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HomeMy Public PortalAboutr 14-066No 14 -66 Date of Adoption March 20 , 2014 AUTHORIZING A PROFESSIONAL SERVICES CONTRACT FOR ENGINEERING SERVICES WITH CNIE ASSOCIATES, _ PREPARATION OF CONTRACT DOCUNIENTS RE: 2014 MISCELLANEOUS STREETSCAPE PROJECT WHEREAS, the Borough of Carteret is in need of specialized engineering services in connection with the preparation of contract documents with regard to the 2014 Miscellaneous Streetscape Project; and WHEREAS, the Borough's Consulting Engineers, CNIE Associates, possess the requisite skill and expertise to provide said services; and WHEREAS, CME Associates has submitted a proposal to provide said engineering services at a total cost not to exceed 513,000.00; and WHEREAS, the Mayor and Council have reviewed said proposal; and WHEREAS, the Chief Financial Officer has certified that funds are or will be available for said purpose. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Carteret, County of Middlesex, State of New Jersey, as follows: 1. That the proposal from CME Associates for engineering services in connection with the preparation of contract documents with regard to the 2014 Miscellaneous Streetscape Project in a total amount of $13,000.00 billable in accordance with CNiE's existing contract with the Borough is hereby approved; 2. That annexed hereto is a copy of said proposal; 3. That this action is approved as an award of a professional services 'contract pursuant to N.J.S.A. 40A:11- 5(1)(a) in accordance with the Borough's Fair and Open Process as authorized by law. Adopted this 20" day of March, 2014 and certified as a true copy of the original on March 20, 2014. KATHLEEN M. BARNEY, MNfC Municipal Clerk RECORD OF COUNCIL VOTE COUNCILMAN 1'-S NO I NV A. B. F COUNCILMAN YGS NO NV e1.11. ea-L—R4 DIAZ DDACC10 X - Indicate Vate AB - Absent NV - Not Voting XOR - halicates Vote to Overrule Veto Adopted at a meeting of the Ntunicipal Council Mar 20, 2014 lleC�IC✓� � �iif/ February 14, 2014 Borough of Carteret Municipal Building 61 Cooke Avenue Carteret, NJ 07008 Attn: Honorable Mayor Daniel J. Reiman Re: Proposal for Professional Engineering Services for: 2014 Miscellaneous Streetscape Project CME File No.: 2014031 Dear Mayor Reiman: We are pleased to have the opportunity to present our proposal for professional engineering services for the above - referenced project. It is our understanding that the Borough of Carteret wishes to publicly bid two separate projects in the Borough as foflows: Project 1 The project will include the removal and replacement of approximately 100 street trees at 'various locations throughout the Borough, with landscape material provided by the Borough. The contract shall also include the pruning of approximately 400 trees to promote healthy, long lived trees as part of the Borough's existing streetscape improvements. Please note that while the removal of concrete sidewalk and curb associated with tree replacement shall be included in this contract, the installation of new concrete sidewalks, curbs and associated work are anticipated to be included under the 2014 Miscellaneous Streetscape Project. Our office previously prepared contract documents for this project. Project 2 decorative wall repairs, pole bases and conduits for street lights. 1 631 t.� This project will include miscellaneous streetscape improvements at various locations throughout the Borough as well as the next phase of the Gateway at Carteret currently under construction by the Kaplan Companies. The preliminary engineer's estimate for this work is $124,000. Also included will be the concrete sidewalk and stamped concrete replacement where needed due to Project 1 as described above. The improvements included in the miscellaneous streetscape improvements will consist of curbing, concrete sidewalk, stamped concrete, trash receptacles, benches, planters, With this in mind we offer the following scope of services: S:1Catl_aallPrcposa ! s12014 -021 FAisc St,..N apa 2- t442ec CC1`GULTN'G A`iD 4;U`i(G°, u ;G\ I MZS 1460 ACUTE 9 SOUTH, HOWELL, NE'N JERSEY 07731— (732) 462 -74CO — FAX: (732) 409.0756 J JOHN H. ALLGAIR, P.E., P.P. (1983-2C01) _ DAVID J. SAMUEL, PE., P.P. JOHN J. STEFANI, P.E., L.S., P.P. JA`( A. CORNELL, P.E., P.P. MICHAEL J. McCLELLAND, P.E., P.P. GREGORY R. VALES[, RE, RR TIMOTHY W. GILLEN, P.E., PR BRUCE NI. KOCH, P.E., P.R. BEHRAM