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12-0497 International Beach Party
Dianne Otto From: Dianne Otto Sent: Friday, October 12, 2012 2:35 PM To: Jan LeViner Subject: FW: Open Records Request Attachments: S35C- 412101214050.pdf Jan, Attached is a scan of permit file 12 -0497. Chantel Morton may have additional "documentation requested by city from the organizer" in the Special Event file. Dianne K. Otto, CFM City of Tybee Island dotto @cityoftybee.org phone 912.472.5031 fax 912.786.9539 From: Jan LeViner Sent: Friday, October 12, 2012 2:06 PM To: Dianne Otto Cc: 'Bubba Hughes'; 'Tommy Branch (tbranch @cbrhlaw.com)'; Diane Schleicher; babrowncityoftybee @gmail.com; Bill Garbett (bgarbett@bellsouth.net); Jan Fox; Mayor Hotmail; Paul Wolff; Tom Groover (tagg1487 @yahoo.com); Wanda Doyle Subject: Open Records Request Richard Adams came by and submitted an open records on The International Beach Party — Oceans Festival (see attached). Please provided the information requested and associated cost by Wednesday, October 17th If you should have questions, please do not hesitate to contact me. Jan Janet LeViner Clerk of Council City of Tybee Island PO Box 2749 Tybee Island, GA 31328 912.472.5080 (direct dial) 912.596.6401 (cell) BEING GREEN CAN !TART RICHT HERE!!!! CONSIDER TNI! BEFORE PRINTING THIS E- MAIL!!! 1 MAYOR Jason Buelterman CITY COUNCIL Wanda Doyle, Mayor Pro Tem Barry Brown Jan Fox Bill Garbett Tom Groover Paul Wolff CITY OF TYBEE ISLAND OPEN RECORDS REQUEST Date: /042-/ Company: Contact Information: Records Requested: L CITY MANAGER Diane Schleicher CLERK OF COUNCIL Janet LeViner CITY ATTORNEY Edward M. Hughes Completed by: Date Completed: Ch e P.O. Box 2749 — 403 Butler Avenue, Tybee Island, Georgia 31328 -2749 (866) 786 -4573 — FAX (866) 786 -5737 www.cityoftybee.org MAYOR Jason Bueltennan CITY COUNCIL Wanda Doyle, Mayor Pro Tern Barry Brown Bill Garbett Tom Groover Frank Schuman, Sr. Paul Wolff /C� I (4 1 `\.1�p j y9��ltl/N11�1�� CITY OF TYBEE ISLAND CITY MANAGER 1�J \ Diane Schleicher • CLERK OF COUNCIL Janet LeViner ' CITY ATTORNEY Edward M. Hughes SPECIAL EVENTS APPLICATION POLICIES AND PROCEDURES ADOPTED BY CITY COUNCIL ON 7- 8-2010 APPLY TO AU. SPECIAL EVENT APPUCATIONS.1 The City of Tybee Island recognizes that special events play a significant role in the life of the community. Special events enhance the community by providing recreation, cultural and educational opportunities to residents and tourists and they attribute to the economic health of the community. It is our goal to assist event organizers in planning safe and successful events that have a minimal impact in the areas surrounding the event. By keeping the public's best interest in mind, persons or organizations wishing to host a special event upon public property or private property requiring City Services, special permitting and / or vendors must first be granted approval from the City Council and / or the City Manager. The Special Event application shall be completed with all requested information included and submitted for consideration at least sixty (60) days prior to event. Events with 75 or more people upon public property or private property requiring City Services, special permitting and / or vendor permits that are not for the non - profit organizer of the event require approval from the City of Tybee Island. IN order to ensure a smooth review process for permission to have a Special Event, the applicant will receive direction from applicable City Departments, City Manager and Better Hometown Program Coordinator. Prior to the application being considered by City Council (if necessary), all concerns and details must be handled. Note: Applicant must meet with the Better Hometown Program Coordinator or his /her designee at time of submitting application. Additional meeting may be required. �, Today's Date: t" Art l t c �1 v (- A lication Fee Submitted: d/2iJjZ * A non - refundable Special Event application fee of $50 is required at time of application submittal for processing and consideration. Checks or money orders should be made payable to the City of Tybee Island. SECTION 1: EVENT INFORMATION 1. Name of Event: 2. Date and time of event: f 1 �D 3-0 12- Setup: Date/Time period I 12 :co P k» Breakdown: Date/Time period 9 1 � "' (a PA/ 3. Location(s): NI Q(L 3.JtC.L ) icier Lo 4- 4. Organization: i lit tJG/�/nJQ rQCfr-j am 4-11 Cy -e ❖ oCommercial? `,dllon- profit / tax exempt ?* *A copy of the organization's Non Profit Status / GA Tax Exem t Certificate must be submitted with the application. n: A yclioA F.=,'l QCea .i F)(.1-JilG Al -. - 0 7 (p a l- A Li,is O 4 -jh t A14-€2 Akt 044 eckat 4641(4 S. Phone number and / website or public event informati 6. Organizer / Applicant: 10 N 1 Clot. (!" i Address: L tj 0 1/4..>He*- fvlL City:G ktal f'd State: ._Lip —745-1 Contact Phone: 61°D L `5'I v� 1 j I-) C b )4,-, The Organizer /Applicant listed above must be in attendance fo t . duration of the eve t and immediately available to City officials. P.O. Box 2749 — 403 Butler Avenue, Tybee Island, Georgia 31328 -2749 (866) 786 -4573, x127 — FAX (866) 786 -5737 w �o w.citvoftvbee.org SECTION 2: EVENT DETAILS 1. Is this event... /Open to the public ❑ Private Invitation only 2. Describe the event and its goals: H N. -1 4'` t �-f 01(4 Fr,- DCe Gk(‘ c t G `i--L P cp t'14 kq ,v r•r 3. 4. Is there an admission fee for attendees ?'No ❑ Yes — Describe 5. Have you ever done this event before? If yes, list dates and locations: nb Estimated number ) people to attend and what this is based on: vo() 6. Describe parking arrangements during event in detail: U �i 22_ t-C, W • ti , .4 C 4- _Q 1� T Invl Please attach a drawing of parking plan. O�r anizer may be required to run a shuttle if a parking lot is closed for the event. 7. List event ssponsors and marketing plan: S Qt '..tc C S aka(- D i (-) d i )x \!� �v L, C �ti +` o •� �[J1 c� 1� �'� J ft ,vim a[:t� ` \J Ul�j�/ L - 8. List any additional contact person(s) and their phone numbers involved in the planning of this event. 9. Wha plans exist for clean up and recycling? (Disposal of grease, trash, etc.) RG -( �,(..;e of `l I k) - l�e-1 ( c S �)(mDS� c( 5ptin S l_ i' Sk Q /0 10. Please list any entertainment, bands, emcees or onsite promoters attending this event. F,,..s?p(•/- Describe sound equipment: COfil: Q, ' D 0' c ti"(-s it. SECTION 3: REFERENCES 1. Please list your previous special vent and /or hosting organization's experience in producing events. 