CAPITAL COMMITMENTS AND EXPENDITURES
The four towns’ financial commitments and intentions are summarized in Table 4. The high
points are as follow:
Brewster
Since 2011 Brewster has invested approximately $900,000 in the development and
implementation of the Town’s Integrated Water Resource Management Plan (IWRMP). The
IWRMP evaluates all the water resources in town, including management of the nitrogen load
to Pleasant Bay from Brewster’s portion of the watershed.
The Town expects to spend between $250,000 and $400,000 in the next three years of the
permit to move forward with one or more nitrogen reduction strategies including evaluating
the leaching rates for fertilizers at the Captains Golf Course, evaluating potential use of onsite
denitrification systems, and planning a traditional neighborhood wastewater treatment system.
Pleasant Bay Alliance -- 2020 Annual Report for Watershed Permit – October 2, 2020 Page 12 of 22
Table 4.
Summary of Capital Commitments
Pleasant Bay Alliance -- 2020 Annual Report for Watershed Permit – October 2, 2020 Page 13 of 22
Chatham
The Town of Chatham has an approved CWMP that partitioned the Town into two phases;
Phase 1 includes areas to be sewered to achieve TMDL compliance in all Chatham watersheds
(including Pleasant Bay), and Phase 2 calls for sewering of the remainder of the Town not
needed to meet TMDLs. To date, the Town has appropriated over $130 million dollars toward
these goals, and most recently appropriated approximately $15 million to address areas
targeting the Pleasant Bay Watershed, including support of the Harwich CWMP through the
connection project that will allow portions of East Harwich to be sewered and treated at the
Chatham Water Pollution Control Facility (WPCF).
The Chatham-Harwich Regionalization Connection Project (Phase 1D-1) is currently under
construction. This will serve as the connection for East Harwich in addition to serving 60
properties within the Muddy Creek sub-watershed of Pleasant Bay.
The Town also has two other sewer projects: Phase 1D-2: Route 137 – Morton Road Sewer
Extension Project is in design, and Phase 1E – Stony Hill/Crowell Road Infrastructure
Improvements Project is in the award stage. The Phase 1D-2 project will sewer 30 properties
within sub-watersheds to Pleasant Bay (whereas the bulk of this project addresses the Town’s
southern facing estuaries), and the Phase 1E project will sewer 10 properties in the Frost Fish
Creek sub-watershed and provide stormwater improvements to a discharge to that same sub-
watershed.
Harwich
The Town of Harwich has an approved Comprehensive Wastewater Management Plan
(CWMP) that calls for sewering large sections of the Pleasant Bay watershed located in East
Harwich. Town Meeting in 2018 approved over $20 million of spending on the construction
of a sewer system hooking in approximately 640 parcels in this area. The area known as Phase
2 of the CWMP was designed to include two construction contracts. Contract 1 was awarded
to the Robert B. Our Company which commenced work in summer of 2019. As a result of a
bid overrun associated with Contract 1, Contract 2 was reduced in scope to maximize the
Town’s existing appropriation. Contract 2 was awarded to RJV Construction which
commenced work in January of 2020. The remaining Phase 2 parcels beyond the limits of
Contracts 1 and 2 have been incorporated in to a third construction contract to be completed
upon a supplemental appropriation. Accordingly, the schedule for Contract 3 is uncertain. The
Phase 2 sewer system will connect into the Chatham wastewater treatment facility upon
completion. Harwich was successful in obtaining a state revolving fund (SRF) loan at a 0%
interest due to its nitrogen removal efforts as well as regional cooperation with Chatham.
The Town of Harwich is currently undergoing a review of its CWMP with a potential to re-
sequence some of the phases of the plan. Phase 3 was anticipated to also be in the Pleasant Bay
watershed, but this East Harwich work may be delayed until a future phase due to progress of
another multi-town effort in a separate watershed. The Towns of Dennis, Harwich and
Yarmouth are working closely together to form the DHY Clean Waters Community
Pleasant Bay Alliance -- 2020 Annual Report for Watershed Permit – October 2, 2020 Page 14 of 22
Partnership that anticipates the construction of a treatment facility in the town of Dennis with
all three towns utilizing that facility and effluent recharge sites in all three towns.
Orleans
Prior to the Watershed Permit issuance, Orleans spent $3.4M on the design and installation of
downtown sewers in the area of a Mass DOT construction project to avoid a road opening
prohibition. Another $2.7M was spent in the design of a new WWTF. At the 2019 and 2020
Annual Town Meetings, voters approved a total of $59.1M for the construction of downtown
sewers and the wastewater treatment plant. Construction began in September 2020. While
these expenditures do not immediately accrue to the benefit of Pleasant Bay, they are part of
the infrastructure that will eventually serve portions of Orleans in the Pleasant Bay watershed.
In FY 2021, the Town expects to spend $0.85M on survey and preliminary design of sewers
in the Meetinghouse Pond sub-embayment of the Pleasant Bay system. Final design (at $1.5
million) would be completed in FY 2022, enabling the $17M construction to begin in FY 2023.
Upon completion in FY 2025, septic nitrogen from households in the Meetinghouse Pond sub-
watershed would be removed from this area and treated/disposed outside the Pleasant Bay
watershed, at the WWTF mentioned above. The goal is the removal of an annual load of 2,015
kg, or about 30% of Orleans’ share of the TMDLs. Under the current plan, those removals
would begin in the second 5-year segment of the Implementation Schedule, consistent with the
Watershed Permit.
Orleans has continued with its shellfish harvesting demonstration project in Lonnie’s Pond.
The Town has established an initial nitrogen removal target of 75 kg/yr through the Lonnie’s
Pond Management Plan. The Plan is implemented through an aquaculture contractor and a
monitoring contractor. Ward Aquafarms of Buzzards Bay was selected as the aquaculture
contractor, while SMAST was selected as the monitoring contractor. The Plan provides the
option to place 5.5 million small oysters or 2.1 million larger oysters in the Pond to achieve
the nitrogen removal target. The oysters will be grown for the summer and removed by the
end of the growing season in the same year. Oysters will be grown to market size in another
location. In CY 2018, the demonstration project removed 60 kg of nitrogen from the Pleasant
Bay Watershed. This represents about 3% of the Town’s overall goal for multiple shellfish
harvesting operations in the Pleasant Bay watershed. The Watershed Permit’s Implementation
Schedule calls for 273 kg/yr removal in place by the end of FY 2023, which translates to three
other harvesting area of comparable size to the Lonnie’s Pond operation.
Based on the results of a PRB demonstration at the Middle School, Orleans is now planning
to add this technology to its plan, and its 5-yr CIP includes $3.4 million in FY 2024 for
constructing one or more PRBs in the Pleasant Bay Watershed.
The Orleans Amended CWMP is in draft form and the Town plans to complete it before the
end of FY 2023, consistent with the Implementation Schedule.
Pleasant Bay Alliance -- 2020 Annual Report for Watershed Permit – October 2, 2020 Page 15 of 22
(The Commission has requested annual documentation of each town’s ability to support the
level of funding that is proposed, as well as the financial impact on users. That request will be
addressed in subsequent annual reports.)
