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HomeMy Public PortalAbout2020.10.22 Regular Council Minutes MINUTES McCall City Council Regular Meeting McCall City Hall--Legion Hall AND TEAMS Virtual October 22,2020 Call to Order and Roll Call Pledge of Allegiance Approve the Agenda Consent Agenda Public Comment Reports Business Agenda Adjournment CALL TO ORDER AND ROLL CALL Mayor Giles called the regular meeting of the McCall City Council to order at 5:35 p.m. Mayor Giles, Council Member Holmes, Council Member Maciaszek, Council Member Nielsen, and Council Member Sowers all answered roll can. City staff members present were Anette Spickard, City Manager; Bill Nichols, City Attorney; BessieJo Wagner, City Clerk;; Erin Greaves, Communications Manager; Linda Stokes, City Treasurer; Michelle Groenevelt, Community Development Director; Delta James, Economic Development Planner; Rick Stein, Airport Manager; Eric McCormick, Golf Course Superintendent; Meg Lojek, Library Director; Chris Curtin, Information Systems Manager; Traci Malvich, Human Resources Manager; Christian Wann, Police Patrol Supervisor Also, in attendance were Rick Fereday, McCall Redevelopment Agency Chair; Sean Carver, McCall-Donnelly High School Senior; Patrick Coyle, Library Board of Trustees appointee; John Lilihaug,Tree Advisory Committee Chair; Mayor Giles led the audience in the Pledge of Allegiance. APPROVE THE AGENDA Council Member Maciaszek moved to approve the amended agenda as submitted. Council Member Holmes seconded the motion. In a voice vote all members voted aye,and the motion carried. MCCALL CITY COUNCIL Page I of 7 October 22, 2020 Regular Meeting CONSENT AGENDA Staff recommended approval of the following ACTION ITEMS. All matters which are listed within the consent section of the agenda have been distributed to each member of the McCall City Council for reading and study. Items listed are considered routine by the Council and were enacted with one motion. 1. Payroll Report for period ending October 2, 2020 2. Warrant Register—GL 3. Warrant Register—Vendor 4. AB 20-291 City Licenses Report to Council Per McCall City Code Per McCall City Code Title 4 Chapter 9, the City Council has determined the City Clerk shall be delegated the authority to process and grant or deny all alcoholic beverage license applications, other than certain circumstances involving catering permits, which the city clerk shall review the application for catering permit for completeness and forward said application to the Police Chief. The Police Chief upon receipt of the application shall make a recommendation to the City Clerk to approve or deny the application.Whenever the City Clerk shall determine that an application for alcoholic beverage license transfer or renewal is complete,the City Clerk shall approve or deny such application.All decisions of the City Clerk shall be reported to the City Council at the next regularly scheduled City Council meeting after such decision. The City Clerk is also responsible for all processing of business, taxi, snow removal, pawnbroker, child daycare licenses, vendor permits, and public event applications. Action: Council review the License report. 5. AB 20-296 Treasurer's Report as Required by IC 50-208 Treasurer's report of accounts and activity of office during the month of September 2020 regarding care,management or disposition of moneys,property or business of the City.Action: The Council shall examine the report and determine whether additional information from the Treasurer is required. 6. AB 20-293 Request to Approve the Amendment No. 2 To Enterprise Software License Agreement Renewing the Enterprise Software License Agreement with ArchiveSocial.In November 2018, McCall City Council approved an Enterprise Software License Agreement with ArchiveSocial. The contract was written with the provision to allow for "Licensee may elect to renew this Agreement thereafter for successive periods of 1 year (each, a "Renewal Term") by providing written notice of renewal to Licensor at least 30 days prior to the scheduled expiration of this Agreement." Staff is requesting the renewal of the agreement for one (1) year. This expense is accounted for in the FY21 budget. Action: Approve the Amendment No. 2 To Enterprise Software License Agreement Renewing the Enterprise Software License Agreement with ArchiveSocial and authorize the Mayor to sign all necessary documents. 