HomeMy Public PortalAbout07-19-1999 Regular Session
.
.
.
092.
MINUTES
HILLSBOROUGH TOWN BOARD
July 19, 1999
7:15 PM, Town Barn
The Hillsborough Town Board held a regular meeting on July 19th, 1999 at 7: 15 PM in the
Town Barn. Present for the Board Meeting were Mayor Horace H. Johnson, Sr., Commissioners,
Frances Dancy, Kenneth Chavious, Richard Simpson, Evelyn Lloyd and Catherine Martin. Staff
present were Town Manager Eric Peterson, Town Engineer Kenny Keel, and Planning Director
Margaret Hauth.
VOLUNTEER APPLICANT INTERVIEWS:
Volunteer Interviews.
The Town Board interviewed volunteer applicants Pamela Blue-Thompson, Bryant
Warren, and Laura Bolger.
Mayor Horace H. Johnson, Sr. called the meeting to order at approximately 7:30 PM.
1. PUBLICCHARGE
Mayor Horace Johnson read the Public Charge.
2.
ADDING ITEMS TO THE PRINTED AGENDA
Town Manager Eric Peterson requested that the Fire Inspection Agreement with Orange
County be added to the Agenda for consideration. By consensus, this was added as Item 8.L.
3. AUDIENCE COMMENTS
A. Matters on the printed agenda
There were no audience comments.
B. Matters not on the printed agenda
There were no audience comments.
4. APPROV AL OF THE MINUTES OF THE .JUNE 21 ST AND 29TH, 1999 TOWN
BOARD MEETINGS
Upon a motion by Commissioner Simpson, seconded by Commissioner Chavious, the
Board moved to approve the Minutes of the June 21st and 29th, 1999 Town Board Meetings as
presented by a vote of 5-0. The motion was declared passed.
Page 1
.
.
.
093
5. REPORT FROM THE TOWN MANAGER
Town Manager Eric Peterson provided updates on the filing of a new application with the
Local Government commission to provide additional reservoir funding, meetings with Orange
County regarding Fairview Park and River Park, and the results of the Parking Committee
meeting.
6. REPORT FROM THE TOWN ENGINEER
Town Engineer Kenny Keel presented a status report on all current water and sewer
projects.
7. ITEMS FOR DECISION -- CONSENT AGENDA
A. Consider approval of method for charging for street lights in Beckett's Ridge
Subdivision
B. Consider appointing a representative staff person to serve on the Orange County
Census 2000- Complete Count Committee
C. Consider approval of Proclamation Establishing April 1, 2000 as Census Day in
Hillsborough
D. Consideration of Juvenile Investigator/Community Policing Position Description
E. Consider Assigning a Salary Grade to the Police Sergeant/Community Policing
Position
Commissioner Chavious requested that Item 7.D be discussed before voting on the
consent Agenda. He asked for clarification about the position. Chief Eubanks said the position
will be a criminal investigator who will focus on juvenile cases. This position will report to Lt.
Jacobs, because the grant funding is for community Policing. As the person has time, they will
also assist with Community Policing issues and other criminal investigations. Commissioner
Chavious said his concerns were addressed and the item could remain on the Consent Agenda.
Upon a motion by Commissioner Martin, seconded by Commissioner Lloyd, the Board
moved to approve Items A, B, C and E of the Consent Agenda as presented by a vote of 5-0. The
motion was declared passed. A copy of the Proclamation Establishing April 1, 2000 as Census
Day in Hillsborough is hereby made a part of these Minutes as an Attachment.
8. ITEMS FOR DECISION -- REGULAR AGENDA
A. Family of Thomas Alton Hester to appear before the Board to request permission
to place a family headstone in the Town Cemetery which exceeds the allowable
size constraints outlined in Chapter 13 of the Town Code
The daughter of Thomas Alton Hester appealed to the Board for permission to have a
headstone larger than what is outlined in the Cemetery Ordinance of the Town Code. She noted
the family's intent to install a larger headstone, but one that is flush with the ground as required
by the Ordinance.
Page 2
.
.
.
094
After some discussion, and upon a motion by Commissioner Chavious, seconded by
Commissioner Martin, the Board moved to approve the request with the stipulation that the
headstone be flat as is consistent with the Ordinance by a vote of 5-0. The motion was declared
passed.
