Loading...
HomeMy Public PortalAbout07-19-1999 Regular Session . . . 092. MINUTES HILLSBOROUGH TOWN BOARD July 19, 1999 7:15 PM, Town Barn The Hillsborough Town Board held a regular meeting on July 19th, 1999 at 7: 15 PM in the Town Barn. Present for the Board Meeting were Mayor Horace H. Johnson, Sr., Commissioners, Frances Dancy, Kenneth Chavious, Richard Simpson, Evelyn Lloyd and Catherine Martin. Staff present were Town Manager Eric Peterson, Town Engineer Kenny Keel, and Planning Director Margaret Hauth. VOLUNTEER APPLICANT INTERVIEWS: Volunteer Interviews. The Town Board interviewed volunteer applicants Pamela Blue-Thompson, Bryant Warren, and Laura Bolger. Mayor Horace H. Johnson, Sr. called the meeting to order at approximately 7:30 PM. 1. PUBLICCHARGE Mayor Horace Johnson read the Public Charge. 2. ADDING ITEMS TO THE PRINTED AGENDA Town Manager Eric Peterson requested that the Fire Inspection Agreement with Orange County be added to the Agenda for consideration. By consensus, this was added as Item 8.L. 3. AUDIENCE COMMENTS A. Matters on the printed agenda There were no audience comments. B. Matters not on the printed agenda There were no audience comments. 4. APPROV AL OF THE MINUTES OF THE .JUNE 21 ST AND 29TH, 1999 TOWN BOARD MEETINGS Upon a motion by Commissioner Simpson, seconded by Commissioner Chavious, the Board moved to approve the Minutes of the June 21st and 29th, 1999 Town Board Meetings as presented by a vote of 5-0. The motion was declared passed. Page 1 . . . 093 5. REPORT FROM THE TOWN MANAGER Town Manager Eric Peterson provided updates on the filing of a new application with the Local Government commission to provide additional reservoir funding, meetings with Orange County regarding Fairview Park and River Park, and the results of the Parking Committee meeting. 6. REPORT FROM THE TOWN ENGINEER Town Engineer Kenny Keel presented a status report on all current water and sewer projects. 7. ITEMS FOR DECISION -- CONSENT AGENDA A. Consider approval of method for charging for street lights in Beckett's Ridge Subdivision B. Consider appointing a representative staff person to serve on the Orange County Census 2000- Complete Count Committee C. Consider approval of Proclamation Establishing April 1, 2000 as Census Day in Hillsborough D. Consideration of Juvenile Investigator/Community Policing Position Description E. Consider Assigning a Salary Grade to the Police Sergeant/Community Policing Position Commissioner Chavious requested that Item 7.D be discussed before voting on the consent Agenda. He asked for clarification about the position. Chief Eubanks said the position will be a criminal investigator who will focus on juvenile cases. This position will report to Lt. Jacobs, because the grant funding is for community Policing. As the person has time, they will also assist with Community Policing issues and other criminal investigations. Commissioner Chavious said his concerns were addressed and the item could remain on the Consent Agenda. Upon a motion by Commissioner Martin, seconded by Commissioner Lloyd, the Board moved to approve Items A, B, C and E of the Consent Agenda as presented by a vote of 5-0. The motion was declared passed. A copy of the Proclamation Establishing April 1, 2000 as Census Day in Hillsborough is hereby made a part of these Minutes as an Attachment. 8. ITEMS FOR DECISION -- REGULAR AGENDA A. Family of Thomas Alton Hester to appear before the Board to request permission to place a family headstone in the Town Cemetery which exceeds the allowable size constraints outlined in Chapter 13 of the Town Code The daughter of Thomas Alton Hester appealed to the Board for permission to have a headstone larger than what is outlined in the Cemetery Ordinance of the Town Code. She noted the family's intent to install a larger headstone, but one that is flush with the ground as required by the Ordinance. Page 2 . . . 