HomeMy Public PortalAbout104-2018 - Engineering - Butler, Fairman & Seufert, Inc - Consulting on Extension for TrailVersion 6-8-2017
LPA - CONSULTING CONTRACT
This Contract ("this Contract") is made and entered into effective as of :5-vcr `0 2018
("Effective Date") by and between the CITY OF RICHMOND, INDIANA, acting by and through its proper
officials ("LOCAL PUBLIC AGENCY" or "LPA"), and BUTLER, FAIRMAN & SEUFERT, INC. ("the
CONSULTANT"), a corporation organized under the laws of the State of Indiana.
Des. No.: 1702760
Project Description: Whitewater Gorge Connector Trail: extension of the existing Whitewater Gorge Trail
shared use path From the existing Trail in Veterans Memorial Park northward and upward along a steep
embankment to the Cardinal Greenway Trailhead near 3rd Street and D Street connecting to the southern end
of the Cardinal Greenway, in Richmond, Indiana.
RECITALS
WHEREAS, the LPA has entered into an agreement to utilize federal monies with the Indiana Department of
Transportation ("INDOT") for a transportation or transportation enhancement project ("the Project"), which
Project Coordination Contract is herein attached as Attachment l and incorporated as reference; and
WHEREAS, the LPA wishes to hire the CONSULTANT to provide services toward the Project completion
more fully described in Appendix "A" attached hereto ("Services");
WHEREAS, the CONSULTANT has extensive experience, knowledge and expertise relating to these
Services; and
WHEREAS, the CONSULTANT has expressed a willingness to furnish the Services in connection therewith.
NOW, THEREFORE, in consideration of the following mutual covenants, the parties hereto mutually
covenant and agree as follows:
The "Recitals" above are hereby made an integral part and specifically incorporated into this Contract.
SECTION I SERVICES BY CONSULTANT. The CONSULTANT will provide the Services and
deliverables described in Appendix "A" which is herein attached to and made an integral part of this Contract.
SECTION II INFORMATION AND SERVICES TO BE FURNISHED BY THE LPA. The
information and services to be furnished by the LPA are set out in Appendix "B" which is herein attached to
and made an integral part of this Contract.
SECTION III TERM. The term of this Contract shall be from the date of the last signature affixed to
this Contract to the completion of the construction contract which is estimated to be November, 2022. A
schedule for completion of the Services and deliverables is set forth in Appendix "C" which is herein attached
to and made an integral part of this Contract.
SECTION IV COMPENSATION. The LPA shall pay the CONSULTANT for the Services performed
under this Contract as set forth in Appendix "D" which is herein attached to and made an integral part of this
Contract. The maximum amount payable under this Contract shall not exceed $ 140,000.00.
SECTION V NOTICE TO PROCEED AND SCHEDULE. The CONSULTANT shall begin the work
to be performed under this Contract only upon receipt of the written notice to proceed from the LPA, and shall
deliver the work to the LPA in accordance with the schedule contained in Appendix "C" which is herein
attached to and made an integral part of this Contract.
Coritract No. 104-2018
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SECTION VI GENERAL PROVISIONS
Access to Records. The CONSULTANT and any SUB -CONSULTANTS shall maintain all books,
documents, papers, correspondence, accounting records and other evidence pertaining to the cost
incurred under this Contract, and shall make such materials available at their respective offices at all
reasonable times during the period of this Contract and for five (5) years from the date of final
payment under the terms of this Contract, for inspection or audit by the LPA, INDOT and/or the
Federal Highway Administration ("FHWA") or its authorized representative, and copies thereof shall
be furnished free of charge, if requested by the LPA, INDOT, and/or FHWA. The CONSULTANT
agrees that, upon request by any agency participating in federally -assisted programs with whom the
CONSULTANT has contracted or seeks to contract, the CONSULTANT may release or make
available to the agency any working papers from an audit performed by the LPA, INDOT and/or
FHWA of the CONSULTANT and its SUB -CONSULTANTS in connection with this Contract,
including any books, documents, papers, accounting records and other documentation which support
or form the basis for the audit conclusions and judgments.
2. Assignment; Successors.
A. The CONSULTANT binds its successors and assignees to all the terms and conditions of this
Contract. The CONSULTANT shall not assign or subcontract the whole or any part of this
Contract without the LPA's prior written consent, except that the CONSULTANT may assign
its right to receive payments to such third parties as the CONSULTANT may desire without the
prior written consent of the LPA, provided that the CONSULTANT gives written notice
(including evidence of such assignment) to the LPA thirty (30) days in advance of any payment
so assigned. The assignment shall cover all unpaid amounts under this Contract and shall not
be made to more than one party.
B. Any substitution of SUB -CONSULTANTS must first be approved and receive written
authorization from the LPA. Any substitution or termination of a Disadvantaged Business
Enterprise ("DBE") SUB -CONSULTANT must first be approved and receive written
authorization from the LPA and INDOT's Economic Opportunity Division Director.
3. Audit. The CONSULTANT acknowledges that it may be required to submit to an audit of funds
paid through this Contract. Any such audit shall be conducted in accordance with 48 CFR part 31 and
audit guidelines specified by the State and/or in accordance with audit requirements specified
elsewhere in this Contract.
4. Authority to Bind Consultant. The CONSULTANT warrants that it has the necessary authority to
enter into this Contract. The signatory for the CONSULTANT represents that he/she has been duly
authorized to execute this Contract on behalf of the CONSULTANT and has obtained all necessary or
applicable approval to make this Contract fully binding upon the CONSULTANT when his/her
signature is affixed hereto.
5. Certification for Federal -Aid Contracts Lobbyine Activities.
A. The CONSULTANT certifies, by signing and submitting this Contract, to the best of its
knowledge and belief after diligent inquiry, and other than as disclosed in writing to the LPA
prior to or contemporaneously with the execution and delivery of this Contract by the
CONSULTANT, the CONSULTANT has complied with Section 1352, Title 31, U.S. Code,
and specifically, that:
No federal appropriated funds have been paid, or will be paid, by or on behalf of the
CONSULTANT to any person for influencing or attempting to influence an officer or
employee of any federal agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with the awarding of
any federal contracts, the making of any federal grant, the making of any federal loan, the
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entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any federal contract, grant, loan, or cooperative
agreement.
ii. If any funds other than federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any Federal
agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with this federal Contract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure
Form to Report Lobbying," in accordance with its instructions.
B. The CONSULTANT also agrees by signing this Contract that it shall require that the language
of this certification be included in all lower tier subcontracts, which exceed $100,000, and that
all such sub -recipients shall certify and disclose accordingly. Any person who fails to sign or
file this required certification shall be subject to a civil penalty of not less than $10,000 and not
more than $100,000 for each failure.
6. Chances in Work. The CONSULTANT shall not commence any additional work or change the
scope of the work until authorized in writing by the LPA. The CONSULTANT shall make no claim
for additional compensation or time in the absence of a prior written approval and amendment
executed by all signatories hereto. This Contract may be amended, supplemented or modified only by
a written document executed in the same manner as this Contract. The CONSULTANT acknowledges
that no claim for additional compensation or time may be made by implication, oral agreements,
actions, inaction, or course of conduct.
7. Compliance with Laws.
A. The CONSULTANT shall comply with all applicable federal, state and local laws, rules,
regulations and ordinances, and all provisions required thereby to be included herein are hereby
incorporated by reference. If the CONSULTANT violates such rules, laws, regulations and
ordinances, the CONSULTANT shall assume full responsibility for such violations and shall
bear any and all costs attributable to the original performance of any correction of such acts.
The enactment of any state or federal statute, or the promulgation of regulations thereunder,
after execution of this Contract, shall be reviewed by the LPA and the CONSULTANT to
determine whether formal modifications are required to the provisions of this Contract.
B. The CONSULTANT represents to the LPA that, to the best of the CONSULTANT'S
knowledge and belief after diligent inquiry and other than as disclosed in writing to the LPA
prior to or contemporaneously with the execution and delivery of this Contract by the
CONSULTANT:
State of Indiana Actions. The CONSULTANT has no current or outstanding criminal,
civil, or enforcement actions initiated by the State of Indiana pending, and agrees that it
will immediately notify the LPA of any such actions. During the term of such actions,
CONSULTANT agrees that the LPA may delay, withhold, or deny work under any
supplement or amendment, change order or other contractual device issued pursuant to
this Contract.
ii. Professional Licensing Standards. The CONSULTANT, its employees and
SUBCONSULTANTS have complied with and shall continue to comply with all
applicable licensing standards, certification standards, accrediting standards and any
other laws, rules or regulations governing services to be provided by the CONSULTANT
pursuant to this Contract.