B. Gregg Jarvies from the Hillsborough Youth Athletic Association will update the
Board on the League's operations
Mr. Gregg Jarvies reported that the Hillsborough Youth Athletic Association *HY AA)
has no paid staff. They operate thanks to over 11,500 hours of volunteer time. HY AA provides
opportunities for local youth, ages 5 to 17, to participate in organized baseball and has been
doing so for over thirty years. Over 600 youth will play on HY AA sponsored teams during
1999. Approximately ninety percent ofthe players are from Hillsborough and/or Orange
County.
Jarvies stated that over eighty percent of the approximately $122,000 it costs to provide
this activity comes from registration fees, team sponsors, and fund-raising. One of the
organization's principal objectives is to ensure that every Hillsborough and/or Orange County
child who wants to play baseball can do so. To this end HY AA attempts to maintain fees at a
manageable level. In 1999, each child will pay only $60 for three months of baseball. HY AA
also offers scholarships for those families facing financial hardship.
c.
Consideration of amendment to Chapter 6, Section 6A-12 Speed Limits, to make
Hillsborough Avenue fromKing Street to SR1163 (Calvin Street) 25 MPH
Town Manager Eric Peterson presented the Ordinance Amendment to the Board for their
consideration explaining that the proposed amendment is presented in response to citizen
requests.
Upon a motion by Commissioner Dancy, seconded by Commissioner Chavious, the
Board moved to adopt the Ordinance Amendment to Chapter 6, Section 6A-12 Speed Limits, to
make HilIsborough Avenue from King Street to SRl163 (Calvin Street) 25 MPH as presented by
a vote of 5-0. The motion was declared passed. A copy ofthe Ordinance is hereby made a part
of these Minutes as an Attachment.
D. Consideration of a Resolution Authorizing the HOME Program Consortium
Agreement
Planning Director Margaret Hauth presented the Resolution for the Board's
consideration.
Upon a motion by Commissioner Simpson, seconded by Commissioner Chavious, the
Board moved to approve the Resolution Authorizing the HOME Program Consortium
Agreement as presented by a vote of5-0. The motion was declared passed. A copy of the
Resolution is hereby made a part of these Minutes as an Attachment.
Page 3
.
.
.
095
E. Consideration of Contract with Piedmont Planning Associates to Administer the
Clean Water Trust Fund Grant
Planning Director Margaret Hauth reviewed the contract with the Board.
Upon a motion by Commissioner Chavious, seconded by Commissioner Lloyd, the Board
moved to approve the Contract with Piedmont Planning Associates to Administer the Clean
Water Trust Fund Grant as presented by a vote of 5-0. The motion was declared passed.
F. Discuss and Consider Solid Waste Management Interlocal Agreement
By consensus, the Board agreed to delete this item from the Agenda.
G. Discuss Review Process for the Report of the Master Recreation and Parks Work
Group
Town Manager Eric Peterson provided an update to the Board. He indicated that the
County Commissioners are considering allocating bond funds to the Fairview Park and River
Park projects.
H. Update from Staff on Process for Proposed Rezoning! Annexation of Hillsborough
Place Development
Town Manager Peterson highlighted the proposed changes to the schedule to continue
review of the development which allows further study and county comment. The members
expressed their willingness to follow the new schedule but also agreed that the September 8
meeting would be convened and chaired by the Town and public comment would not be
accepted.
I. Discuss possible change in Commercial Site Plan Review Process
Commissioner Simpson asked the members to amend the ordinance to provide for staff
review of developments when the proposal is in compliance with the existing zoning. Hauth
described some processes from other jurisdictions and said the Board has the flexibility to set up
a variety of processes. Hauth-also described some of the benefits of having public hearings and
Board review. The Board directed Hauth to prepare a report of how nearby jurisdictions review
developments.
J. Update on concerns related to dogs at residential homes
Hauth updated the Board on the Orange County Animal Control response regarding their
ability and willingness to enforce a limitation on the number of dogs allowed per house inside
the city. Hauth said that the Director indicated the County could only enforce county and state
laws, not local laws. Ifwe wanted to adopt an ordinance limiting the number of dogs someone
could have, we would have to enforce it ourselves. She added that the director did not think the
Page 4
.