PROGRESS IN NON-STRUCTURAL AND NON-SEWERING OPTIONS
Non-structural options include such techniques as residential lawn fertilizer controls, land set-
asides, rezoning, etc. Non-sewering approaches include on-lot denitrification, inlet widening,
etc. Progress through FY 2020 includes:
Brewster
Brewster developed the framework for an advanced onsite septic system program and
evaluated the level of treatment needed from each septic system in the main subwatersheds
that are located within the Town. The framework includes recommendations for a general
bylaw and Board of Health regulation to implement the onsite system requirements. It also
includes initial approaches for managing the operation, maintenance and monitoring of
systems that would be installed for nitrogen removal. This progress is well documented in the
July 2020 report by the Horsley Witten Group, entitled SNEP Task 1A:On-Site Denitrification
System Summary Report. That report was funded in part by SNEP.
In addition, since 2008, the Town, along with the Brewster Conservation Trust has
permanently preserved approximately 250 acres of open space in the Pleasant Bay watershed,
removing land from development that would impact the buildout nitrogen load to the Bay.
Preserving this land reduces the impact of buildout development on the future nitrogen load to
Pleasant Bay
Chatham
Chatham continues to investigate opportunities to address stormwater infrastructure
improvements throughout the town as part of its MS4 program. The Town adopted its
Fertilizer Regulation in November 2014 and continues to support and enforce these
requirements.
The Town, in cooperation with Harwich, completed construction of the Muddy Creek Bridge
several years ago. The two towns in coordination with the Pleasant Bay Alliance are
monitoring the success of that project. The project changed out small culverts which limited
flow with a clear span bridge to allow for increased tidal flow during each tide cycle.
Chatham is purchasing additional open space adjacent to Goose Pond as part of its Land Bank
Open Space, and closing is expected by year-end 2020 A conservation restriction has been
approved by the Conservation Commission and the Board of Selectmen and is awaiting final
state approval. This purchase will preserve an additional 4.17 acres within the Pleasant Bay
Watershed.
Pleasant Bay Alliance -- 2020 Annual Report for Watershed Permit – October 2, 2020 Page 16 of 22
Harwich
In 2016, the Town, in cooperation with the Town of Chatham, removed an earthen dike and
culvert structure that blocked tidal flow between Muddy Creek and Pleasant Bay, and replaced
it with a new Muddy Creek Bridge. The two towns in coordination with the Pleasant Bay
Alliance are monitoring the success of that project. The project allows for increased tidal flow
during each tide cycle.
The Town of Harwich relies heavily upon the updated state regulations for fertilizer control.
The Health Department monitors the state regulations carefully and through a campaign of
education tries to insure environmentally responsible use of fertilizer. The Health Department
in coordination with the Conservation Department are considering additional regulations on
the local level to supplement state regulations. Said review is still underway.
The Town of Harwich, working through its Board of Selectmen and its Conservation
Commission, works closely with Harwich Conservation Trust to purchase property or obtain
the necessary conservation restrictions to protect environmental resources throughout the
town. Over the past fifteen years this partnership has led to the purchase of the 43-acre
Monomoy River Woodlands and the 49-acre Pleasant Bay Woodlands properties in the
Pleasant Bay watershed. More recently this partnership led to the protection of the 17-acre
Marini property adjacent to Muddy Creek in the Pleasant Bay Watershed.
Orleans
In 2020, the Town Meeting voted to acquire a 2.6-acre parcel fronting on Arey’s Pond,
preventing development of the parcel. There are no current zoning changes anticipated in the
Pleasant Bay watershed, although 2017 rezoning in the downtown area is expected to help
concentrate growth there, outside the Pleasant Bay watershed.
MODELING OF WATERSHED LOADS AND EMBAYMENT WATER QUALITY
The SMAST/MEP technical report on Pleasant Bay was completed in 2006 and was
supplemented with further analysis in 2010. That report formed the basis for the Pleasant Bay
TMDLs, and with the updated information allowed the establishment of the nitrogen load
removals requirements of each by towns. With funding from the EPA SNEP grant, the
Alliance is overseeing the updating of the watershed loads and a re-modeling of receiving
water quality. This effort allows the input of additional water quality and habitat data
accumulated since the early 2000s. This remodeling is expected to be complete by the end of
2020 and presented in early 2021 and will be a key factor in the towns’ adaptive management
programs.
In the spring of 2020, SMAST completed its preliminary re-evaluation of watershed loads
based on water use data from the period of 2011 to 2015 and updated land use information.
SMAST determined that:
Pleasant Bay Alliance -- 2020 Annual Report for Watershed Permit – October 2, 2020 Page 17 of 22
1.There has been an increase in the overall watershed nitrogen load.
2.This estimated increase is the net effect of four factors:
·Increased wastewater flows to previously-existing septic systems, and to new
septic systems, all based on new water use data
·Increased flow to 3 private wastewater treatment facilities and greater use of
individual I/A systems
·Changes in the estimating approach for certain portions of the nitrogen load
·The implementation of nitrogen control measures that remove 1,800 kg/yr.
Tasks to be completed in the second half of 2020 are expected to include:
·Running the 2006 linked watershed-embayment model to confirm the
effectiveness of current town nitrogen removal plans
·Conducting a sensitivity analysis on the watershed load estimates
·Compiling and evaluating recent water quality and habitat data
·Completing a re-evaluation of the Bay’s hydrodynamics
·Updating the 2006 linked watershed-embayment model to predict new nitrogen
removals to achieve water quality goals (the basis for Watershed Permit is an
aggregate threshold load of 30,800 kg/yr)
·Developing a scenario of target watershed nitrogen removals to update the prior
estimates of nitrogen removals needed (for each town) to meet the water-column
nitrogen concertation in the TMDL
·Running the updated model to determine if there will be TMDL compliance based
on the current set of nitrogen control plans
·Conducting further model runs in support of the nitrogen trading evaluation.
The results of the SMAST study will be reported in full in the third annual report due in August
2021.
PROPOSED CHANGES IN THE IMPLEMENTATION PLAN AND PERMIT
The Watershed Permit anticipates “mid-course corrections” in any of the towns’ nitrogen
removal plans by allowing changes to the implementation schedule at the end of each 5-year
segment of the permit term. After the first two years, there have been no formal announcements
of proposed changes, but there have been informal discussions that changes are being
contemplated.
The Town of Harwich is currently undergoing a review of its CWMP with a potential to re-
sequence some of the future phases, due to the recent large increases in construction costs.
Nitrogen removal activities in the Pleasant Bay watershed will likely be impacted in the first
5 years of the Watershed Permit.
The Town of Chatham may be providing sewer service to some homes in the Pleasant Bay
watershed earlier than first anticipated. If so, Chatham will remove about 10% of the load that
the Watershed Permit shows occurring in the last 10 years of the permit term.
Pleasant Bay Alliance -- 2020 Annual Report for Watershed Permit – October 2, 2020 Page 18 of 22
The Alliance is investigating “nitrogen trading”, whereby one town could remove more than
its share of nitrogen load on behalf of another town that would remove less than its share. The
second town would pay the first town for the nitrogen load removed on its behalf. That
investigation is funded in part by the EPA SNEP grant. The study will be concluded during
the third year of the Watershed Permit. Any changes in the Implementation Schedule that
potentially could emerge from that study are unlikely to proceed in the first 5 years of the
permit.
