HomeMy Public PortalAboutr 14-066No 14 -66 Date of Adoption March 20 , 2014
AUTHORIZING A PROFESSIONAL SERVICES CONTRACT
FOR ENGINEERING SERVICES WITH CNIE ASSOCIATES, _
PREPARATION OF CONTRACT DOCUNIENTS
RE: 2014 MISCELLANEOUS STREETSCAPE PROJECT
WHEREAS, the Borough of Carteret is in need of specialized engineering services in
connection with the preparation of contract documents with regard to the 2014
Miscellaneous Streetscape Project; and
WHEREAS, the Borough's Consulting Engineers, CNIE Associates, possess the
requisite skill and expertise to provide said services; and
WHEREAS, CME Associates has submitted a proposal to provide said engineering
services at a total cost not to exceed 513,000.00; and
WHEREAS, the Mayor and Council have reviewed said proposal; and
WHEREAS, the Chief Financial Officer has certified that funds are or will be available
for said purpose.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough
of Carteret, County of Middlesex, State of New Jersey, as follows:
1. That the proposal from CME Associates for engineering services
in connection with the preparation of contract documents with
regard to the 2014 Miscellaneous Streetscape Project in a total
amount of $13,000.00 billable in accordance with CNiE's existing
contract with the Borough is hereby approved;
2. That annexed hereto is a copy of said proposal;
3. That this action is approved as an award of a professional services
'contract pursuant to N.J.S.A. 40A:11- 5(1)(a) in accordance with
the Borough's Fair and Open Process as authorized by law.
Adopted this 20" day of March, 2014
and certified as a true copy of the
original on March 20, 2014.
KATHLEEN M. BARNEY, MNfC
Municipal Clerk
RECORD OF COUNCIL VOTE
COUNCILMAN
1'-S
NO
I NV
A. B.
F
COUNCILMAN
YGS
NO
NV
e1.11.
ea-L—R4
DIAZ
DDACC10
X - Indicate Vate AB - Absent NV - Not Voting
XOR - halicates Vote to Overrule Veto
Adopted at a meeting of the Ntunicipal Council
Mar 20, 2014
lleC�IC✓� � �iif/
February 14, 2014
Borough of Carteret
Municipal Building
61 Cooke Avenue
Carteret, NJ 07008
Attn: Honorable Mayor Daniel J. Reiman
Re: Proposal for Professional Engineering Services for:
2014 Miscellaneous Streetscape Project
CME File No.: 2014031
Dear Mayor Reiman:
We are pleased to have the opportunity to present our proposal for professional
engineering services for the above - referenced project. It is our understanding that the
Borough of Carteret wishes to publicly bid two separate projects in the Borough as
foflows:
Project 1
The project will include the removal and replacement of approximately 100 street trees
at 'various locations throughout the Borough, with landscape material provided by the
Borough.
The contract shall also include the pruning of approximately 400 trees to promote
healthy, long lived trees as part of the Borough's existing streetscape improvements.
Please note that while the removal of concrete sidewalk and curb associated with tree
replacement shall be included in this contract, the installation of new concrete sidewalks,
curbs and associated work are anticipated to be included under the 2014 Miscellaneous
Streetscape Project. Our office previously prepared contract documents for this project.
Project 2
decorative wall repairs, pole bases and conduits for street lights. 1 631
t.�
This project will include miscellaneous streetscape improvements at various locations
throughout the Borough as well as the next phase of the Gateway at Carteret currently
under construction by the Kaplan Companies. The preliminary engineer's estimate for
this work is $124,000. Also included will be the concrete sidewalk and stamped
concrete replacement where needed due to Project 1 as described above. The
improvements included in the miscellaneous streetscape improvements will consist of
curbing, concrete sidewalk, stamped concrete, trash receptacles, benches, planters,
With this in mind we offer the following scope of services:
S:1Catl_aallPrcposa ! s12014 -021 FAisc St,..N apa 2- t442ec
CC1`GULTN'G A`iD 4;U`i(G°, u ;G\ I MZS
1460 ACUTE 9 SOUTH, HOWELL, NE'N JERSEY 07731— (732) 462 -74CO — FAX: (732) 409.0756
J
JOHN H. ALLGAIR, P.E., P.P. (1983-2C01)
_
DAVID J. SAMUEL, PE., P.P.
JOHN J. STEFANI, P.E., L.S., P.P.
JA`( A. CORNELL, P.E., P.P.
MICHAEL J. McCLELLAND, P.E., P.P.
GREGORY R. VALES[, RE, RR
TIMOTHY W. GILLEN, P.E., PR
BRUCE NI. KOCH, P.E., P.R.
BEHRAM TURAN, P.E.
SSOCtUES
TREVOR J. TAYLOR, P.E., P.P.
