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HomeMy Public PortalAbout2020.11.19 Regular Council Minutes MINUTES McCall City Council Regular Meeting McCall City Hall--Legion Hall And Virtual Via MS Teams November 19,2020 Call to Order and Roll Call Pledge of Allegiance Approve the Agenda Consent Agenda Public Comment Work Session Public Hearing Reports Business Agenda Adjournment CALL TO ORDER AND ROLL CALL Mayor Giles called the regular meeting of the McCall City Council to order at 5:30 p.m. Mayor Giles, Council Member Holmes, and Council Member Maciaszek all answered roll call.Currently there is one Council vacancy. Council Member Nielsen was absent at roll call but joined the meeting at 5:41 p.m. City staff members present were Anette Spickard, City Manager; Bill Nichols, City Attorney; BessieJo Wagner, City Clerk; Erin Greaves, Communications Manager; Linda Stokes, City Treasurer; Morgan Bessaw, City Planner; Kurt Wolf, Parks and Recreation Director; Rick Stein, Airport Manager; Eric McCormick, Golf Course Superintendent; Chris Curtin, Information Systems Manager; Traci Malvich, Human Resources Manager; Justin Williams, Police Chief Also, in attendance were Mike Tyson, Wiseco LLC; Walt Sledzieski, Historic Preservation Commission Chair Mayor Giles led the audience in the Pledge of Allegiance. APPROVE THE AGENDA Council Member Maciaszek moved to approve the agenda as submitted. Council Member Holmes seconded the motion. In a voice vote all members voted aye, and the motion carried. MCCALL CITY COUNCIL Page 1 of 12 November 19, 2020 Regular Meeting CONSENT AGENDA Staff recommended approval of the following ACTION ITEMS. All matters which are listed within the consent section of the agenda have been distributed to each member of the McCall City Council for reading and study. Items listed are considered routine by the Council and were enacted with one motion. 1. Payroll Report for period ending October 30, 2020 2. Warrant Register—GL 3. Warrant Register—Vendor 4. AB 20-323 City Licenses Report to Council Per McCall City Code: Per McCall City Code Title 4 Chapter 9, the City Council has determined the City Clerk shall be delegated the authority to process and grant or deny all alcoholic beverage license applications, other than certain circumstances involving catering permits, which the city clerk shall review the application for catering permit for completeness and forward said application to the Police Chief. The Police Chief upon receipt of the application shall make a recommendation to the City Clerk to approve or deny the application. Whenever the City Clerk shall determine that an application for alcoholic beverage license transfer or renewal is complete, the City Clerk shall approve or deny such application. All decisions of the City Clerk shall be reported to the City Council at the next regularly scheduled City Council meeting after such decision. The City Clerk is also responsible for all processing of business, taxi, snow removal, pawnbroker, child daycare licenses, vendor permits, and public event applications.Action: Council review the License report. 5. AB 20-317 Treasurer's Report as Required by IC 50-208: Treasurer's report of accounts and activity of office during the month of October 2020 regarding care, management or disposition of moneys,property or business of the City.Action: The Council shall examine the report and determine whether additional information from the Treasurer is required. 6. AB 20-324 Request to Adopt Resolution 20-28 for the Authorization of the Destruction of Records: The Clerk's Office has identified 30 boxes of documents that have exceeded the retention time limits established by the City's records management policy. Resolution 20-28 will authorize the City Clerk to destroy the identified records of no historical significance. Action:Adopt Resolution 20-28 authorizing the destruction of documents and authorize the Mayor to sign all necessary documents. 7. AB 20-310 Request for Approval of Proposal for Services with Rogers Electric (Repairs to basement lights in City HaU): Four of the overhead lights in the basement storage area of City Hall are out and require more than just replacing the bulbs which triggers the need for a licensed electrician. Rogers Electric is familiar with the lighting system in City Hall and has done work on it in the past and is currently available to get the work done in a timely manner. Action: Approve Proposal for services with Rogers Electric to make necessary repairs to the overhead lights in the basement of City Hall and authorize the Mayor to sign all necessary documents. 