Each annual report will contain an update on possible modifications to the implementation
schedule. Expect further reporting on these potential changes next year.
GROWTH IN NITROGEN LOAD
Growth in the watershed nitrogen load, to the extent not already accounted for in a town’s plan,
represents both a financial burden and the need to expand/modify the plan. Growth is defined
as increased nitrogen load since the baseline years that are part of the 2006 MEP report and
2010 update related to Muddy Creek. Those baseline years are:
Brewster: 2002 to 2004
Chatham: 2002 to 2003
Harwich: 2004 to 2007
Orleans: 2002 to 2003
A broad assessment of trends is possible through analysis of the water use data described above
and in Table 2. That assessment will be included in later-years’ annual reports once watershed-
specific data are available.
Initial reporting by SMAST, under the SNEP-funded update of watershed nitrogen loads,
indicates an approximate 10% increase in attenuated load between the 2006 SMAST technical
report, and the 2011-to-2015 basis for the update.
GROUNDWATER DISCHARGE PERMITS
There are 14 Groundwater Discharge Permit holders in Brewster, Chatham, Harwich and
Orleans. There are four facilities with GWD permits located in the Pleasant Bay watershed:
·Pleasant Bay Health & Living Center (Brewster), 26,500 gpd permitted maximum
·Chatham Bars Inn (Chatham), 60,000 gpd permitted maximum
·Wequassett Inn (Harwich), 45,000 gpd permitted maximum
·Nickerson State Park (Brewster), 50,900 gpd permitted maximum
Each of the first three facilities has a total nitrogen discharge limit of 10 mg/l of total nitrogen.
The Pleasant Bay Health & Living Center regularly meets its permit requirements. The
Chatham Bars Inn has experienced some excursions in effluent nitrogen concentration.
Pleasant Bay Alliance -- 2020 Annual Report for Watershed Permit – October 2, 2020 Page 19 of 22
The Wequassett Inn has experienced some minor excursions, but generally produces very good
effluent.
The permit for Nickerson State Park allows Title 5 discharges up to the stated maximum and
limits total nitrogen recharge to 2,120 kg/yr. Not all of the permitted activities are in the
Pleasant Bay watershed.
As of August 2020, there are no applications pending for new GWD permits in the watershed.
There are two other GWD permits of note in the region. The municipal wastewater treatment
facility in Chatham discharges outside the Pleasant Bay watershed but is soon to receive
wastewater and nitrogen load from the Pleasant Bay watershed in Harwich. Similarly, the
Town of Orleans has obtained a GWD permit for the proposed Orleans municipal WWTF
discharge at a site off Lots Hollow Road Those Orleans facilities will receive and treat
wastewater and nitrogen load from at least the Meetinghouse Pond sub-watershed.
Each Town’s Health Department has provided data on new Title 5 systems and new private
wells in the Pleasant Bay watershed, as follows: The counts of new Title 5 permits include
both new systems and system repairs and upgrades.
All Title 5
Permits Issued
Town-wide
New Title 5
Systems in
Pleasant Bay
Watershed
New Private
Potable Wells in
Pleasant Bay
Watershed
Brewster 126
Chatham 71 0
Harwich 135 5 30
Orleans 110 6 1
SMAST has reported that there are now 119 I/A systems in the watershed.
DATA FROM BUILDING DEPARTMENTS AND ASSESSORS
In future annual reports, town departments will provide information on development and
redevelopment as derived from the towns’ traditional annual reports that are released before
Town Meetings. The Commission has also requested data on the location and square footage
of new structures and the number of new bedrooms in the watershed. The Alliance and the
towns will work with Commission staff during the third year of the permit to develop a
practical cost-effective approach toward meeting this reporting goal.
STAKEHOLDER INVOLVEMENT
Since the issuance of the Watershed Permit in August 2018, the following public meetings and
hearings have been conducted related to Pleasant Bay nitrogen reductions:
Pleasant Bay Alliance -- 2020 Annual Report for Watershed Permit – October 2, 2020 Page 20 of 22
Brewster
Meetings were held with the Select Board and Board of Health to discuss
implementation of the Town’s IWRMP, including the actions proposed for Pleasant
Bay.
Chatham
Chatham is well into implementation of Phase 1 of its Comprehensive Wastewater
Management Plan that was completed in 2009. The Town has had many successful
votes at Town Meetings to support multiple projects (totaling over $110 million to
date), including the most recent vote of an additional $7.15 million dollars for
wastewater authorization and debt exclusion that passed in May 2019. A portion of
these funds is for work in the Pleasant Bay watershed.
The Town also maintains a detailed site on its webpage that provides information
regarding the approved plan and links to current sewer infrastructure projects.
https://www.chatham-ma.gov/comprehensive-wastewaternutrient-management-
plan
In addition, the Town through its consultant GHD provides a construction
implementation webpage to inform residents of ongoing work related to the sewer
implementation that can be found at:
https://chathamscproject.info/
Harwich
The Town’s wastewater project is actively covered on the Town website. The Town
hired Weston & Sampson (whose representative is Charlie Sumner a former
administrator in the town of Brewster) to assist in outreach efforts along with CDM
Smith pertaining to the Pleasant Bay watershed area improvements contained in Phase
2. The Board of Selectmen, Board of Health and the recently approved by town meeting
Water/Wastewater Commission will continue outreach efforts throughout this project.
Orleans
Orleans developed a Consensus Plan to move forward with wastewater management
solutions through a comprehensive public process involving local boards, citizens, and
regional & state officials. The public process was critical to a successful program.
Since adopting a plan for limited public sewers augmented by non-traditional
remediation technologies, the Town has continued to make all wastewater planning
decisions at the Board of Selectmen level, with opportunity for public input at every
step.
Pleasant Bay Alliance -- 2020 Annual Report for Watershed Permit – October 2, 2020 Page 21 of 22
With approval of a downtown public sewer system in May 2019, responsibility for
implementing the construction program was transferred to the Board of Water & Sewer
Commissioners. The Town is presently working to develop sewer regulations and will
seek public input before they are approved.
Lonnie’s Pond residents have been advised of the Town’s ongoing demonstration
project to grow oysters in Lonnie’s Pond. All pond abutters were notified as part of the
Conservation Commission approval process.
Alliance
The Alliance made public presentations on the Pleasant Bay watershed permitting
approach at well-attended conferences:
·The Cape Cod Commission’s OneCape conference in Harwich in August 2018
(an update presentation is scheduled for the 2019 OneCape conference.)
·WBNERR’s Cape Coastal Conference in Hyannis in December 2018, and
·The Annual Conference of the New England Water Environment Association in
Boston in January 2019.
In the upcoming year, additional stakeholder involvement will occur as follows
Brewster
Additional meetings with the Select Board, Board of Health and the public are planned
in 2019 and 2020 to discuss the implementation of the Watershed Permit and how
Brewster will meet its nitrogen reduction goals. The options for using advanced onsite
systems will be presented and input will be solicited on issues related to the
implementation of the Town program, including financing options and the
requirements of the operation, maintenance and monitoring of the onsite treatment
system.