7rD A.,V "'la A/5142- ,ieS14/1.1e-c-tg Ce2an E-41em Gv447 ) kki j .Pr. \&, tct C k Ap (1A na eti 0.. y ( Z F p � 2. Please list two 2 references excluding Ci1�pf cials a d Staff: /% �/ a. Name :) Q(c A) ("` -Q,�1 5A'jcc1J,✓o'/ Atj�2 r!'c>'�7_'l Address: �� £. 5h . i f c 7 j� j 1 1 Phone: I2 -� `' b. Name: D I lm ry x. -; 1 ? Address : ,,,, Phone: `6k- i `61 - page 2 of 8 Approved: September 2011 Updated: January 2012 1. SECTION 4: OTHER REQUESTS (Check the boxes below and provide additional information if applicable.) Vendors (Organizer must submit all Vendor Applications with payment no later than two (2) weeks prior to event. Chatham County Health Deportment must be contacted for approval of food vendors in accordance with their regulations.) 2. DPW Request (DPW approval required; staffing /equipment fees may appl DPW Item Amount needed Total hours needed Traffic Cones 5 b `i (i Barricades gap F - q g J Traffic Barrels Trash cans 30 - (: ? it Recycling containers 30 go D `f I� Port-a -lets Sweeper Vac Truck Fire ant treatment Dump Truck Back -hoe Hanging of pole banners / flags (supplied by organizer) List other services that are requested. Costs will be determined. Ci k t / gg-k-' 3. ❑ Street Closures (TIPD approval required.) a. List requested streets: 4. Special parking request (Parking Service Dk}�riision appro 1 re uired. //Special Please describe: �artici-I 5. Commercial truck parkin a. Please describe: fir& bec,c4 60.1( 6. ❑ Police Detail (TIPD approval require ; staffing / equipment fees may a ly *) a. Please describe: t41— C �71 /l f lf� F dc4 (If off duty police officers are hired, organizer is responsible for contracting directly with the individual(s) and pay fees direct as agreed upon.) f 7. fd�Alcoholic Beverages (Application process through TIPD is required for approval.) lL4fh((.. Lt,1 N 6 e-,) n, ( 8. ❑ Fire Detail /Inspection (staffing /equipment fees may apply *) J a. Please describe: P4 Jo 11 to SOIL 16 IA sfee)-0 �3 5;t,k Seri per( .0 -kill ""�(�t>�1TI�D (If off duty fire department staff / volunteers are hired, organizer is responsible for contracting directly with the individual(s) and pay fees direct as agreed upon.) 9. ❑ Fireworks (TIFD, Chatham County and U. 5. Coast Guard approval required. Special application due to USCG at least 135 days prior.) 10. ❑ Additional Security a. Please describe: 11. ❑ Petting Zoo a. Please describe: b. NI Page 3 of 8 Approved: September 2011 Updated: January 2012 SECTION 4: OTHER REQUESTS (CON'T.) (Check the boxes below and provide additional information if applicable.) 12. ❑ Parade /Procession (TIPD approval required; staffing /equipment fees may apply) a. List requested parade staging area and route: (* Parades are required to start on Saturdays no later than 3 :0Opm with the exception of the Beach Bum Parade. Participants must adhere to safety guidelines.) 13. ❑ Amusement Rides (Insurance from providing company is required no later than two (2) weeks prior to v / "^ '" l ,�{� event.) (d' { 14. Temporary Structure* (i.e. tents, �ooths, stage, et.) t a. Please describe: \ f i -, ) e.-c - (* Structure specifications must be included with application for review by the Building Official prior to City consideration of event. Tents larger than 10' x 10' require permitting with applicable fees.) 15. Electrical needs (fees may apply) a. Please describe: -12 (6 Wlb LA a b 2t i !� Q,y�u (b IL 3 16. ❑ Filming (Permit application should be filed with Facilities Coordinator. Approval is required.) 17. /Banner Permits (Permit application should be filed with Facilities Coordinator. Approval is required.) 18. City Facility requests require separate forms and approval through the Facilities Coordinator. a. The Walter W. Parker Pier and Pavilion is managed by Chatham County Parks & Recreation. Reservations for use of this facility must go through their office. b. A Letter of Authorization from Georgia Department of Natural Resources ( http : / /coastalgadnr.org /sendemail) may be necessary with beach usage and / or if the "event" impacts the Shore Protection jurisdiction (i.e. beach side parking lot areas, etc.). .n SECTION 5: ADDITIONAL REQUIREMENTS A non - refundable Special Events application fee is required at time of application submittal. The application will not be processed without the application fee of $50.00. Checks should be made payable to the City of Tybee Island. If the applying organization is tax exempt, a GA Tax Exempt Certificate must be submitted with the application. A site plan showing the layout of the event is due with application. The site plan must include the location of every booth, ride, public facility, etc. A preliminary budget is due with application. Insurance, as indicated below, is required at least two (2) weeks prior to the Event. Failure to provide insurance will result in the cancellation of event. The application will go through the review process again if substantial changes are made or additional needs are requested. Additional application fees will result with additional meetings. Page 4 of 8 Approved: September 2011 Updated: January 2012 PRIVATE PROPERTY PUBLIC PROPERTY PRIVATE Organizer is responsible to obtain necessary insurance as deemed appropriate by the property owner. Signed Indemnification Agreement required. INVITATION OPEN TO Signed Indemnification Agreement required. Organizer is responsible to obtain necessary insurance as deemed appropriate by property owner. * If use of the Walter W. Parker Pier and Pavilion is part of the event, a $1 million certificate of insurance, with Chatham County Parks & Recreation listed as an additional insured and certificate holder is required. Signed Indemnification Agreement required and a $1 million certificate of insurance, with the City of Tybee Island listed as additional insured and certificate holder. * If use of the Walter W. Parker Pier and Pavilion is part of the event, a $1 million certificate of insurance, with Chatham County Parks & Recreation listed as an additional insured and certificate holder is required. THE PUBLIC The application will go through the review process again if substantial changes are made or additional needs are requested. Additional application fees will result with additional meetings. Page 4 of 8 Approved: September 2011 Updated: January 2012 7- SECTIO 6: INDEMIFICATION AGREEMENT AND AC EPTANCE TO ADHERE TO APPLICATION REQUIREMENTS 1, individually and as the Agent representing the Event Organization, do hereby agree to indemnify and hold harmless the City of Tybee island, Georgia, its officers, agents, employees and contractors from and against any and all Toss, damage, claim, demand, liability or expense by reason of any damage or injury to property or person which may be claimed to have arisen as a result of or in connection with the occupancy or use of listed event premises during the time period of said event. Such obligation to indemnify and hold harmless shall continue notwithstanding any negligence or comparative negligence on the part of the City relating to such loss or damage, except for loss or damage arising from the sole negligence or willful misconduct or gross negligence of the city, and shall include all costs, expenses and liabilities incurred by the City in connection with any such claim, suit, action or cause of action, including the investigation thereof and the defense of any action or proceeding brought thereon and any other judgment or decree which may be entered in any such action or proceeding or as a result thereof. These provisions shall survive the expiration or earlier terminatio - he use of premises. Nothing in this Agreement shall be construed to affect in any way the City's rights, privileges, and i ter' ni 'e as set forth in Georgia Statutes and /or the Constitution of the State of Georgia. Organizer / Applicant's Signatur INTERNAL USE BELOW. Date: id U.1 ,9b Id' �.J EP _.; TMENT HEAD REVIE ' ND AC PTANCE: Ai n. nce Di ector Chupervisor Ch of of Police Ch - o Fire Department COMMENTS: Campground nager Depart t of Public Works Director h CITY APPROVALS: Better Hometown Coordinator: Date: City Manager: Date: City Council: Date: Page 5 of 8 Approved: September 2011 Updated: Januarys 2012 SECTION 7: STANDARD EVENT APPLICATION POUCIES AND PROCEDURES THE APPLICANT SHALL USE THE MUNICIPAL PROPERTY SOLELY FOR CARRYING OUT THE SPECIAL EVENT AS APPROVED BY THE CITY MANAGER AND / OR THE CITY COUNCIL. Application Will Be Based On: 1. Whether the applicant for a Special Event Permit is capable or incapable of executing the planned special event. 2. Whether budgetary considerations at the time of application create such a burden upon the City's financial resources that it would not be practical to hold the proposed special event at the time requested. 3. Whether the holding of the special event as planned would create an undue burden upon the public and staff resources of the city. 4. The timing of the proposed special event. 5. Whether the applicant producing the special event is profit making or not for profit purpose only. 6. The historical experience, if any, of the special event in the past years. 7. The effect the proposed special event will have upon the City's resources and public health and safety, and frequency with which such events are held. 8. All City Department Heads affected by said event must review and approve the application prior to the applications being approved by the City Manager or City Council. a. All relevant fire and life safety issues must be adequately addressed. 9. A Special Event permit may be refrained from issuance when the directors of the above mentioned city departments in good faith believe that the proposed special event will endanger the public health, safety, welfare, or other property. 10. A special events permit shall be revoked when the directors in good faith believe that allowing the continuations of the proposed special event may endanger the public health, safety, or welfare of property of others. 11. After reviewing the comments of all affected Departments of the City, based on the specifics of the event, approval or rejection of the application for a Special Event permit will be granted. Approval of Application: 1. The City Manager may at her / his discretion approve an event for up to 500 people. These events must meet the following criteria: exclusive use of city property; minimal impact on neighboring residents and businesses; small scale events with some special requirements; temporary use of public parks or public facilities, and no street closures. The City Manager may at her / his discretion approve an event exceeding 500 people if the event is on Private Property. 2. Events exceeding 500 people on Public property must be reviewed by City Council for approval. City Council may also review events that significantly impact residents and businesses, request use of city streets, parks, beach or other city facilities, extensive activities, and / or require alcohol permits. Special Event applications are considered by City Council at the second regular monthly meeting. 3. Upon the issuance of a Special Event Permit from the City Council or the City Manager, the applicant shall obtain all other State, County, and City permits no later than thirty (30) days prior to the scheduled special event. 4. The City Manager, in consultation with the Directors of the affected Departments, may also impose any necessary restrictions or conditions to be observed in accordance with public safety, environmental and administrative considerations involved in the application. 5. Nothing in this section shall be construed to prohibit the imposition necessary for the carrying out of the event. Application Denial and Process of Appeal: 1. Any applicant denied a Special Event permit to conduct a special event shall be notified in writing prior to the proposed date of the special event. Said notification shall state the reason for the denial. The applicant has the right to appeal to the City Manager. 2. Appeals from the determination of the City Manager, as to the denial of a Special Event permit, shall be made to the City Council. These appeals shall have priority and shall be heard at the next regular meeting of the City Council. Page 6 of 8 Approved: September 2011 Updated: January 2012 SECTION 7: STANDARD EVENT APPUCATION POUCIES AND PROCEDURES (CON'T.) Community Development Department 1. Building permits — an applicant shall obtain the applicable permits including, but not limited to, electrical, plumbing, mechanical, and structural from the City's Building Official at least thirty (30) days prior to the scheduled event. An applicant may be required to obtain other permits pursuant to state law, city ordinances and the International Building Code and the Georgia Amendments. The Building Official shall make inspections deemed necessary to insure that all building code standards are followed. Non - compliance of any building code standards may be cause to cancel the event. 