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iii. Work Specific Standards. The CONSULTANT and its SUB -CONSULTANTS, if
any, have obtained, will obtain and/or will maintain all required permits, licenses,
registrations and approvals, as well as comply with all health, safety, and environmental
statutes, rules, or regulations in the performance of work activities for the LPA.
iv. Secretary of State Registration. If the CONSULTANT is an entity described in IC Title
23, it is properly registered and owes no outstanding reports with the Indiana Secretary of
State.
Debarment and Suspension of CONSULTANT. Neither the CONSULTANT nor its
principals are presently debarred, suspended, proposed for debarment, declared ineligible,
or voluntarily excluded from entering into this Contract by any federal agency or by any
department, agency or political subdivision of the State and will immediately notify the
LPA of any such actions. The term "principal" for purposes of this Contract means an
officer, director, owner, partner, key employee, or other person with primary
management or supervisory responsibilities, or a person who has a critical influence on or
substantive control over the operations of the CONSULTANT or who has managerial or
supervisory responsibilities for the Services.
vi. Debarment and Suspension of any SUB -CONSULTANTS. The CONSULTANT's SUB -
CONSULTANTS are not presently debarred, suspended, proposed for debarment,
declared ineligible, or voluntarily excluded from entering into this Contract by any
federal agency or by any department, agency or political subdivision of the State. The
CONSULTANT shall be solely responsible for any recoupment, penalties or costs that
might arise from the use of a suspended or debarred SUBCONSULTANT. The
CONSULTANT shall immediately notify the LPA and INDOT if any SUB -
CONSULTANT becomes debarred or suspended, and shall, at the LPA's request, take all
steps required by the LPA to terminate its contractual relationship with the SUB -
CONSULTANT for work to be performed under this Contract.
C. Violations. In addition to any other remedies at law or in equity, upon CONSULTANT'S
violation of any of Section 7(A) through 7(B), the LPA may, at its sole discretion, do any one or
more of the following:
terminate this Contract; or
ii. delay, withhold, or deny work under any supplement or amendment, change order or
other contractual device issued pursuant to this Contract.
D. Disputes. If a dispute exists as to the CONSULTANT's liability or guilt in any action initiated
by the LPA, and the LPA decides to delay, withhold, or deny work to the CONSULTANT, the
CONSULTANT may request that it be allowed to continue, or receive work, without delay.
The CONSULTANT must submit, in writing, a request for review to the LPA. A determination
by the LPA under this Section 7.13 shall be final and binding on the parties and not subject to
administrative review. Any payments the LPA may delay, withhold, deny, or apply under this
section shall not be subject to penalty or interest under IC 5-17-5.
8. Condition of Payment. The CONSULTANT must perform all Services under this Contract to the
LPA's reasonable satisfaction, as determined at the discretion of the LPA and in accordance with all
applicable federal, state, local laws, ordinances, rules, and regulations. The LPA will not pay for
work not performed to the LPA's reasonable satisfaction, inconsistent with this Contract or performed
in violation of federal, state, or local law (collectively, "deficiencies") until all deficiencies are
remedied in a timely manner.
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9. Confidentiality of LPA Information.
A. The CONSULTANT understands and agrees that data, materials, and information disclosed to
the CONSULTANT may contain confidential and protected information. Therefore, the
CONSULTANT covenants that data, material, and information gathered, based upon or
disclosed to the CONSULTANT for the purpose of this Contract, will not be disclosed to others
or discussed with third parties without the LPA's prior written consent.
B. The parties acknowledge that the Services to be performed by the CONSULTANT for the LPA
under this Contract may require or allow access to data, materials, and information containing
Social Security numbers and maintained by the LPA in its computer system or other records. In
addition to the covenant made above in this section and pursuant to 10 IAC 5-3-1(4), the
CONSULTANT and the LPA agree to comply with the provisions of IC 4-1-10 and IC 4-1-11.
If any Social Security number(s) is/are disclosed by the CONSULTANT, the CONSULTANT
agrees to pay the cost of the notice of disclosure of a breach of the security of the system in
addition to any other claims and expenses for which it is liable under the terms of this Contract.
10. Delays and Extensions. The CONSULTANT agrees that no charges or claim for damages shall be
made by it for any minor delays from any cause whatsoever during the progress of any portion of the
Services specified in this Contract. Such delays, if any, shall be compensated for by an extension of
time for such period as may be determined by the LPA subject to the CONSULTANTSs approval, it
being understood, however, that permitting the CONSULTANT to proceed to complete any services,
or any part of them after the date to which the time of completion may have been extended, shall in no
way operate as a waiver on the part of the LPA of any of its rights herein. In the event of substantial
delays or extensions, or change of any kind, not caused by the CONSULTANT, which causes a
material change in scope, character or complexity of work the CONSULTANT is to perform under
this Contract, the LPA at its sole discretion shall determine any adjustments in compensation and in
the schedule for completion of the Services. CONSULTANT must notify the LPA in writing of a
material change in the work immediately after the CONSULTANT first recognizes the material
change.
11. DBE Requirements.
A. Notice is hereby given to the CONSULTANT and any SUB -CONSULTANT, and both agree,
that failure to carry out the requirements set forth in 49 CFR Sec. 26.13(b) shall constitute a
breach of this Contract and, after notification and failure to promptly cure such breach, may
result in termination of this Contract or such remedy as INDOT deems appropriate. The
referenced section requires the following assurance to be included in all subsequent contracts
between the CONSULTANT and any SUB -CONSULTANT:
The CONSULTANT, sub recipient or SUB -CONSULTANT shall not discriminate
on the basis of race, color, national origin, or sex in the performance of this
Contract. The CONSULTANT shall carry out applicable requirements of 49 CFR
Part 26 in the award and administration of DOT -assisted contracts. Failure by the
CONSULTANT to carry out these requirements is a material breach of this
Contract, which may result in the termination of this Contract or such other
remedy, as INDOT, as the recipient, deems appropriate.
B. The CONSULTANT shall make good faith efforts to achieve the DBE percentage goal that may
be included as part of this Contract with the approved DBE SUB -CONSULTANTS identified
on its Affirmative Action Certification submitted with its Letter of Interest, or with approved
amendments. Any changes to a DBE firm listed in the Affirmative Action Certification must be
requested in writing and receive prior approval by the LPA and INDOT's Economic
Opportunity Division Director. After this Contract is completed and if a DBE SUB -
CONSULTANT has performed services thereon, the CONSULTANT must complete, and
return, a Disadvantaged Business Enterprise Utilization Affidavit ("DBE-3 Form") to INDOT's
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Economic Opportunity Division Director. The DBE-3 Form requires certification by the
CONSULTANT AND DBE SUB -CONSULTANT that the committed contract amounts have
been paid and received.
12. Non -Discrimination.
A. Pursuant to I.C. 22-9-1-10, the Civil Rights Act of 1964, and the Americans with Disabilities Act,
the CONSULTANT shall not discriminate against any employee or applicant for employment, to
be employed in the performance of work under this Contract, with respect to hire, tenure, terms,
conditions or privileges of employment or any matter directly or indirectly related to employment,
because of race, color, religion, sex, disability, national origin, ancestry or status as a veteran.
Breach of this covenant may be regarded as a material breach of this Contract. Acceptance of this
Contract also signifies compliance with applicable federal laws, regulations, and executive orders
prohibiting discrimination in the provision of services based on race, color, national origin, age,
sex, disability or status as a veteran.
B The CONSULTANT understands that the LPA is a recipient of federal funds. Pursuant to that
understanding, the CONSULTANT agrees that if the CONSULTANT employs fifty (50) or more
employees and does at least $50,000.00 worth of business with the State and is not exempt, the
CONSULTANT will comply with the affirmative action reporting requirements of 41 CFR 60-
1.7. The CONSULTANT shall comply with Section 202 of executive order 11246, as amended,
41 CFR 60-250, and 41 CFR 60-741, as amended, which are incorporated herein by specific
reference. Breach of this covenant may be regarded as a material breach of Contract.