094 After some discussion, and upon a motion by Commissioner Chavious, seconded by Commissioner Martin, the Board moved to approve the request with the stipulation that the headstone be flat as is consistent with the Ordinance by a vote of 5-0. The motion was declared passed. B. Gregg Jarvies from the Hillsborough Youth Athletic Association will update the Board on the League's operations Mr. Gregg Jarvies reported that the Hillsborough Youth Athletic Association *HY AA) has no paid staff. They operate thanks to over 11,500 hours of volunteer time. HY AA provides opportunities for local youth, ages 5 to 17, to participate in organized baseball and has been doing so for over thirty years. Over 600 youth will play on HY AA sponsored teams during 1999. Approximately ninety percent ofthe players are from Hillsborough and/or Orange County. Jarvies stated that over eighty percent of the approximately $122,000 it costs to provide this activity comes from registration fees, team sponsors, and fund-raising. One of the organization's principal objectives is to ensure that every Hillsborough and/or Orange County child who wants to play baseball can do so. To this end HY AA attempts to maintain fees at a manageable level. In 1999, each child will pay only $60 for three months of baseball. HY AA also offers scholarships for those families facing financial hardship. c. Consideration of amendment to Chapter 6, Section 6A-12 Speed Limits, to make Hillsborough Avenue fromKing Street to SR1163 (Calvin Street) 25 MPH Town Manager Eric Peterson presented the Ordinance Amendment to the Board for their consideration explaining that the proposed amendment is presented in response to citizen requests. Upon a motion by Commissioner Dancy, seconded by Commissioner Chavious, the Board moved to adopt the Ordinance Amendment to Chapter 6, Section 6A-12 Speed Limits, to make HilIsborough Avenue from King Street to SRl163 (Calvin Street) 25 MPH as presented by a vote of 5-0. The motion was declared passed. A copy ofthe Ordinance is hereby made a part of these Minutes as an Attachment. D. Consideration of a Resolution Authorizing the HOME Program Consortium Agreement Planning Director Margaret Hauth presented the Resolution for the Board's consideration. Upon a motion by Commissioner Simpson, seconded by Commissioner Chavious, the Board moved to approve the Resolution Authorizing the HOME Program Consortium Agreement as presented by a vote of5-0. The motion was declared passed. A copy of the Resolution is hereby made a part of these Minutes as an Attachment. Page 3 . . . 095 E. Consideration of Contract with Piedmont Planning Associates to Administer the Clean Water Trust Fund Grant Planning Director Margaret Hauth reviewed the contract with the Board. Upon a motion by Commissioner Chavious, seconded by Commissioner Lloyd, the Board moved to approve the Contract with Piedmont Planning Associates to Administer the Clean Water Trust Fund Grant as presented by a vote of 5-0. The motion was declared passed. F. Discuss and Consider Solid Waste Management Interlocal Agreement By consensus, the Board agreed to delete this item from the Agenda. G. Discuss Review Process for the Report of the Master Recreation and Parks Work Group Town Manager Eric Peterson provided an update to the Board. He indicated that the County Commissioners are considering allocating bond funds to the Fairview Park and River Park projects. H. Update from Staff on Process for Proposed Rezoning! Annexation of Hillsborough Place Development Town Manager Peterson highlighted the proposed changes to the schedule to continue review of the development which allows further study and county comment. The members expressed their willingness to follow the new schedule but also agreed that the September 8 meeting would be convened and chaired by the Town and public comment would not be accepted. I. Discuss possible change in Commercial Site Plan Review Process Commissioner Simpson asked the members to amend the ordinance to provide for staff review of developments when the proposal is in compliance with the existing zoning. Hauth described some processes from other jurisdictions and said the Board has the flexibility to set up a variety of processes. Hauth-also described some of the benefits of having public hearings and Board review. The Board directed Hauth to prepare a report of how nearby jurisdictions review developments. J. Update on concerns related to dogs at residential homes Hauth updated the Board on the Orange County Animal Control response regarding their ability and willingness to enforce a limitation on the number of dogs allowed per house inside the city. Hauth said that the Director indicated the County could only enforce county and state laws, not local laws. Ifwe wanted to adopt an ordinance limiting the number of dogs someone could have, we would have to enforce it ourselves. She added that the director did not think the Page 4 . . . 