.
.
096
limit would address the concerns raised by the resident. The Board agreed by consensus to not
pursue this issue any further.
K. Consideration of Tourism Board Grant Applications with requests exceeding
$5,000:
1. Historic Hillsborough Commission (Burwell School Historic Site)
II. Orange County Historical Museum
III. Alliance for Historic Hillsborough (African American Oral History
Project)
Commissioner Martin presented the three Tourism Board Grant Applications and
explained that the Tourism Board had unanimously approved them as written.
Upon a motion by Commissioner Martin, seconded by Commissioner Simpson, the
Board moved to approve the 1. Historic Hillsborough Commission Tourism Grant Application in
the amount of $1 0,600; and the II. Orange County Historical Museum Tourism Grant
Application in the amount of $1 0,000; and the III. Alliance for Historic Hillsborough Tourism
Grant Application in the amount of $5,000 as presented by a vote of 5-0. The motion was
declared passed.
8.L. Fire Agreement
Town Manager Peterson presented the fire inspection agreement between the Town and
Orange County.
Upon a motion by Commissioner Dancy, seconded by Commissioner Chavious, the
Board moved to approve the agreement as presented by a vote of 5-0. The motion was declared
passed.
9. APPOINTMENTS
A. Consideration of Appointment of Bryant Warren to fill an In-Town Vacancy on
the Planning Board
B. Consideration of Appointment of Pam Blue-Thompson to fill an In-Town
Vacancy on the Planning Board
C. Consideration of Appointment of Laura Bolger to fill a Vacancy on the Parks and
Recreation Board
Upon a motion by Commissioner Martin, seconded by Commissioner Lloyd, the Board
moved to approve the appointment of Bryant Warren to fill an In-Town Vacancy on the Planning
Board; the appointment of Pam Blue-Thompson to fill an In-Town Vacancy on the Planning
Board; and the appointment of Laura Bolger to fill a Vacancy on the Parks and Recreation Board
by a vote of 5-0. The motion was declared passed.
10.
CLOSED SESSION
Page 5
.
.
.
097
A. Closed Session for the purpose of discussing potential litigation
Upon a motion by Commissioner Chavious, seconded by Commissioner Simpson, the
Board moved to go into Closed Session for the purpose of discussing potential litigation by a
vote of 5-0. The motion was declared passed.
11. ADJOURN
Upon returning to Open Session, and upon a motion by Commissioner Chavious,
seconded by Commissioner Simpson, the Board moved to adjourn at approximately 10:00 PM.
~j~
Respectfully submitted,
Donna F. Annbrister, CMC
Town Clerk
Page 6
~
.
-
098
NORTH CAROLINA
3
ORANGE COUNTY
This AGREEMENT, made and entered into this the 21lt day of June, 1999, by and between Orange
County (hereinafter referred to as "County") and the Town of Hillsborough (hereinafter referred to
C13 "Town"), to provide for pcdodk fire: ~'-d{t:ty inspections orracilities within Town's jurisdiction as
mandated by the State of North Carolina pursuant to the authority contained in Article 128 of
Chapter 153A and Article 20 of Chapter 160A of the North Carolina Gen~ral Statutes.
WHEREAS, an agreement was made and entered into as of the lSI day of November, 1993, by and
between the County and the Town, whereby the County performed State mandated fire: inspections
of facilities within the jurisdiction of the Town, and
WHEREAS, the Town has assumed the duties of perfonning fire inspections .of the Level One
facilities within the jurisdiction of the Town, and req~ires assistance and training for Level Two.and
Level Three fire safety inspections. which is for approximafely 8~ (eighty nine) faciliti~s,
NOW THEREFORE, for and in consideration of the rtutuii terms and agreements hereinafter set
forth, thc County and the. Town do 8gtct; IS:i fulJuws: .
I. County will carry out, or cause to be carried out, within Town's jurisdiction the minimum
schedule of inspections required to be perfonned by local governments pursuant to Section J 07,
V olume V of the North Carolina Fire Prevention Code. for Level Two and Level Three subject
faciliti~. The Town's Level One Certified Inspector sroIl perform inspections for Leyel One
facilities.
2. Appropriate officials of the County and 'fown shall continue to work together to produce a
schedule that identifies buildings I structures, and premises which are of priority for inspections
within Town's jurisdiction.