8. AB 20-322 Request for Approval of Proposal for Services with Rogers Electric (Replacement of Golf Course Clubhouse Exhaust Fan Motors): The downstairs area of the Clubhouse has a total of 4 exhaust fans;two in the locker room area and one in each bathroom. The four downstairs exhaust fan motors are not functioning properly and need to be replaced at this time. In anticipation of needing to replace the two upstairs bathroom motors soon, a MCCALL CITY COUNCIL Page 2 of 12 November 19, 2020 Regular Meeting total of 6 exhaust fan motors will be ordered to have two on hand when they need to be replaced.Rogers Electric is available to replace the fans.Action:Approve Proposal for services with Rogers Electric to replace the exhaust fan motors at the Golf Course Clubhouse and authorize the Mayor to sign all necessary documents. 9. AB 20-314 Request approval for Amazon S3 AWS Free Tier Cloud Document Storage Solution for Caselle Connect Online Agreement: The Finance software program, Caselle Connect, includes an online web service at no additional cost to the City. Caselle Connect Online contains an electronic requisition approval process that directly links to the Caselle Console used by Finance, Human Resources, and City Clerk staff. Currently, the requisition process is conducted and managed using an Excel form sent via email for approval. Once the requisition is approved it is entered into Caselle Accounts Payable where it is assigned a PO number. This process has served the City well,however, due to the volume of emails received each day by staff it easy to lose a requisition request in email inboxes which causes a delay,in the purchase approval process. The Treasurer in coordination with the City Process Evaluation (CPE) Committee, has been incrementally rolling out the Caselle Online electronic approval process on a department by department basis. The most common feedback from Department Heads on the electronic process offered by Caselle is the inability to add attachments to the requisition. The only document storage currently available for requisition attachments in Caselle Connect Online, is Amazon S3 AWS, a cloud storage service. Support staff at Caselle states that most of their customers use Amazon S3 AWS Free Tier which provides 5GB of storage; 20,000 of GET requests, 2,000 PUT, COPY, POST, or LIST requests; and 15GB of Data Transfer Out each month per year. Since the amount of storage, the City may need is unknown, staff recommends starting with the Amazon S3 ASWS Free Tier. The customer agreement has been reviewed by the City Attorney. Action: Approve the Amazon S3 AWS customer agreement and authorize the Treasurer to electronically sign all necessary documents. Council Member Holmes moved to approve the Consent Agenda as submitted. Council Member Maciaszek seconded the motion. In a roll call vote Council Member Maciaszek, Council Member Holmes, and Mayor Giles all voted aye, and the motion carried. PUBLIC COMMENT Mayor Giles called for public comment at 5:35 p.m. Thom Sowers of 261 Buckcamp Road, McCall wrote: Mayor and Council, I would like to start by saying a heartfelt thank you to the Mayor for his participation in the Veterans Day Ceremony. Everyone who participated really showed their appreciation for our Veterans. The Parks and Rec department also deserves a pat on the back and credit for the condition of Veterans Park which was cleared of snow for the ceremony. The snow free area was a great benefit for the Veterans, participants and the public, many of which are older or experience mobility issues. I would also like to mention to the council, that the condition of our American Flag, Idaho State Flag, and the POW/MIA Flag were not in a condition worthy of the prominent position in the center of McCall. Their prominent position in Veterans Park, deserves high quality and durable flags that are a pleasure to look at. I would hope the City can find a way to replace the flags in Veterans Park and MCCALL CITY COUNCIL Page 3 of 12 November 19, 2020 Regular Meeting to keep them in a good condition as symbols of the pride McCall takes in all of its public spaces. Thank You All for your service to the community. Sincerely, Thom Sowers. Receiving no more comments, Mayor Giles closed the comment period at 5:37 p.m. WORK SESSION AB 20-312 Traffic Signs and Placement Discussion and possible direction to staff Police Chief Justin Williams presented the Traffic Signs and Placement discussion. Council Member Holmes had made a request to discuss traffic signage placement and purpose, and she explained why she had made the request. Stating that there are issues with people passing on the right on ID55 through town. Police Chief Williams shared that he looked through the statistics of road violations along the stretch of 3'd Street in the area between Ridley's and Subway where there are no sidewalks and stated no citations have been given for passing on the right in the last 6 years. The statistics and data for the issuance of signs is not there for a sign.There is no written city policy for the placement of signs or identifying the locations that need them. Public Works, Community & Economic Development, and