7. AB 20-299 Request for Approval of Contracted Services with C&N Electric (Repairs & modifications to electrical pedestals in tree grates along 3rd street) Over time many of the electrical pedestals located within each of the tree grates along 3rd Street from Railroad Avenue to Colorado Street have been damaged by snow removal and vandalism. Parks staff have been working with local contractors as well as the design team on the Downtown Core project to mitigate these issues in the future. C & N Electric is familiar with the issue and has done emergency call work on the 3rd Street pedestals in the past. They have worked with parks staff to develop a solution to mitigate and are prepared to get the work MCCALL CITY COUNCIL Page 2 of 7 October 22, 2020 Regular Meeting completed before winter weather sets in. Contracted services will include making repairs and modifications to electrical outlets/pedestals located in the tree grates on 3rd Street between Railroad Avenue and Colorado Street to the south The modifications will include a temporary removal of the pedestals in certain locations until they are needed and modifications to others so that they can continue to be used for seasonal lighting.Action:Approve contracted services with C&N Electric to make necessary and budgeted repairs to the electrical services within the tree grates along 3rd Street and authorize the Mayor to sign all necessary documents. 8. AB 20-300 Request for Approval for Carrier® Quote to Repair Water Treatment Plant Boiler#1 The boiler at the Water Treatment Plant is in need of repair. The Carrier agreement to provide this repair service contains terms and conditions and requires the Mayor's signature. The agreement has been reviewed by the City Attorney. Staff requests approval of a contract for services with Carrier to repair boiler #1 at the Water Treatment Plant. Quote is attached. Action: Approve contracted services with Carrier for Boiler Repairs and authorize the Mayor to sign all necessary documents.Action:Approve contracted services with Carrier for Boiler Repairs and authorize the Mayor to sign all necessary documents. 9. AB 20-301 Request to Approve the First Extension of Agreement for City Attorney/Civil Legal Services with White Peterson Gigray& Nichols, P.A. In FYI the City did a request for proposals (RFP) to establish the City's Attorney for Civil Legal Services. The legal firm of White Peterson Gigray & Nichols, P.A. was chosen. The Agreement includes Monthly Retainer Legal Services at a fee of$7,000 based on an estimated need for 38 hours of legal work. Pricing includes 20% discount of the firm's hourly billing rates. Additional legal services for items such as litigation will be billed outside the retainer at the discounted hourly rate. The City and the firm will review the actual hours of work performed semi-annually and will adjust payment/credit if the monthly usage exceeds or falls below 10% of the retainer hours. In addition to these services, the firm will provide up to six of hours of training on topics determined by the City during FY20 at no additional charge. The agreement designates William F. Nichols as primary attorney for support to the Council and as primary contact for the agreement.The agreement also designates William L.Punkoney as primary attorney for Community Development and Public Works matters. The agreement was for one year with renewals or extensions to be made in writing by both parties. Action: Approve the First Extension of Agreement for City Attorney/Civil Legal Services with White Peterson Gigray &Nichols, P.A. and authorize the Mayor to sign all necessary documents. Council Member Maciaszek moved to approve the Consent Agenda as submitted. Council Member Sowers seconded the motion.In a roll call vote Council Member Maciaszek,Council Member Sowers, Mayor Giles, Council Member Holmes, and Council Member Nielsen all voted aye, and the motion carried. PUBLIC COMMENT Mayor Giles called for public comment at 5:37 p.m. Receiving no written comments,Mayor Giles closed the comment period. MCCALL CITY COUNCIL Page 3 of 7 October 22, 2020 Regular Meeting REPORTS AB 20-297 McCall Redevelopment Agency (MRA) Annual Report for the Urban Renewal District Community & Economic Development Director Michelle Groenevelt presented the McCall Redevelopment Agency (MRA) Annual Report for the Urban Renewal District. The MRA meets on the third Tuesday every month and consists of(7)seven members each serving a(3)three-year term. In 1965, the State of Idaho created the Idaho Urban Renewal Law to allow a city or county governing board to designate areas for urban renewal projects aimed at eliminating or preventing deteriorated or deteriorating areas and developing and revitalizing underutilized areas. An urban renewal agency,governed by a board of commissioners appointed by the Mayor and confirmed by the City Council, is responsible for overseeing implementation of urban renewal plans that outline the necessary projects for specific areas.The McCall Redevelopment Agency was formed in 1990, and the currently oversees two Urban Renewal Districts in the downtown area. Community & Economic Development Director Groenevelt also shared that Lew Ross is the newest appointed member. Mayor Giles pointed out his name was listed on the report as a board member, but he is no longer on the board, so it needs corrected. The council had no further questions or comments regarding the MRA annual report. Mayor Giles expressed appreciation the service of the staff, Council members, and the Board members. Rick Fereday,McCall Redevelopment Agency Chair,was able to join the meeting and gave a