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HomeMy Public PortalAbout03- March 09, 2016 Regular Commission Meeting Minutes CITY OF OPA-LOCKA "The Great City" CLERK'S ACTION SUMMARY MINUTES REGULAR COMMISSION MEETING WEDNESDAY, March 09, 2016 7:00 P.M. Sherbondy Village Auditorium 215 Perviz Avenue Opa-locka,FL 33054 1. CALL TO ORDER: Mayor Myra L. Taylor called the meeting to order at 7:00 p.m. on Wednesday, March 9, 2016 in the Auditorium at Sherbondy Village, 215 President Barack Obama (Perviz) Avenue, Opa-locka, Florida. 2. ROLL CALL: The following members of the City Commission were present: Vice Mayor Timothy Holmes, Commissioner Joseph L. Kelley, Commissioner Terence K. Pinder, Commissioner Luis B. Santiago, and Mayor Myra L. Taylor. Also in attendance were: Interim City Manager David Chiverton, City Attorney Vincent T. Brown, and City Clerk Joanna Flores. 3. INVOCATION: The invocation was delivered by Mayor Myra L. Taylor. 4. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited in unison. 5. AWARDS/PROCLAMATIONS/ACKNOWLEDGEMENTS: 6. APPROVAL OF CONSENT AGENDA AND PULL LIST (deferrals and deletions): The following items were pulled from the Consent Agenda to be discussed separately under Action Items: pulled 4 and 5 (Mayor Taylor); pulled 6 (Commissioner Pinder); and deferred Ordinance 16. B. 1. until the next meeting on March 23, 2016. 7. APPROVAL OF AGENDA: It was moved by Commissioner Santiago, seconded by Commissioner Pinder to approve the agenda, consent agenda and pull list. There being no discussion, the motion passed by a 5-0 vote. Commissioner Santiago Yes Vice Mayor Holmes Yes Commissioner Kelley Yes Regular Commission Meeting Minutes—3/09/2016 1 Commissioner Pinder Yes Mayor Taylor Yes 8. APPROVAL OF MINUTES: Regular Commission Meeting—02/10/2016. It was moved by Commissioner Pinder, seconded by Commissioner Santiago to approve the minutes of the Regular Commission Meeting on February 10, 2016. There being no discussion, the motion passed by a 5-0 vote. Vice Mayor Holmes Yes Commissioner Kelley Yes Vice Mayor Pinder Yes Commissioner Santiago Yes Mayor Taylor Yes 9. DISTRICT ONE/DISTRICT TWO - COUNTY COMMISSIONER REPORT: Larry Gardner, Commissioner Barbara Jordan's Office, District I, said that he doesn't have any reports or announcements at this time, but is willing to take any questions that the dais may have back to Commissioner Jordan. District II was not present. Mayor Taylor exercised chairman's privilege to take the agenda out of order and present item 13-1. 13-1. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, NAMING THE FOOTBALL FIELD AT INGRAM PARK IN HONOR OF ANDRE' JOHNSON; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by Commissioner Pinder and Commissioner Santiago (Deferred from the RCM of February 24, 2016) It was moved by Commissioner Pinder, seconded by Commissioner Santiago to pass the resolution. City Clerk Flores informed Mayor Taylor that Commissioner Kelley wanted to co-sponsor the item. Commissioner Pinder also said that Commissioner Santiago wanted to co-sponsor the item as well. Commissioner Kelley confirmed that he had spoken to attorney's office and that he wanted to co-sponsor the item. There being no further discussion, the motion passed by a 5-0 vote. Commissioner Kelley Yes Regular Commission Meeting Minutes—3/09/2016 2 Vice Mayor Pinder Yes Commissioner Santiago Yes Vice Mayor Holmes Yes Mayor Taylor Yes Commissioner Pinder asked that a round of applause be given for passing the resolution. He said that everyone asked what was so special about naming the field after Andre Johnson; he said that it is about more than Andre Johnson, it is about everyone that played a role in caring about and working with the youth at a time when they were told, "You people cannot play on this side of town". He said at the time that he was the cameraman for the City, he also provided the commentary for the games and he remembers everyone coming out to see Andre Johnson play football. He announced the proclamation for Mr. Johnson to come and approach the podium to receive his award. He asked that Mr. Ed Brown read the proclamation. Ed Brown came forward and read the proclamation. Commissioner Kelley said that he is proud of Mr. Johnson and that he will always be a part of the Opa-locka family. Commissioner Santiago said that he feels proud that someone from Opa-locka has made it where Andre Johnson is. Mayor Taylor congratulated Mr. Johnson for making it from Opa-locka to the NFL. She asked him to come back to the City and do what needs to be done for the youth that are in the City. She said that he was one of them at one time and he should come back and do good for the young people. Vice Mayor Holmes said that since Mr. Johnson