HomeMy Public PortalAbout010-2019 - Fire - Wallace Heating & Air - Manitenance for Stations 1-6AGREEMENT
THIS AGREEMENT made and entered into this day of W`-0 , 2019, and referred to as
Contract No. 10-2019 by and between the City of Richmond, Indiana, a municipal corporation
acting by and through its Board of Public Works and Safety (hereinafter referred to as the "City")
and Wallace Heating and Air, Inc., III Melody Lane, P.O. Box 3, New Paris, Ohio, 45347
(hereinafter referred to as the "Contractor").
SECTION I. STATEMENT AND SUBJECT OF WORK
City hereby retains Contractor to provide necessary maintenance for the heating and air conditioning
(HVAC) systems located at Richmond Fire Stations 1, 2, 3, 4, 5, and 6.
Requests for quotes dated January 7, 2019, have been made available for inspection by Contractor, are on
file in the offices of the Chief of the Richmond Fire Department for the City of Richmond, and are hereby
incorporated by reference and made a part of this Agreement. Contractor agrees to abide by the same.
The response of Contractor to said request for quotes is attached hereto as Exhibit A, which Exhibit is
dated January 9, 2019, consists of six (6) pages, and is also hereby incorporated by reference and made a
part of this Agreement. Contractor agrees to abide by the same.
Should any provisions, terms, or conditions contained in any of the documents attached hereto as
Exhibits, or in any of the documents incorporated by reference herein, conflict with any of the provisions,
terms, or conditions of this Agreement, this Agreement shall be controlling.
The Contractor shall furnish all labor, material, equipment, and services necessary which are incidental to
the proper completion of all work specified.
No performance of services shall commence until the following has been met:
1. The City is in receipt of any required certificates of insurance and/or warranties;
2. The City is in receipt of any required affidavit signed by Contractor in accordance
with Indiana Code 22-5-1.7-11(a)(2);and
3. A purchase order has been issued by the Purchasing Department.
SECTION II. STATUS OF CONTRACTOR
Contractor shall be deemed to be an independent contractor and is not an employee or agent of the City of
Richmond_ The Contractor shall provide, at its own expense, competent supervision of the work.
SECTION III. COMPENSATION
City shall pay Contractor the quoted rates described on Exhibit A, provided that Contractor's total
compensation shall not exceed the total amount of Five Thousand Six Hundred Ninety-two Dollars and
Ninety Cents ($5,692.90) for complete and satisfactory performance of this Agreement.
Contract No.10-2019
Page 1 of 5
SECTION IV. TERM OF AGREEMENT
This Agreement shall become effective January 1, 2019, and shall continue in effect until December 31,
2019. Both parties expressly agree that two (2) options to renew this Agreement for a second and
third year shall be retained by the City upon the same rates, terms, and conditions of this
Agreement for the calendar years 2020 and 2021.
Notwithstanding the term of this Agreement, City may terminate this Agreement in whole or in part, for
cause, at any time by giving at least five (5) working days written notice specifying the effective date and
the reasons for termination which shall include but not be limited to the following:
a. failure, for any reason of the Contractor to fulfill in a timely and proper manner its obligations
under this Agreement;
b. submission by the Contractor to the City of reports that are incorrect or incomplete in any
material respect;
c. ineffective or improper use of funds provided under this Agreement;
d. suspension or termination of the grant funding to the City under which this Agreement is
made; or
e. unavailability of sufficient funds to make payment on this Agreement.
In the event of such termination, the City shall be required to make payment for all work performed prior
to the effective date by Contractor; but shall be relieved of any other responsibility herein.
This Agreement may also be terminated, in whole or in part, by mutual Agreement of the parties by
setting forth the reasons for such termination, the effective date, and in the case of partial termination, the
portion to be terminated.
SECTION V. INDEMNIFICATION AND INSURANCE
Contractor agrees to obtain insurance and to indemnify the City for any damage or injury to person or
property or any other claims which may arise from the Contractor's conduct or performance of this
Agreement, either intentionally or negligently; provided, however, that nothing contained in this
Agreement shall be construed as rendering the Contractor Iiable for acts of the City, its officers, agents, or
employees. Contractor shall as a prerequisite to this Agreement, purchase and thereafter maintain such
insurance as will protect it from the claims set forth below which may arise out of or result from the
Contractor's operations under this Agreement, whether such operations by the Contractor or by any sub-
contractors or by anyone directly or indirectly employed by any of them, or by anyone for whose acts the
Contractor may be held responsible.