It is the policy of INDOT to assure full compliance with Title VI of the Civil Rights Act of
1964, the Americans with Disabilities Act and Section 504 of the Vocational Rehabilitation Act
and related statutes and regulations in all programs and activities. Title VI and related statutes
require that no person in the United States shall on the grounds of race, color or national origin
be excluded from participation in, be denied the benefits of, or be subjected to discrimination
under any program or activity receiving Federal financial assistance. (INDOT's Title VI
enforcement shall include the following additional grounds: sex, ancestry, age, income status,
religion and disability.)
C. The CONSULTANT shall not discriminate in its selection and retention of contractors,
including without limitation, those services retained for, or incidental to, construction, planning,
research, engineering, property management, and fee contracts and other commitments with
persons for services and expenses incidental to the acquisitions of right-of-way.
D. The CONSULTANT shall not modify the Project in such a manner as to require, on the basis of
race, color or national origin, the relocation of any persons. (INDOT's Title VI enforcement will
include the following additional grounds; sex, ancestry, age, income status, religion and
disability).
E. The CONSULTANT shall not modify the Project in such a manner as to deny reasonable access
to and use thereof to any persons on the basis of race, color or national origin. (INDOT's Title
VI enforcement will include the following additional grounds; sex, ancestry, age, income status,
religion and disability.)
F. The CONSULTANT shall neither allow discrimination by contractors in their selection and
retention of subcontractors, leasors and/or material suppliers, nor allow discrimination by their
subcontractors in their selection of subcontractors, leasors or material suppliers, who participate
in construction, right-of-way clearance and related projects.
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G. The CONSULTANT shall take appropriate actions to correct any deficiency determined by
itself and/or the Federal Highway Administration ("FHWA") within a reasonable time period,
not to exceed ninety (90) days, in order to implement Title VI compliance in accordance with
INDOT's assurances and guidelines.
H. During the performance of this Contract, the CONSULTANT, for itself, its assignees and
successors in interest (hereinafter referred to as the "CONSULTANT") agrees as follows:
(1) Compliance with Regulations: The CONSULTANT shall comply with the Regulation
relative to nondiscrimination in Federally -assisted programs of the Department of
Transportation (hereinafter, "DOT") Title 49, Code of Federal Regulations, Part 21, as
they may be amended from time to time, (hereinafter referred to as the Regulations),
which are herein incorporated by reference and made a part of this Contract.
(2) Nondiscrimination: The CONSULTANT, with regard to the work performed by it during
the Contract, shall not discriminate on the grounds of race, color, or national origin in the
selection and retention of subcontractors, including procurements of materials and leases
of equipment. The CONSULTANT shall not participate either directly or indirectly in the
discrimination prohibited by section 21.5 of the Regulations, including employment
practices when the contract covers a program set forth in Appendix B of the Regulations.
(3) Solicitations for SUBCONSULTANTS, Including Procurements of Materials and
Equipment: In all solicitations either by competitive bidding or negotiation made by the
CONSULTANT for work to be performed under a subcontract, including procurements
of materials or leases of equipment, each potential SUBCONSULTANT or supplier shall
be notified by the CONSULTANT of the CONSULTANT'S obligations under this
Contract and the Regulations relative to nondiscrimination on the grounds of race, color,
or national origin.
(4) Information and Reports: The CONSULTANT shall provide all information and reports
required by the Regulations or directives issued pursuant thereto, and shall permit access
to its books, records, accounts, other sources of information, and its facilities as may be
determined by the LPA or INDOT to be pertinent to ascertain compliance with such
Regulations, orders and instructions. Where any information required of a
CONSULTANT is in the exclusive possession of another who fails or refuses to furnish
this information the CONSULTANT shall so certify to the LPA, or INDOT as
appropriate, and shall set forth what efforts it has made to obtain the information.
(5) Sanctions for Noncompliance: In the event of the CONSULTANT'S noncompliance with
the nondiscrimination provisions of this contract, the LPA shall impose such contract
sanctions as it or INDOT may determine to be appropriate, including, but not limited to:
(a) withholding of payments to the CONSULTANT under the Contract until the
CONSULTANT complies, and/or
(b) cancellation, termination or suspension of the Contract, in whole or in part.
(6) Incorporation of Provisions: The CONSULTANT shall include the provisions of
paragraphs (1) through (6) in every subcontract, including procurements of materials and
leases of equipment, unless exempt by the Regulations, or directives issued pursuant
thereto.
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The CONSULTANT shall take such action with respect to any SUBCONSULTANT
procurement as the LPA or INDOT may direct as a means of enforcing such provisions
including sanctions for noncompliance: Provided, however, that, in the event a
CONSULTANT becomes involved in, or is threatened with, litigation with a
SUBCONSULTANT or supplier as a result of such direction, the CONSULTANT may
request the LPA to enter into such litigation to protect the interests of the LPA, and, in
addition, the CONSULTANT may request the United States to enter into such litigation
to protect the interests of the United States.
13. Disputes.
A. Should any disputes arise with respect to this Contract, the CONSULTANT and the LPA agree
to act promptly and in good faith to resolve such disputes in accordance with this Section 13.
Time is of the essence in the resolution of disputes.
B. The CONSULTANT agrees that the existence of a dispute notwithstanding, it will continue
without delay to carry out all of its responsibilities under this Contract that are not affected by
the dispute. Should the CONSULTANT fail to continue to perform its responsibilities
regarding all non -disputed work, without delay, any additional costs (including reasonable
attorneys' fees and expenses) incurred by the LPA or the CONSULTANT as a result of such
failure to proceed shall be borne by the CONSULTANT.
C. If a party to this Contract is not satisfied with the progress toward resolving a dispute, the party
must notify the other party of this dissatisfaction in writing. Upon written notice, the parties
have ten (10) business days, unless the parties mutually agree in writing to extend this period,
following the written notification to resolve the dispute. If the dispute is not resolved within ten
(10) business days, a dissatisfied party may submit the dispute in writing to initiate negotiations
to resolve the dispute. The LPA may withhold payments on disputed items pending resolution
of the dispute.
14. Drug -Free Workplace Certification.
A. The CONSULTANT hereby covenants and agrees to make a good faith effort to provide and
maintain a drug -free workplace, and that it will give written notice to the LPA within ten (10)
days after receiving actual notice that an employee of the CONSULTANT in the State of
Indiana has been convicted of a criminal drug violation occurring in the CONSULTANT's
workplace. False certification or violation of the certification may result in sanctions including,
but not limited to, suspension of Contract payments, termination of this Contract and/or
debarment of contracting opportunities with the LPA.
B. The CONSULTANT certifies and agrees that it will provide a drug -free workplace by:
i. Publishing and providing to all of its employees a statement notifying their employees
that the unlawful manufacture, distribution, dispensing, possession or use of a controlled
substance is prohibited in the CONSULTANT's workplace and specifying the actions
that will be taken against employees for violations of such prohibition;
ii. Establishing a drug -free awareness program to inform its employees of (1) the dangers of
drug abuse in the workplace; (2) the CONSULTANT's policy of maintaining a drug -free
workplace; (3) any available drug counseling, rehabilitation, and employee assistance
programs; and (4) the penalties that may be imposed upon an employee for drug abuse
violations occurring in the workplace;
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iii. Notifying all employees in the statement required by subparagraph 14.B.i above that as a
condition of continued employment, the employee will (1) abide by the terms of the
statement; and (2) notify the CONSULTANT of any criminal drug statute conviction for
a violation occurring in the workplace no later than five (5) days after such conviction;
iv. Notifying in writing the LPA within ten (10) days after receiving notice from an
employee under subdivision 14.B.iii(2) above, or otherwise receiving actual notice of
such conviction;
Within thirty (30) days after receiving notice under subdivision 14.B.iii(2) above of a
conviction, imposing the following sanctions or remedial measures on any employee who
is convicted of drug abuse violations occurring in the workplace: (1) take appropriate
personnel action against the employee, up to and including termination; or (2) require
such employee to satisfactorily participate in a drug abuse assistance or rehabilitation
program approved for such purposes by a Federal, State or local health, law enforcement,
or other appropriate agency; and
vi. Making a good faith effort to maintain a drug -free workplace through the implementation
of subparagraphs 14.13J. through 14.B.v. above.
15. Emnlovment Eheibility Verification. The CONSULTANT affirms under the penalties of perjury
that he/she/it does not knowingly employ an unauthorized alien.
The CONSULTANT shall enroll in and verify the work eligibility status of all his/her/its newly hired
employees through the E-Verify program as defined in IC 22-5-1.7-3. The CONSULTANT is not
required to participate should the E-Verify program cease to exist. Additionally, the CONSULTANT
is not required to participate if the CONSULTANT is self-employed and does not employ any
employees.