the Police Departments collaborate to identify where there are needs for signage. Another issue is that people tend to get accustomed to seeing the sign and begin to ignore it, thus making it ineffective, such as has happened with the Lick Creek signs. Council Member Nielsen joined the meeting 5:41 p.m. Council Member Holmes shared that she decided to investigate for herself if the complaints reported to her have legitimacy. She said the worst offenses happen between the Yacht Club and the road into the hospital, especially in front of Albertson's. She stated that the statistics are only good if the offenses are being caught. She is concerned about liability for the City if there are no signs. Police Chief Williams does not believe there is liability because of the lack of a sign. He understands the desire to be proactive but there is no data that shows a pedestrian has been harmed or killed. City Attorney Bill Nichols stated it does not increase liability if there is no sign and sign placement for warning type signs is determined by a formula process from the Uniform Manual for Traffic Control Devices. Mayor Giles stated he repeatedly has had cars pass him on the right in the area identified by Council Member Holmes. Police Chief Williams stated the lack of a sign does not mean a citation cannot be given. Also, he reminded the Council the City does not own that section of road. The State would need to be approached for additional signs and there is no current data that would support the request from the State's perspective. He would need to make some determination and assign a patrol officer to sit there, which is problematic as he is short staffed. Communication Manager Erin Greaves shared some possible ways to promote awareness through social media and the newspaper. If Council so desires, she can plan to factor it into her public relations platform for the year. Council Member Maciaszek did not feel additional signs would be impactive as far as changing behavior of people who, already aware of road laws, chose to ignore them. Council Member Nielsen did not feel additional signs would be effective and a true solution would be to have sidewalks all the way through town. Council Member Holmes welcomes any creative thoughts on MCCALL CITY COUNCIL Page 4 of 12 November 19, 2020 Regular Meeting how to deal with this issue. Mayor Giles summarized that he felt like programing some time for officers to spend some time on the sections identified by Council Member Holmes would be beneficial to collect data,utilize the social media/newspaper to promote awareness,and put off the additional signs until more information is available. Police Chief Williams stated he will start collecting data and will bring the information back to Council after the next summer season. PUBLIC HEARING AB 20-316 Request for Approval of Flynn Subdivision Final Plat(SUB-20-01)and Associated Development Agreement Mayor opened the public hearing at 6:00 p.in. City Planner Morgan Bessaw presented the Flynn Subdivision Final Plat (SUB-20-01) and Associated Development Agreement. A Subdivision Final Plat application to divide an existing lot of 3.998 acres into 8 lots total with 7 lots of 0.50 acres and 1 lot of 0.42 acres respectively. Due to the size of the development, neither a PUD nor the parks contribution are required. The Final Plat is in substantial conformance with the preliminary plat. The applicant has proposed the development agreement to defer completion of public improvements until after the recordation of the final plat. During its regularly scheduled October 6, 2020 meeting, the McCall Area Planning and Zoning Commission held a properly noticed public hearing and unanimously recommended the application and associated development agreement to the McCall City Council for approval. City Planner Morgan Bessaw explained the conditions of approval has been amended from the original agreement and she read those conditions: 1. Prior to recordation of the survey or any site work or disturbance,the applicant shall receive final engineering approval. 2. Prior to issuance of a building permit for any lot,proof of sewer permit shall be required. 3. All existing overhead utility lines shall be relocated underground and into a utility easement along the southern property boundary adjacent to Flynn Lane. 4. Prior to execution and recordation of the Subdivision Final Plat, the applicant shall construct all required street improvements and underground the overhead utility lines and shall obtain final approval of these aspects from the City of McCall. Alternatively, the applicant shall obtain approval of a Development Agreement with the City and shall provide financial assurances for any deferred improvements. 