LOUIS J. PLOSKONKA, P.E.
February 14, 2014
Borough of Carteret
Municipal Building
61 Cooke Avenue
Carteret, NJ 07008
Attn: Honorable Mayor Daniel J. Reiman
Re: Proposal for Professional Engineering Services for:
2014 Miscellaneous Streetscape Project
CME File No.: 2014031
Dear Mayor Reiman:
We are pleased to have the opportunity to present our proposal for professional
engineering services for the above - referenced project. It is our understanding that the
Borough of Carteret wishes to publicly bid two separate projects in the Borough as
foflows:
Project 1
The project will include the removal and replacement of approximately 100 street trees
at 'various locations throughout the Borough, with landscape material provided by the
Borough.
The contract shall also include the pruning of approximately 400 trees to promote
healthy, long lived trees as part of the Borough's existing streetscape improvements.
Please note that while the removal of concrete sidewalk and curb associated with tree
replacement shall be included in this contract, the installation of new concrete sidewalks,
curbs and associated work are anticipated to be included under the 2014 Miscellaneous
Streetscape Project. Our office previously prepared contract documents for this project.
Project 2
decorative wall repairs, pole bases and conduits for street lights. 1 631
t.�
This project will include miscellaneous streetscape improvements at various locations
throughout the Borough as well as the next phase of the Gateway at Carteret currently
under construction by the Kaplan Companies. The preliminary engineer's estimate for
this work is $124,000. Also included will be the concrete sidewalk and stamped
concrete replacement where needed due to Project 1 as described above. The
improvements included in the miscellaneous streetscape improvements will consist of
curbing, concrete sidewalk, stamped concrete, trash receptacles, benches, planters,
With this in mind we offer the following scope of services:
S:1Catl_aallPrcposa ! s12014 -021 FAisc St,..N apa 2- t442ec
CC1`GULTN'G A`iD 4;U`i(G°, u ;G\ I MZS
1460 ACUTE 9 SOUTH, HOWELL, NE'N JERSEY 07731— (732) 462 -74CO — FAX: (732) 409.0756
J
ASSOCIATES
Borough of Carteret February 14, 2014
Re: 2014 Miscellaneous Streetscape Project Page 2
Proposal No. 2014 -031
Preparation of Contract Documents
Work in this phase•will include the preparation of a survey base map for the Gateway at
Carteret Project Parcel E. This parcel includes Pershing Avenue, Larch Street and
Terminal Avenue. This phase will also include the preparation of bid specifications,
construction plans and details to be used for construction of the improvements for the
following locations:
• Gateway at Carteret
• Miscellaneous Improvements
The deliverable of this stage will be complete set of contract documents to be used for
public bid in accordance with the New Jersey Local Public Contract Law.
Sid Phase Services
Work in this phase will provide the following services to publicly bid the project in
accordance with the Local Public Contracts Law:
a. Provide Bid Documents to Prospective Bidders as needed
b. Answer Prospective Bidder's Request for Information
c. Provide Addenda for Clarification of Project Specifications
d. Attend Bid Opening
e. Analyze Responsible Bids and Recommend Contract Award
Contract Administration Services
Our office will provide contract administration of said improvements throughout the
contract time including the following services:
a. Contract preparation including review of bonds, insurance certificates and project
manning reports;
b. Attend preconstruction meeting;
c. Provide assistance with interpretation of contract documents;
d. Review shop drawings for site - related items;
e. Provide construction observation services;
f. Prepare contractor punch lists;
g. Review and prepare pay estimates.
S'.tC 1512 01 4-021 #tisc Streetsrape 2— F14.000
Borough of Carteret
Re: 2014 Miscellaneous Streetscape Project
Proposal No. 2014 -031
Fee Estimate
1. Preparation of Contract Documents .........................
2. Bid Phase Services ................... ...............................
3. Contract Administration Servina.q
February 14, 2014
Page 3
...... $18,000.00
........ $4,000.00
...... $25,000.00
Total Fee Estimate............ $47,000.00
Exceptions
Any environmental permitting beyond the scope outlined above will be considered
extra. Said fees will be based on the hourly rate or a fixed fee mutually agreed upon
writing.
The above - quoted fees will be in effect for a period of twelve (12) months from the
date of this proposal; however, the fees on the hourly rate schedule are subject to
change by January 1 of each year.
Should you accept our fee estimate, kindly provide a purchase order or professional
services resolution authorizing same.
We would like to thank you for allowing us to present this proposal and took forward to
continue working with you in providing the professional services you require.