The CONSULTANT shall not knowingly employ or contract with an unauthorized alien. The
CONSULTANT shall not retain an employee or contract with a person that the CONSULTANT
subsequently learns is an unauthorized alien.
The CONSULTANT shall require his/her/its subcontractors, who perform work under this Contract,
to certify to the CONSULTANT that the SUB -CONSULTANT does not knowingly employ or
contract with an unauthorized alien and that the SUB -CONSULTANT has enrolled and is
participating in the E-Verify program. The CONSULTANT agrees to maintain this certification
throughout the duration of the term of a contract with a SUB -CONSULTANT.
The LPA may terminate for default if the CONSULTANT fails to cure a breach of this provision no
later than thirty (30) days after being notified by the LPA.
16. Force Majeure. In the event that either party is unable to perform any of its obligations under this
Contract or to enjoy any of its benefits because of fire, natural disaster, acts of God, acts of war,
terrorism, civil disorders, decrees of governmental bodies, strikes, lockouts, labor or supply
disruptions or similar causes beyond the reasonable control of the affected party (hereinafter referred
to as a Force Majeure Event), the party who has been so affected shall immediately give written notice
to the other party of the occurrence of the Force Majeure Event (with a description in reasonable detail
of the circumstances causing such Event) and shall do everything reasonably possible to resume
performance. Upon receipt of such written notice, all obligations under this Contract shall be
immediately suspended for as long as such Force Majeure Event continues and provided that the
affected party continues to use commercially reasonable efforts to recommence performance
whenever and to whatever extent possible without delay. If the period of nonperformance exceeds
thirty (30) days from the receipt of written notice of the Force Majeure Event, the party whose ability
to perform has not been so affected may, by giving written notice, terminate this Contract.
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17. Governine Laws. This Contract shall be construed in accordance with and governed by the laws of
the State of Indiana and the suit, if any, must be brought in the State of Indiana. The CONSULTANT
consents to the jurisdiction of and to venue in any court of competent jurisdiction in the State of
Indiana.
18. Liability. If the CONSULTANT or any of its SUB -CONSULTANTS fail to comply with any
federal requirement which results in the LPA's repayment of federal funds to INDOT the
CONSULTANT shall be responsible to the LPA, for repayment of such costs to the extent such costs
are caused by the CONSULTANT and/or its SUB -CONSULTANTS.
19. Indemnification. The CONSULTANT agrees to indemnify the LPA, and their agents, officials, and
employees, and to hold each of them harmless, from claims and suits including court costs, attorney's
fees, and other expenses caused by any negligent act, error or omission of, or by any recklessness or
willful misconduct by, the CONSULTANT and/or its SUB -CONSULTANTS, if any, under this
Contract, provided that if the CONSULTANT is a "contractor" within the meaning of I.C. 8-3-2-12.5,
this indemnity obligation shall be limited by and interpreted in accordance with I.C. 8-23-2-12-5. The
LPA shall not provide such indemnification to the CONSULTANT.
20. Independent Contractor. Both parties hereto, in the performance of this Contract, shall act in an
individual capacity and not as agents, employees, partners, joint ventures or associates of one another.
The employees or agents of one party shall not be deemed or construed to be the employees or agents
of the other party for any purposes whatsoever. Neither party will assume liability for any injury
(including death) to any persons, or damage to any property, arising out of the acts or omissions of the
agents or employees of the other party. The CONSULTANT shall be responsible for providing all
necessary unemployment and workers' compensation insurance for its employees.
21. Insurance - Liability for Damaues.
A. The CONSULTANT shall be responsible for the accuracy of the Services performed under this
Contract and shall promptly make necessary revisions or corrections resulting from its
negligence, errors or omissions without any additional compensation from the LPA.
Acceptance of the Services by the LPA shall not relieve the CONSULTANT of responsibility
for subsequent correction of its negligent act, error or omission or for clarification of
ambiguities. The CONSULTANT shall have no liability for the errors or deficiencies in
designs, drawings, specifications or other services furnished to the CONSULTANT by the LPA
on which the Consultant has reasonably relied, provided that the foregoing shall not relieve the
CONSULTANT from any liability from the CONSULTANT'S failure to fulfill its obligations
under this Contract, to exercise its professional responsibilities to the LPA, or to notify the LPA
of any errors or deficiencies which the CONSULTANT knew or should have known existed.
B. During construction or any phase of work performed by others based on Services provided by
the CONSULTANT, the CONSULTANT shall confer with the LPA when necessary for the
purpose of interpreting the information, and/or to correct any negligent act, error or omission.
The CONSULTANT shall prepare any plans or data needed to correct the negligent act, error or
omission without additional compensation, even though final payment may have been received
by the CONSULTANT. The CONSULTANT shall give immediate attention to these changes
for a minimum of delay to the project.
C. The CONSULTANT shall be responsible for damages including but not limited to direct and
indirect damages incurred by the LPA as a result of any negligent act, error or omission of the
CONSULTANT, and for the LPA's losses or costs to repair or remedy construction.
Acceptance of the Services by the LPA shall not relieve the CONSULTANT of responsibility
for subsequent correction.
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D. The CONSULTANT shall be required to maintain in full force and effect, insurance as
described below from the date of the first authorization to proceed until the LPA's acceptance
of the work product. The CONSULTANT shall list both the LPA and INDOT as insureds on
any policies. The CONSULTANT must obtain insurance written by insurance companies
authorized to transact business in the State of Indiana and licensed by the Department of
Insurance as either admitted or non -admitted insurers.
E. The LPA, its officers and employees assume no responsibility for the adequacy of limits and
coverage in the event of any claims against the CONSULTANT, its officers, employees, sub -
consultants or any agent of any of them, and the obligations of indemnification in Section 19
herein shall survive the exhaustion of limits of coverage and discontinuance of coverage beyond
the term specified, to the fullest extent of the law.
F. The CONSULTANT shall furnish a certificate of insurance and all endorsements to the LPA
prior to the commencement of this Contract. Any deductible or self -insured retention amount
or other similar obligation under the insurance policies shall be the sole obligation of the
CONSULTANT. Failure to provide insurance as required in this Contract is a material breach
of Contract entitling the LPA to immediately terminate this Contract.
Professional Liability Insurance
The CONSULTANT must obtain and cant' professional liability insurance as follows:
For INDOT Prequalification Work Types 1.1, 12.2-12.6 the CONSULTANTS shall
provide not less than $250,000.00 professional liability insurance per claim and
$250.000.00 aggregate for all claims for negligent performance. For Work Types 2.2,
3.1, 3.2, 4.1, 4.2, 5.5, 5.8, 5.11, 6.1, 7.1, 8.1, 8.2, 9.1, 9.2, 10.1-10.4, 11.1, 13.1, 14.1-
14.5, the CONSULTANTS shall carry professional liability insurance in an amount not
less than $1,000,000.00 per claim and $1,000,000.00 aggregate for all claims for
negligent performance. The CONSULTANT shall maintain the coverage for a period
ending two (2) years after substantial completion of construction.
II. Commercial General Liability Insurance
The CONSULTANT must obtain and carry Commercial / General liability insurance as
follows: For INDOT Prequalification Work Types 2.1, 6.1, 7.1, 8.1, 8.2, 9.1, 9.2, 10.1 -
10.4, 11.1, 13.1, 14.1 - 14.5, the CONSULTANT shall carry $1,000,000.00 per
occurrence, $2,000,000.00 general aggregate. Coverage shall be on an occurrence form,
and include contractual liability. The policy shall be amended to include the following
extensions of coverage:
Exclusions relating to the use of explosives, collapse, and underground damage
to property shall be removed.
2. The policy shall provide thirty (30) days notice of cancellation to LPA.
The CONSULTANT shall name the LPA as an additional insured.
III. Automobile Liability
The CONSULTANT shall obtain automobile liability insurance covering all owned,
leased, borrowed, rented, or non -owned autos used by employees or others on behalf of
the CONSULTANT for the conduct of the CONSULTANT's business, for an amount not
less than $1,000,000.00 Combined Single Limit for Bodily Injury and Property Damage.
The term "automobile" shall include private passenger autos, trucks, and similar type
vehicles licensed for use on public highways. The policy shall be amended to include the
following extensions of coverage:
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1. Contractual Liability coverage shall be included.
