The URL can be used to link to this page

Home My Public Portal About2020.11.19 LBT Minutes Minutes—McCall Public Library Board of Trustees Meeting November 19, 2020 Zoom/McCall Library Conference Room, 218 E. Park Street Call to Order: 9:04 Attendance: Via Zoom—Jacki Rubin, Lola Elliot, Dawn Matus, Linda Stokes, Amy Rush In Conference Room—Meg Lojek, David Gallipoli Amendments to Agenda: None Approval of the Minutes: Motion by Lola to approve the minutes of 10/15/20 and 10/30/20. Seconded by Jacki. All in favor. Director's Report: Payment Approvals: Motion by Lola to approve payments dated 10/15/20, 10/29/20 and 11/5/20. Seconded by Jacki; unanimously approved. Budget and Stats: October financial statements are online (https://www.mccall.id.us;flnanciai- statements). Fine-Free Library Proposal: A decision was made to revisit the fine-free library proposal after the Library and the Board work through other issues, including the Library expansion project. TutorMobile: The TutorMobile is taking a break in keeping with the return to Stage 2 of the state's Covid-19 response plan, and the school district's move to the "red" category as defined by Central District Health. The pause will continue for at least two weeks, until after Thanksgiving. In the meantime, the Library is looking at possible locations for providing safe, indoor tutoring during the winter months, such as the Community Center. To date, the TutorMobile operated on 12 days over a period of four weeks since its inception. It made 20 stops and provided service to 80 students (figures include repeat visitors, as is standard in library counting practice). More than 20 free books were distributed. The program is interested in enrolling more volunteers; referrals should be sent to Amanda Keaveny at the Shepherd's Home, shad min(d�shepherds-home.org. Digital initiatives: Meg gave an overview of the SORA app, administered through Overdrive (the Library's existing e-book platform). SORA would give all McCall-Donnelly School District students access to the Library's children's and youth e-books, increasing usage of the most underused portion of its e-book collection. The Donnelly Library would also participate. There is no fee, and the school district would provide and manage student access. The libraries are looking at options for serving students who are in the school district but live outside of McCall and Donnelly library service areas, and who can't afford the annual library membership fees. During the first year, Friends of the Library scholarships are available. Depending on usage, the Library may decide to grant students free access, or ask the school district to contribute an amount to help support the partnership and defray costs. Meg also explained a new statewide initiative called the Idaho Digital E-book Alliance (IDEA) by the Idaho Commission for Libraries. The alliance expands access to e-books, partly in response Page 1 of 3 to the increased number of children who are not in school due to Covid-19. Seventy-five percent of the collection will be for children through teens. IDEA operates on a reciprocal lending agreement. As a member of the Idaho Digital Consortium, the McCall Public Library would have access to the more than $250,000 worth of a-books already purchased by ICfL, and would also lend to other participating libraries. There is no fee to join. Taking part would respond to calls from the community (as revealed in the City's focus groups) for more interlibrary exchanges and digital materials. However, local patrons could face longer wait times for e-books. if the service proved to be popular, the Library may revise future budgets, as there is currently no separate line item for e-books. Zoom: The Library is now allowing nonprofits, book clubs, and other noncommercial groups to "check out" its Zoom account for virtual, socially-distanced meetings or activities. The service is available to Library cardholders, and usage times are scheduled. Unlike free Zoom accounts, there isn't a 40-minute time limit per session. City Treasurer's Report: City Treasurer Linda Stokes reviewed the Library Expansion Project reconciliation and revenue summary spreadsheet. As LOT revenues this year were higher than expected, the Library's FY20 allotment has been increased to the total requested amount of$100,000 (up from the previous estimate of$80,000). Total revenue to date: $1.4 million (figures rounded). Total expenditures to date: $326,000; there may be some additional FY20 expenditures for CM Co. Revenues versus expenses: $1.087 million. Library investment CD: The Library moved from a 2-year to a 1-year CD in 2020, which automatically rolled over this fall. With 0.5% interest, the CD is paying slightly less than the Local Government Investment Pool (LGIP), which has a distribution yield of 0.57%. Linda recommended keeping the CD while the Board weighs the next step in the expansion project. The Director will put this item back on the agenda in August 2021. David asked if the Library expansion project could be given a higher priority for receiving LOT funds, to help reduce the amount of a future bond. Linda said that would be up to the discretion of the City Council and LOT Commission, adding that LOT allocations for FY21 are already set, so the matter would have to be considered for FY22. Review of 10/30/20 Joint Work Session on Library Expansion Project: The Board discussed the timing of a bond. Members agreed to recommend putting it on the ballot again in May 2021, with the caveats that it would not include the Parks & Rec relocation project and the amount would be reduced. Meg said that a decision has already been made to remove the $90,000 expense for moving the sewer main from the project. David has been looking at other ways to reduce costs. He met with Meg and Andy Laidlaw (Building Committee), and is pursuing discussions with vendors, including CM Co. and a steel company. In response to a question about the city's efforts to find alternate funding for the Parks & Rec relocation, Linda said that since the Oct. 30 joint work session, she, City Manager Anette Spickard and Parks & Rec Director Kurt Wolf have been exploring various financing options and Page 2 of 3 are working through potential hurdles with Zions Bank and the city's bond counsel; an update will be shared at the City Council meeting Dec. 3. She said the City is looking at all the options for moving the Parks & Rec building. The Board thanked Linda for her input. Jacki and Meg agreed to draft a statement summing up the Board's recommendations to share with City Council ahead of the Dec. 3 meeting. David made a motion for the Board to accept that statement; Lola seconded. Revision of McCall Public Library Strategic Plan—Mission Statement and Values: All members present engaged in a lively and extended conversation about the draft Mission Statement, Vision Statement and Core Values that Lola crafted with Campaign Coordinator Amy Rush and volunteer Nellie Baker. After much collaborative wordsmithing, the document was temporarily set aside. Meg will send the revised version out to the Board with the goal of formally adopting it over email as soon as possible. There were no reports from the City Council Liaison, Fundraisers, the Library Foundation or the Friends of the Library. Adjournment: 11:23 Next Meetings: (City Council Meeting Dec 3, 5:30 PM; via Teams) December 17, 9:00 AM; Library Conference Room or Virtual January 21, 9:00 AM; Library Conference Room or Virtual Minutes prepared by Dawn Matus, Secretary Respectfully submitted by Jacki Rubin, Chair Page 3 of 3