2. Any person or organization which is granted a Special Event permit shall comply with all applicable laws, ordinances and building codes pertaining to said event. 3. The person or organization receiving a Special Event permit shall be responsible for ensuring that its contractors and subcontractors obtain all permits and comply with applicable laws, ordinances and building codes. Financial 1. A proposed budget for the special event and a detailed explanation of how the gross revenues from the special event will be allocated shall also be provided at the time of application submittal. 2. The applicant shall be financially responsible for any cleaning, replacement and repair to municipal property or its accompanying articles requiring city clean -up after completion of the special event. 3. The applicant shall be financially responsible for extra personnel hours incurred by the city as a result of the use of municipal personnel. 4. The personnel hours shall include the Police Department, Fire Department, Public Work Department, Parking Services and Lifeguard Services necessary to monitor, check, observe, control or otherwise regulate any phase of the special event, including without limitation to any planning, on -site management of the special event and support of any activities. S. Waiver of fees for parking shall not be granted between Memorial Day Weekend through Labor Day. 6. In order for your organization to be eligible for any waiver of fees, that organization must have a contract with the City of Tybee Island. If your organization is one that has received funding from the City of Tybee Island for services provided to the City, you are eligible to request waiver of up to $2,000 worth of fees for the special event, which also includes fees associated with parades. The application fee is not permitted to be a part of any waiver of fees and must accompany the application or it will not be processed. No waived fees for alcoholic beverages, vendor fees and / or facilities will be considered. The City of Tybee Island reserves the right to request financial revenue and expenditure statements for review prior to or as a condition of any waiver of fees. Fire / Emergency Management Department 1. In the interest of public safety, the FEMD must review and approve aspects of events that may include, but not limited to, fireworks or pyrotechnics, emergency vehicle access, and use of open flame. The Fire Chief will determine whether or not FEMD personnel are needed and the event applicant shall pay for said services. Parking Services Division 1. Where public parking is to be used or restricted, the Finance Director may require that permits are issued or reimbursement be made based on standard parking fees. 2. Request for use of parking lots or spaces must be submitted in detail for approval with the application. Police Department 1. Any person or organization shall comply with security and safety guidelines set by the Tybee Island Police Department. Page 7of8 Approved: September 2011 Updated: January 2012 SECTION 7: STANDARD EVENT APPUCATION POLICIES AND PROCEDURES (CON'T.) Public Works Department 1. The site of the event must be left in its original condition or additional charges will apply. 2. If any event requires the use of the electrical service, equipment owned by the City of Tybee, and / or labor fees will be assessed on a per hour rate and determined by the city. If special electrical requirements are needed by vendors in which the city personnel and equipment is needed, an additional charge shall be passed on to the organizer for setup and breakdown. This is only applicable for specific areas and must be requested at the time of application submittal. 3. Streets may be closed in connection with a special event at the discretion of the City Council and / or City Manager having due regard to public safety and environmental effects of such closings. All reasonable steps are taken to minimize adverse impact upon the community. 4. Vendors must use grounded extension cords and lighting that does not exceed 30 amps per vendor space if permitted. Extension cords, hoses or other trip hazards in pedestrian walkways are not permitted. 5. It is the responsibility of the event organization to provide adequate toilet facilities during a parade and event appropriate for the anticipated attendance. Location(s) of said stations shall be indicated on provided site plan. One chemical toilet for every 200 people is recommended. 6. In the case of requested and approved permission for pole banner and / or flag hangings, the event applicant is financially responsible for costs incurred with the installation and / or dismantling. Sale of Alcohol 1. Events wishing to sell alcohol must complete an Alcohol License application for consideration. The application and information can be obtained at the Tybee Island Police Department. 2. Alcohol permits are considered by City Council as requested by TIPD at the second regular monthly Council meeting. Sale of Food / Merchandise 1. The sale of food at special events requires a permit from the Chatham County Health Department. Food vendors that involve cooking require an inspection and permit by the Chatham County Fire Marshal. 2. Event organizers are responsible for obtaining Vendor Permits. Vendor permit applications are due with payment in accordance with City Code Sec. 58 -179 no later than two (2) weeks prior to the event. 3. A method must be established for the removal of used cooking oils, gray water or any other solvents from the event site. Event organizer will incur costs imposed by the city, county, and state if any solvents are left or discarded at the event site. 4. All debris in Vendor set up area must be contained at all times. The event applicant will be charged an hourly rate and dumping fee determined by the City if any debris is left and disposed of by the Public Works Department. Other 1. Temporary structures may not be anchored in the ground. If damage is done to City property, applicable fines and / or fees shall be billed to and paid by the event applicant. Indemnification / Insurance 1. The applicant must sign the Indemnification Agreement at time of submitting event application. Prior to the issuance of the Special Event Permit, the application shall maintain, at its sole expense, public liability insurance covering the City properties and resultant use thereof, naming the City as an additional insured, in the amount of $1 million. 