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HomeMy Public PortalAboutAddendum No. 1 to Contract No. 94-2018 - Municipal Equipment Inc - Body truckORIGINAL ADDENDUM NO. 1 to CONTRACT NO. 94-2018 THIS ADDENDUM, Addendum No. 1 to Contract No. 94-2018, is made and entered into this [;). day of June, 2018, by and between Richmond, Indiana, a municipal corporation acting through its Board of Sanitary Commissioners of the Richmond Sanitary District, with its office at 50 North 5�' Street, Richmond, Indiana, 47394 (hereinafter referred to as "City"), and Municipal Equipment, Inc., 6305 Shepherdsville Road, Louisville, Kentucky 40228 (hereinafter referred to as the "Contractor"). WHEREAS, City and Contractor entered into Contract No. 94-2018 on June 12, 2018, in which City purchased from Contractor one (1) new split body recycling truck, 2019 International HV607 SBA GS Products, SB-8220XSB, as further described in Exhibit "B" of Contract No. 94-2018 for use in the operation of City's recycling operation for the Richmond Sanitary District's customers; and WHEREAS, In consideration for the split body recycling truck described above, and more particularly described in Contract No. 94-2018, the City agreed to pay to Contractor the amount of not to exceed Two Hundred Eight Thousand Four Hundred Eighty -Nine Dollars and No Cents ($208,489.00); and WHEREAS, City is in need of a right side low entry/dual drive conversion, as well as a flipper valve, addition to the split body recycling truck described above and in Exhibit "B" of Contract No. 94-2018, in order to have a more efficient split body recycling truck as well as to put less stress on the City employees operating said split body recycling truck. Contractor is willing to add a right side low entry/dual drive conversion for the 2019 International HV607 SBA GS Products, SB-8220XSB, as well as a flipper valve to engage and hold the service bakes and activate the OEM installed auto neutral; and WHEREAS, City and Contractor agree that Contract No. 94-2018 should be amended to enable the City to add a right side low entry/dual drive conversion well as to furnish and install a flipper valve on the right hand side to engage and hold the service brakes and activate the OEM installed auto neutral. The cost of the additional equipment and material would be in an amount not to exceed Fifteen Thousand Seven Hundred Fifteen Dollars and No Cents ($15,715.00). This $15,715.00 is in addition to the $208,489.00 purchase price of the 2019 International HV607 SBA split body recycling truck in Contract No. 94-2018, for a total cost to City of $224,204.00. Addendum No. 1 to Contract No. 94-2018 NOW, THEREFORE, for valuable consideration, including the recitals stated above and which recitals are incorporated into this Addendum No. 1 to Contract No. 94-2018, and passage by majority vote of City, through its Richmond Sanitary District Board of Sanitary Commissioners, City and Contractor now agree to amend Contract No. 94-2018, by Amendment No. 1 to Contract No. 94- 2018, as follows: 1. The City awarded the bid to Contractor on April 24, 2018, and City and Contractor executed and entered into Contract No. 94-2018, on June 12, 2018. Pursuant to Contract No. 94-2018, Section V (Miscellaneous), Contract No. 94-2018 may be altered or amended in whole or in part at any time by filing with the Agreement a written instrument setting forth such changes and signed by both parties. 2. Section I. Statement and Subject of Work. Contract No. 94-2018 provides that City shall purchase from Contractor a split body recycling truck, namely a 2019 International 14V607 SBA GS Products, SB-8220XSB, as set forth in Exhibit "B" to Contract No. 94-2018. The City and Contractor now agree that Contract No. 94-2018, should be amended to enable the City to add to the split body recycling truck, namely an 2019 International HV607 SBA GS Products, SB-8220XSB, a right side low entry/dual drive conversion well as to furnish and install a flipper valve on the right hand side to engage and hold the service brakes and activate the OEM installed auto neutral. 