096 limit would address the concerns raised by the resident. The Board agreed by consensus to not pursue this issue any further. K. Consideration of Tourism Board Grant Applications with requests exceeding $5,000: 1. Historic Hillsborough Commission (Burwell School Historic Site) II. Orange County Historical Museum III. Alliance for Historic Hillsborough (African American Oral History Project) Commissioner Martin presented the three Tourism Board Grant Applications and explained that the Tourism Board had unanimously approved them as written. Upon a motion by Commissioner Martin, seconded by Commissioner Simpson, the Board moved to approve the 1. Historic Hillsborough Commission Tourism Grant Application in the amount of $1 0,600; and the II. Orange County Historical Museum Tourism Grant Application in the amount of $1 0,000; and the III. Alliance for Historic Hillsborough Tourism Grant Application in the amount of $5,000 as presented by a vote of 5-0. The motion was declared passed. 8.L. Fire Agreement Town Manager Peterson presented the fire inspection agreement between the Town and Orange County. Upon a motion by Commissioner Dancy, seconded by Commissioner Chavious, the Board moved to approve the agreement as presented by a vote of 5-0. The motion was declared passed. 9. APPOINTMENTS A. Consideration of Appointment of Bryant Warren to fill an In-Town Vacancy on the Planning Board B. Consideration of Appointment of Pam Blue-Thompson to fill an In-Town Vacancy on the Planning Board C. Consideration of Appointment of Laura Bolger to fill a Vacancy on the Parks and Recreation Board Upon a motion by Commissioner Martin, seconded by Commissioner Lloyd, the Board moved to approve the appointment of Bryant Warren to fill an In-Town Vacancy on the Planning Board; the appointment of Pam Blue-Thompson to fill an In-Town Vacancy on the Planning Board; and the appointment of Laura Bolger to fill a Vacancy on the Parks and Recreation Board by a vote of 5-0. The motion was declared passed. 10. CLOSED SESSION Page 5 . . . 097 A. Closed Session for the purpose of discussing potential litigation Upon a motion by Commissioner Chavious, seconded by Commissioner Simpson, the Board moved to go into Closed Session for the purpose of discussing potential litigation by a vote of 5-0. The motion was declared passed. 11. ADJOURN Upon returning to Open Session, and upon a motion by Commissioner Chavious, seconded by Commissioner Simpson, the Board moved to adjourn at approximately 10:00 PM. ~j~ Respectfully submitted, Donna F. Annbrister, CMC Town Clerk Page 6 ~ . - 098 NORTH CAROLINA 3 ORANGE COUNTY This AGREEMENT, made and entered into this the 21lt day of June, 1999, by and between Orange County (hereinafter referred to as "County") and the Town of Hillsborough (hereinafter referred to C13 "Town"), to provide for pcdodk fire: ~'-d{t:ty inspections orracilities within Town's jurisdiction as mandated by the State of North Carolina pursuant to the authority contained in Article 128 of Chapter 153A and Article 20 of Chapter 160A of the North Carolina Gen~ral Statutes. WHEREAS, an agreement was made and entered into as of the lSI day of November, 1993, by and between the County and the Town, whereby the County performed State mandated fire: inspections of facilities within the jurisdiction of the Town, and WHEREAS, the Town has assumed the duties of perfonning fire inspections .of the Level One facilities within the jurisdiction of the Town, and req~ires assistance and training for Level Two.and Level Three fire safety inspections. which is for approximafely 8~ (eighty nine) faciliti~s, NOW THEREFORE, for and in consideration of the rtutuii terms and agreements hereinafter set forth, thc County and the. Town do 8gtct; IS:i fulJuws: . I. County will carry out, or cause to be carried out, within Town's jurisdiction the minimum schedule of inspections required to be perfonned by local governments pursuant to Section J 07, V olume V of the North Carolina Fire Prevention Code. for Level Two and Level Three subject faciliti~. The Town's Level One Certified Inspector sroIl perform inspections for Leyel One facilities. 