Chatham
The Town continues as an active member of the Pleasant Bay Alliance, the Cape Cod
Water Protection Collaborative, and the Cape Cod and Islands Water Protection Fund
Management Board.
In addition, the Town actively engages the public through its Board of Selectmen
meetings, Town Meeting process, and the Water & Sewer Advisory Committee, who
provide advice and recommendations to the Water & Sewer Commissioners (Board of
Selectmen) regarding the water and sewer systems of the Town, and neighborhood
meetings related to implementation of the CWMP.
Pleasant Bay Alliance -- 2020 Annual Report for Watershed Permit – October 2, 2020 Page 22 of 22
Harwich
The Town’s past efforts will continue to be modified and improved to seek additional
input from the various stakeholders involved in the town’s compliance with its
Comprehensive Wastewater Management Plan. The town continues to be an active
member on the Pleasant Bay Alliance and will continue to learn from the group of
efforts made throughout the region on the wastewater permitting side.
Orleans
The Board of Water & Sewer Commissioners will hold regular, formally-noticed
meetings to review progress on public sewer construction. Regular reporting to the
Town regarding the Lonnie’s Pond oyster project will be made to the Water Quality
Committee, and all reports will be posted on the Town website. The Town’s
engineering consultant will meet with the Board of Selectmen to report on progress of
a demonstration Permeable Reactive Barrier currently installed at Nauset Middle
School. Planning for future installation of PRBs at strategic locations will take place
during 2020-2021.
Alliance
A public outreach program is part of the watershed permit implementation activities
funded by EPA under the SNEP grant and now ongoing. That outreach program will
occur in 2020 and 2021.
Key issues for the public are:
o The large cost of nitrogen removal programs
o Fairness in allocation of costs among users and non-users and between
residential and commercial property owners.
o Proper incorporation of non-traditional approaches to nitrogen removal.
DISCUSSION AND CONCLUSIONS
The two basic goals of this second annual report have been accomplished:
·Compliance documentation
·Compilation of information to inform adaptive management
While only two years have transpired under the Watershed Permit, and much is to be done in
years 3 through 5, it is fair to say that:
·The towns are proceeding under the terms of the permit, and
·The towns are on track to meet the nitrogen removals stipulated under the permit.
Town of Brewster
Integrated Water Resource
Management Plan (IWRMP)
Status Report
Update on the Pleasant Bay Watershed
Permit
Pleasant Bay Watershed Permit
Permit Signed in August 2018.
Requires Brewster to remove of 2,262 kg of
nitrogen per year and address future
development.
The town had already removed 56% of this load,
Pleasant Bay
Watershed
Pleasant Bay Watershed Permit
Brewster makes up 25% of the Pleasant
Bay Watershed and is accountable for 13%
of the N load.
Significant open space in the watershed
Nitrogen Reductions Achieved To Date
Nitrogen Reduction Required:2,262 kg-N/year
Approved Reductions in Watershed Permit:
Golf Fertilization Reduction 930 kg-N/year
Golf Irrigation Recapture 230 kg-N/year
Town-wide Fertilizer Bylaw 121 kg-N/year
Total Nitrogen Removed 1,281 kg-N/year
Remaining Reduction Needed 981 kg/N/year
Further Nitrogen Reduction Opportunities at
Captain’s Golf Course
Based on U.S. Golf Association Report Findings:
Reduce fertilizer applications on the fairways and
roughs, incorporating sprayed applications of liquid
fertilizers.
Potentially reduce the size of fairways by
approximately 2.5 acres (course-wide) –subject to
further discussion.
Septic System Upgrade to Treat for Nitrogen (Cost
approx. $150,000 -$170,000)
Further Nitrogen Reduction Opportunities at
Captain’s Golf Course
Fertilizer Reductions -364 kg-N/year
Fairway Changes -49 kg-N/year
Septic Upgrade -45 kg-N/year
Total New Reduction 458 kg-N/year
Final Reduction Needed 523 kg/N/year
Optoin 1: Golf Course Fertilizer Leaching
Rate Evaluation
•Changes in fertilizer practices may mean that less
nitrogen is leaching into groundwater.
•The permit assumes that 20 % does leach.
•Documenting a lower leaching rate would further
reduce Brewster’s obligations under the permit.
•Cost for a study = $140,000 plus annual monitoring
at $5,000/year.
Option 2: Neighborhood Wastewater
Treatment and Collection System
Disposal in the
watershed
Disposal outside the
watershed
Number of Homes = 150 Number of Homes = 50
Nitrogen reduction = 523
kg/yr
Nitrogen reduction = 523
kg/yr
20-year cost = $9,000,000 20-year cost = $4,000,000
•A traditional wastewater system could be installed
in the upper portion of the watershed to treat
effluent prior to its discharge to groundwater.
•Can offset future development
Option 3: Onsite Septic System Treatment Upgrades
Septic systems serving individual properties could be
upgraded to provide additional nitrogen treatment.
On-site septic system treatment upgrades have until
recently been recently been the preferred alternative.
Through the PB Watershed Permit and supporting SNEP
Grant, this approach is has shown to be less cost effective.
at present.
Number of Homes = 173
Nitrogen reduction = 523 kg/yr
20-year cost = $17,000,000
Nitrogen Trading
•The permit allows the town to negotiate a “nitrogen
trade” with another Pleasant Bay town.
•Size and cost of the trade could be adjusted to
accommodate future nitrogen impacts from
buildout.
•Eliminates the long-term management of a facility in
Brewster.
•Can be set up to manage future development.
Summary
75% or more of Brewster’s obligations can be achieved at
Captains Golf Course with Minimal Cost.
A successful study of leaching rates will further reduce
the town’s obligation.
Options to manage the rest includes:
Neighborhood WWTP
Onsite Septic Upgrades
Nitrogen Trade
The Captains Golf Course
Brewster, Massachusetts
Visit Date: June 30 2020
Present:
Mr. Mark O’Brien, Captains Golf Course Director of Operations, Town of Brewster
Mr. Mark Nelson, Principal, Horsley Witten Group, Inc.
Mr. Chris Miller, Director of Natural Resources, Town of Brewster
Mr. Tom Flynn, Assistant Golf Course Superintendent, Town of Brewster
Mr. Dwight Wiggin, Assistant Golf Course Superintendent, Town of Brewster
Mr. Steve Mann, Independent Consultant, Former Superintendent at The Captains Golf Course
Mr. Paul M. Jacobs, USGA Green Section
United States Golf Association
Paul M. Jacobs, Agronomist | Green Section | Northeast Region
1631 Main St., 2nd Floor | Hellertown, PA 18055
(C) 734-642-5927 | (O) 610-515-1660 | pjacobs@usga.org
The USGA Green Section develops and disseminates sustainable management practices that
produce better playing conditions for better golf.
COURSE CONSULTING S ERVICE
Onsite Visit Report
2
Executive Summary
It was great to make a half-day Course Consulting Service visit to The Captains Golf Course on June
30, 2020. This visit was a follow-up to our conference call that was held earlier this year in May. The
primary purpose of the visit was to evaluate the golf course and determine opportunities to reduce
nitrogen fertility inputs on the golf course while maintaining turf health and ideal playing conditions.