2. The applicant shall pay the premiums of the public liability insurance before the issuance of the Special Events Permit. The applicant shall furnish and deliver to the Better Hometown Coordinator a certificate or certificates of insurance, as specified in Section 5, evidencing the existence of public liability insurance in the minimum amounts described above. Each certificate shall provide that the city receive not less than thirty (30) days written notice of cancellation, expiration to termination to public liability insurance. In the event that such insurance is cancelled, expired or terminated, the applicant shall be required to obtain insurance immediately and furnish proof to the Better Hometown Coordinator. If such valid insurance is not obtained within twenty -four (24) hours after cancellation or termination, the Coordinator shall revoke the Special Event Permit and the special event shall cease. The applicant shall be responsible for submitting all certificates or insurance of its contractors and subcontractors. Page 8 of 8 Approved: September 2011 Updated: January 2012 International Beach Party 'j -( '"\ Site i y ' •--\ tcolit Map oc cP` ) Se a n .. It r „, , 4 ,li IA . Allit * m , Y : ill t, .--6„,11 * a., ,r, J w N , 4 • First Aid Party Entrance • City .,f Tybee Island • Planning & Zoning Dept. Inspection Report 403 Butler Ave. • P.O. Box 2749 • Tybee Island, GA 31328 Phone 912.472.5032 • Fax 912.786.9539 Permit No. /2- 73c/41 Date Requested Owner's Name 1 Date Needed Gen. Contractor f Subcontractor Contact Information i v.) G.ixbzl‘.. 6%6 - 4 Project Address j fJn ;-7-1 l 1 Gczni. -I !"), =� rte. )/-. L_4- Scope of Work *r�,,k - L. 5ti Inspector '7I1 Date of Inspection Inspection S,-t-Z. - Pass 0 Fail 1=1 Fee ~-- •04- i— 7.0.' sminwas INTERNATIONAL CODE COUNCIL MEMBER Inspection Pass ❑ Fail ❑ Fee Inspection Pass ❑ Fail ❑ Fee Inspection Pass ❑ Fail ❑ Fee DATE ISSUED: 09 -14 -2012 WORK DESCRIPTION WORK LOCATION OWNER NAME ADDRESS CITY, ST, ZIP PHONE NUMBER CONTRACTOR NAME ADDRESS CITY STATE ZIP FLOOD ZONE BUILDING VALUATION SQUARE FOOTAGE OCCUPANCY TYPE TOTAL FEES CHARGED PROPERTY IDENTIFICATION # PROJECT VALUATION CITY OF TYBEE ISLAND BUILDING PERMIT 20'X20' TENT / 35'X40' CANOPY NORTH BEACH PARKING TONY CLARKE 480 BUTLER AVE SAVANNAH GA 31406 TONY CLARKE 480 BUTLER AVE SAVANNAH GA 31406 P $ 300.00 $ 1.00 PERMIT #: 120497 TOTAL BALANCE DUE: $ 300.00 It is understood that if this permit is granted the builder will at all times comply with the zoning, subdivision, flood control, building, fire, soil and sedimentation, wetlands, marshlands protection and shore protection ordinances and codes whether local, state or federal, including all environmental laws and regulations when applicable, subsequent owners should be informed that any alterations to the property must be approved by the issuance of another building permit. Permit holder agrees to hold the City of Tybee Island harmless on any construction covered by this permit. This permit must be posted in a conspicuous location in the front of building and protected from the weather. If this permit is not posted work will be stopped. The building contractor will replace curb paving and gutter broken during construction. This permit will be voided unless work has begun within six months of the date of issuance. Signature of Building Inspector or Authorized Agent: ZUtAAdv,f2) 9-ke3 P. 0. Box 2749 - 403 Butler Avenue, Tybee Island, Georgia 31328 (912) 786 -4573 - FAX (912) 786 -9539 www.cityoftybee.org CITY OF TYBEE ISLAND TENT /CANOPY APPROVAL /REQUIREMENTS Telephone: (912) 472 -5030 Fax: (912) 786 -9539 Event: The International Beach Party Date(s) of Event: 9/15/2012 Contact Person: Tony Clark Number of Tents: 2 Date Erected: 09/14/2012 Location of Tent: North Beach Parking Lot Phone: 678 - 472 -7515 Size: 20' x 20' — no walls 35' x 40' - canopy Date Down: 09/16/2012 DNR Permit required: Yes Received On 06/12/2012 Tent Provided and Erected by: Stage Presence Address: 2201 Mechanic Street License number: Charleston, SC 29405 Emergency phone number: Carter Mahanes — 864-787-2825 Wind resistance: 35 MPH On -site tent expert: Carter Mahanes Emergency phone number: 864 - 787 -2825 Flame retardant certificate - Date of last treatment, name of chemical used in treatment, name of firm or individual treating fabric and testing agency and standard use. Labeling and /or other certification may be acceptable to the fire code official. Received 09/12/2012 Site plan — Received 09/12/2012 Emergency access - No parked vehicles permitted within twenty (20) feet of tent. Comprehensive general liability — Received 09/13/2012 Hold Harmless Agreement— Received 09/13/2012 Per Provider and provider's engineer, tent will be secured by ground by steel stakes. - 20' x 20' tent — minimum eight (8) stakes - 35' x 40' tent — minimum sixteen (16) stakes Maximum Occupant load: 20' x 20' tent — 27 people Required number of approved fire extinguishers: 2. ABC with current inspection tag. Fire extinguishers must be visible and readily available for use within 75 feet of travel distance. Tables allowed: Yes How many tables: 5 in the 20' x 20' tent Seats allowed: Yes 20 in the 20' x 20' tent Electrical — Generators to be cord and plug connected. Protective mats - Protective mats or other approved means shall be placed over electrical cables on walkways. Wiring and Lighting - All wiring and lighting shall be free from damage. All electrical connections, switches, and fuses shall be in approved enclosures and secured in place to prevent a tripping or safety hazard. Ramp and secure all electrical cables and /or electrical wiring. Site illumination - Shall be provided in compliance with the provisions of the IBC and IFC and subject to the field approval of the Fire Marshal. Generators • Shall be located on a level area and secured in place. • Generators shall be arranged and isolated from the occupants / general public in a safe manner. City Official Signature City Official Printed Name: Dianne K. Otto Planning and Zoning Manager Approval