Coverage Limits
A. Worker's Compensation & Statutory
Disability Requirements
B. Employer's Liability $100,000
Page 2 of 5
C. Comprehensive General Liability
Section 1. Bodily Injury
Section 2. Property Damage
D. Comprehensive Auto Liability
Section 1. Bodily Injury
Section 2. Property Damage
$1,000,000 each occurrence
$2,000,000 aggregate
$1,000,000 each occurrence
$1,000,000 each person
$1,000,000 each occurrence
$1,000,000 each occurrence
E. Comprehensive Umbrella Liability $1,000,000 each occurrence
$2,000,000 each aggregate
SECTION VI. COMPLIANCE WITH WORKER'S COMPENSATION LAW
Contractor shall comply with all provisions of the Indiana Worker's Compensation law, and shall, before
commencing work under this Agreement, provide the City a certificate of insurance, or a certificate from
the industrial board showing that the Contractor has complied with Indiana Code Sections 22-3-2-5, 22-3-
5-1 and 22-3-5-2. If Contractor is an out of state employer and therefore subject to another state's
worker's compensation law, Contractor may choose to comply with all provisions of its home state's
worker's compensation law and provide the City proof of such compliance in lieu of complying with the
provisions of the Indiana Worker's Compensation Law.
SECTION VH. COMPLIANCE WITH INDIANA E-VERIFY PROGRAM REQUIREMENTS
Pursuant to Indiana Code 22-5-1.7, Contractor is required to enroll in and verify the work eligibility status
of all newly hired employees of the contractor through the Indiana E-Verify program. Contractor is not
required to verify the work eligibility status of all newly hired employees of the contractor through the
Indiana E-Verify program if the Indiana E-Verify program no longer exists. Prior to the performance of
this Agreement, Contractor shall provide to the City its signed Affidavit affirming that Contractor does
not knowingly employ an unauthorized alien in accordance with IC 22-5-1.7-11 (a) (2). In the event
Contractor violates IC 22-5-1.7 the Contractor shall be required to remedy the violation not later than
thirty (30) days after the City notifies the Contractor of the violation. If Contractor fails to remedy the
violation within the thirty (30) day period provided above, the City shall consider the Contractor to be in
breach of this Agreement and this Agreement will be terminated. If the City determines that terminating
this Agreement would be detrimental to the public interest or public property, the City may allow this
Agreement to remain in effect until the City procures a new contractor. If this Agreement is terminated
under this section, then pursuant to IC 22-5-1.7-13 (c) the Contractor will remain liable to the City for
actual damages.
SECTION VIII. MAN INVESTMENT ACTIVITIES
Pursuant to Indiana Code (IC) 5-22-16.5, Contractor certifies that Contractor is not engaged in investment
activities in Iran. In the event City determines during the course of this Agreement that this certification
is no longer valid, City shall notify Contractor in writing of said determination and shall give contractor
ninety (90) days within which to respond to the written notice. In the event Contractor fails to
demonstrate to the City that the Contractor has ceased' investment activities in Iran within ninety (90) days
after the written notice is given to the Contractor, the City may proceed with any remedies it may have
pursuant to IC 5-22-16.5. In the event the City determines during the course of this Agreement that this
certification is no longer valid and said determination is not refuted by Contractor in the manner set forth
Page 3 of 5
in IC 5-22=16.5, the City reserves the right to consider the Contractor to be in breach of this Agreement
and terminate the agreement upon the expiration of the ninety (90) day period set forth above.
SECTION IX. PROHIBITION AGAINST DISCRIMINATION
A. Pursuant to Indiana Code 22-9-1-10, Contractor, any sub -contractor, or any person acting on
behalf of Contractor or any sub -contractor shall not discriminate against any employee or applicant for
employment to be employed in the performance of this Agreement, with respect to hire, tenure, terms,
conditions or privileges of employment or any matter directly or indirectly related to employment,
because of race, religion, color, sex, disability, national origin, or ancestry.
B. Pursuant to Indiana Code 5-16-6-1, the Contractor agrees:
1. That in the hiring of employees for the performance of work under this Agreement of any
subcontract hereunder, Contractor, any subcontractor, or any person acting on behalf of
Contractor or any sub -contractor, shall not discriminate by reason of race, religion, color, sex,
national origin or ancestry against any citizen of the State of Indiana who is qualified and
available to perform the work to which the employment relates;
2. That Contractor, any sub -contractor, or any person acting on behalf of Contractor or any
sub -contractor shall in no manner discriminate against or intimidate any employee hired for the
performance of work under this Agreement on account of race, religion, color, sex, national
origin or ancestry;
3. That there may be deducted from the amount payable to Contractor by the City under this
Agreement, a penalty of five dollars ($5.00) for each person for each calendar day during which
such person was discriminated against or intimidated in violation of the provisions of the
Agreement; and
4. That this Agreement may be canceled or terminated by the City and all monies due or to
become due hereunder may be forfeited, for a second or any subsequent violation of the terms or
conditions of this section of the Agreement.