2. The policy shall provide thirty (30) days notice of cancellation to the LPA.
3. The CONSULTANT shall name the LPA as an additional insured.
IV. Watercraft Liability (When Applicable)
When necessary to use watercraft for the performance of the CONSULTANT's
Services under the terms of this Contract, either by the CONSULTANT, or any
SUB -CONSULTANT, the CONSULTANT or SUB -CONSULTANT operating the
watercraft shall carry watercraft liability insurance in the amount of $1,000,000
Combined Single Limit for Bodily Injury and Property Damage, including
Protection & Indemnity where applicable. Coverage shall apply to owned, non -
owned, and hired watercraft.
2. If the maritime laws apply to any work to be performed by the CONSULTANT
under the terms of the agreement, the following coverage shall be provided:
a. United States Longshoremen & Harbor workers
b. Maritime Coverage - Jones Act
The policy shall provide thirty (30) days notice of cancellation to the LPA.
The CONSULTANT or SUB -CONSULTANT shall name the LPA as an
additional insured.
V. Aircraft Liability (When Applicable)
When necessary to use aircraft for the performance of the CONSULTANT's
Services under the terms of this Contract, either by the CONSULTANT or SUB -
CONSULTANT, the CONSULTANT or SUB -CONSULTANT operating the
aircraft shall carry aircraft liability insurance in the amount of $5,000,000
Combined Single Limit for Bodily Injury and Property Damage, including
Passenger Liability. Coverage shall apply to owned, non -owned and hired aircraft.
2. The policy shall provide thirty (30) days notice of cancellation to the LPA.
The CONSULTANT or SUB -CONSULTANT shall name the LPA as an
additional insured.
22. Mereer and Modification. This Contract constitutes the entire agreement between the parties. No
understandings, agreements or representations, oral or written, not specified within this Contract will
be valid provisions of this Contact. This Contract may not be modified, supplemented or amended, in
any manner, except by written agreement signed by all necessary parties.
23. Notice to Parties: Any notice, request, consent or communication (collectively a "Notice") under
this Agreement shall be effective only if it is in writing and (a) personally delivered; (b) sent by
certified or registered mail, return receipt requested, postage prepaid; or (c) sent by a nationally
recognized overnight delivery service, with delivery confirmed and costs of delivery being prepaid,
addressed as follows:
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Notices to the LPA shall be sent to:
Greg Stiens Dir. Of Public Works & En ing eerinQ
City of Richmond
50 North 51' Street
Richmond, IN 47374
Notices to the CONSULTANT shall be sent to:
Bradley D. Watson PE, Executive V.P.
Butler Fairman & Seufert, Inc.
8450 Westfield Boulevard, Suite 300
Indianapolis, IN 46240
or to such other address or addresses as shall be furnished in writing by any party to the other party.
Unless the sending party has actual knowledge that a Notice was not received by the intended
recipient, a Notice shall be deemed to have been given as of the date (i) when personally delivered; (ii)
three (3) days after the date deposited with the United States mail properly addressed; or (iii) the next
day when delivered during business hours to overnight delivery service, properly addressed and prior
to such delivery service's cut off time for next day delivery. The parties acknowledge that notices
delivered by facsimile or by email shall not be effective.
24. Order of Precedence; Incorporation by Reference. Any inconsistency or ambiguity in this
Contract shall be resolved by giving precedence in the following order: (1) This Contract and
attachments, (2) RFP document, (3) the CONSULTANT's response to the RFP document, and (4)
attachments prepared by the CONSULTANT. All of the foregoing are incorporated fully by
reference.
25. Ownership of Documents and Materials. All documents, records, programs, data, film, tape,
articles, memoranda, and other materials not developed or licensed by the CONSULTANT prior to
execution of this Contract, but specifically developed under this Contract shall be considered "work
for hire" and the CONSULTANT assigns and transfers any ownership claim to the LPA and all such
materials ("Work Product) will be the property of the LPA. The CONSULTANT agrees to execute
and deliver such assignments or other documents as may be requested by the LPA. Use of these
materials, other than related to contract performance by the CONSULTANT, without the LPA's prior
written consent, is prohibited. During the performance of this Contract, the CONSULTANT shall be
responsible for any loss of or damage to any of the Work Product developed for or supplied by
INDOT and used to develop or assist in the Services provided herein while any such Work Product is
in the possession or control of the CONSULTANT. Any loss or damage thereto shall be restored at
the CONSULTANT's expense. The CONSULTANT shall provide the LPA full, immediate, and
unrestricted access to the Work Product during the term of this Contract. The CONSULTANT
represents, to the best of its knowledge and belief after diligent inquiry and other than as disclosed in
writing prior to or contemporaneously with the execution of this Contract by the CONSULTANT, that
the Work Product does not infringe upon or misappropriate the intellectual property or other rights of
any third party. The CONSULTANT shall not be liable for the use of its deliverables described in
Appendix "A" on other projects without the express written consent of the CONSULTANT or as
provided in Appendix "A". The LPA acknowledges that it has no claims to any copyrights not
transferred to INDOT under this paragraph.
26. Payments. All payments shall be made in arrears and in conformance with the LPA's fiscal policies
and procedures.
27. Penalties, Interest and Attorney's Fees. The LPA will in good faith perform its required obligations
hereunder, and does not agree to pay any penalties, liquidated damages, interest, or attorney's fees,
except as required by Indiana law in part, IC 5-17-5, 1. C. 34-54-8, and I. C. 34-13-1.
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28. Pollution Control Requirements. If this Contract is for $100,000 or more, the CONSULTANT:
Stipulates that any facility to be utilized in performance under or to benefit from this Contract
is not listed on the Environmental Protection Agency (EPA) List of Violating Facilities issued
pursuant to the requirements of the Clean Air Act, as amended, and the Federal Water
Pollution Control Act, as amended;
Agrees to comply with all of the requirements of section 114 of the Clean Air Act and section
308 of the Federal Water Pollution Control Act, and all regulations and guidelines issued
thereunder; and
iii. Stipulates that, as a condition of federal aid pursuant to this Contract, it shall notify INDOT
and the Federal Highway Administration of the receipt of any knowledge indicating that a
facility to be utilized in performance under or to benefit from this Contract is under
consideration to be listed on the EPA Listing of Violating Facilities.
29. Severability. The invalidity of any section, subsection, clause or provision of this Contract shall not
affect the validity of the remaining sections, subsections, clauses or provisions of this Contract.
30. Status of Claims. The CONSULTANT shall give prompt written notice to the LPA any claims made
for damages against the CONSULTANT resulting from Services performed under this Contract and
shall be responsible for keeping the LPA currently advised as to the status of such claims. The
CONSULTANT shall send notice of claims related to work under this Contract to the party referred to
in Paragraph 23.
31. Sub -consultant Acknowledeement. The CONSULTANT agrees and represents and warrants to the
LPA, that the CONSULTANT will obtain signed Sub -consultant Acknowledgement forms, from all
SUB -CONSULTANTS providing Services under this Contract or to be compensated for Services
through this Contract. The CONSULTANT agrees to provide signed originals of the Sub -consultant
Acknowledgement form(s) to the LPA for approval prior to performance of the Services by any SUB -
CONSULTANT.
32. Substantial Performance. This Contract shall be deemed to be substantially performed only when
fully performed according to its terms and conditions and any modification or Amendment thereof.
33. Taxes. The LPA will not be responsible for any taxes levied on the CONSULTANT as a result of this
Contract.
34. Termination for Convenience.
A. The LPA may terminate, in whole or in part, whenever, for any reason, when the LPA
determines that such termination is in its best interests. Termination or partial termination of
Services shall be effected by delivery to the CONSULTANT of a Termination Notice at least
fifteen (15) days prior to the termination effective date, specifying the extent to which
performance of Services under such termination becomes effective. The CONSULTANT shall
be compensated for Services properly rendered prior to the effective date of termination. The
LPA will not be liable for Services performed after the effective date of termination.
B. If the LPA terminates or partially terminates this Contract for any reason regardless of whether
it is for convenience or for default, then and in such event, all data, reports, drawings, plans,
sketches, sections and models, all specifications, estimates, measurements and data pertaining
to the project, prepared under the terms or in fulfillment of this Contract, shall be delivered
within ten (10) days to the LPA. In the event of the failure by the CONSULTANT to make
such delivery upon demand, the CONSULTANT shall pay to the LPA any damage (including
costs and reasonable attorneys' fees and expenses) it may sustain by reason thereof.