Date 09/14/2012 • The exhaust shall be directed away from combustible material(s), people, and /or animals. • Generator fuel shall be stored in an approved container and located at a safe distance from the generator. • Generators shall be at least 20 feet from any structure or canopy and not accessible to the public. Cooking allowed: No Deep -fry cooking allowed: No No smoking permitted within the tent. Approved "No Smoking" signs posted. Trash and Debris: Keep ground area and thirty (30) foot perimeter clear of trash and debris. No hay, straw, shavings, or similar materials shall be permitted to be used within any structure used as assembly occupancy. Power Sources - Provide 2 power sources with 1 being for emergency use. Emergency Plan - Tybee Island Police and Fire Departments will be briefed by Event Organizer on Emergency Plan. Crowd Control Managers: Tony Clark 678 - 472 -7515 High Winds: Canopies /tents to be evacuated and removed at windspeeds 35 MPH plus Comments: Provide adequate safety markings and protection for tent stakes and guy wires. Provide additional footing for stage as required. In the event of lightning, tent and canopy will be evacuated. Security contact: Captain Moseley, TIPD - 844 -6387 Site NOT compacted or level — extreme caution should be used for all equipment and personnel. City Official Signature City Official Printed Name: Dianne K. Otto Planning and Zoning Manager Approval Date 09/14/2012 Event: f el CITY OF TYBEE ISLAND TENT /CANOPY APPROVAL /REQUIREMENTS Telephone: (912) 472 -5030 • Fax: (912) 786 -9539 Date(s) of Event: Select to Select o� Contact Person: Click here to en r text e."-- / - ZC KZv o Number of Tents: Select Z / - 35 � off-+) Date Erected: Select N -&44e—pi irzZe.",v..- Location of Tent: select lv '/ Phone: Click here 978 -`'a"7L -1S 1S' Size: Date Down: Select g/,,� Select � 1 L -071-01 , 141'4' DNR Permit required: Select Received On Tent Provider: Select Tent Erected by: Click here to enter text S(� �2 /5"2Z. Address: Click here to enter text Z..��/�G"�^ /4 S` License number: Click here to enter text yf�J �� 49 Emergency phone number: Click hereto enter text -- Wind resistance: Click here to enter text 3s .vypr* On -site tent expert: Click here to enter text 4 05,7.1Z- 144441.1)F" Emergency phone number: Click here to enter text let L/. 717 -V2.r Flame retardant certificate - Date of last treatment, name of chemical used in treatment, name of firm or individual treating fabric and testing agency and star}dard se. Labeling and /or other certification may be acceptable to the fire code official. t�j / Site plan — See Tent and Canopy Policy for specifics Emergency access • No parked vehicles permitted within twenty (20) feet of tent. • For tents that have more than one exit, there shall be an unobstructed fire break passageway of not less than twelve (12) feet in width and free from guy ropes or other obstructions shall be maintained on all sides of tent. • For every 50 feet of side -by -side tents, provide a minimum 5 foot wide emergency access walkway. Comprehensive general liability - Hosting organization, permit hol er, or host establishment h' / Liability insurance - Tent provider ? -rt=. F,gc 33iL Hold Harmless Agreement - Hosting organization, permit ho der, or host est. bli - me -14,i,,, - -. Arne... Per Provider and provider's engineer, tent will be secured by by select. I ground bP ser„r.ed_#n_g • • - - - : - : ..'. - :..Leach staking station. _ tv X Za of . 3 b 5,41.c.Es Maximum Occu nt load: Select 20 )CZ, ,0 Z7 fff.... 35 x4i-c.) ra & 4. 5'fi�G_s /7 Exits: Select H • Each exit must be marked and have emergency lights. /3 • Each exit must remain pen and shall not be obstructed. ,J 14 Proper aisle width: NJ A- 2- Required number of approved fire extinguishers: 3A4OBC inspection tag. Fire geitets with current extinguishers must be visible and readily available for use within 75 feet of travel distance. Tables allowed: 5 °I 'act 5� How many tables: Select �j" Zpj �f�d rZ6 ZO `iZ(7 !,�,J; Seats allowed: yeiect Zd Electrical - Only a state licensed electrical contractor may apply for this permit and request the inspections , £ / ?c /S' S'G 2 I which MUST be completed before the event is opened to the public. Electrical Permit - Required for any electrical installations or wiring including, but not limited to, any lighting and power supply to the general area, electric motors and /or lights or any electrical installations relating to stages, stands, general lighting, emergency lighting, exit signs, concession stands or tents. Protective mats - Protective mats or other approved means shall be placed over electrical cables on walkways. Wiring and Lighting - All wiring and lighting shall be free from damage. All electrical connections, switches, and fuses shall be in approved enclosures and secured in place to prevent a tripping or safety hazard. Ramp and secure all electrical cables and /or electrical wiring. ''L Pathwarillumination - Shall be provided in compliance with the provisions of the IBC and IFC and subject to the field approval of the Fire Marshal. Generators • Shall be located on a level area and secured in place. • Generators shall be arranged and isolated from the occupants / general public in a safe manner. • The exhaust shall be directed away from combustible material(s), people, and /or animals. • Generator fuel shall be stored in an approved container and located at a safe distance from the generator. • Generators shall be at least 20 feet from any structure or canopy and not accessible to the public. Cooking allowed: Select A.)O Deep -fry cooking allowed: Select /■J62 Flammable or combustible liquids must be located outside of structure. Note: Storage, use, or handling of flammable liquids or gases shall be prohibited at the site unless specifically approved and inspected by the Fire Marshal. • LP gas tank must be secured in place to prevent tipping with a minimum three foot clearance around tank. • Any LP tank larger than 20 lbs. shall be ten (10) feet from tent and have the proper size gas line secured. • Metal trash can with lid required. • Fire extinguisher readily available. Food cooking concession trailers and structures of rigid construction must have commercial ventilation system and comply with fire extinguisher requirements. No smoking permitted within the tent. Approved "No Smoking" signs posted. Trash and Debris: Keep ground area and thirty (30) foot perimeter clear of trash and debris. No hay, straw, shavings, or similar materials shall be permitted to be used within any structure used as assembly occupancy. Power Sources - Provide se .power sources with.,sefeet being for emergency use. Emergency Plan - Tybee Island Police and Fire Departments will be briefed by Event Organizer on Emergency Plan. Crowd Control Managers: serest —;;;,..1 Gi..1214 7c 4%L -7 7s ' �S 35yY High Winds: 4i.