brief overview of the accomplishments and goals of the MRA. Those highlights included preparing for the dissolution of the MRA District to close out in 2021;finalizing design and engineering for final projects to spend the $1.7 million brought in from this fiscal year to be completed prior to September 30, 2021; the Davis Avenue Request for Proposal development and issuance for local housing units producing a proposal from The Housing Company, which, through the appraisal process, it was estimated that 75% of the parcel is likely in wetlands so the selected developer decided not to move forward given the limited area for development; the creation of the E. Lake Street and Brown Park Engineering and Constructability Evaluation; the Brown Park Slope Stabilization Project; Planning, Design, Engineering, and Construction Project Agreement with the City for the Lakefront Improvement Project (Shoreline Stabilization and Promenade Improvements); committed $10,000 for Public Art where, through the Public Art Selection process,Amy Westover was selected to complete the art installation by the time the district sunsets in 2021; and continued commitment to a wayfinding project in both districts. AB 20-295 Tree Committee 2020 Annual Accomplishment Report City Manager Anette Spickard gave brief overview of the committee and introduced John Lilihaug, Tree Committee chair,to present the Tree Committee annual report.The Tree Advisory Committee is responsible for the location, selection, and identification of any trees, which qualify as a landmark tree or stand, of identifying and inventorying street trees, of reviewing development proposals that may affect landscaping and provide comment to the Planning and Zoning Commission and City Council. Mr. Lilihaug presented Council with its annual accomplishment report highlighting the following: Growth Award, which becomes harder and harder to accomplish as time goes on; a virtual Lorax MCCALL CITY COUNCIL Page 4 of 7 October 22, 2020 Regular Meeting event and gave out ponderosa pine seedling; continued monitoring of Doug Fir Beetle infestation on various public and private properties; a presentation from Matt Linde, Ponderosa State Park Manager, presented the Ponderosa Pine Restoration Project to the committee for support in communication and education; participated in a field trip with Idaho Department of Lands to look at fire mitigation on private land in and around the west side of McCall; assisted in selecting tree species for the Downtown Core Project;helped field calls from the community and make site visits regarding arborist questions; provided second opinions or support to the City Arborist when needed; the postponement of Nathan Todd and Ed Heider exam to become a ISA Certified Arborist; and Ed Heider training in February to the Municipal Forestry Institute training on a scholarship from IDL, which is well known for its value in municipal forestry. Mayor Giles shared he had received a letter from Senator Jim Risch complementing the City for the City's Annual Tree City Growth award and recognition of what the City has done in line with achieving that award. Council expressed thanks to Mr. Lilihaug and the Tree Committee. BUSINESS AGENDA AB 20-298 Request A Library Board of Trustees Member Appointment Library Director Meg Lojek presented the Library Board of Trustees Member appointment. The Library Board of Trustees advocates for the library and literacy, hires and evaluates the Library Director,monitors overall effectiveness of the library as a social institution and sets library policies and strategic goals to better serve the community. Trustees are volunteers who serve for a term of five years. This opening comes to replace Mr. Ed Hershberger, who has retired and is moving out of city limits after many years of service to the community. Library Trustees are recommended for appointment by current board members and appointed by the City Manager and City Council.Four letters of interest were received: Karen Broyles, Patrick Coyle, Robert Frank, and Tanya Hansen. The Library Board voted on October 22 and recommend the appointment of Patrick Coyle. Patrick Coyle gave a brief history about himself and his thankfulness for the library. The Council did not have any questions and welcomed Mr. Coyle in his service. Council Member Sowers moved to appoint Patrick Coyle to the McCall Public Library Board of Trustees for a term to expire October 2026. Council Member Holmes seconded the motion. In a roll call vote Council Member Sowers, Council Member Holmes, Mayor Giles, Council Member Maciaszek, and Council Member Nielsen all voted aye, and the motion carried. AB 20-294 Request Approval of the Submission of the Idaho Transportation Department— Office of Highway Safety FFY21 Traffic Enforcement Grant Project Agreement (TEGPA)Application Police Patrol Supervisor Christian Wann presented the Idaho Transportation Department—Office of Highway Safety FFY21 Traffic Enforcement Grant Project Agreement (TEGPA) application. Idaho Department of