More specifically, we closely examined fairway contours and identified areas where fairway acreage
could be reduced without having a significant impact on playability.
Nitrogen fertilizer is essential for providing dense and healthy turf and ideal playing conditions.
Therefore, simply eliminating nitrogen fertilizer on the golf course is not ideal because playing
conditions would rapidly decline. In our conference call in May, we discussed opportunities to reduce
nitrogen fertility rates on the golf course. The pre-existing application rates were not exceptionally high,
but some minor reductions can likely be made with minimal impact on playability and turf health. To that
end, we discussed reducing the total amount of fairway acreage because the primary rough can be
maintained with less nitrogen fertilizer than fine turf areas such as fairways. The primary focus for
reducing fairway acreage was in the beginning portions of the fairways. On many of the holes the
fairway extends close to the forward tee. Most golfers with slow swing speeds that play from the
forward tees can carry the ball approximately 60 – 75 yards, so extending the fairway closer than that is
unnecessary.
The following table outlines topics that were discussed during our visit. These topics are discussed in
greater detail throughout the remainder of this report.
Table of Contents:
Nitrogen Fertilizer Reduction ................................................................................................. 3
General Observations and Recommendations ........................................................................... 3
Starboard Course Hole by Hole Recommendations ................................................................... 4
Port Course Hole by Hole Recommendations ............................................................................ 6
Fairways ................................................................................................................................... 8
Observations .............................................................................................................................. 8
Recommendations ..................................................................................................................... 9
Summary .................................................................................................................................. 9
Additional Considerations .................................................................................................... 11
3
Nitrogen Fertilizer Reduction
General Observations and Recommendations
1. The report provided in May outlines the importance of nitrogen fertilizer use on the golf
course and recommendations for application rates and timing.
2. The fairways will likely require more nitrogen fertilizer than the primary rough to maintain
acceptable playing conditions. Therefore, it would be advantageous to reduce the total
fairway acreage on the golf course to help reduce nitrogen fertilizer usage.
• Many of the fairways extend close to the front edge of the forward tees. The average female
golfer has a swing speed of approximately 60 – 70 miles per hour which equates to a driving
distance of approximately 140 – 150 yards. The total carry distance for this golfer is
approximately 100 yards. However, we estimated that some golfers likely carry the ball
shorter than 100 yards so we made the assumption that golfers with even slower swing
speeds would be able to carry the ball at least 65 yards. Therefore, any fairway that extends
closer than 65 yards from the forward tee is not necessary and can be converted to primary
rough without having a significant impact on playability.
• Several of the fairways on the golf course already begin farther than 65 yards from the
forward tee. For this reason I would not expect proposed changes to the fairways to impact
playability.
• As discussed in the May report, converting the fairways to primary rough will be completed
simply by allowing the grass to grow to a taller height of cut by not mowing it for several
weeks. Converting in this manner will provide the option to mow the area back down to
fairway height of cut if necessary.
• The areas of fairway that are converted to primary rough should be converted this fall. In
areas that will be converted to primary rough, stop mowing in late September when the
amount of play on the golf course begins to decline. A gradual change at this time of year
and the following spring will be less noticeable by golfers and less likely to generate negative
feedback.
3. As discussed in the May report, many of the holes are too long for golfers with slower
swing speeds who are playing from the forward tees. Forward tees that play from a yardage
that is too long means golfers with slower swing speeds cannot reach greens in regulation. This
equates to more challenging golf for players with high handicaps and slower rounds of golf for
everyone one the course.
• Constructing new forward tees that are at appropriate yardages closer to the green will
provide additional opportunity to reduce total fairway acreage. On some of the holes, the tees
should be relocated more than 100 yards closer to the green to provide an appropriate
challenge.
• Constructing new forward tees is the most positive impactful change that could be made to
the golf course at this time in my opinion.
• Constructing forward tees does not need to be expensive or an elaborate process. Several
courses have had good results by constructing a flat and level teeing surface within the
fairway contours with a sand based rootzone mix and maintaining the entire tee top as
4
fairway turf. This streamlines maintenance and does not add any additional maintenance
costs.
4. As discussed in the May report, the estimated annual nitrogen fertility requirement for
fairways is approximately 2 pounds of nitrogen per 1,000 square feet annually. The
estimated annual nitrogen requirement for primary rough is approximately 1 pound of nitrogen
per 1,000 square feet.
• The design of the golf course lends itself to provide dense and healthy turf in the fairways
and primary rough directly adjacent to the fairway and letting the rough gradually become
more drought stressed and rugged as it gets closer to the tree lines on the perimeters of the
golf holes.
Starboard Course Hole by Hole Recommendations
The table below outlines the current distance from the forward tee to the beginning of the fairway and
recommended yardage at the beginning of the fairway that can be converted from fairway to primary
rough. In most cases the beginning of the fairway is recommended to begin approximately 65 yards
from the forward tee. This yardage gives golfers with very slow swing speeds (less than 60 miles per
hour) the opportunity to still reach the beginning of the fairway.
The fairways are approximately 25 yards wide on most holes. This equates to a reduction of
approximately 4,000 square feet of fairway for every 20 yards that are converted from fairway to
primary rough.
5
Number 1: The fairway begins 40 yards from the forward tee. Convert the first 25 yards of fairway to
primary rough.
Number 2: The second hole is a downhill par-3 and the beginning of the fairway starts 10 – 15 yards
from the forward tee. Convert the first 30 yards of fairway to primary rough. Because the hole is a par-
3, all it requires is an approach in front of the green. The approach should extend into the flat area in
front of the green so that balls that may roll off of the green have a chance to remain in the approach
and not come to rest up against the primary rough and fairway interface.
Number 3: The front edge of the fairway begins 55 yards from the forward tee. However, this tee shot
is downhill so the first 20 yards of the fairway can be converted to primary rough.
Number 4: The 4th hole is one of the most challenging tee shots on the golf course for golfers with
slower swing speeds. The fairway begins 70 yards from the forward tee and is severely uphill.
Additionally, this hole is more than 100 yards too long for golfers with slower swing speeds to be able
to reach this green in regulation.
• Do not change the fairway mowing patterns on less on additional forward tee is constructed.
• This hole is a great example of how adding properly located forward tees can improve pace
of play, golfer enjoyment, and create additional opportunity to reduce fairway acreage.
Number 5: The 5th hole is a par-3 and the tee shot requires a forced carry for golfers playing from all
sets of tees. No changes should be made to the fairway mowing patterns. However, adding a new
forward tee on the right side of the hole closer to the green should be considered to provide golfers
with slower swing speeds an opportunity to reach the green without having to carry a hazard.
Number 6: The fairway begins 70 yards from the forward tee. No changes are recommended.
6
Number 7: The front edge of the fairway begins 70 yards from the forward tee. Additionally, this tee
shot is severely uphill. No changes should be made to the fairway mowing contours at this time.
• Hole 7 is another great example where additional forward tees are needed. If a new forward
tee is built the fairway mowing contours could be changed, but the beginning of the fairway
should still begin so that golfers from the White tees can see the beginning edge of the
fairway as it extends over the hill.