C. Violation of the terms or conditions of this Agreement relating to discrimination or intimidation
shall be considered a material breach of this Agreement.
SECTION X. RELEASE OF LIABILITY
Contractor hereby agrees to release and hold harmless the City and all officers, employees, or agents of
the same from all liability for negligence which may arise in the course of Contractor's performance of its
obligations pursuant to this Agreement.
SECTION XI. MISCELLANEOUS
This Agreement is personal to the parties hereto and neither party may assign or delegate any of its rights
or obligations hereunder without the prior written consent of the other party. It shall be controlled by
Indiana law and shall be binding upon the parties, their successors and assigns. It constitutes the entire
Agreement between the parties, although it may be altered or amended in whole or in part at any time by
filing with the Agreement a written instrument setting forth such changes signed by both parties.
This Agreement may be simultaneously executed in several counterparts, each of which shall be an
original and all of which shall constitute but one and the same instrument.
Page 4 of 5
The parties hereto submit to jurisdiction of the courts of Wayne County, Indiana, and suit arising under
this Contract, if any, must be filed in said courts. The parties specifically agree that no arbitration or
mediation shall be required prior to the commencement of legal proceedings in said Courts.
Any person executing this Contract in a representative capacity hereby warrants that he has been duly
authorized by his or her principal to execute this Contract.
In the event of any breach of this Agreement by Contractor, and in addition to any other damages or
remedies, Contractor shall be liable for all costs incurred by City due to the enforcement of this
Agreement, including but not limited to City's reasonable attorney's fees, whether or not suit is filed.
In the event that an ambiguity or question of intent or a need for interpretation of this Agreement arises,
this Agreement shall be construed as if drafted jointly by the parties, and no presumption or burden of
proof shall arise favoring or disfavoring any party by virtue of the authorship of any of the provisions of
this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement at Richmond, Indiana, as of the day
and year first written above, although signatures may be affixed on different dates.
"CITY"
THE CITY OF RICHMOND,
INDIANA by and through its
Board of Public Works and Safety
t e
By: 1�k a
Vicki Robinson, President
By: tQ,(2:
Richard Foore, Member
Member
APPROVED:
avi M. Sn 7,M1116r
Date: ZU, 1611
"CONTRACTOR"
WALLACE HEATING AND AIR, INC.
I I I Melody Lane, P.O. Box 3
New Paris, OH 45347
I I i
Printed: SkOlCta W g1��CG�
Title: tR(Q metro
Date: 2 21 11cl
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Page 5 of 5
Wallace Heating & Air, Inc.
P.O. Box 3
111 Melody Lane
New Paris, OH 45347
765-962-1111
Voice: 937-437-1111
Fax: 937-437-1516
RICHMOND FIRE DEPARTMENT
101 S 5TH ST
RICHMOND, IN 47374
RICFIR
2/7/ 19
QUOTAT10h--
Quote Number. 2919
Quote Date: Jan 8, 2019
Page: 1
765-983-7266
RICHMOND FIRE DEPARTMENT
101 S 5TH ST
RICHMOND, IN 47374
STATION HOUSE #1
Quantity
Description
1.00
SERVICE CHILLER UNIT IN SPRING, REPLACE FAN COIL FILTERS AS
2,062.00
2,062.00
NECESSARY, CLEAN FAN COILS AS NEEDED, ALL IN ACCORDANCE WITH FIRE
DEPARTMENT MAINTENANCE SPECS.
1.00
SERVICE TRIAD BOILERS PER FIRE DEPARTMENT AND TRIAD MAINTENANCE
SPECS. REPLACE FAN COIL FILTERS AS (CONT)
1.00
(CONT) AS NECESSARY AND CLEAN FAN COILS AS NECESSARY PER FIRE
1,650.00
1,650.00
DEPARTMENT MAINTENANCE SPECS.
1.00
DRAIN CHILLER AT HEATING START UP.
1.00
REGULAR WORK HOURS ARE MONDAY- FRIDAY 8AM-4:30PM.
1.00
HOURLY RATE: $78 FOR FIRST HALF HOUR, $1/MIN THEREAFTER. MINIMUM
CHARGE IS $78.
1.00
OVERTIME RATE: $117 FOR FIRST HALF HOUR. $1.50 PER MINUTE THEREAFTER.
THIS RATE IS DAILY AFTER HOURS AND SATURDAY AND SUNDAY.
1.00
HOLIDAY RATE: $156 FOR FIRST HALF HOUR, $2 MINUTE THEREAFTER_
1.00
MATERIAL COST MARKUP IS 2.5 TIMES ON AVERAGE.
Subtotal 3,712.00
Sales Tax
TOTAL 3,712.00
Wallace Heating & Air, Inc.