3. Section III. Compensation. City shall pay now Contractor an additional sum not to exceed Fifteen Thousand Seven Hundred Fifteen Dollars and No Cents ($15,715.00), as set forth below: SMCV 171100-35-0001 Rev 000 U/M EA $ 14,876.00 Right side low entry/Dual Drive Conversion SMCV 155147-35-0001 Rev 000 U/M EA $ 839.00 Fumish/install flipper valve on the RH side to engage and hold the service brakes and activate the OEM installed auto neutral Total Cost $ 15,715.00 This cost of $15,715.00 is in addition to, and supplemental to, the purchase price of $208,489 for the split -body recycling truck, as set forth in Section III of Contract No. 94-2018 and as set out in the second WHEREAS in the above recitals, for a total sum of $224,204.00. 4. Both City and Contractor acknowledge and agree that, other than what is set forth in paragraph 2 and 3 above, the remainder of the terms, conditions and covenants in Contract No. 94-2018, shall remain intact and unchanged and shall continue to be in full force and effect. 5. Both City and Contractor acknowledge and agree that any person executing this Addendum in a representative capacity hereby represents and warrants that he or she has been duly authorized, in writing, by Contractor to execute this Addendum on behalf of Contractor and this signature is binding upon Contractor and its assigns, and that such authorization has not been rescinded or revoked. IN WITNESS WHEREOF, this Addendum No. 1 to Contract No. 94-2018 is executed and approved by the undersigned representatives of the City and Contractor this day of June, 2018, although signatures may be affixed on different dates. "CITY" The City of Richmond, Indiana, by and through its Board of Sanitary Commissioners Miller, President Vice President Greg Stiens, Member Dated: APPROVED: i ow, May Dated: D I - 1 q , ` "CONTRACTOR" MUNICIPAL EQUIPMENT, INC. By: (Printed): Title: Z Dated: �n 2© I is AM MODIFicAmoN DALLAS BARNES Fontaine Modification Company 9827 Mt. Holly Rd Charlotte, NC 28214 Toll Free: 1-800-FONTAJNE Fax: (704) 392-1507 www.fontamnamod.com Fontaine Mod Locations Volvo Dublin, VA Charlotte, NC Freightliner Statesville, NC Freightliner Laredo, TX Freightliner t Inrl Springfield, OH GM 1 Int'I Williamstown, VW Hino t Isuzu Avon Lake, OH Ford Garland, TX Peterbih COD CUSTOMER Quoted by: HARRISON 4300 Poplar Level Rd LETCHWORTH LOUISVILLE, KY 40213 HARRISON.LETCHWORTH@FONTAI United States NEMOD.COM (502)451-8360 Job Information: 171 STAND-UP, RH, DRIVE, ITE,PB,SCR EXH Quantity: 1 Vehicle Information: 2019 INTERNATIONAL 7400 Our Quotation # 031628 Date Printed: 4/19/2018 4:09:42 PM Orig. Quote Date: 4/19/2018 Quotation Valid Thru: 5119/2018 Terms: Cash On Delivery Build Location: SMCV Fontaine Modification is pleased to quote the products and services as shown below. Please review the details of our offering to assure we have met your ex ectations. Our quotation is valid for 30 da s unless otherwise noted on your i7uote. Item Facility / Part / Rev / Description / Details Quantity Quoted Unit Price Extended Price 001 SMCV 171100-35-0001 Rev 000 U/M EA STAND-UP,RH,DRIVE,ITE,PB,SCR EXH 1.00 $14,876.00 US$ 14,876.00 Right Side Low Entry / Dual Drive Conversion for International Models 4100-4400, 7300-7500 with SCR EXHAUST PACKAGES (not available on the 7600 and 7700) Includes: Cab construction-12 gauge e-coated steel 12 gauge driver's platform w/hinged rubber grate floor pad Structural box tubing sub -frame Right hand curb view tinted windows Aluminum bi-fold door with bolt -on hinges Door equipped with two upper tinted glass windows Lockable inside / outside door latches OEM windshield unchanged Dual steering with integral column and shaft guard LH tilt steering wheel is retained Dual OEM accelerators, brake and turn signal controls Automatic transmission shifter relocated to center Dual purpose passive restraint system Controls relocated to center of dash Dual chrome front fender tripod mirrors RH auxiliary OEM instrument panel Standard Unit of Measure - Primary Metric Unit of Measure - Secondary (Speedometer Only) RH padded backrest/flip-down seat with seat belts Maintains OEM mirrors on both sides One color exterior/interior paint REQUIRES: Automatic transmission, air brakes, 05708-Tilt only steering column, exhaust as noted below Exhaust- 07BJY, 07BKG, (07BJX only for N9 Engines) 07BLB (Cummins L9), 07BKY (w/07WCW), 07BLH 07BKN *exhaust spec may incur additional cost due to relocation of frame components (i.e. battery box, air tanks, etc.) Page 1 of 3 EXHIBIT FONTAINE MODIFicAmoN To : Fontaine Modification Company 9827 Mt. Holly Rd Charlotte, NC 28214 Toll Free: 1-800-FONTAINE Fax: (704) 392-1507 www.fontainemod.com DALLAS BARNES COD CUSTOMER 4300 Poplar Level Rd LOUISVILLE, KY 40213 United States (502)451-8360 Fontaine Mod Locations Dublin, VA Volvo Charlotte, NC Freightliner Statesville, NC Freightliner Laredo, TX Freightliner I Int'I Springfield, OH GM I Infl Williamstown, WV Hino I Isuzu Avon Lake, OH Ford Garland, TX Peterbilt Quoted by: HARRISON LETCHWORTH HARRISON.LETCHWORTH@FONTAI NEMOD.COM Job Information: 171 STAND-UP,RH,DRIVE,ITE,PB,SCR EXH Vehicle Information: 2019 INTERNATIONAL 7400 Our Quotation # 031628 Date Printed: 4/19/2018 4:09:42 PM Orig. Quote Date: 4/19/2018 Quotation Valid Thru: 5/19/2018 Terms: Cash On Delivery Quantity: 1 Build Location: SMCV Item Facility / Part / Rev / Description / Details Quantity Quoted Unit Price Extended Price Fontaine cannot alter the exhaust and all orders will be void if the truck is not properly equipped. **All units must be equipped with 16SDT Mirrors from factory. — "'ALL FACTORY HOOD/FENDER MOUNTED MIRRORS MUST BE REMOVED FROM SPEC. FONTAINE TO SUPPLY & INSTALL ROSCO HOOD -MOUNTED CROSS VIEW MIRRORS. — UNITS MUST BE BUILT IN THE SPRINGFIELD, OH PLANT. CUSTOMER WILL INCUR TOWING COST OF UNIT TO SPRINGFIELD, OH IF BUILT ELSEWHERE NOTE: All Frame Components must be located out from under the cab. Charges will be incurred by the customer if relocation is needed. "`IF EQUIPPED WITH TRACTOR BRAKE (FACTORY CODE 04583) - ADDFD CHARGES WILL .** 002 SMCV 155147-35-0001 Rev 000 U/M EA BRAKE-WORK,SERVICE,AUTO NEUTRAL ACT 1.00 $839.00 US$ 839.00 Furnishfinstall flipper valve on the RH side to engage and hold the service brakes and activate the OEM installed auto neutral. REQUIRES: OEM auto neutral code #13AAZ 003 SMCV 292000-10-0000 Rev 000 U/M EA SERIAL NUMBER,SLOT DATE,UNIT NUMBER 1.00 $0.00 US$ 0.00 TRUCK INFORMATION: VIN#: UNIT#: OEM SLOT DATE: EST DATE REC: REQUESTED COMPLETE DATE: PILOT REVIEW: Paper Physical_ Not required Page 2 of 3 EXHIBIT Fontaine Modification Company Fontaine Mod Locations 9827 Mt. Holly Rd Dublin, VA Volvo Charlotte, NC 28214 Charlotte, NC Freightliner Toll Free: 1-800-FONTAJNE Statesville, NC Freightliner OIAIp /C YG Fax: (704) 392-1507 Laredo, TX Freightliner 1 Int'I www.fontainemod.com Springfield, OH GM I Intl MODIFICATION ION Williamstown, Wv Hino \ Isuzu Avon Lake, OH Ford To: Garland, TX Peterbilt DALLAS BARNES COD CUSTOMER Quoted by: HARRISON 4300 Poplar Level Rd LETCHWORTH LOUISVILLE, KY 40213 HARRISON.LETCHWORTH@FONTAI United States NEMOD.COM (502)451-8360 Job Information: 171 STAND-UP,RH,DRIVE,ITE,PB,SCR EXH Vehicle Information: 2019 INTERNATIONAL 7400 Our Quotation # 031628 Date Printed: 4/19/2018 4:09:42 PM Orig. Quote Date: 4/19/2018 Quotation Valid Thru: 5119/2018 Terms: Cash On Delivery Quantity: 1 Build Location: SMCV Item Facility / Part / Rev / Description / Details Quantity Quoted Unit Price Extended Price END USER: BODY BUILDER: DEALER: FLEET: OUR CUSTOMER: PO# Price Per Truck $15,715.00 Total Items Price $15,715.00 Fontaine to retain ownership of design/rights of the modification as well as any engineering, parts, and intellectual property developed over the course of the modification. Thank you for the opportunity to quote this package. Please complete the order information below and approve in order to secure production scheduling. All take -off parts become the property of Fontaine Modification. All sales are subject to the Terms and Conditions of Sale set forth on our website at www.fontainemod.com. Any order of, receipt of, or payment for seller's products or services shall constitute your acceptance of these Terms and Conditions of Sale. To place the order the following is required: 1. Chassis offline dates 2. A copy of your company's purchase order 3. Orders of 10 units and greater will require a pilot review and customer approval of final installation 4. Any changes made to this order after it is processed and material ordered will result in a restocking fee and change order fee 5. Part numbers and or descriptions, Shipped date, ETA and Shipper information is required on all customer supplied parts (Parts that arrive unidentified either by the Fontaine deal #, chassis serial number, or customer unit number will be quarantined to a non -conforming area and may delay chassis build Chassis serial numbers (last 8 of the VIN): VIN Thru Chassis offline dates: Unit / Asset Number: Thru PO# (Purchase Order Number): Customer Acceptance: Date Signed By: Date By signing this quote you accept all of Fontaine's Terms and Conditions Quoted By: Page 3 of 3 EXHIBIT HARRISON LETCHWORTH