lived here he knows what is going on with the young people in the community. He said that there is too much killing going on and if there is something that he can do using his influences, then he is asking him to try for the betterment of the community. Commissioner Pinder said that the sign that he just unveiled is a prototype of the actual sign that will be placed on the football field at Ingram Park in honor of Mr. Johnson. Andre Johnson, National Football League, said that he is truly humbled and honored for the award. He said that he never thought that the same football field that he played on as a youth would be named after him and he is grateful. He said that he is thankful for all of the coaches that played a role in getting him to where he is. He said that he does hear about everything that goes on in the City and he will come back and do something to help the kids and change the community. He said that he cannot put a time or date on it, but he will come back. Commissioner Pinder thanked Mr. Johnson for coming and asked if he could stay for twenty more minutes to sign autographs for the kids that came to the meeting to see him. Mayor Taylor thanked Andre Johnson for coming and reminded him to come back and help the youth. 10. PUBLIC PRESENTATION: Regular Commission Meeting Minutes—3/09/2016 3 11. CITIZENS' INPUT: Sandra Collado came forward and voiced her concerns about the water bills. She said that she has given papers showing that the bills are too high and still nothing has been done. She met with Commissioner Kelley and has showed him where her bills are too high. Mayor Taylor asked Interim City Manager Chiverton if he knew about her situation to which he replied, "Yes". Interim City Manager Chiverton said that he is aware of the situation and that Public Works has been monitoring her account. He said that she is owed a credit on her bill, but it has to go through the process. Commissioner Santiago told Ms. Collado that he is aware of her situation and agrees with her about the water bills being too high. He asked her to please allow the City to come to a resolution about her bill. Commissioner Kelley said that he is speaking because his name was mentioned during Ms. Collado's statement. He said that he had spoken to Interim City Manager Chiverton who is working with Public Works on the account. He asked for Ms. Collado to have patience as they are trying to help her with her situation. Evelyn Barrett, 633 Sharar Avenue, said that she has concerns with item number five (5) on the agenda regarding the increase for City Clerk Flores. She said that she has been keeping up with the City even though she no longer works for the City. She asked where the funds are coming from when there is no money. She said that other employees have been here for eight, nine, and ten years without a raise but the City Clerk's Office always gets a raise. She would like to know why the City Clerk's Office always gets a raise. Shayla Pierre, Community Outreach Coordinator, FIU College and Medicine, said that she is here on behalf of Dr. Luther Brewster as a follow up to his conversation with Interim City Manager David Chiverton. She said that the Neighborhood Help Program is an outreach component within the college of medicine. They teach students medicine, accounting, law, and social work. She said that in 2009 when the program first started, Opa-locka was one of the first communities that they worked with to provide services. She told Mayor Taylor that she had photos to show of the different activities that the program provides to various Cities. She said they would like to have a meeting because they would need an agreement in place before the services can be provided. Mayor Taylor asked Ms. Pierre if her request for a meeting has been put in writing to which she replied, "No". She was asked to submit this request in writing and send it to the City manager's Office. There being no further persons to speak, Vice Mayor Holmes closed citizens forum. 12. ACTION ITEMS: 1. (13-4). A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AUTHORIZING THE INCREASE IN SALARY OF THE CITY MANAGER, DAVID CHIVERTON, EFFECTIVE IMMEDIATELY; PROVIDING FOR Regular Commission Meeting Minutes—3/09/2016 4 INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by Vice Mayor Holmes 2. (13-5). A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AUTHORIZING THE INCREASE IN SALARY OF THE CITY CLERK, JOANNA FLORES, EFFECTIVE IMMEDIATELY; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by Vice Mayor Holmes The above resolutions were read by title by Attorney Brown. It was moved by Vice Mayor Holmes, seconded by Commissioner Santiago for discussion. Mayor Taylor relinquished the gavel to Vice Mayor Holmes