3. County Fire Marshal will submit within five working days of the end of each month a copy of
e3ch fire safety inspection perfonned within TOWll's jlU'isdiction lluring that month to the Town's
Code Enforcement Officer.
4. County Finance Office will invoice Town monthly for all inspections perfonned by the County
during the prior month. Town will reimburse County for cost of all inspections perfonned by
County, except ac; provided below, within tcn working da}'s of invoice in aCCOl'dMCe with the
current fee schedule adopted. by the Board of County Commissioners. Source of payment and
method for billing for inspections under this agreement shall be at Town's discretion and shall, in
no way, b~ ur becume (1 responsibility of County.
I ,. ~'. .1 . ~:-'
5. County will inspect all public school facilities within County's and Town's jurisdictions and all
facilities owned by County or licensed by the Department of Social Services as care facilities within
Town1s jurisdiction. County shall not invoice Town for such inspections. The County will perform
plans review in conjunction with the Ornngc County Planning Department, until the 'Town Inspector
obtains the minimal certification required for the Level of facilities to be reviewed. A minimwn of
Level Two certification is required for Level One and Level Two Plans Review; and n Level Three
certification is required for Level Three Plans Review.
-
.
-
4
6. In order to ensure confonnit)' in iqspections perfonned by County within Town's jurisdiction,
Town will adopt all ordinances, codes, regulations, and the like that may be enacted from time to
time by COW1ty to enforce a program of fire safety and prevention.
099
7. County will conduct routine inspections of facilities that faH to comply fully with the provisions
of the North Carolina Fire Prevention Code, and will retain enforcement authority regarding
facilities that fail to comply after repeat inspections, including the exercise of civil or criminal
action. The County will provide inspection, enforcement, and have full responsibility for its own
facilities that are in the Town and in the Town's extraterritorial jurisdiction. The Town has
assumed responsibility for inspections and enforcements in accordance with the North Carolina Fire
Prevention Code for all Level One facilities inspected by the Town's staff. The County will provide
prcccptorship for the Town's fire iUSpccliun persOIUlel for the purpose of assisting such personnel in
attaining State certification for Level Two and Level Three fire inspections.
8. Nothing in this agreement shall prevent appropriate Town agencies or personnel from assisting
in the enforcement of the North Carolina Fire Prevention Code and in detecting and reporting such
violations as they deem necessary.
9, This agreement will be in effect through the period e~ing June 30, 2000, It may be revised
and/or renewed beyond that date, ifrnutually agreed uphn by both the CQunty and the Town.
INAVflTNESS ~F. !h.e undersigned do hereby cause thi$ agreement to he executed this
/m- day of ~ " ]999, .
FOR AND ON DCIIALP OP
ORANGE COUNTY
Alice M. Gordon, Chair
A ITEST:
BY; Clerk to the Board
FOR AND ON BEHALF OF THE
TOWN OF HILLSBOROUGH
Jl-.... JI~
Horace H. lohrl on, Mayor
A TIEST:
~~~
Y: Town Clerk
Attachmnet B.D
100
.
RESOLUTION AUTHORIZING THE EXECUTION OF A HOME INVESTMENT
PARTNERSHIP (HOME) PROGRAM CONSORTIUM AGREEMENT
WHEREAS, on June 29, 1992, the Hillsborough Board of Commissioners approved participation
of the Town in the Orange County HOME Consortium; and
WHEREAS, the towns of Carrboro, Chapel Hill, and Hillsborough and Orange County are
currently members of the Orange County HOME Consortium established on or about August 3,
1992; and
WHEREAS, the original Orange County HOME Consortium Agreement expired on June 30,
1996; and the subsequent renewal agreement expires on June 30, 1999; and
.
WHEREAS, the Orange County HOME Consortium desires to continue to be considered for
eligibility under the federal HOME Program operated by the U.S. Department of Housing and
Urban Development as authorized under the National Mfordable Housing Act, as amended;
NOW THEREFORE BE IT RESOLVED, that the Hillsborough Town Board of Commissioners
authorizes the Town Manager to execute the approved HOME Consortium Agreement for the
period of July 1, 1999 to June 30, 2002, and future agreements for future periods not materially
different from the July 1, 1999 to June 30, 2002 agreement, subject to approval as to form by the
Tow~, AttQWey.