%,,, : 5 ,3#_ cJacor'r,> -. Zmo✓��.& 1414.1) s?4E y, Comments: ' */O/;7041;o--.3 .! raZ S / & /,( trx, A�5 / /D. 4 D. rc)%�G c a2 s� 4-5 a, / s -- I-1%. i e- z a A„trJ ,Ai r,-hz "if DP. r")71 ;,g-..J it / - 'J Co o - Fog strefigi l Plao 7 , £ / ?c /S' S'G 2 I City Official Signature Approval Date Select City Official Printed Name: select GEORGIA N COASTAL RESOURCES DIVISION MARK WILLIAMS A.G. 'SPUD. WOODWARD COMMISSIONER DI RECTOR JUN 1/22012 Mr. Tony Clarke Savannah Ocean Exchange tony.clarke @savannahoceanexchange.org Re: Letter of Permission (LOP), Ocean Exchange International Beach Party, North Beach Parking Area, Tybee Island, Chatham County, Georgia Dear Mr. Clarke: This letter is in response to your request, dated June 4, 2012, to host the Ocean Exchange International Beach Party in the North Beach Parking Area. This is a one day event, scheduled to take place 9 AM to 10 PM Saturday, September 15, 2012 with set -up occurring Friday, September 14 and break down occurring Sunday, September 16. Your proposed site plan for the Ocean Exchange International Beach Party includes one 32' x 32' x 23' stage with associated generators and ten 10' x 10' vendor tents. Your plan also includes parking for two 45' Tour Buses, 5 Food Trucks and 2 portable Rest Rooms. A perimeter fence not higher than 48" will enclose the Party Entrance, the stage and the VIP Sponsor Area. This proposal does not include the use of any motor vehicles on the beach. The Department authorized the proposed event as depicted in the attached project overview. Any incidental impacts to the dunes or vegetation must be restored to pre - project vegetated and topographic conditions. No stock piling of materials is allowed in the dunes. This LOP is not meant to exempt the above referenced activity from future environmental laws. This LOP is valid for the above referenced project. Any change in the use, location, or configuration of the approved project, without prior notification and approval from this office could result on the revocation of this permission and in the required removal of the materials and related structures. This project must comply with all other Federal, State, and local statutes, ordinances and regulations. If you have any further questions or concerns in regards to this or any other projects please feel free to contact Deb Barreiro at (912) 266.3695 Sincerely, A.G. "Spud" Woodward Director Coastal Resources Divison ONE CONSERVATION WAY 1 BRUNSWICK, GEORGIA 31520 -8686 912.264.7218 j FAX 912.262.3143 WWW.COASTALGADN R.ORG '4R a CERTIFICATE OF LIABILITY INSURANCE 9 %is /ZOl ) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Seacrest Partners, Inc. 1001 Whitaker Street Savannah GA 31401 CONTACT Matt Cail NAME: IA IC NNo Ext): (912) 544 -1900 aC No): (912)544 -1901 AD DRess :matt.cail@seacrestpartners.com INSURER(S) AFFORDING COVERAGE NAIC # INSURERA:Philadelphia Ins Co LIABILITY COMMERCIAL GENERAL LIABILITY INSURED Savannah Ocean Exchange 480 Butler Ave Savannah GA 31406 -8825 INSURER B : 6503333 INSURER C : 9/23/2012 INSURERD: $ 1,000,000 INSURER E : $ 10 0 , 000 INSURERF: COVERAGES CERTIFICATE NUMBER:CL1291307889 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSR SUBR WVD POLICY NUMBER POLICY EFF (MM /DD/YYYY) POLICY EXP (MMIDD/YYYY) LIMITS A GENERAL X LIABILITY COMMERCIAL GENERAL LIABILITY 6503333 9/14/2012 9/23/2012 EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED PREMM GE ISES (Ea occurrence) $ 10 0 , 000 CLAIMS -MADE OCCUR MEDEXP(Anyoneperson) $ PERSONAL &ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 3,000,000 GEN'L AGGREGATE LIMIT APPLIES POLICY n JECT PRO- PER: LOC PRODUCTS - COMP /OP AGG $ 3,000,000 $ AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS HIRED AUTOS SCHEDULED AUTOS NON -OWNED AUTOS COMBINED SINGLE LIMIT (Ea accident) _$ $ BODILY INJURY (Per person) BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ UMBRELLA LIAB EXCESS LIAB _ OCCUR CLAIMS -MADE EACH OCCURRENCE $ AGGREGATE $ DED RETENTION $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABIL TY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below Y / N N / A WC STATU- TORY LIMITS OTH- ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedu e, if more space is required) Certificate holder is named as additional insured with respect to general liability as required by written contract with respects to the International Beach Party being held September 15, 2012. CERTIFICATE HOLDER CANCELLATION (912) 786-9539 City of Tybee PO Box 2749 Tybee Island, cmorton @ci tyof tybee . org Island GA 31328 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE David Paddison /JENNY s ^> /� ACORD 25 (2010/05) INS025 omnnsi m © 1988 -2010 ACORD CORPORATION. All rights reserved. The. AlflRrl name. and Innn aro ranietore.rl marks of Af`f1Ril STATE OF GEORGIA COUNTY OF CHATHAM ) HOLD HARMLESS / INDEMNIFICATION AGREEMENT THIS AGREEMENT is made the /3 day of Prr'rii EZ by G.4 y dA>:Ze- (hereinafter referred to as "Owner") WITNESSETH , 20 /t, Owner hereby agrees to protect, defend, indemnify and hold harmless the City of Tybee Island, Georgia, (a political subdivision of the State of Georgia), its Mayor and Council, officers, agents, and employees (hereinafter referred to as "City ") from and against any and all liability, damages, claims, suits, liens, and judgments of whatever nature, including any claims for contribution and /or indemnification for injuries to any person or persons, or damage to the property or other rights of any person or persons, caused in any manner pertaining to the location of privately constructed or any other privately owned structures and plants, which protrudes into the right -a -way of any City street. The undersigned further recognizes and agrees that this license does not confer upon the undersigned any rights, title, estate, or interest in said licensed premises; nor does this license agreement confer upon the undersigned a license coupled with an interest or easement. This license merely gives the undersigned a revocable privilege, it being expressly understood and agreed that, regardless of any improvements or investments made, expense and harm incurred or encountered by the undersigned, this agreement shall be subject to revocation, cancellation or termination, this license shall be null and void. IN WITNESS THEREOF, Owner has hereunto set its hand and affixed its seal on the day and year first above written. RECEIVED Owner 46a 3u M Z SAGA -ti Address - 3 / ( C4-• n -. . na'l41s17r•VI, ,,, •••• ..,v..n, wn urn& R CUSS. 1T?2%S jllti'f)Cibn 14 LIMAS I HI: CERTIFICATE RoCUER. fIS f:RPTTRIP!ATC Ratty ►1?T A0p1111uATIVRLV co- NCOA9,% I V AM CND, CxrCNlp O % ALTCN 111a s,, - "CI(A4.1t ArruKUkU t3T I'HE POLICIES BELOW. THIS CERTIFICATE OF INSURANt 0E3 NOT CONSTITUTE A CONTRACT BETWEER : ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE k..