as she is the one that pulled the items. She said that she is speaking for item four (4) and five (5) and it has nothing to do with Mr. Chiverton or Ms. Flores. She said that she is working very hard as the mayor of the City of Opa-locka on the recovery plan. She said that the state and the county have the revised plan that was prepared and tweaked by staff. She said that this not the time to give anybody anything. She said that while she appreciates the effort and the work those in question are doing, the City has some employees making under thirty thousand dollars and that is sad. If the City gives a raise for one, then it has to give a raise for all. Right now the City is in recovery and cannot do anything for anybody; we are only doing the bare minimum. Now is not the time. She said that she has been accused of spending the City money like a cash cow. She said that she doesn't write checks, she does not work in finance, and she does not write books or anything that concerns money. She wants to get the City out of the red and that cannot be done increasing just two (2) people out of everybody. She said that perhaps in July the City stops paying two City Managers then it can give raises across the board not just for one (1) or two (2). She said that she wants the recovery plan to get the City out of the red and into the black. Commissioner Santiago said that it's not that he does not want to support the two (2) items, but he agrees with what Mayor Taylor is saying about not spending money giving raises to just two (2) people. He recommended that the items be deferred until July. Commissioner Pinder said that he is going to speak briefly on the items. He said that when he came into office, the previous City Managers had worked on maintaining the City. He said that now you have one (1) Manager doing all of the work and there has to be confidence in the manager and how he is doing his job. He said that while he is not in favor of any monetary or salary agreements; he would like for the "Interim" to be removed from the manager's title and make him permanent thereby sending a message to the county that the City has faith in the manager. Commissioner Kelley said that he has been saying for a while that the City should not be spending any money on anything unless the manager brings it to the dais as an emergency. He asked the attorney to bring legislation to reflect this. He said that sometimes the dais puts themselves in a very difficult position to say no to things even though they would like to support them. He said that there has been no plan sent to Tallahassee as the manager has said. He said that Tallahassee has not signed off on a plan and the county has not signed off on a plan. The plan is still being prepared. He said that there were suggestions that were brought forth, but there is not plan. He said that he hopes when the manager comes back with his recommendations that it won't be as drastic as the furloughs, pay cuts and the like. He said that he knows that Interim Regular Commission Meeting Minutes—3/09/2016 5 City Manager Chiverton is working hard, but dollars cannot be spent at this time. He said that if he would not have arrived late for the meeting, he would have pulled item number two for the same reason. He said that Interim City Manager Chiverton has proved that he has a love for the City through three (3) city managers and he supports removing the "Interim" from his title and making him permanent. He said he does not want to vote on this at this meeting. Vice Mayor Holmes said he does not know where everyone has been seeing that Former City Manager Steve Shiver was hired at one hundred and fifty thousand dollars ($150,000.00) a year and collects a paycheck at the same time as City employees; this does not include a city vehicle and other benefits. He said if the dais is going to be fair, they need to be fair across the board. He said that Interim City Manager Chiverton is working all day every day until late at night and the former manager had two (2) people under him, dais has to be fair. He said that four years ago they hired the current clerk; the previous clerk was making one hundred and thirty thousand ($130,000.00) a year and had more staff than the current has to help her. She is making eighty five thousand dollars ($85,000.00) a year under staffed. He said that is the reason he wants to add ten thousand dollars ($10,000.00) to her salary, and twenty six thousand dollars ($26,000.00) to Mr. Chiverton because he is actually at work every day. The former city manager is sitting at home collecting so why not give the manager what is due. He said that if anybody knows that employees need a raise, he knows. He said that if he could pull something out of the