TURAN, P.E. SSOCtUES TREVOR J. TAYLOR, P.E., P.P. LOUIS J. PLOSKONKA, P.E. February 14, 2014 Borough of Carteret Municipal Building 61 Cooke Avenue Carteret, NJ 07008 Attn: Honorable Mayor Daniel J. Reiman Re: Proposal for Professional Engineering Services for: 2014 Miscellaneous Streetscape Project CME File No.: 2014031 Dear Mayor Reiman: We are pleased to have the opportunity to present our proposal for professional engineering services for the above - referenced project. It is our understanding that the Borough of Carteret wishes to publicly bid two separate projects in the Borough as foflows: Project 1 The project will include the removal and replacement of approximately 100 street trees at 'various locations throughout the Borough, with landscape material provided by the Borough. The contract shall also include the pruning of approximately 400 trees to promote healthy, long lived trees as part of the Borough's existing streetscape improvements. Please note that while the removal of concrete sidewalk and curb associated with tree replacement shall be included in this contract, the installation of new concrete sidewalks, curbs and associated work are anticipated to be included under the 2014 Miscellaneous Streetscape Project. Our office previously prepared contract documents for this project. Project 2 decorative wall repairs, pole bases and conduits for street lights. 1 631 t.� This project will include miscellaneous streetscape improvements at various locations throughout the Borough as well as the next phase of the Gateway at Carteret currently under construction by the Kaplan Companies. The preliminary engineer's estimate for this work is $124,000. Also included will be the concrete sidewalk and stamped concrete replacement where needed due to Project 1 as described above. The improvements included in the miscellaneous streetscape improvements will consist of curbing, concrete sidewalk, stamped concrete, trash receptacles, benches, planters, With this in mind we offer the following scope of services: S:1Catl_aallPrcposa ! s12014 -021 FAisc St,..N apa 2- t442ec CC1`GULTN'G A`iD 4;U`i(G°, u ;G\ I MZS 1460 ACUTE 9 SOUTH, HOWELL, NE'N JERSEY 07731— (732) 462 -74CO — FAX: (732) 409.0756 J ASSOCIATES Borough of Carteret February 14, 2014 Re: 2014 Miscellaneous Streetscape Project Page 2 Proposal No. 2014 -031 Preparation of Contract Documents Work in this phase•will include the preparation of a survey base map for the Gateway at Carteret Project Parcel E. This parcel includes Pershing Avenue, Larch Street and Terminal Avenue. This phase will also include the preparation of bid specifications, construction plans and details to be used for construction of the improvements for the following locations: • Gateway at Carteret • Miscellaneous Improvements The deliverable of this stage will be complete set of contract documents to be used for public bid in accordance with the New Jersey Local Public Contract Law. Sid Phase Services Work in this phase will provide the following services to publicly bid the project in accordance with the Local Public Contracts Law: a. Provide Bid Documents to Prospective Bidders as needed b. Answer Prospective Bidder's Request for Information c. Provide Addenda for Clarification of Project Specifications d. Attend Bid Opening e. Analyze Responsible Bids and Recommend Contract Award Contract Administration Services Our office will provide contract administration of said improvements throughout the contract time including the following services: a. Contract preparation including review of bonds, insurance certificates and project manning reports; b. Attend preconstruction meeting; c. Provide assistance with interpretation of contract documents; d. Review shop drawings for site - related items; e. Provide construction observation services; f. Prepare contractor punch lists; g. Review and prepare pay estimates. S'.tC 1512 01 4-021 #tisc Streetsrape 2— F14.000 Borough of Carteret Re: 2014 Miscellaneous Streetscape Project Proposal No. 2014 -031 Fee Estimate 1. Preparation of Contract Documents ......................... 2. Bid Phase Services ................... ............................... 3. Contract Administration Servina.q February 14, 2014 Page 3 ...... $18,000.00 ........ $4,000.00 ...... $25,000.00 Total Fee Estimate............ $47,000.00 Exceptions Any environmental permitting beyond the scope outlined above will be considered extra. Said fees will be based on the hourly rate or a fixed fee mutually agreed upon writing. The above - quoted fees will be in effect for a period of twelve (12) months from the date of this proposal; however, the fees on the hourly rate schedule are subject to change by January 1 of each year. Should you accept our fee estimate, kindly provide a purchase order or professional services resolution authorizing same. We would like to thank you for allowing us to present this proposal and took forward to continue working with you in providing the professional services you require. GRV/TT cc: John DuPont, PE, CME Very truly yours, W S \CzrtersllPrcFoszls12014.021 ;disc SVee .pe 2 -0 -14,&o �'� Date: March 19, 2014 TO: PatrickJ.DeBlasia, Treasurer Eorough of Carteret REQUEST FOR CERTIFICATION. 0 F. A VALABLE FUNDS: F CME Associates, Re: Engineering Services , Re: Preparation cbnCract' Documents, Re: 2014 Miscellaneous Streetscape, Project Name of Account:. AIv10UNT TO BE ENCUMBERED: . total a mount of 118 billable in accordance with CME's existing contract witty. the "Boroug . l KATHLEEN M B ARNE , Municipal Clerk CERTIFICATTOP( OF A "'_3-)1�4 T Y OF.N Ui f0S 'I, Treasurer of the Borough of C8: do certify that th ar e su_ hinds a the- cu -ent -- ____budoet.to_ebablz Se Municipal Councl Coauthor e Una entering into a contract between the a Borou - _ad: h o_` ;Carteret The fl!ndS a'72fi261e , or [his conrlact uc to thz Budget, L the account O : 3 -ad l in the amount By this cc L.irlca uoq I have hereby encumbered the above named zccouni Fr L4z aneunt of the Contract PAIRIA 1. De$i AStO, Trz =surzr lhiE/ I F I f Wc0C__S_=xI COUNTY T Ef f 73 2) 541 -3500 ' or{cr 07 FFJ_ (732) 541 -8925 iC4T{ {LEES' M. BARNEY. R,hJCICIIC MUMCiPAL CLEP,X 61 COOi(E AVENUE CARTERET NEW JERSEY 0 Date: March 19, 2014 TO: PatrickJ.DeBlasia, Treasurer Eorough of Carteret REQUEST FOR CERTIFICATION. 0 F. A VALABLE FUNDS: F CME Associates, Re: Engineering Services , Re: Preparation cbnCract' Documents, Re: 2014 Miscellaneous Streetscape, Project Name of Account:. AIv10UNT TO BE ENCUMBERED: . total a mount of 118 billable in accordance with CME's existing contract witty. the "Boroug . l KATHLEEN M B ARNE , Municipal Clerk CERTIFICATTOP( OF A "'_3-)1�4 T Y OF.N Ui f0S 'I, Treasurer of the Borough of C8: do certify that th ar e su_ hinds a the- cu -ent -- ____budoet.to_ebablz Se Municipal Councl Coauthor e Una entering into a contract between the a Borou - _ad: h o_` ;Carteret The fl!ndS a'72fi261e , or [his conrlact uc to thz Budget, L the account O : 3 -ad l in the amount By this cc L.irlca uoq I have hereby encumbered the above named zccouni Fr L4z aneunt of the Contract PAIRIA 1. De$i AStO, Trz =surzr lhiE/ AFFIDAVIT OF PUBLICATION The following is a true copy of an Ordinance or Resolution of the Borough of Carteret that has appeared in the Star Ledger, a newspaper which is printed in Newark, New Jersey and published in Essex County, of general circulation in said , 2014county and state. One (1) time(s) once in each issue as follows: July 21, 2014 Notary Pub>,i�R �t,Le sey Kathleen M. Barney, M C LL UU AA tt�� Municipal Clerk NOTARY PUBLIC OF NEW JERSEY MY COMMISSION EXPIRES MAY 2 Sworn and Subscribed before ' Me this,2 �,day of 1 '2 o BOROUGH OF CARTERET,;" 20 COOKE AVENUE CARTERET, NEW JERSEY 07008 THIS AGREEMENT: made this 20` of March 2014 By and between: CME Associates 3141 Bordentown Avenue Parlin, NJ 08859 And the Borough of Carteret a municipal Corporation having its Principal Office at the Borough Hall, 61 Cooke Avenue, Carteret, New Jersey 07008 As per Resolution Number 14 -66. THE CONTRACTOR does hereby agree to perform the following: PROFESSIONAL SERVICE CONTRACT FOR SPECIALIZED ENGINEERING SERVICES IN CONNECTION WITH THE PREPARATION OF CONTRACT DOCUMENTS WITH REGARD TO THE 2014 MISCELLANEOUS STREEETSCAPE PROJECT. NOT TO EXCEED $18,000.00 According to the terms set forth in the Resolution. THE BOROUGH does hereby agree to pay the Contractor the sum set forth in the Resolution. IN WITNESS WHEREOF, the parties hereto have hereunder set their hands and seals or caused these presents to be signed by their proper corporate offices and their corporate seals to be hereto affixes, the day and year written above. WITNESSED BY:(/' [3'>F BOROUGH OF CARTERET BY: Q , �0 3 Daniel J. Reiman Mayor Kathleen M. Barney Municipal Clerk