Number 8: The fairway begins 65 yards from the forward tee. Similar to Hole 7, this is a blind tee shot
that is severely uphill. No changes are recommended to fairway mowing patterns on this hole.
Number 9: The fairway begins 70 yards from the forward tee. No changes are recommended to
fairway mowing contours on this hole.
Number 10: The front edge of the fairway begins 45 yards from the forward tee. The first 20 yards of
the fairway can be converted to primary rough.
Number 11: The front edge of the fairway begins 40 yards from the forward tee. Hole 11 is a par-3, so
most players are landing the ball close to the green. The first 35 yards of this fairway can be
converted to primary rough. The area where the fairway narrows down currently would be an
appropriate place to connect the new beginning portion of the fairway.
Number 12: The fairway begins 52 yards from the forward tee. The first 10 yards of this fairway can
be converted to primary rough.
Number 13: The fairway begins 61 yards from the forward tee. No changes are recommended to
mowing contours on this hole.
Number 14: The fairway begins 45 yards from the forward tee. The first 20 yards of fairway can be
converted to primary rough.
Number 15: The fairway began 60 yards from the forward tee. The first 10 yards of this fairway can
be converted to primary rough.
Number 16: The fairway begins 55 yards from the forward tee. The first 10 yards of this fairway can
be converted to primary rough.
Number 17: The fairway begins 35 yards from the forward tee. The first 30 yards of this fairway can
be converted to primary rough. Hole 17 is a par-3 with a large bunker in front of the middle portion of
the green. The fairway should begin a few paces in front of the bunker.
Number 18: The fairway begins 65 yards form the forward tee. No changes are recommended to
mowing contours on this hole.
Port Course Hole by Hole Recommendations
The table below outlines the current distance from the forward tee to the beginning of the fairway and
recommended yardage at the beginning of the fairway that can be converted from fairway to primary
rough.
7
Number 1: The fairway begins 40 yards from the forward tee. The first 30 yards of this fairway can be
converted to primary rough.
Number 2: The fairway begins 57 yards from the forward tee. The first 10 yards of this fairway can be
converted to primary rough.
Number 3: The fairway begins 45 yards from the forward tee. The first 30 yards of this fairway can be
converted to primary rough. Hole 3 is a par-3 that plays downhill. Most players will be landing the ball
on the green or just in front of the green. A fairway that extends 50 yards or more from the front edge
of the green is unnecessary.
Number 4: The fairway begins 65 yards from the forward tee. No changes are recommended to
mowing contours on this hole.
Number 5: The fairway begins 45 yards from the forward tee. The first 20 yards of this fairway can be
converted to primary rough.
Number 6: The fairway begins 25 yards from the forward tee. The first 40 yards of this fairway can be
converted to primary rough.
Number 7: The fairway begins 10 yards from the forward tee. The first 50 to 60 yards of this fairway
can be converted to primary rough. However, because the Yellow tees are located on the other side
of the hazard some players playing from this set of tees may not be able to reach the fairway if it
begins 50 yards further from where it is currently. Therefore, start by converting the first 25 yards of
this fairway to rough and see what kind of impact this has on playability from the Yellow tees.
Number 8: The fairway begins 45 yards from the forward tee. The first 25 yards of this fairway should
be converted from fairway to primary rough.
8
Number 9: The fairway begins 50 yards from the forward tee. Convert the first 15 yards of this fairway
to primary rough.
Number 10: The fairway begins 60 yards from the forward tee. The tee shot from the forward tee is
blind and already requires 60 yards of carry. No changes are recommended to mowing contours on
this hole.
Number 11: The fairway begins 45 yards from the forward tee. Convert the first 20 yards of this
fairway to primary rough.
Number 12: The fairway begins 80 yards from the forward tee and is uphill. This is a lengthy carry for
players with slower swing speeds. No changes are recommended to mowing contours on this hole.
Number 13: The fairway begins 65 yards from the forward tee. No changes are recommended.
Number 14: The fairway begins 65 yards from the forward tee. No changes are recommended.
Number 15: The fairway begins 45 yards from the forward tee. The first 20 yards of this fairway
should be converted to primary rough. Hole 15 is a par-3 with a fairway bunker located in the middle
of the fairway. The fairway should begin a few paces in front of the middle fairway bunker.
Number 16: The fairway begins 83 yards from the forward tee. No changes are recommended on this
hole.
Number 17: The fairway begins 83 yards from the forward tee. Hole 17 is a long par-3. No changes
are recommended to mowing contours on this hole.
Number 18: The fairway begins 45 yards from the forward tee. Convert the first 20 yards of this
fairway to primary rough. This tee shot also plays downhill, which will make the 65 yard carry to the
beginning of the fairway that much easier.
Fairways
Observations
1. The fairways were in good condition and contain primarily creeping bentgrass. There are
small amounts (less than 15 – 20%) of Poa annua in some of the fairways, but most of the
fairways are greater than 80% creeping bentgrass.
• Creeping bentgrass is the desired species for turf on the fairways because it has greater
drought tolerance and is less susceptible to decline during periods of stressful environmental
conditions.
2. Plant protectants must be applied to the fairways periodically throughout the season to
maintain turf health. This is another reason why reducing total fairway acreage is a good idea.
With less fairway area, fewer plant protectants will need to be applied. This will save time and
money and reduce the total amount of plant protectants that are applied to the golf course.
9
Recommendations
1. Include a Class B growth regulator, such as Cutless® or Trimmit® with the Primo Maxx®
that is already being applied to the fairways.
• Class B growth regulators such as Cutless or Trimmit regulate Poa annua more aggressively
than creeping bentgrass. As a result, creeping bentgrass is given the competitive advantage
and will gradually increase in population over time.
• Tank-mixing Primo with a Class B growth regulator is a good idea because the Primo will
provide regulation sooner following application and helps improve leaf texture and density.
The addition of the Class B growth regulator is focused primarily on reducing Poa annua
populations gradually over time.
• Plant growth regulators should be applied according to growing degree days. This topic was
discussed in great detail in the May report. Note that ideal reapplication intervals are different
for turf mowed at fairway height of cut versus turf mowed at putting green height of cut. The
ideal reapplication intervals are in the table that was provided in the May report. When tank-
mixing Class A and Class B growth regulators, always follow the Class B reapplication
interval.
2. Preventative fungicide applications should continue to be made on the fairways for dollar
spot control. The following points outline chemical control options for dollar spot disease.
• The DMI fungicides, such as Banner, Bayleton®, Tourney® and Torque™ are relatively
inexpensive and can provide good dollar spot control. However, if these products have been
used for an extended period of time resistance can develop. If resistance has developed to
older DMI fungicides, such as those listed previously, you may want to try some of the newer
DMI products such as Maxtima® or Navicon®.
• The SDHI fungicides provide great control of dollar spot disease. Some older SDHI
fungicides include Emerald® and Xzemplar®. Newer SDHI fungicide options that would be
effective for dollar spot control include Velista® and Posterity®. The SDHI fungicides do not
have any growth regulating effects like the DMI fungicides do. For this reason, many facilities
try to use the SDHI fungicides during the summer months and the DMI fungicides in the
spring and fall seasons when environmental conditions are less stressful.