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35. Termination for Default.
A. With the provision of twenty (20) days written notice to the CONSULTANT, the LPA may
terminate this Contract in whole or in part if
(i) the CONSULTANT fails to:
Correct or cure any breach of this Contract within such time, provided that if such
cure is not reasonably achievable in such time, the CONSULTANT shall have up
to ninety (90) days from such notice to effect such cure if the CONSULTANT
promptly commences and diligently pursues such cure as soon as practicable;
Deliver the supplies or perform the Services within the time specified in this
Contract or any amendment or extension;
Make progress so as to endanger performance of this Contract; or
Perform any of the other provisions of this Contract to be performed by the
CONSULTANT; or
(ii) if any representation or warranty of the CONSULTANT is untrue or inaccurate in any
material respect at the time made or deemed to be made.
B. If the LPA terminates this Contract in whole or in part, it may acquire, under the terms and in
the manner the LPA considers appropriate, supplies or services similar to those terminated, and
the CONSULTANT will be liable to the LPA for any excess costs for those supplies or
services. However, the CONSULTANT shall continue the work not terminated.
C. The LPA shall pay the contract price for completed supplies delivered and Services accepted.
The CONSULTANT and the LPA shall agree on the amount of payment for manufactured
materials delivered and accepted and for the protection and preservation of the property.
Failure to agree will be a dispute under the Disputes clause (see Section 13). The LPA may
withhold from the agreed upon price for Services any sum the LPA determine necessary to
protect the LPA against loss because of outstanding liens or claims of former lien holders.
D. The rights and remedies of the LPA in this clause are in addition to any other rights and
remedies provided by law or equity or under this Contract.
E. Default by the LPA. If the CONSULTANT believes the LPA is in default of this Contract, it
shall provide written notice immediately to the LPA describing such default. If the LPA fails to
take steps to correct or cure any material breach of this Contract within sixty (60) days after
receipt of such written notice, the CONSULTANT may cancel and terminate this Contract and
institute the appropriate measures to collect monies due up to and including the date of
termination, including reasonable attorney fees and expenses, provided that if such cure is not
reasonably achievable in such time, the LPA shall have up to one hundred twenty (120) days
from such notice to effect such cure if the LPA promptly commences and diligently pursues
such cure as soon as practicable. The CONSULTANT shall be compensated for Services
properly rendered prior to the effective date of such termination. The CONSULTANT agrees
that it has no right of termination for non -material breaches by the LPA.
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36. Waiver of Rights. No rights conferred on either party under this Contract shall be deemed waived,
and no breach of this Contract excused, unless such waiver or excuse is approved in writing and
signed by the party claimed to have waived such right. Neither the LPA's review, approval or
acceptance of, nor payment for, the Services required under this Contract shall be construed to operate
as a waiver of any rights under this Contract or of any cause of action arising out of the performance
of this Contract, and the CONSULTANT shall be and remain liable to the LPA in accordance with
applicable law for all damages to the LPA caused by the CONSULTANT's negligent performance of
any of the Services furnished under this Contract.
37. Work Standards/Conflicts of Interest. The CONSULTANT shall understand and utilize all
relevant INDOT standards including, but not limited to, the most current version of the Indiana
Department of Transportation Design Manual, where applicable, and other appropriate materials and
shall perform all Services in accordance with the standards of care, skill and diligence required in
Appendix "A" or, if not set forth therein, ordinarily exercised by competent professionals doing work
of a similar nature.
38. No Third -Party Beneficiaries. This Agreement is solely for the benefit of the parties hereto. Other
than the indemnity rights under this Contract, nothing contained in this Agreement is intended or shall
be construed to confer upon any person or entity (other than the parties hereto) any rights, benefits or
remedies of any kind or character whatsoever.
39. No Investment in Iran. As required by IC 5-22-16.5, the CONSULTANT certifies that the
CONSULTANT is not engaged in investment activities in Iran. Providing false certification may
result in the consequences listed in IC 5-22-16.5-14, including termination of this Contract and denial
of future state contracts, as well as an imposition of a civil penalty.
40. Assignment of Antitrust Claims. The CONSULTANT assigns to the State all right, title and
interest in and to any claims the CONSULTANT now has, or may acquire, under state or federal
antitrust laws relating to the products or services which are the subject of this Contract.
lRemainder of Page Intentionally Left Blank]
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Non -Collusion.
The undersigned attests, subject to the penalties for perjury, that he/she is the CONSULTANT, or that he/she is
the properly authorized representative, agent, member or officer of the CONSULTANT, that he/she has not,
nor has any other member, employee, representative, agent or officer of the CONSULTANT, directly or
indirectly, to the best of his/her knowledge, entered into or offered to enter into any combination, collusion or
agreement to receive or pay, and that he/she has not received or paid, any sum of money or other consideration
for the execution of this Contract other than that which appears upon the face of this Contract. Furthermore,
if the undersigned has knowledge that a state officer, employee, or special state appointee, as those
terms are defined in IC §4-2-6-1, has a financial interest in the Contract, the Party attests to
compliance with the disclosure requirements in IC §4-2-6-10.5.
In Witness Whereof, the CONSULTANT and the LPA have, through duly authorized representatives, entered
into this Contract. The parties having read and understand the forgoing terms of this Contract do by their
respective signatures dated below hereby agree to the terms thereof.
CONSULTANT
BUTLER, FAIRMAN and SEUFERT,
INC.
v�
Signature
Bradley D. Watson, Executive V.P.
LOCAL PUBLIC AGENCY
CITY OF RICHMOND, INDIANA
BOARD OF PUBLIC WORKS AND
SAFETY
� /v
'4
Signature
Vicki Robinson, President
Signature
Richard Foore, Member
Signature
Anthony L. Foster, II, Member
Attest:
Hon. David M. Show, Mayor
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APPENDIX "A"
SERVICES TO BE FURNISHED BY CONSULTANT:
In fulfillment of this Contract, the CONSULTANT shall comply with the requirements of the appropriate
regulations and requirements of the Indiana Department of Transportation (INDOT) and Federal Highway
Administration (FHWA).
Project Description: The Consultant will provide project development services for Whitewater Gorge
Connector Trail. The trail will be an extension of the existing Whitewater Gorge Trail shared -use path. The
trail will proceed from the existing Trail in Veterans Memorial Park northward and upward along a steep
embankment to the Cardinal Greenway Trailhead near 3rd Street and D Street, connecting to the southern end
of the Cardinal Greenway, in Richmond, Indiana.
The CONSULTANT shall be responsible for performing the following activities:
A. TOPOGRAPHIC SURVEY
1. The topographical and property line information within the entire project area was completed as a
part of an earlier contract. This original survey information will be converted to the current CAD
operating system. Supplemental topographical survey will be performed to obtain information
related to the sanitary sewer facilities that were recently constructed within the project limits.
B. ENVIRONMENTAL SERVICES:
The environmental services required to develop this project shall meet the National Environmental
Policy Act of 1969 (NEPA) regulations and, as appropriate, latest versions of the NEPA and the
Indiana Department of Transportation (INDOT) Decision Making Process, INDOT Procedural
Manual for Preparing Environmental Documents, INDOT Categorical Exclusion Manual, and
Chapter 8 of the INDOT LPA Process Guidance Document for Local Federal -Aid Projects.
The environmental document completed for this project will be coordinated, as required, with the
Environmental Scoping Manager at the INDOT Greenfield District, and as appropriate, the INDOT
Office of Environmental Services, and the Federal Highway Administration.
The CONSULTANT shall provide the following services and environmental documentation:
1. Public Involvement:
a. It is assumed that public involvement will not be required as a part of the environmental
coordination, as no right-of-way will be acquired.
2. Early coordination with various required local, state and federal agencies.
3. Project corridor impact evaluation including:
a. Waters Report and wetland determination/delineation
b. Ecological Evaluation Form
c. Threatened and endangered species review
d. Karst, Sole Source Aquifers, Wellhead Protection Areas, Ground Water, Surface Water and
Drinking Water reviews.
e. Floodplain review
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f. Farmland review and completion of the Farmland Conversion Impact Rating form (NRCS-
CPA-106) for corridor type projects.
g. It is assumed that Section 6(f) (Land and Water Conservation Fund) and Section 4(f) (public
park and recreation land, wildlife and waterfowl refuges and historic properties) coordination
will not be required.
h. Identification and recording of existing documentation in regards to the criteria air pollutants
and the conformity status of the project in addition to identifying additional requirements
beyond conformity (hot spot analyses and mobile source air toxics analyses) that may be
applicable.
i. Community impacts, Indirect and Cumulative Impacts, Relocation Studies.
j. Determination of the Regulatory Permits required for the project.
k. Environmental Justice determination.