sky to give all employees a raise, he would because his heart goes out to them. He told the dais not to sit there and talk about this and that and not be fair. He said that if the dais says that they are fair, then they have to be fair with everybody, and be fair with themselves. He also said he is going to defer the two (2) items until July. He said that he is not going to take the "Interim" off of the manager's name because you cannot have two (2) sitting managers at the same time. He said that Interim City Manager Chiverton will keep his title until July. City Clerk Flores said that she wanted to make a statement regarding something that was said earlier in the meeting. She said that she has been City Clerk since 2012 and neither the City Clerk nor any of her staff members have received raises. She said that she respects whatever decision the dais decides, but she does not want people to get the wrong impression that the City Clerk's Office has been getting raises when the truth of the matter is that they are not. Mayor Taylor acknowledged City Clerk Flores for her statement and asked Attorney Brown to defer the two items until July. She told Commissioner Pinder to get with the attorney to draft legislation to remove the "Interim" from the City Manager's title. He said that there are not two (2) City Manager's because the employment of former City Manager Steve Shiver was terminated and therefore he is not City Manager even though he receives a payment based on his contract with the City. He said that Mr. Chiverton is the only City Manager for Opa-locka. He said that The Charter does not speak of an Interim City Manager, but he will bring back a resolution to that effect because the dais passed a resolution making him Interim City Manager. 3. (13-6). A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A LEASE AGREEMENT (EXHIBIT "A") WITH ARTS ACADEMY OF EXCELLENCE, INC., TO OCCUPY RENTAL SPACE AT 780 FISHERMAN STREET; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by Vice Mayor Holmes The above resolution was read by title by Attorney Brown. Regular Commission Meeting Minutes—3/09/2016 6 It was moved by Vice Mayor Holmes, seconded by Commissioner Pinder to pass the resolution. Commissioner Pinder said that the reason he pulled the item is because he wanted to get some clarity with Interim City Manager Chiverton. He asked if the City will be locked in for the entire space of the second floor or is the City just locking in a rate? He asked what would happen if someone else wants to pay a higher rate and be unable to move there. Or would the square footage from somewhere else on the second floor be viable for the operation of the Arts Academy of Excellence. Interim City Manager Chiverton said that it is for a portion of the second floor that the Arts Academy of Excellence has expressed an interest in. They may want more space in the future. Commissioner Pinder said that there is another company that wants to occupy the entire floor. He said that he does not want to scare them away. There is an opportunity for another floor for the school to occupy. He asked Interim City Manager Chiverton if he should take out the specifics of the resolution so that they will not be boxed in with the space that can be occupied. Interim City Manager Chiverton agreed with this suggestion. Commissioner Pinder said that he would like to change the resolution. Mayor Taylor asked City Attorney Brown what was the total rental space that the applicant is asking for. City Attorney Brown said that section 1.1.10 is referencing the amount of space they are intending to lease. Mayor Taylor asked if Commissioner Pinder is requesting to take the number out and rent space accordingly. Commissioner Pinder said that he doesn't want to miss the opportunity to rent out the spaces because of specifics. He wants it to be general so that it is available for tenants. City Attorney Brown said that exhibit "A" has to be taken out of the agreement. The resolution cannot be passed with the exhibit attached. Mayor Taylor asked for the resolution to be fixed so that they can vote on the item. Commissioner Santiago asked Interim City Manager Chiverton why is it so hard to get an agreement to rent the spaces. He asked if the prices can be lowered to rent the spaces or is there a set price for rental space. He said that the City purchased the building and it is supposed to pay for itself. Interim City Manager Chiverton said that there is a rate from seventeen to twenty two dollars ($17 - $22) per square footage for the building. He said that the item before them is within that range of cost per square footage. Commissioner Santiago said that he is concerned because the building is supposed to be full so that they can