Summary
The golf course was in great condition considering resources available for daily maintenance. After
touring the golf course I am confident that the total acreage of fairways can be reduced to achieve part
of the total nitrogen reduction goal that has been set by the state. Reducing the total fairway acreage
will not only reduce the total amount of nitrogen that is required to maintain turf health but will also
reduce the total amount of time required to mow the fairways as well as the total amount of plant
protectants that need to be applied to maintain turf health on the fairways. In the long term, I strongly
encourage you to build additional forward tees to provide golfers with slower swing speeds an
opportunity to reach greens in regulation. This will improve golfer satisfaction and pace of play.
Additionally, adding new forward tees will create additional opportunity to reduce total fairway acreage.
10
I enjoyed my visit to The Captains Golf Course and look forward to working with you all in the future.
Your hospitality was much appreciated. If you have any questions about anything in this report, or if I
can be of further assistance at any time, please do not hesitate to contact me.
Respectfully submitted,
Paul M. Jacobs, Agronomist
USGA Green Section, Northeast Region
Distribution:
Mr. Mark O’Brien, Captains Golf Course Director of Operations, Town of Brewster
11
Additional Considerations
The USGA appreciates your support of the Course Consulting Service. Please visit the Course Care
section of usga.org to access regional updates that detail agronomist observations across the region.
Also, please visit the Water Resource Center to learn about golf’s use of water and how your facility
can help conserve and protect our most important natural resource.
USGA Green Section Record
If you would like to receive the USGA’s electronic publication, the Green Section Record, click here. It
is free, informative and sent directly to you via email every two weeks.
12
About the USGA Course Consulting Service
As a not-for-profit agency that is free from commercial connections, the USGA Course Consulting
Service is dedicated to providing impartial, expert guidance on decisions that can affect the playing
quality, operational efficiency and sustainability of your course.
First started in 1953, the USGA Course Consulting Service permits individual facilities to reap the
benefits of on-site visits by highly skilled USGA agronomists located in Green Section offices
throughout the country.
For questions regarding this
report or any other aspect
of the USGA Course
Consulting Service, please
do not hesitate to contact
our office.
Climate Emergency & Net Zero Declaration: Summary for Town Warrant Booklet
Some threats emerge rapidly, while others build slowly. This “Climate Emergency and Net Zero
Declaration” is an acknowledgement of current scientific knowledge and recent local
experience. Human activity is changing our climate. Our community is highly vulnerable to
severe storms, flooding, rising sea levels, shifting habitats, public safety threats, and economic
disruptions.
Brewster is taking important steps to adapt to climate change by identifying vulnerabilities and
increasing resiliency, including:
Achieving state “Municipal Vulnerability Preparedness” designation in 2019 to help alleviate
threats to public safety, property, roads, utilities, and neighborhoods.
Forming a new Natural Resources Commission in 2020 to help respond to change along our
coastline and safeguard ecosystems and the essential services they provide.
While adaptation can help alleviate impacts, the latest research indicates that a broad,
coordinated effort to dramatically reduce greenhouse gas emissions by 2030 may represent the
world’s last chance for preventing the worst effects of climate change.
By preserving forests and other open space, Brewster continues to promote and enhance
carbon storage. Additional examples of climate mitigation measures by Brewster include:
Hosting solar power projects and buying renewable energy to meet municipal electricity
needs while saving tens of thousands of dollars annually.
Achieving state Green Communities designation in 2020, including a commitment to reduce
municipal energy use by 20% over the next 5 years.
Banning certain single-use plastics, adopting a stretch energy code for new buildings,
extending sidewalks, and adopting a “Complete Streets” policy.
Much more can be done, both across municipal operations and the community at large.
Priorities include promoting conservation and efficiency in buildings and transportation, moving
to renewable energy and clean fuel, improving resource management, and enhancing natural
carbon storage—all measures that can strengthen our economy and improve quality of life.
By passing this resolution, Brewster will join other Cape Cod towns—and a growing number of
communities around the world—in declaring a climate emergency. In addition, our elected
officials, town departments, boards, and committees will be empowered to proactively address
the climate crisis at the local level by engaging Brewster and its citizens, businesses, and other
stakeholders in implementing effective adaptation and mitigation measures.
Town of Brewster
2198 Main Street
Brewster, MA 02631
Phone: (508) 896-3701
Email: townadmin@brewster-ma.gov
CLIMATE CHANGE AND NET ZERO EMISSIONS RESOLUTION
Date Adopted: October 19, 2020
Be it resolved that the Town of Brewster recognizes that the climate emergency – driven
by human activity including fossil fuel consumption and land use practices leading to
global warming, rising seas, deadly storms, dangerous heat waves, acidifying oceans,
and melting ice sheets – poses a threat to the health, safety, and economic security of
our residents, especially our children and future generations, and to our natural
resources.
The Town of Brewster therefore adopts the following policy objectives:
(1) Reduce net greenhouse gas emissions from human activity within and by the
Town to zero at the earliest technically and economically feasible time, and
(2) Reduce the Town’s vulnerability to climate change.
Further, the Town requests that the Select Board and Town Administration integrate
these priorities into their strategic planning efforts, direct all Town officers and
departments to take such measures within the scope of their respective responsibilities
and authority as may be necessary and prudent to facilitate such policy objectives, and
actively engage the community in moving these initiatives forward.
___________________________ ___________________________
Mary Chaffee, Chair Ben deRuyter, Vice Chair
___________________________ ___________________________
Cindy Bingham, Clerk David Whitney
___________________________
Ned Chatelain
Office of:
Select Board and
Town Administrator
FYI ITEMS (MAIL) October 19, 2020
1.Letter of Commendation – Brewster Police Sargent Varley/Officer Childs
2.Public Hearing Announcement – Community Preservation Committee
3.Nauset Regional Enrollment Figures – 2019 vs. 2020
4.Nauset Regional Enrollment Trends Report
5.JPE Request for Proposals Signed Agreement - Cape Light Compact
6.Blood Drive Flyer – Brewster Police Department
PUBLIC HEARING
BREWSTER COMMUNITY PRESERVATION COMMITTEE (CPC)
WEDNESDAY, OCTOBER 28, 2020 AT 4:30 PM
The Brewster Community Preservation Committee (CPC) will hold a Virtual Public Hearing on
Wednesday, October 28, 2020 at 4:30 pm. The purpose of the hearing is to provide and gather
information on the community preservation needs and possibilities in the areas of community
housing, historic preservation, open space, and recreation. The CPC resources of the Town of
Brewster will be reviewed, and the information gathered at the hearing will be useful in assessing
any funding applications that the CPC may be recommending to the voters at the May 2021
Annual Town Meeting.
Speakers, your reply is requested: If you are planning to speak at this hearing, please reply to
this message with your name and email by 10/23. Prior to 10/28, we will send you additional
information about participating as a speaker. Thank you for helping us plan ahead to ensure a
smooth meeting, using a virtual format.
All interested parties are invited to attend and questions and comments are welcome.
Agenda is posted at www.brewster-ma.gov. Look under CALENDAR, and click on the meeting
to be taken to the Agenda.