4. Section 106 Consultation including, as appropriate,
a. Historic Property Report
b. Coordination with Consulting Parties
c. Preparation of a Minor Project Programmatic Agreement (MPPA) or 36 CFR 800.1 I(d) ("No
Historic Properties Effected") based upon results of the Historic Property Report and
consultation with the State Historic Preservation Officer (SHPO), the Indiana Department of
Transportation (INDOT) Cultural Resources Section (CRS) and other consulting parties.
5. Evaluation of Hazardous Materials and Regulated Substances, including:
a. Completion of a Red Flag Investigation.
b. Completion of a Hazardous Waste Site Assessment form.
c. Evaluation of the need for a Phase I ESA to determine specific contamination.
6. Riparian Tree Mitigation Plan including:
a. Perform riparian tree impact survey
b. Prepare tree mitigation plan. It is assumed that tree mitigation will be performed within the
Veterans memorial Park and therefore no additional right-of-way will be required.
Items not included in the above descriptions include the following:
1. Wetland mitigation plans
2. Stream enhancement plans
3. Section 106 documentation meetings or the advertising of legal notices for a "No Adverse Effect"
or an "Adverse Effect" finding pursuant to 36 CFR 800.11(e), (f) or (g).
4. Preparation of a Memorandum of Agreement associated with 36CFR 800.11(e) for an "Adverse
Effect."
5. Endangered species studies or reports beyond the minimum early coordination review of the
Indiana bat and the northern long-eared bat.
6. Archaeological studies beyond a Phase la reconnaissance.
7. Woody revegetation plan
8. Phase I or Phase I1 Environmental Site Assessment.
C. PROJECT DESIGN
1. Project Limits are as described above in Project Description.
2. The CONSULTANT shall prepare preliminary plans and preliminary estimates of cost, which
shall be in accordance with the accepted standards for such work and in accordance with the
following documents in effect at the time the plans or reports are submitted: Chapter 7 (Plan
Preparation) of the "INDOT LPA Guidance Document for Local Federal -Aid Projects" (latest
revision), INDOT 3-R Design Standards, American Association of State Highway and
Transportation Officials "A Policy on Geometric Design of Highways and Streets", Indiana
Department of Transportation's Standard Specifications, Road and Bridge Memoranda and Road
and Bridge Design Manuals except as modified by supplemental specifications and special
provisions, if any.
3. Hydraulic Submission for Structures and Culverts: It is assumed that there will be no drainage
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structures required for the project.
4. The CONSULTANT shall determine the need for Level 1 Design exceptions that will be required
during the project development. All necessary documentation to request a formal Level 1 Design
Exception shall be completed, plans and design calculations shall be prepared in accordance with
the accepted standards for such work and in accordance with the following documents in effect at
the time the Field Check Plans are distributed: "Indiana Department of Transportation Design
Standards for 3R Projects"; Indiana Department of Transportation's Standard Specifications,
Road and Bridge Memoranda, except as modified by supplemental specifications and special
provisions, if any.
5. Stage 1 Review Submission: The CONSULTANT will not be required to submit Stage 1 plans, as
this is an optional submittal and the LPA does not require this.
6. Preliminary Field Check Plans and Meeting: The CONSULTANT shall prepare necessary
information and notices and conduct a Preliminary Field Check.
7. Stage 2 Review Submission: The CONSULTANT will not be required to submit Stage 2 plans,
as this is an optional submittal and the LPA does not require this nor will there be a need for
Hearing plans.
8. Stage 3 Review Submission: Following receipt of the environmental approval, the
CONSULTANT shall complete the final plans, special provisions (recurring and unique), final
opinions of probable construction costs, and all other necessary documents, reports and
calculations. The opinion of probable construction cost shall be prepared according to the current
practices of the INDOT and shall include all items of work required for the complete construction
of the work, including all temporary work necessary in connection therewith, but shall not include
the cost of such items of work for which the LPA, through its own forces or through other party
or parties will prepare detail plans. The unit prices to be used shall be in accordance with the
methods used by the INDOT. The CONSULTANT shall submit Stage 3 Review Submission to
the LPA for review prior to submittal to INDOT for review and approval.
9. Final Tracings Package: Upon receipt of Stage 3 Review Submission review comments from
INDOT, the CONSULTANT shall submit to INDOT all required documentation for the Final
Tracings Package Submission.
10. Bid Assistance: The CONSULTANT shall provide contract document and bid assistance to
INDOT and the LPA, including review of INDOT's Contract Information Book and addressing
contractor inquiries.
11. The CONSULTANT shall provide the design, the layout, and configuration of the trail.
12. The CONSULTANT shall provide the design, layout, plans and details for retaining walls
required along the route.
13. The CONSULTANT shall provide the design, layout, plans and details for directory and
interpretive signage for the trail.
14. The CONSULTANT shall provide the design of a viewing area to be constructed adjacent to the
trail. The viewing area may include benches, trash receptacles, and other amenities.
15. The CONSULTANT shall assist the LPA in submitting and obtaining an IDEM Rule 5 Erosion
and Sediment Control Permit.
16. it has been determined that a Construction in a Floodway permit from the Indiana Department of
Natural Resources (IDNR) is not required for this project.
D. UTILITY COORDINATION SERVICES
DESIGN UTILITY COORDINATION
The CONSULTANT shall perform utility coordination which shall include the following in accordance
with 105 IAC 13 "Utility Facility Relocation on Construction Contracts" for INDOT and federal -aid
local projects:
1. Perform IUPPS 811 Design Ticket and area research to determine utilities in the area of the
project
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2. Send out Initial Notice Letters for preliminary contact to all utilities, both public and private, to
establish: a point of contact, the location of the utilities facilities within the field survey limits,
and documentation of reimbursable property interests if any.
3. Submit Preliminary Field Check Plans and Verification of Existing Facility Letters to the
utilities. Attend the preliminary field check meeting and discuss both locations of existing
facilities shown on the plans and potential conflicts between the utilities and the proposed
project.
4. Send out Conflict Analysis Letters to all utilities with revised plans and utility information from
discussions at the Preliminary Field Check to verify eliminated or additional conflicts with the
proposed improvements for the project.
5. Submit Final Plans to Utilities at the same time plans are submitted to the LPA and send out
Requests for Work Plans Letters and Work Plan Documents to each utility.
6. Review Utility Relocation Work Plans and Relocation Drawings for possible conflicts with the
proposed improvements for the project, and for conflicts between additional utilities and their
proposed relocations.
7. After relocation plan(s) are approved, the CONSULTANT will submit a draft copy of the
"approved work plan and notice to proceed" letter to the LPA for approval. After approval by
the LPA the CONSULTANT will issue the notice to proceeds to the utilities.
UTILITY COORDINATION DURING CONSTRUCTION
The CONSULTANT shall remain active throughout construction as needed attending field meetings,
participating in conference calls, assisting in utility relocations, and construction phase Utility
Coordination, including coordination and inspection necessary for unforeseen conditions for the hourly
not to exceed amount established in Appendix D.
E. GEOTECHNICAL INVESTIGATION
The CONSULTANT shall make or cause to be made a complete Geotechnical Investigation in
accordance with "Requirements for Geotechnical Investigations" dated 1 November 1984. Copies of this
document are on file with INDOT and the documents are incorporated herein by reference and is made a
part hereof. Borings shall extend sufficiently in depth to obtain characteristic data for the proper design
of foundations. In the event more extensive boring, sampling, and testing is needed, a supplemental
agreement shall be executed to pay for the additional work. The Consultant shall backfill bore holes or
cause to be backfilled in accordance with "Aquifer Protection Guidelines' dated December 9, 1987. A
copy of the document is on file with the INDOT, Division of Materials and Tests, Geotechnical section.
F. PAVEMENT DESIGN
It is not anticipated that pavement design will be required for the trail, as the standard INDOT pavement
section will be utilized.
G. Upon final approval of the Final Tracings Package submittal by the LPA, the CONSULTANT shall
deliver to the LPA the following, which shall become the property of the LPA:
I . Sets of final approved tracings of the contract plans drawn to a suitable scale on standard 36" x
23" sheets prepared in AutoCAD and Adobe Acrobat® .pdf format (latest versions at the time of
completion of the plans) on CD-ROM.