generate revenue. Regular Commission Meeting Minutes—3/09/2016 7 Vice Mayor Holmes asked Interim City Manager Chiverton if the space is available for renting now. Interim City Manager Chiverton said that the space is not available and will not be ready until July 1st. Vice Mayor Holmes asked if the pending tenants are aware of this. Interim City Manager said yes and that the current tenant understands that they had signed a one (1) year agreement with a non-renewal. Vice Mayor Holmes said that a bird in the hand is better than nothing and the dais should pursue renting the spaces as soon as possible. He said that the dais needs to do the right thing. He asked Interim City Manager Chiverton if there were other spaces available with similar sizes. Interim City Manager Chiverton answered yes. Commissioner Kelley said that the dais wants to make sure that all of the space is leased out. He said that the building needs to be able to take care of itself without any City dollars. He said that he is for the school coming into the building as there is one already occupying a space; but he doesn't want anything to come up later where it may be said that the City kicked the school and the kids out of the building. He wants the transition or changing of hands to be done in order. He requested that notification is given in advance so that if there are challenges they can be addressed. The planning has to be done so that logistically the school can maneuver the building without affecting any other tenants. Mayor Taylor acknowledged that there were two (2) amendments; one is on the agreement itself. The agreement will say that suitable space shall be located on a floor suitable for the tenant at 780 Fisherman Street. They are asking for fourteen thousand twenty six (14,026) square feet. It was moved by Vice Mayor Holmes, seconded by Commissioner Pinder to pass the amendment on the resolution. There being no further discussion, the motion on the amendment passed by a 5-0 vote. Commissioner Kelley Yes Commissioner Pinder Yes Commissioner Santiago Yes Vice Mayor Holmes Yes Mayor Taylor Yes Mayor Taylor asked Commissioner Kelley if the second amendment is specific to any school that comes into the building. Commissioner Kelley said that his proposed amendment was specific to the lease agreement in question since they are asking for the lease for two (2) years. He said he wants there to be a notification from the City for renewal as of May 1s` City Attorney Brown said that normally the obligation is on the tenant to inform the landlord of whether or not they intend to renew the lease, the landlord does not. Regular Commission Meeting Minutes—3/09/2016 8 Mayor Taylor said that the City has to take the lead with the lease agreements. Commissioner Kelley said that he wants the notification in place to avoid being caught in a catch twenty two (22) when it is time for the lease to be renewed because there is nothing in place. He said he does not want to be put in the position they were in before when they had to decide whether or not to put the tenant out if someone wants to lease the space. He asked City Attorney Brown to amend the agreement. City Attorney Brown said that the City shall notify the tenant of intent to remain in possession. Commissioner Kelley said that it does not matter who notifies of the intent to renew as long as someone does. Mayor Taylor said that she cares because she wants the City to be responsible to notify the tenant of intent to renew. She said that she wants the City to take the lead. It was moved by Commissioner Kelley, seconded by Vice Mayor Holmes to pass the amendment on the resolution. There being no further discussion, the motion on the amendment passed by a 5-0 vote. Commissioner Pinder Yes Commissioner Santiago Yes Vice Mayor Holmes Yes Commissioner Kelley Yes Mayor Taylor Yes There being no discussion, the motion on the resolution passed by a 5-0 vote. Vice Mayor Holmes Yes Commissioner Kelley Yes Commissioner Pinder Yes Commissioner Santiago Yes Mayor Taylor Yes 13. CONSENT AGENDA: 2. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT (EXHIBIT "A") TO RETAIN GENOVESE, JOBLOVE & BATTISTA, P.A., A FINANCIAL RECOVERY LAW FIRM, TO ASSIST THE CITY WITH ITS FINANCIAL RECOVERY; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by City Manager Commissioner Kelley said that he wants to be noted as voting no on item number two (2) since he was not here to pull the item from the consent agenda. 3. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, RATIFYING AND APPROVING AN AGREEMENT BETWEEN Regular Commission Meeting Minutes—3/09/2016 9 THE CITY OF OPA-LOCKA AND EAC CONSULTING, INC., FOR ADDITIONAL SCOPES OF SERVICES, IN AN AMOUNT NOT TO EXCEED FORTY-FIVE THOUSAND DOLLARS ($45,000.00), PAYABLE FROM ACCOUNT NUMBER 75- 5356314; AND AUTHORIZING THE CITY MANAGER TO EXECUTE ALL DOCUMENTS NECESSARY TO EFFECTUATE SAID AGREEMENT; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by City Manager 7. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, DIRECTING THE CITY MANAGER TO CONDUCT A FEASIBILITY STUDY ON NEIGHBORS AND NEIGHBORS ASSOCIATION, INC. (NANA) WORKING WITH THE CITY TO ADDRESS SMALL BUSINESS OPPORTUNITIES AND INITIATE AN INCUBATOR SYSTEM, EFFECTIVE IMMEDIATELY; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by Commissioner Pinder 8. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, DIRECTING THE CITY MANAGER TO ALLOCATE FIVE HUNDRED DOLLARS ($500.00) TO THE RICKIA ISAAC FOUNDATION'S "NO MORE BULLETS" CAMPAIGN, PAYABLE FROM ACCOUNT NUMBER 10-511401; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE.Sponsored by Commissioner Pinder The above resolutions were read by title by Attorney Brown. It was moved by Commissioner Pinder, seconded by Commissioner Santiago to pass the resolution. There being no discussion, the motion on the resolution passed by a 5-0 vote. Vice Mayor Holmes Yes Commissioner Kelley Yes Commissioner Pinder Yes Commissioner Santiago Yes Mayor Taylor Yes 15. PLANNING & ZONING: 16. ORDINANCES/RESOLUTIONS/PUBLIC HEARING: 17. CITY MANAGER'S REPORT: Interim City Manager Chiverton said that he has provided his report to the dais and is available to take any questions the commission may have. Commissioner Kelley asked Interim City Manager Chiverton if he could get the report before the commission meeting so that he can have time to review it. Commissioner Santiago asked Interim City Manager Chiverton why he didn't have anything to report this week. Regular Commission Meeting Minutes—3/09/2016 10 Interim City Manager Chiverton told Commissioner Santiago that he submitted the report in writing and is available to answer any questions the dais may have. Commissioner Santiago told Interim City manager Chiverton that he knows that he is doing his best, but he has some recommendations for him. He said that the fleet of cars maintained by the City was his issue. He said that his car had an issue with the window and was sent to the dealer and was charged a lot of money to fix. His car was at the dealer for nine (9) days and cost five hundred dollars ($500.00) to fix. He said that a rental car was also given to him during that time. The car could have been sent to a local mechanic and be fixed for a third of the amount of money and only in a couple of hours. He said that is a lot of money to spend when the City is talking about recovery. He questioned paying for a rental when most dealers will give you a courtesy car when your vehicle is being worked on. He said that two mechanics were brought back to Public Works to continue fixing the cars. He said that he knows they are working on the cars, but why his vehicle could not be fixed by the fleet division. He also complained that the water bills are too high. He said that he is hurt because he is experiencing the same issues that residents have been complaining about. He wants to sit down with staff to look at the reports and also see why the bills are so high. Commissioner Pinder said that the Mayor and Commissioner's Report is being held during the City Manager's Report. He told the dais that if they believe in their resolutions they need to keep it on the agenda. If it is what they want to see then they have to stand by their item. He said that he is encouraged with what is going on with the City and wants to move forward. He said that he is leaving because he is the guest speaker at a conference he is attending in Orlando, FL, and will go and bring resources back to the City. Commissioner Santiago advised Mayor Taylor that he was leaving the meeting. Vice Mayor Holmes informed Interim City Manager Chiverton and City Clerk Flores to continue to do the best job they can. He said that the City did not give up on them so do not give up on the City. He said that there will be a change one day. He said that he knows that they are doing a hard job and a good job and need to keep the faith. He said that he is very proud of them. Mayor Taylor said that she wanted to clear up something that was said a few minutes ago. She asked Interim City Manager Chiverton if the State and the County has received the recovery plan. Interim City Manager Chiverton said that the State and the County has received a draft of the recovery plan. Mayor Taylor asked Interim City Manager Chiverton what was said about the draft. Interim City Manager Chiverton said that at the current time they are still reviewing the information. The State has requested additional information that staff is compiling