GRV/TT
cc: John DuPont, PE, CME
Very truly yours,
W
S \CzrtersllPrcFoszls12014.021 ;disc SVee .pe 2 -0 -14,&o �'�
Date: March 19, 2014
TO: PatrickJ.DeBlasia, Treasurer
Eorough of Carteret
REQUEST FOR CERTIFICATION. 0 F. A VALABLE FUNDS:
F CME Associates, Re: Engineering Services , Re: Preparation cbnCract'
Documents, Re: 2014 Miscellaneous Streetscape, Project
Name of Account:.
AIv10UNT TO BE ENCUMBERED: . total a mount of 118 billable in accordance with
CME's existing contract witty. the "Boroug .
l
KATHLEEN M B ARNE ,
Municipal Clerk
CERTIFICATTOP( OF A "'_3-)1�4 T Y OF.N Ui f0S
'I, Treasurer of the Borough of C8: do certify that th ar e su_ hinds a the- cu -ent --
____budoet.to_ebablz Se Municipal Councl Coauthor e Una entering into a contract between the
a Borou -
_ad: h o_` ;Carteret
The fl!ndS a'72fi261e , or [his conrlact uc to thz Budget, L the account O :
3 -ad l
in the amount
By this cc L.irlca uoq I have hereby encumbered the above named zccouni Fr L4z aneunt of the Contract
PAIRIA 1. De$i AStO, Trz =surzr
lhiE/
I
F I
f
Wc0C__S_=xI COUNTY
T Ef f 73 2) 541 -3500 '
or{cr 07
FFJ_ (732) 541 -8925
iC4T{ {LEES' M. BARNEY. R,hJCICIIC
MUMCiPAL CLEP,X
61 COOi(E AVENUE
CARTERET NEW JERSEY 0
Date: March 19, 2014
TO: PatrickJ.DeBlasia, Treasurer
Eorough of Carteret
REQUEST FOR CERTIFICATION. 0 F. A VALABLE FUNDS:
F CME Associates, Re: Engineering Services , Re: Preparation cbnCract'
Documents, Re: 2014 Miscellaneous Streetscape, Project
Name of Account:.
AIv10UNT TO BE ENCUMBERED: . total a mount of 118 billable in accordance with
CME's existing contract witty. the "Boroug .
l
KATHLEEN M B ARNE ,
Municipal Clerk
CERTIFICATTOP( OF A "'_3-)1�4 T Y OF.N Ui f0S
'I, Treasurer of the Borough of C8: do certify that th ar e su_ hinds a the- cu -ent --
____budoet.to_ebablz Se Municipal Councl Coauthor e Una entering into a contract between the
a Borou -
_ad: h o_` ;Carteret
The fl!ndS a'72fi261e , or [his conrlact uc to thz Budget, L the account O :
3 -ad l
in the amount
By this cc L.irlca uoq I have hereby encumbered the above named zccouni Fr L4z aneunt of the Contract
PAIRIA 1. De$i AStO, Trz =surzr
lhiE/
AFFIDAVIT OF PUBLICATION
The following is a true copy of an Ordinance or Resolution of
the Borough of Carteret that has appeared in the Star Ledger,
a newspaper which is printed in Newark, New Jersey and
published in Essex County, of general circulation in said ,
2014county and state. One (1) time(s) once in each issue as
follows:
July 21, 2014
Notary Pub>,i�R �t,Le sey Kathleen M. Barney, M C
LL UU AA tt�� Municipal Clerk
NOTARY PUBLIC OF NEW JERSEY
MY COMMISSION EXPIRES MAY 2
Sworn and Subscribed before
'
Me this,2 �,day of 1 '2 o
BOROUGH OF CARTERET,;"
20 COOKE AVENUE
CARTERET, NEW JERSEY 07008
THIS AGREEMENT: made this 20` of March 2014
By and between: CME Associates
3141 Bordentown Avenue
Parlin, NJ 08859
And the Borough of Carteret a municipal Corporation having its Principal Office at the
Borough Hall, 61 Cooke Avenue, Carteret, New Jersey 07008
As per Resolution Number 14 -66.
THE CONTRACTOR does hereby agree to perform the following: PROFESSIONAL SERVICE CONTRACT
FOR SPECIALIZED ENGINEERING SERVICES IN CONNECTION WITH THE PREPARATION OF CONTRACT
DOCUMENTS WITH REGARD TO THE 2014 MISCELLANEOUS STREEETSCAPE PROJECT.
NOT TO EXCEED $18,000.00
According to the terms set forth in the Resolution.
THE BOROUGH does hereby agree to pay the Contractor the sum set forth in the Resolution.
IN WITNESS WHEREOF, the parties hereto have hereunder set their hands and seals or caused these
presents to be signed by their proper corporate offices and their corporate seals to be hereto
affixes, the day and year written above.
WITNESSED BY:(/'
[3'>F
BOROUGH OF CARTERET
BY: Q , �0 3
Daniel J. Reiman
Mayor
Kathleen M. Barney
Municipal Clerk