Faythe Ellis, Chair
Community Preservation Committee
Nauset Regional School District
District Enrollment
Comparison 10-1-2020 and 10-1-2019 (2019 in red)
Elementary
School PK K 01 02 03 04 05 Total Difference
Eastham Elementary School 29 22 32 22 25 30 27 28 29 29 26 34 26 31 194 196 +2
Eddy Elementary School 0 0 0 0 85 53 78 80 84 79 247 212 -35
Orleans Elementary School 0 22 16 32 24 34 29 38 32 40 36 33 38 199 175 -24
Stony Brook Elementary 34 20 62 67 71 64 57 62 0 0 0 224 213 -11
Wellfleet Elementary School 0 19 14 18 16 15 24 21 15 16 21 19 15 108 105 -3
Elementary Totals 63 42 135 119 146 134 133 143 173 129 160 171 162 163 972 901 -71
Middle
Town 06 07 08 Total Difference
Brewster 79 75 75 77 83 77 237 229 -8
Eastham 23 29 37 33 27 41 87 103 +16
Orleans 38 28 31 33 33 30 102 91 -11
Provincetown 2 0 1 2 1 1 4 3 -1
Truro 8 5 16 9 17 18 41 32 -9
Wellfleet 12 19 31 14 11 32 54 65 +11
Choice 25 20 14 26 25 14 64 60 -4
Middle School Totals 187 176 205 194 197 213 589 583 -6
High School
Town 09 10 11 12 SP Total Difference
Brewster 69 70 62 73 67 66 77 65 6 6 281 280 -1
Eastham 28 29 31 28 32 33 33 31 1 1 125 122 -3
Orleans 28 30 36 25 19 34 31 23 1 1 115 113 -2
Provincetown 5 4 7 6 7 7 7 6 0 26 23 -3
Truro 14 15 13 15 19 11 14 19 0 60 60 -
Wellfleet 17 12 31 17 27 28 20 24 0 95 81 -14
Choice 46 37 44 49 73 42 55 70 1 0 219 198 -21
High School Totals 207 197 224 213 244 221 237 238 9 8 921 877 -44
Summary 2019 2020 Difference
Preschool 63 42
Elementary 909 859
Region 1096 1084
School Choice 283 258 (-25)
Truro 101 92 (-9)
Provincetown 30 26 (-4)
Grand Total 2482 2361 (-121)
Withdrawn to Private School or Home School due to COVID – 19
Stony Brook – K- 7 homeschool, Gr. 1 – 4 homeschool, Gr. 2 – 12 homeschool
Eddy – Gr. 3 – 5 homeschool, 1 private school, Gr. 4 – 4 homeschool, 1 private school, Gr. 5- 3 homeschool,
1 private school
Eastham – K - 2 homeschool, 2 private school, Gr. 1 – 5 homeschool, Gr. 2 1 homeschool, Gr. 3 – 1 homeschool
Orleans – K – 2 homeschool, 1 private school, Gr. 1 – 2 homeschool, 1 private school, Gr. 2 – 4 homeschool,
Gr. 3 – 2 homeschool, 1 private school, Gr. 4 – 2 homeschool
Wellfleet – Gr. 1 – 2 home school, Gr. 3 – 2 homeschool, Gr. 4 – 2 homeschool (not Covid reasons),
Gr. 5 – 1 homeschool
Middle School – Gr. 8 – 2 homeschool
High School – Gr. 9 – 2 private school, 1 choice back to own district, Gr. 10 – 2 private school, 2 homeschool, 4 Tech,
Gr. 11 – 2 private school, 1 TECCA online, 1 choice back to own district, Gr. 12 – 1 private school
NOTE:
Truro – students in Gr. 6 are
school choice (Truro has a K-6
elem. school)
Students in Grades 7 & 8 are
tuition students
Provincetown – students in
Grades 6, 7 & 8 are school
choice (Provincetown has a K-8
school)
Students in Grades 9, 10, 11, 12
are tuition students
NAUSET REGIONAL SCHOOLS
ENROLLMENT TRENDS
HIGH As of Live in Live in Live in School OTHER
SCHOOL 1-Oct District Truro Provincetown Choice IN STUDENTS TOTAL
2020 596 60 23 198 877
2019 616 60 26 219 921
2018 624 63 29 228 944
2017 603 48 37 236 924
2016 642 52 40 211 945
2015 676 52 44 209 981
2014 687 50 40 197 974
2013 706 61 43 214 1024
2012 695 52 33 190 970
2011 696 56 28 185 965
2010 737 50 32 168 987
2009 800 40 NA 153 993
2007 880 42 NA 119 1041
MIDDLE As of Live in Live in Live in School OTHER
SCHOOL 1-Oct District Truro Provincetown Choice IN STUDENTS TOTAL
2020 488 32 3 60 583
2019 480 41 4 64 589
2018 445 43 5 90 583
2017 419 38 7 89 553
2016 424 31 9 77 541
2015 437 31 9 67 544
2014 463 37 7 53 560
2013 489 22 7 65 583
2012 490 19 8 73 590
2011 490 27 8 46 571
2010 477 24 10 43 554
2009 489 23 55 567
2007 460 14 31 505
AS OF OCTOBER 1, 2020 Students Attending Nauset High School Under School Choice by Home Town
Barnstable Bourne Chatham Dennis Harwich Sandwich Yarmouth Falmouth Total
24 2 20 31 63 6 48 1 195
AS OF OCTOBER 1, 2020 Students Attending Nauset High School - Tuitioned In
Gr. 9 Gr. 10 Gr. 11 Gr. 12 Total
Truro 15 15 11 19 60
Provincetown 4 6 7 6 23
(Barnstable includes: Centerville, Marston Mills, Osterville, Sagamore and Barnstable)
AS OF OCTOBER 1, 2020 Students Attending Nauset Middle School Under School Choice by Home Town
Barnstable Chatham Dennis Harwich Sandwich Yarmouth Provincetown Truro Total
9 2 11 16 0 22 3 5 68
AS OF OCTOBER 1, 2020 Students Attending Nauset Middle School - Tuitioned In
Gr. 7 Gr. 8 Total
Truro 9 18 27
AS OF OCTOBER 1, 2020 Nauset Resident Students Attending Other High Schools
Lighthouse Sturgis Tech
2020 64 10 92
2019 46 12 76
2018 53 15 77
2017 67 16 88
2016 67 17 81
2015 64 19 86
2014 62 23 69
2013 64 25 72
2012 69 23 72
2011 86 10 80
AS OF OCTOBER 1, 2020 International Student Program
2020 0
2019 2
2018 3 2 Chinese, 1 German
2017 4 2 Chinese, 1 Indonesian, 1 German
2016 5 2 Brazil, 3 Chinese
2015 17 1 German, 2 Brazilians, 1 Spanish, 1 Norwegian and 12 Chinese
2014 17 8 Chinese, 2 Brazilian, 2 French, 3 Spanish, 1 Norwegian and 1 German
2013 11 3 Chinese, 2 Italian, 4 Brazilians, 1 German, 1 Monaco
2012 6 2 French, 3 Chinese, 1 Belgium
Wednesday, November 4th
11 am – 5 pm
Brewster Police Department
631 Harwich Rd
Target gift card for all donors!!
*******Appointments are required. To make an appointment,
please visit our website listed below.