2. Appropriate officials of the County and 'fown shall continue to work together to produce a schedule that identifies buildings I structures, and premises which are of priority for inspections within Town's jurisdiction. 3. County Fire Marshal will submit within five working days of the end of each month a copy of e3ch fire safety inspection perfonned within TOWll's jlU'isdiction lluring that month to the Town's Code Enforcement Officer. 4. County Finance Office will invoice Town monthly for all inspections perfonned by the County during the prior month. Town will reimburse County for cost of all inspections perfonned by County, except ac; provided below, within tcn working da}'s of invoice in aCCOl'dMCe with the current fee schedule adopted. by the Board of County Commissioners. Source of payment and method for billing for inspections under this agreement shall be at Town's discretion and shall, in no way, b~ ur becume (1 responsibility of County. I ,. ~'. .1 . ~:-' 5. County will inspect all public school facilities within County's and Town's jurisdictions and all facilities owned by County or licensed by the Department of Social Services as care facilities within Town1s jurisdiction. County shall not invoice Town for such inspections. The County will perform plans review in conjunction with the Ornngc County Planning Department, until the 'Town Inspector obtains the minimal certification required for the Level of facilities to be reviewed. A minimwn of Level Two certification is required for Level One and Level Two Plans Review; and n Level Three certification is required for Level Three Plans Review. - . - 4 6. In order to ensure confonnit)' in iqspections perfonned by County within Town's jurisdiction, Town will adopt all ordinances, codes, regulations, and the like that may be enacted from time to time by COW1ty to enforce a program of fire safety and prevention. 099 7. County will conduct routine inspections of facilities that faH to comply fully with the provisions of the North Carolina Fire Prevention Code, and will retain enforcement authority regarding facilities that fail to comply after repeat inspections, including the exercise of civil or criminal action. The County will provide inspection, enforcement, and have full responsibility for its own facilities that are in the Town and in the Town's extraterritorial jurisdiction. The Town has assumed responsibility for inspections and enforcements in accordance with the North Carolina Fire Prevention Code for all Level One facilities inspected by the Town's staff. The County will provide prcccptorship for the Town's fire iUSpccliun persOIUlel for the purpose of assisting such personnel in attaining State certification for Level Two and Level Three fire inspections. 8. Nothing in this agreement shall prevent appropriate Town agencies or personnel from assisting in the enforcement of the North Carolina Fire Prevention Code and in detecting and reporting such violations as they deem necessary. 