2. Set of Special Provisions for the Specifications in Adobe Acrobat® .pdf format (latest version at
the time of completion of the plans) on CD-ROM.
3. Copy of the construction cost estimates in Adobe Acrobat® .pdf format (latest version at the time
of completion of the plans) on CD-ROM.
4. Copy all design computations, quantity calculations, indexed, paged and bound in Adobe
Acrobat® .pdf format (latest version at the time of completion of the plans) on CD-ROM.
H. The CONSULTANT shall assist the LPA in updating the Quarterly Tracking Reports and attend and
participate in the INDOT Quarterly Tracking and Review meetings, primarily via conference call,
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providing timely and accurate federal aid project updates.
The CONSULTANT shall provide the LPA with documentation necessary for submission of
vouchers to INDOT for reimbursement of services.
J. The CONSULTANT shall attend all such conferences with the officials of the LPA and other
interested agencies as may be required in connection with the work.
K. The CONSULTANT shall provide the LPA services during construction of the work for the pre -
construction meeting, shop drawing review, interpretation of the plans where disagreement may arise,
and for consultation during construction in the event unforeseen or unusual conditions may arise, with
compensation in accordance with Appendix D.A.4 of this Contract.
L. Additional general data shall be issued at the mutual agreement of the CONSULTANT and the LPA.
The CONSULTANT does not authorize or assume liability for any reuse of the documents or digital
materials described in this section for any purpose other than this project and the specific use
intended, unless adapted by and approved by the CONSULTANT.
M. RIGHT-OF-WAY CERTIFICATION
The CONSULTANT shall assist the LPA in obtaining right-of-way certification. Right-of-way
engineering is not anticipated to be required for this project. It is expected that all parcels that are not
explicitly deeded to the City of Richmond will be addressed through inter -agency coordination. Other
agencies which appear to own parcels in the project area include Wayne County and the City of
Richmond Parks Department. If requested, the CONSULTANT shall advise the LPA regarding INDOT
accepted methods of obtaining inter -agency property rights.
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APPENDIX "B"
INFORMATION AND SERVICES TO BE FURNISHED BY THE LPA:
The LPA shall furnish the CONSULTANT with the following:
A. Assist the CONSULTANT in obtaining property owner information, deeds, plans of adjacent
developments, section corner information, and any other pertinent information necessary to perform
work under this Contract.
B. Criteria for design and details for signs, signals, highways and structures such as grades, curves, sight
distances, clearances, design loadings, etc.
C. Specifications and standard drawings applicable to the project.
D. Plans of existing structures and roads within the project limits, if available.
E. All written views pertinent to the project that are received by the LPA.
F. Actual relocation and land acquisition costs.
G. Traffic assignments.
H. Available data from the transportation planning process.
I. Utility plans available to the LPA covering utility facilities throughout the affected areas.
J. Guarantee access to enter upon public and private lands as required for the CONSULTANT under
this Contract.
K. All legal services as may be required for development of the project.
L. Determining and obtaining locations/time/dates for all public meetings and/or hearings.
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APPENDIX "C"
SCHEDULE:
No work under this Contract shall be performed by the CONSULTANT until the CONSULTANT
receives a written notice to proceed from the LPA.
All work by the CONSULTANT under this Contract shall be completed and delivered to the LPA for
review and approval within the approximate time periods shown in the following submission schedule:
A. Topographic Survey: within 45 calendar days after receipt of Notice to Proceed.
B. Environmental Services
1. Draft Environmental Document submitted to INDOT within 300 calendar days after receipt of
Notice to Proceed.
2. Draft Environmental Document revisions submitted to INDOT within 15 calendar days after
receipt of comments.
C. Design
1. Preliminary Field Check submission and conduct Field Check within 150 calendar days after
completion of the Topographic Survey.
2. Stage 3 Review completed and ready for submission no less than 145 calendar days prior to
letting [currently scheduled for 7/14/20211.
3. Final Tracings Package completed and ready for submission no less than 100 calendar days prior
to letting [currently scheduled for 7/14/2021].
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APPENDIX "D"
COMPENSATION:
A. Amount of Payment
1. The CONSULTANT shall receive as payment for the services performed under this
Contract, as identified in Items 2, and 3 below, the total fee not to exceed $140,000.00
unless a modification of the Contract is approved in writing by the LPA.
2. The CONSULTANT will be paid for the work performed under this Contract on a lump
sum
basis in accordance with the following schedule:
a.
Supplemental Topographic Survey
$
5,900.00
b.
Environmental Document (CE)
$
17,100.00
c.
Section 106 (Historic Properties) Documentation
$
6,600.00
d.
Trail Design
$
56,900.00
e.
Retaining Wall Design
$
10,800.00
f.
Utility Coordination and Certification
$
8,600.00
g.
IDEM Rule 5 Erosion and Sediment Control Permit
$
4,000.00
h.
Right -of -Way Certification
$
2,900.00
The LPA agrees to compensate the CONSULTANT for On -Call Additional Services on
the basis of actual costs and actual hours of work performed on the project at the hourly
billing rates noted in APPENDIX "D-1". The Hourly Billing Rates include overhead and
profit. The CONSULTANT will be paid for the following work under additional services
in accordance with the following schedule:
a. Geotechnical Investigation $ 19,000.00
b. Potential on -call additional services required: $ 4,000.00
1. Pre -Construction Meeting
2. Shop Drawing Reviews
3. Consultation during construction for unforeseen or unusual conditions
c. Utility Coordination During Construction $ 4,200.00
4. The CONSULTANT will be paid for the following work as additional services, or on a
fixed fee basis shown in the following schedule, in accordance with this contract, Item
VI.6. (Changes in Work):
a. Right of Way Acquisition and Management Services (to be determined)
b. Additional Permits (if required) (to be determined)
5. The CONSULTANT shall not be paid for any service performed by the LPA or services
not required to develop this project. Costs for routine photocopy and paper reproduction,
cellular phone costs, pager costs and computer time costs will not be paid as a
reimbursable but is to be included in the above fees and overhead costs.
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B. Method of Payment:
1. The CONSULTANT may submit a maximum of one invoice voucher per calendar month
for work covered under this Contract. The invoice voucher shall be submitted to the
LPA. The invoice voucher shall represent the value, to the LPA, of the partially
completed work as of the date of the invoice voucher. The CONSULTANT shall attach
thereto a summary of each pay item in Section A of this Appendix, percentage completed
and prior payments in a form acceptable to the LPA.
2. The LPA for and in consideration of the rendering of the engineering services provided
for in Appendix "A", agrees to pay the CONSULTANT for rendering such services the
fee established above upon completion of the work thereunder, acceptance thereof by the
LPA and upon the CONSULTANT submitting an invoice as described above.
3. In the event of a substantial change in the scope, character or complexity of the work on
the project, the maximum fee payable and the specified fee shall be adjusted in
accordance with Item VI.6 (Changes in Work), as set out in this Contract.
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APPENDIX "D-1"
SCHEDULE OF COMPENSATION
BUTLER, FAIRMAN and SEUFERT, INC.
HOURLY RATE SCHEDULE
Classification
Hourly Rate
E-V
Engineer V (Principal)
$
204.26
E-IV
Engineer IV
$
188.92
E-III
Engineer III
$
162.87
E-Il
Engineer II
$
121.42
E-I
Engineer I
$
90.70
FP -IV
Field Personnel IV — (Project Coordinator)
$
171.51
FP -III
Field Personnel III
$
139.91
FP -II
Field Personnel II
$
103.04
FP -I
Field Personnel I
$
80.99
EA -Ill
Engineer's Assistant I1I
$
162.53
EA-I1
Engineer's Assistant II
$
125.38
EA -I
Engineer's Assistant I
$
87.15
SP-1
Support Personnel I
$
62.43
C-lI
Clerical II
$
106.30
C-I
Clerical
$
69.15
P-III
Planner/Environmental Specialist 11I
$
172.57
P-Il
Planner/Environmental Specialist II
$
99.85
P-1
Planner/Environmental Specialist I
$
73.46
The Hourly Rates include an Overhead Rate of 169.16%, Facilities Capital Cost of Money Rate of 0.28%,
and Profit Rate of 10.7%. The Hourly Rates are effective January 2018 and may be adjusted annually
(beginning January 2019) to reflect changes in the compensation payable to the CONSULTANT.
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