~44""'':::-'-"' . '.., '-.
.$this the\9~ ~ay'.~ofJuly 1999,
;;;; ,_ '-/ e~.:l ~/
~,~ "~ I
:i1'~ .~ t/
....... ,,-~ " .' ~ -~ i/
.~'; ~ ",,,,,-' ,--" ~ i
~ ~ '8'..'::$ ~ . ~ ~
~ ,~ ....* SE?~~ ~
.-;/f ......!!J!,,?...\<,.y~~... ~
.~ .;~~ ,-.' ~
'0 . i!:
v~ ,
~,), ~ ~~/
,,~ .~
1'/8;&", ,~
=0't~" . "".'g~ _
o/:...~~ ~,.~_____
',. '0 e~
A~~~:-47~~~~ ~r/~~ '
Donna F. Armbrister
Town Clerk
~,)J~.~
Horace H. Johnson, Sr. Mayor
.
Attachment 7.C
101
.
Census 2000 Proclamation
WHEREAS, the Hillsborough Town Board of Commissioners understands that they have a
unique opportunity to participate in and have influence on CENSUS 2000; and
WHEREAS, the Town of Hillsborough's staff have been actively involved in providing current
data to the Census Bureau;
NOW, THEREFORE, BE IT RESOLVED that in order to accomplish the goal of a more
accurate and cost efficient Census in Census 2000, the Town Board of Commissioners does
herein take the following action:
.
Directs the appropriate staff to work with the Census Bureau and its representatives to
promote Census 2000 to all residents; and
Authorizes staff to assist in the recruitment of temporary Census employees; and
Authorizes staff to work with Census Bureau personnel to develop outreach activities
especially designed to meet the needs of all residents and to reach those considered "hard
to enumerate"; and
4. The Town Board.encourages every resident to accurately complete the Census
.c,.~~-.$:"'''''Ylu~stionnaire and return it promptly by mail; and
ff5~ }~'~'Fhei'EoYm Board hereby designates April 1, 2000 as CENSUS DAY in Hillsborough
h ~" North Giir61ina.
~~ ~ .' ~uy;
,~ ;.,-::"", L--.' ~ ~~
'" ~"{'" SP AT. -e
~ ,~ .~...... ~~~ ' ~
~.6-5 ~~~~~. 'fS'" .'(1''''---=' t;
/ ~.~<"'!~~ _.~ ~
.~ e:3~ ~~, :1t'
~. . ~
j/j ~,..
1, f.. "~'6 ~
. vb". ~ ,-
. V' ~.,->t- . ',') :"
v" ~-1',,~~. ~. ~ _ ~ ~
, c 0 <!l .'::... \~~ E
~o $v~'" ~
,":'... ~-
IN WITNESS WHEREOF, I have hereunto set my hand and have caused the official corporate
seal of said Town to be affixed, this the 19th day ofJuly, 1999.
2.
3.
1.
~~
Horace H. John on, Mayor
Town of Hills borough
.
Attachment 8.C
AN ORDINANCE AMENDING CHAPTER 6, MOTOR VEHICLES AND TRAFFIC
102
.
APPENDIX A, SECTION 6A-12 OF THE HILLS BOROUGH TOWN CODE
The Board of Commissioners ofthe Town of Hills borough ordains:
SECTION 1. All section references below refer to the Town of Hillsborough Code, Chapter 6,
Appendix A, Section 6A-12 Speed Limits.
SECTION 2. Section 6A-12
Speed Limits
In accordance with Subsection 6-20(b), the following speed limit is amended from
35 MPH to 25 MPH for the street indicated:
SPEED
T .JMTT (MPH)
ON STR EET
EROM
ill
25
HilIsborough Ave.
King St.
SRI 163 (Calvin St.)
Section 2.
All Provisions of any Town Ordinance in conflict with this Ordinance are
repealed.
Section 3.
This ordinance shall become effective upon adoption.
. The foregoing ord~~ge having b~u mitted to a vote, received the following vote and
was duly adopted this I~M day of .
Ayes: ~
Noes: ~
Absent or Excused-&
~J~.
onna F. Armbrister, Town Clerk
.