—ATJFJCATE HOLDER. _ IIRruN IAN 1: n the certificate holder Is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terns and Condklons of the policy, certain policies may require an endorsement. A �tatwmanr nn rr1En �n1,Ia�v10 .I....n ....1, ,..,...:d1.. comical, noloer in ilea of such endorrement(s). PRODUCER .. .. Anderson Insurance Associated, LLC eI rIrslorge 29417.0887 Stage Presence Equipment Rentals LLC Grog Walker 2201 Mechanic St North Charleston, 8C 29405 CON NAM!: Rhonda Villarreal PH 6°I�h�1 .(8431 725.4996 ._— _ __i.,A,ti.,_. tB13.1. ?�,do�is ADDREas: rvlllarrealf)alasc.com NSUR INSURER(S) ER A Eases Insurance Co. SURER(S) AFFORDING COVERAGE J NAIL U ; INSURER C • INSURER 0 INSURER E: I-roJ ,CV DCLVr N v VC 1v IntINaUHtuNAMEU ABOVE 1-UH 1HEPOLICY PERIOD VN INDICATCO. NOTTI IATANDINQ ANY REQUINCMCNT, TGRM OR GQNUIT IVN VF ANT LUN 1 KAU 1 VII V I MEH UUCUME,NT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCI I'SIfINS AMI1 i.ANrNriruu (lF CI Ir w Dill lr ICC 1 111 RC C1.1rwwA/A1 111AV UAtIC DCCAI OCI,I IACY■ saw n•1-. n1 .1..,:, IMP TYPE OF HMSURANCE WW2 POLICY NUMBER GENERAL UACILITY A A COMMERCLIAI GENERAL LIABILITY 1 CLAIMS -MADE l XJ OCCUR GENII AGGREGATE LIMIT APPLIES PER; - ,vOLICY �..1 JPERQ I..- ,....1 LOC AUTfMOBILE LIABILITY ANY AUTO _ AU OWNED SCHEDULED AUTOS AUTOS UMBRELLA UAB OCCUR ernc�a • ue �— OED RETENTIONS WORKERS COMPENSATION AND EMPLOYERS' LIABILITY yv, i / N OFFICER/MEMBER EXCLUDEOT N j (Mandatory 1n NN) If yes, describe under DESCRIPTION OF OPERATIONR halm DFSO31 OWO IMMAIDDm Mf vY MDDIVYYY) ! LNATS EACH OCCURRENCE $ 1,000,000 12/8/2011 12/8/2012 pREMI$g6 {ratRDaS]CeL...... S 50,000 • MED EXP (Any one person)........ S.. ....... Excluded - RCRSCI1111.- 1,nn „,un aV. -- ..._a . ....... ...... 1 Ono nnn GENERAL AGGREGATE S 2,000,000 PRODUCT$ - COMP /OP AGO S Included COMBINED SINGLE LIMIT {EeaoRdeMJ _____.j......._..... BODILY INJURY (Per person) S 4/04/0044 BODILY IN,IUPY (Per ecctlen) Per. aCCbent EACH OCCURRENCE .,VV1.t VM1C jr S ,.ORY LIMITS ER I °R 4M'LlaO.R t.L. tAU1 AQLIL/tNl DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Adatiomi Remarks Schedule, If more space h requked) CERTIFICATE HOLDER CANCELLATION FOR INFORMATION ONLY ACORD 25 (2010/05) E.L. DISEASE - EA EMPLOYEE $ E I 11CFASE_BDUr.Y_tulv._ ..1. 100,000 100,000 Ann ,.0 00 PI " , , THE R EXPIATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTNORRED REPRESENTATIVE . 1988-2010 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD -0 1 7 CITY OF TYBEE ISLAND TENT /CANOPY PERMIT APPLICATION Telephone: (912) 472 -5030 • Fax: (912) 786 -9539 Applicant's Name: /647 OaLk...e._ Applicant's Telephone: Col – 97z-7-s7 s I Applicant's Address: ciSo3dfk2 41 ue //(/ 2j 9.-LiQ -/-44 4 A 31z/DCp Date(s) of Event: J 4- 1 ' Z011-. Type of Event: G_CL,' OCT)16.2../Z--1" Number of Tents /Canopies: / Size 7-1, ' x 2--Z) ' Number of Exits d4 per tent Number of Tents /Canopies: r Size 3s". ' x e17 ' Number of Exits ,J/A per tent Number of Tents /Ca s ie' / Size .§-(e ' x Z p ' Number of Exits per tent Number of Tents /Canopies: Size ' x Number of Exits per tent Name and address of Tent Provider S�g6e. W21.e, kZ halo P.•ir.J: i� CfjeS GtG Tent Site Location(s) Ai 3AAGH 51p....k...,J6. /4.4 Date Erected 4/471,12, Date Down: 9 /1./L Will electrical power be provided? Yes ✓ No 2 Gt.N47-z..J.--It4zs or) 61 ■.----- Will cooking be done inside the tent(s)? Yes No I have received and - .d . %'.y of the Tybee Island T-. . nd Canopy Policy. Applicant Sign.i ur- Date iliil 0-- Applicant Printed Name b/Y - /a.2ge Attachments to Permit Application • Site Plan • Provide a seating /table arrangement floor plan • Certificate of Liability insurance • Tent provider's Liability insurance • Emergency Plan • Hold Harmless Agreement • Flame Retardant Certificate • Information on staking method to be used • A letter by the Tent Contractor (stating size(s) of the tent /canopy, date(s) of event, date to be installed and removed, and that the tent /canopy will be dismantled if the wind speed exceeds the tent capacity.) • Wind resistance data to be provided by tent manufacturer or engineer • Name, address, phone number, license number, emergency phone number of tent contractor © © ©©• International Beach Party Site ' -2(1 �Z Map :)11 ■ ` :� fit * _i' • ! 1111 1 . .N• 1 Party Entrance V'. Jerris Bryant From: Chantel Morton Sent: Wednesday, September 12, 2012 3:18 PM To: Jerris Bryant Subject: FW: Tybee Island Stage Schematic Chantel R. Morton Better Hometown Program Coordinator Click here for more information about the program. P. 0. Box 2749 Tybee Island, GA 31328 (NEW) P: 912/472 -5071 C: 912/844 -9771 F: 912/786 -9539 "Tybee Island... your nostalgic paradise to live, do business and visit.!" Become a "FB fan "... .'OSign up for our BHT E- Newsletter Pri iEK:y by l 'SafeSubscribe=" From: Tony Clarke jmailto :tony @theclarkegroupltd.coml Sent: Wednesday, September 12, 2012 3:10 PM To: Chantel Morton Subject: Fwd: Tybee Island Stage Schematic Hey Freddy, Here is the schematic for the stage and bandshell Tony requested. Stage is 28' deep x 40' wide. Sound wings increase width by 16' for a 56' total. Tent width is 40'. The schematic is drawn at a scale of 1/8" = 1'. Overall festival grounds measure 140' x 285', 40,000sq /ft. I hope this will satisfy Tony's requirements. If you need anything in addition to this, please don't hesitate to ask. Thank you Freddy, and I look forward to this weekends build. Regards, Carter Sent from my iPhone= 3