5. Pursuant to McCall City Code(MCC 9.2.07.F), the final plat shall be filed with the county recorder by the applicant within eighteen (18) months after written approval by the city council (or board). Otherwise, such approval shall become null and void unless the applicant, prior to said filing date, applies for an extension and such extension is granted by the city council (or board). 6. Prior to execution and recordation of the Subdivision Final Plat,the applicant shall provide digital files of the plat in accordance with the McCall Digital Data Submission Standards. MCCALL CITY COUNCIL Page S of 12 November 19, 2020 Regular Meeting 7. Prior to execution and recordation of the Subdivision Final Plat, all easements shall be indicated on the final plat and shall be formally documented with signed declarations and recorded with the plat. 8. A full set of as built (record) drawings of all improvements intended for public use and maintenance,including,but not limited to,water and sewer lines,and including also private and public streets, shall be furnished to the city for the permanent records of the city within sixty(60) days of completion of the construction. 9. If a Local Improvement District(LID)is formed by the property owners on Flynn Lane for the paving of the street before May 1, 2022, then the applicant shall be responsible for the cost of the construction along the length of the subdivision to the centerline and shall participate in the LID City Planner Bessaw reported no public comment was received prior to the meeting.The applicant, Tyson Wise, was present for questions. The Council had no comments or questions of staff or the applicant. Mayor Giles called for public comment at 6:09 p.m. No written or public comment was received. Mayor Giles closed the public comments and the public hearing at 6:11 p.m. The Council did not have any comments or questions to add. Council consensus was to move forward. Council Member Holmes moved to approve the Findings of Fact, Conclusions of Law, Decision documents for Flynn Subdivision SUB-20-01 and associated development agreement amended to include the updated cost estimates and authorize the Mayor to sign all necessary documents.Council Member Maciaszek seconded the motion.In a roll call vote Council Member Holmes, Council Member Maciaszek, Mayor Giles, and Council Member Nielsen all voted aye, and the motion carried. AB 20-311 Request to Approve Resolution 20-23 to Adopt Airport Fee Schedule Mayor Giles opened the public hearing at 6:16 p.in. Airport Manager Rick Stein presented the Resolution 20-23 to adopt the Airport Fee Schedule. At the November 19, 2020 City Council meeting, a duly noticed public hearing occurred regarding airport fees. The City complied.with Idaho Code 63-1311A,by placing a Public Notice in the Star News on November 5 and November 12,2020 announcing a public hearing on November 19,2020 to consider changes to the Airport Fees. Changes to the fee structure are as listed below: MCCALL CITY COUNCIL Page 6 of 12 November 19, 2020 Regular Meeting Fuel Flowage Fee — No changes were recommended as $0.08 per gallon was found to be the median fee of all airports surveyed. Aircraft Parking — Increases for larger aircraft are recommended due to the increased infrastructure required (as compared to small General Aviation aircraft). If 70% of larger aircraft stay overnight at least one night—the expected revenue increase is approximately$3,350 annually. New Land Leases — The amount of$0.3127 per square foot annually is the rate established by Resolution 17-16($0.30),plus the 2 previous CPI adjustments of 2.6%and 1.6%. CPI adjustments are already included in the existing leases. New Lease Prep Fee—The current fee of$200 to write a new lease does not fully cover the cost of Staff time. The new recommended fee of$300 will more closely reimburse the City for Staff time. This change should increase revenues by$500 annually. Lease Cancellation — Currently, Lease Cancellations are arranged at no charge. The new recommended fee of$50 will reimburse City Staff time. This change should increase revenues by $200 annually. Survey Work—Currently, survey work costs approximately$500 per request. The new fee of the contractor's cost, plus a 10% administrative fee, will reimburse the City for the subcontractor(s) fee, plus a fee for reimbursing Staff oversight. This fee will only apply to survey work requested by a lessee. Any survey work required by the City, or other governmental agency, will not be charged. New Hangar Construction Staff Review—Any New Hangar construction must be coordinated with the Airport, including construction review and approval. This $150 fee will reimburse the City for Staff time. The Planning and Zoning Department already has a similar fee for design reviews ($300 plus $25 per 1,000 square feet of new construction). Projects for Tenants through Airport Staff—This fee will permit airport tenants to jointly work with the Airport on construction/maintenance projects (For example, a hangar tenant requesting an Airport asphalt