P.O. Box 3
111 Melody Lane
New Paris, OH 45347
765-962-1111
Voice; 937-437-1111
Fax: 937-437-1516
RICHMOND FIRE DEPARTMENT
101 S 5TH ST
RICHMOND, IN 47374
RI CFI R
2/7/ 19
QUOTATION
Quote Number 2920
Quote Date: Jan 8, 2019
Page: 1
765-983-7266
RICHMOND FIRE DEPARTMENT
101 S 5TH ST
RICHMOND, IN 47374
STATION HOUSE #2
Description
1.00
SERVICE GAS FURNACE FOR HEATING SEASON.
78.00
78.00
2.00
SERVICE HANGING HEATERS FOR HEATING SEASON.
78.00
156.00
1.00
SERVICE AIR CONDITIONING FOR SPRING.
78.00
78.00
2.00
REPLACE FURNACE FILTER AT FURNACE AND AIR CONDITIONER SERVICE.
9.90
19.80
Subtotal 331.80
Sales Tax
!-TOTAL 331.86
Wallace Heating & Air, Inc.
P.O. Box 3
111 Melody Lane
New Paris, OH 45347
765-962-1111
Voice: 937-437-1111
Fax: 937-437-1516
RICHMOND FIRE DEPARTMENT
101 S 5TH ST
RICHMOND, IN 47374
QUOTATION
Quote Number. 2921
Quote Date: Jan 8, 2019
Page: 1
765-983-7266
RICHMOND FIRE DEPARTMENT
101 S 5TH ST .
RICHMOND, IN 47374
RICFIR 1 2/7/19 1 STATION HOUSE #3
Subtotal 331.80
Sales Tax
TOTAL;0
Wallace Heating.& Air, Inc.
P.O. Box 3
111 Melody Lane
New Paris, OH 45347
765-962-1111
Voice: 937437-1111
Fax: 937-437-1516
RICHMOND FIRE DEPARTMENT
101 S 5TH ST
RICHMOND, IN 47374
RICFIR
2/7/19
QUOTATION
Quote Number. 2922
Quote Date: Jan 8. 2019
Page: 1
765-983-7266
RICHMOND FIRE DEPARTMENT
101S5THST
RICHMOND, IN 47374
STATION HOUSE #4
Description
1.00
3.00
SERVICE BOILER SYSTEM FOR HEATING SEASON.
SERVICE HANGING HEATERS FOR HEATING SEASON.
Price78.00
78.00
78.00
234.00
1.00
1.00
SERVICE AIR CONDITIONER FOR COOLING SEASON.
REPLACE AIR FILTER AT AIR CONDITIONING SERVICE.
78.00
9.90
78.00
9.90
Subtotal 399.90
Sales Tax
TOTAL .. .0
Wallace Heating & Air, Inc.
P.O. Box 3
111 Melody Lane
New Paris, OH 45347
765-962-1111
Voice: 937-437-1111
Fax: 937-437-1516
RICHMOND FIRE DEPARTMENT
101 S 5TH ST
RICHMOND, IN 47374
RICFIR
217/19
QUOTATION
Quote Number. 2923
Quote Date: Jan 8, 2019
Page: 1
765-983-7266
RICHMOND FIRE DEPARTMENT
101S5THST
RICHMOND, IN 47374
STATION HOUSE #5
'QuantityDescription
Price
2.00
SERVICES FOR HEATING SEASON
78.00
AmountUnit
156.00
3.00
SERVICE HANGING HEATERS FOR HEATING SEASON.
78.00
234.00
2.00
SERVICE AIR CONDITIONERS FOR COOLING SEASON.
78.00
156.00
4.00
REPLACE FURNACE FILTERS AT HEATING AND COOLING SERVICES.
9.90
39.60
Subtotal 585.60
Sales Tax
TOTAL.o
t � -
t ._.. i .
Wallace Heating & Air, Inc.
P.O. Box 3
111 Melody Lane
New Paris, OH 45347
765-962-1111
Voice: 937-437-1111
Fax: 937-437-1516
RICHMOND FIRE DEPARTMENT
101 S 5TH ST
RICHMOND, IN 47374
QUOTATION
Quote Number 2924
Quote Date: Jan 8, 2019
Page: 1
765-983-7266
RICHMOND FIRE DEPARTMENT
101 S 5TH ST
RICHMOND, IN 47374
'QuantityDescription
SERVICE FURNACE FOR HEATING SEASON.
•78.00
a
2.00
SERVICE HANGING HEATERS FOR HEATING SEASON.
78.00
78.00
156.00
1.00
SERVICE AIR CONDITIONER FOR COOLING SEASON.
78.00
78.00
2.00
REPLACE FURNACE FILTER AT HEATING AND COOLING SERVICES.
9.90
19.80
Subtotal 331.80
Sales Tax
TOTAL:0