9, This agreement will be in effect through the period e~ing June 30, 2000, It may be revised and/or renewed beyond that date, ifrnutually agreed uphn by both the CQunty and the Town. INAVflTNESS ~F. !h.e undersigned do hereby cause thi$ agreement to he executed this /m- day of ~ " ]999, . FOR AND ON DCIIALP OP ORANGE COUNTY Alice M. Gordon, Chair A ITEST: BY; Clerk to the Board FOR AND ON BEHALF OF THE TOWN OF HILLSBOROUGH Jl-.... JI~ Horace H. lohrl on, Mayor A TIEST: ~~~ Y: Town Clerk Attachmnet B.D 100 . RESOLUTION AUTHORIZING THE EXECUTION OF A HOME INVESTMENT PARTNERSHIP (HOME) PROGRAM CONSORTIUM AGREEMENT WHEREAS, on June 29, 1992, the Hillsborough Board of Commissioners approved participation of the Town in the Orange County HOME Consortium; and WHEREAS, the towns of Carrboro, Chapel Hill, and Hillsborough and Orange County are currently members of the Orange County HOME Consortium established on or about August 3, 1992; and WHEREAS, the original Orange County HOME Consortium Agreement expired on June 30, 1996; and the subsequent renewal agreement expires on June 30, 1999; and . WHEREAS, the Orange County HOME Consortium desires to continue to be considered for eligibility under the federal HOME Program operated by the U.S. Department of Housing and Urban Development as authorized under the National Mfordable Housing Act, as amended; NOW THEREFORE BE IT RESOLVED, that the Hillsborough Town Board of Commissioners authorizes the Town Manager to execute the approved HOME Consortium Agreement for the period of July 1, 1999 to June 30, 2002, and future agreements for future periods not materially different from the July 1, 1999 to June 30, 2002 agreement, subject to approval as to form by the Tow~, AttQWey. ~44""'':::-'-"' . '.., '-. .$this the\9~ ~ay'.~ofJuly 1999, ;;;; ,_ '-/ e~.:l ~/ ~,~ "~ I :i1'~ .~ t/ ....... ,,-~ " .' ~ -~ i/ .~'; ~ ",,,,,-' ,--" ~ i ~ ~ '8'..'::$ ~ . ~ ~ ~ ,~ ....* SE?~~ ~ .-;/f ......!!J!,,?...\<,.y~~... ~ .~ .;~~ ,-.' ~ '0 . i!: v~ , ~,), ~ ~~/ ,,~ .~ 1'/8;&", ,~ =0't~" . "".'g~ _ o/:...~~ ~,.~_____ ',. '0 e~ A~~~:-47~~~~ ~r/~~ ' Donna F. Armbrister Town Clerk ~,)J~.~ Horace H. Johnson, Sr. Mayor . Attachment 7.C 101 . Census 2000 Proclamation WHEREAS, the Hillsborough Town Board of Commissioners understands that they have a unique opportunity to participate in and have influence on CENSUS 2000; and WHEREAS, the Town of Hillsborough's staff have been actively involved in providing current data to the Census Bureau; NOW, THEREFORE, BE IT RESOLVED that in order to accomplish the goal of a more accurate and cost efficient Census in Census 2000, the Town Board of Commissioners does herein take the following action: . Directs the appropriate staff to work with the Census Bureau and its representatives to promote Census 2000 to all residents; and Authorizes staff to assist in the recruitment of temporary Census employees; and Authorizes staff to work with Census Bureau personnel to develop outreach activities especially designed to meet the needs of all residents and to reach those considered "hard to enumerate"; and 4. The Town Board.encourages every resident to accurately complete the Census .c,.~~-.$:"'''''Ylu~stionnaire and return it promptly by mail; and ff5~ }~'~'Fhei'EoYm Board hereby designates April 1, 2000 as CENSUS DAY in Hillsborough h ~" North Giir61ina. ~~ ~ .' ~uy; ,~ ;.,-::"", L--.' ~ ~~ '" ~"{'" SP AT. -e ~ ,~ .~...... ~~~ ' ~ ~.6-5 ~~~~~. 'fS'" .'(1''''---=' t; / ~.~<"'!~~ _.~ ~ .~ e:3~ ~~, :1t' ~. . ~ j/j ~,.. 1, f.. "~'6 ~ . vb". ~ ,- . V' ~.,->t- . ',') :" v" ~-1',,~~. ~. ~ _ ~ ~ , c 0 <!l .'::... \~~ E ~o $v~'" ~ ,":'... ~- IN WITNESS WHEREOF, I have hereunto set my hand and have caused the official corporate seal of said Town to be affixed, this the 19th day ofJuly, 1999. 2. 3. 1. ~~ Horace H. John on, Mayor Town of Hills borough . Attachment 8.C AN ORDINANCE AMENDING CHAPTER 6, MOTOR VEHICLES AND TRAFFIC 102 . APPENDIX A, SECTION 6A-12 OF THE HILLS BOROUGH TOWN CODE The Board of Commissioners ofthe Town of Hills borough ordains: SECTION 1. All section references below refer to the Town of Hillsborough Code, Chapter 6, Appendix A, Section 6A-12 Speed Limits. SECTION 2. Section 6A-12 Speed Limits In accordance with Subsection 6-20(b), the following speed limit is amended from 35 MPH to 25 MPH for the street indicated: SPEED T .JMTT (MPH) ON STR EET EROM ill 25 HilIsborough Ave. King St. SRI 163 (Calvin St.) Section 2. All Provisions of any Town Ordinance in conflict with this Ordinance are repealed. Section 3. This ordinance shall become effective upon adoption. . The foregoing ord~~ge having b~u mitted to a vote, received the following vote and was duly adopted this I~M day of . Ayes: ~ Noes: ~ Absent or Excused-& ~J~. onna F. Armbrister, Town Clerk .