subcontractor to repair the hangar taxiway on private property). All other Rates and Charges—No changes are recommended for those items. Methodology: Airport Rates and Charges were compared to other airports in the northern Rock Mountain Region using the following documents: • Representative Samples of General Aviation Airport Hangar Ground Lease Rates and Fuel Flowage Fees in Montana: 2019. Montana Aeronautics Division. (76 airports surveyed). • 2019 Commercial Rates and Charges Survey. Montana Aeronautics Division. (13 airports surveyed). • Airport Rates and Charges — 2018 Update. Wyoming Dept. of Transportation — Aeronautics Division. (84 airports surveyed). • Boise Airport Shade and T-Hangars—General Information—October 2019. City of Boise. • Caldwell Airport Fees—FY 2019. • City of Cascade—Schedule of Fees— Oct. 2019 • Coeur d'Alene Airport Ramp Parking Rate Schedule. MCCALL CITY COUNCIL Page 7 of 12 November 19, 2020 Regular Meeting • Corvallis Airport— T-Hangar Rental. Mayor Giles asked if the fees had been reviewed by the Airport Advisory Committee (AAC) and the answer was no. Council Member Nielsen felt the fees should have been presented to the AAC prior to the public hearing and the other Council members agreed.City Attorney Bill Nichols stated it would be best to keep the public hearing open until this could be accomplished. Mayor Giles continued the public hearing. Council Member Nielsen moved to keep the public hearing open until December 17,2020. Council Member Holmes seconded the motion. In a roll call vote Council Member Nielsen, Council Member Holmes, Mayor Giles, and Council Member Maciaszek all voted aye, and the motion carried. REPORTS AB 20-313 McCall Historic Preservation Commission Annual Report Walt Sledzieski, Chair of the McCall Historic Preservation Commission, presented the annual report for 2020. The McCall Historic Preservation Commission (HPC) is responsible for conducting a survey of local historic properties and recommending methods necessary to preserve, maintain and restore historic properties. The HPC also conducts educational and interpretive programs and reviews nominations of properties to the National Register of Historic Places. He reported last year's accomplishments highlighting the focus on education, the Historical Tour app giving location and history of historical properties,the open house at the McCall City Jail, and the combined effort with the Central Idaho Historical Museum for the restoration of a 1937 Carpenter Shop to be used for a community meeting space. For the upcoming year, their goals include the creation of a second edition of the McCall Historic Documentary, execute the cycling tour of the historic properties,update the Historic Preservation Plan,and explore signage regarding the Cambium Peeled Tree at Rotary Park to highlight the Native American past presence in the area. The Council thanked Mr. Sledzieski and the members of the HPC for all of their great accomplishments. BUSINESS AGENDA AB 20-318 Request for Approval of Rezone Ordinance rezoning the property of McCall Valley Storage Condominiums from R-1 Residential to CC- Community Commercial City Clerk BessieJo Wagner presented the Rezone Ordinance rezoning the property of McCall Valley Storage Condominiums from R-1 Residential to CC-Community Commercial.During their regularly scheduled May 7, 2019 meeting, the McCall Area Planning and Zoning Commission directed staff to prepare findings of approval and on June 4, 2019, the Commission unanimously recommended the applications related to this rezone ordinance for approval to the McCall City MCCALL CITY COUNCIL Page 8 of 12 November 19, 2020 Regular Meeting Council. The McCall City Council, pursuant to public notice as required by law, held a public hearing on July 11, 2019 to consider the proposed zoning map amendment request for the real property described in Exhibit A of the Ordinance and made findings as required by law and determined that the requested zoning map amendment was consistent with the McCall Area Comprehensive Plan. The McCall City Council adopted an ordinance rezoning the property from R-1 Residential to CC-Community Commercial The ordinance, adopted on July 11, 2019, was not published nor recorded. Too much time has elapsed for publishing of that ordinance number, so a new ordinance is required in order for the rezone to be effective. There were no questions from the Council. Council Member Holmes moved to suspend the rules and read by title only, one-time only Ordinance 996. Council Member Maciaszek seconded the motion. Council Member Maciaszek disclosed he was not on the Council at the time this ordinance was approved previously and has purchased one of the units. In a roll call vote Council Member Holmes, Council Member Maciaszek, Mayor Giles, and Council Member Nielsen all voted aye, and the motion carried. City Clerk BessieJo Wagner read Ordinance 