and the County is currently working through an audit and certain funding that the City has received. Mayor Taylor acknowledged City Attorney Brown. City Attorney Brown said that pursuant to Florida Statute 286.0118 paragraph 8 there will be a private attorney client session to discuss the expenditures relevant to pending litigation. Those Regular Commission Meeting Minutes—3/09/2016 11 that will present at the meeting will be City Attorney Brown, Assistant Coty Attorney Yvette Harrell, City Manager David Chiverton, Mayor Taylor, Vice Mayor Holmes, Commissioner Kelley, Commissioner Pinder, and Commissioner Santiago. The session will be court reported. The meeting will take place on March 23, 2016 at 6:00PM or shortly thereafter. Mayor Taylor asked City Clerk Flores to make sure that those involved are informed of the session. City Clerk Flores acknowledged Mayor Taylor. Interim City Manager Chiverton thanked staff for all of their hard work and dedication to the recovery plan. Mayor Taylor also thanked staff for all of their hard work and dedication with the recovery plan. She excused Commissioner Pinder from the meeting and asked him to bring back information at the next meeting regarding the conference. 18. OFFICIAL BOARD REPORTS: No reports at this time. 19. MAYOR/COMMISSION REPORT: Commissioner Kelley said that in addition to Farm Share and Feeding South Florida which are ongoing, the Gladys Coachman Garden Clean Up Project will be held on March 19, 2016 from 9:00— 12:00PM. He said that he asked Interim City Manager Chiverton to provide the necessary resources and he will get the project done without any expense to the City. He said that the Clergy meeting will be on tomorrow at 11:30AM at the Segal Park/Helen L. Miller Center and the computer class will start back up in April. He told the dais and Interim City Manager Chiverton that he is not trying to be adversarial, but when he is asked questions he has to get clarity. He said that it has been said and asked, "Where is the City's recovery plan"? He said that he knows that there is a draft of a report and some items put on the table, but no recovery plan has been submitted. He said that at the end of the day everyone wants a plan that the State and the County can work with. He wants to make sure that the City is clear that there is a plan that they are following. He does not want to send mixed signals and the County is still auditing the finances. He told Interim City Manager Chiverton that he is doing a great job with the resources that he has and let him know that he is available to assist with any issues that they have. He said that he knows that the City is limited with funding and that is why he pays for his initiatives out of pocket to save money. He said that he appreciates staff and all of their hard work. Mayor Taylor asked City Clerk Flores if the voter registration drive is ready for the community. City Clerk Flores said that the Clerk's Office is still working on it. They are waiting on Miami Dade County to provide dates for the voter information sessions that will be held once a month. Mayor Taylor said that this is a very important election year and everyone should be informed. Regular Commission Meeting Minutes—3/09/2016 12 City Clerk Flores said that the Presidential Preference Primary Election will be held on March 15, 2016 from 7:00AM—7:00PM; early voting is currently taking place through March 13, 2016 at various locations and there is information on the table in the back. Mayor Taylor asked City Clerk Flores if there were any board appointments. City Clerk Flores said that they have applications that are included in the package and some individual appointments. Mayor Taylor said that she cannot vote on them. City Clerk Flores said that they are individual appointments so the dais does not have to vote on them. Mayor Taylor asked the dais if they have seen the appointments. There were no appointments. Mayor Taylor said that she will be traveling to the Florida Black Caucus of Local Elected Officials to bring back information. She said that she wanted to thank the State Attorney's Office and the City Clerk's Office for the Sealing and Expungement Program that was held on February 25, 2016; many people attended. She said that on March 15, 2016 at 2:00PM the City will be traveling to make an appearance at the 111 Building for the annexation meeting and wants the Parks and Recreation Department to get the word out. 20. OFFICIAL BOARD APPOINTMENTS: 21. ADJOURNMENT: There being no further business to come before the Commission, it was moved by Commissioner Kelley, seconded by Vice Mayor Holmes to adjourn the meeting at 8:50p.m. 41/ MAY/' ATTEST: n CITY CLERK Regular Commission Meeting Minutes—3/09/2016 13