Transportation—Office of Highway Safety has announced the FFY21 Traffic Enforcement Grant Project Agreement(TEGPA)for the reimbursement of officer salaries for grant related patrols and the purchase of traffic safety related equipment at the end of the grant period if approved by Idaho Transportation Department. This funding is for law enforcement agencies and MCCALL CITY COUNCIL Page S of 7 October 22, 2020 Regular Meeting other organizations to assist in the development of programs to reduce or eliminate traffic deaths and serious injuries. If approved for the equipment funding at the end of the grant period, the McCall Police Department will purchase traffic enforcement related equipment.The dollar amount earned through the grant will be determine by the actual equipment purchased. Office of Highway Safety offers "Mini Grants" to Law Enforcment Agencies to help offset overtime costs associated with Traffic Enforcement during high volume, short term time periods. A Grant Match of 25% is for the overtime costs associated with "High Visibility Enforcement" during large scale events which require McCall Police Officers to work overtime hours. The Mini Grants will be geared toward the enforcement of impaired driving and will be during nighttime hours for specific time periods only. The Council did not have any questions. Council Member Holmes moved to approve Submission of the Idaho Transportation Department — Office of Highway Safety FFY21 Traffic Enforcement Grant Project Agreement (TEGPA) application and authorize the Mayor to sign all necessary documents. Council Member Maciaszek seconded the motion. In a roll call vote Council Member Holmes, Council Member Maciaszek, Mayor Giles, Council Member Nielsen, and Council Member Sowers all voted aye, and the motion carried. AB 20-292 Request for Approval to Submit a Local Rural Highway Investment Program (L.RHIP) Grant Application for E. Deinhard Lane Reconstruction Economic Development Planner Delta James presented the Local Rural Highway Investment Program (LRHIP) Grant Application for E. Deinhard Lane Reconstruction. The Local Highway Technical Assistance Council (LHTAC), in conjuction with the Idaho Transportation Department (ITD) administers the Local Rural Highway Investment Program (LRHIP) which is intended to assist rural cities, counties and highway districts to improve the investment in their roadway infrastrucure. Eligible projects include reconstruction of existing roadways. The maximum grant award amount is $100,000. There is no required minimum grant funding match. This is the same funding source that helped support the FY17 reconstruction of Commerce Street and FY20 reconstruction of E. Park Street. The grant's project completion timeline (FY22) coincides with the City's planned (CIP) reconstruction of E. Deianhard Ln. Therefore,the grant request will be targeted toward support of E. Deinhard Lane roadway reconstruction. The Council did not have any questions. Council Member Nielsen moved to approve submittal of Local Rural Highway Investment Program grant application and authorize the Mayor to sign all necessary documents.Council Member Sowers seconded the motion. In a roll call vote Council Member Nielsen, Council Member Sowers, Mayor Giles, Council Member Holmes, and Council Member Maciaszek all voted aye, and the motion carried. MCCALL CITY COUNCIL Page 6 of 7 October 22, 2020 Regular Meeting AB 20-279 A presentation from McCall-Donnelly High School Senior,Sean Carver Communication Manager Erin Greaves introduced Sean Carver, a McCall Donnelly High School student. He presented plans for his Senior Project that will aim to create a combined events calendar to encourage more participation in government, entertainment and school events across all age groups. It would be located on the McCall City webpage.Communication Manager Greaves asked if the Council would mind if he comes back periodically to report on his project.The Council was very supportive, commended Mr. Carver for his service to the community, and look forward to hearing his future reports. COVID-19 Update City Manager Anette Spickard gave an update on COVID-19. Local cases have slowed down however, in the Magic Valley and Treasure Valley, they are still seeing strong numbers. An item being tracked by Central District Health is the number of ICU beds available and it stood out that only ten beds are available for the region which is cause for concern even though not all of them are COVID-19 cases. Idaho Health and Welfare has submitted their vaccination plan to the Center for Disease Control and have appointed a vaccine task force. The State has turned its focus to vaccine roll out and the resources needed to make that happen. Upcoming Meetings Schedule Discussion Council discussed upcoming meetings. ADJOURNMENT Without further business,Mayor Giles adjourned the meeting at 6:45 p.m. �OF,At cc,''�i�i —o— �� L Robert S. Giles, Mayor ATTEST: ' O . BessieJo Wagner, City derk MCCALL CITY COUNCIL Page 7 of 7 October 22, 2020 Regular Meeting