996: An Ordinance of the City of McCall, Valley County, Idaho rezoning certain real property 3.02 acres in size located adjacent to and south of 1.47 acres with an address of 185 Rio Vista Boulevard, in the City of McCall, from RI-Residential, one dwelling unit per acre to CC- Community Commercial; providing for related matters; and providing an effective date. Council Member Holmes moved to Adopt Ordinance No 996 Rezone, Approve the publication of the summary, and authorize the Mayor to sign all necessary documents. Council Member Maciaszek seconded the motion. In a roll call vote Council Member Holmes, Council Member Maciaszek, and Mayor Giles all voted aye, Council Member Nielsen voted no, and the motion carried. AB 20-315 Request to Approve Resolution 20-24 adopting the Amendment to McCall Municipal Airport's Disadvantaged Business Enterprise (DBE) Program Airport Manager Rick Stein presented Resolution 20-24 adopting the amendment to McCall Municipal Airport's Disadvantaged Business Enterprise (DBE) Program. Federally obligated airports that receive grant funding from the Federal Aviation Administration (FAA) are required to comply with certain Grant Assurances, which are the strings attached to the acceptance of federal funding. Grant Assurance#37 requires Airport Sponsors to comply with 49 CFR Part 26, which is related to Disadvantaged Business Enterprises(DBE). In this section, it states the Airport Sponsor shall not discriminate on the basis of race, color, national origin, or sex in the award or performance of any DOT-assisted contract covered by 49 CFR Part 26. Since the City of McCall has accepted, and is planning to accept, FAA funding in excess of$250,000 per federal fiscal year for planning and development at McCall Municipal Airport,it is required to comply with the Grant MCCALL CITY COUNCIL Page 9 of 12 November 19, 2020 Regular Meeting Assurances and 49 CFR Part 26.The DBE Program Plan being submitted as part of this action will ensure continued compliance with the Grant Assurances by the City of McCall. Council Member Nielsen moved to approve Resolution 20-24 to adopt the amended McCall Municipal Airport's Disadvantaged Business Enterprise (DBE) Program and authorize the Mayor to sign all necessary documents. Council Member Maciaszek seconded the motion.In a roll call vote Council Member Nielsen, Council Member Maciaszek, Mayor Giles, Council Member Holmes all voted aye, and the motion carried. AB 20-319 Request for Approval Resolution 20-25 to adopt an Affirmative Action Plan and Limited English Proficiency(LEP) Plan for Federal Tile VI Compliance This agenda item was not ready and was deferred to the next meeting. AB 20-320 Request Approval of Resolution 20-26 adopting an ADA Non-Discrimination Statement and an ADA Grievance Procedure City Clerk BessieJo Wagner presented Resolution 20-26 adopting an ADA Non-Discrimination Statement and an ADA Grievance Procedure. Local governments with 50 or more employees are required to adopt and publish procedures for resolving grievances arising under Title II of the ADA. A Grievance procedure sets out a system for resolving complaints of disability discrimination in a prompt and fair manner. Once the City establishes this grievance procedure under the ADA, it will be distributed to all department heads. Copies will be posted in public spaces of public buildings and on the City's website and be published in the Star-News. As direct recipients of federal-aid dollars, the City must have a Title VI program or will not be eligible to receive any federal-aid dollars. In 2010, Council adopted an ADA Non-Discrimination Statement and ADA Grievance Procedure,but not it is time to update those procedures.Resolution 20-26 is to adopt an ADA Non-Discrimination Statement and ADA Grievance Procedure updates. The Council had no questions. Council Member Nielsen moved to approve Resolution 20-26 adopting an ADA Non- Discrimination Statement and an ADA Grievance Procedure and authorize the Mayor to sign all necessary documents. Council Member Holmes seconded the motion. In a roll call vote Council Member Nielsen,Council Member Holmes,Mayor Giles, and Council Member Maciaszek all voted aye, and the motion carried. AB 20-321 Request Approval of Resolution 20-27 Adopting an Effective Communication Policy City Clerk BessieJo Wagner presented Resolution 20-27 adopting an Effective Communication Policy. People who have vision,hearing,or speech disabilities("communication disabilities")use different ways to communicate. For example, people who are blind may give and receive information audibly rather than in writing and people who are deaf may give and receive information through writing or sign language rather than through speech. The ADA requires that Title II entities (State and local governments) communicate effectively with people who have communication disabilities. The goal is to ensure that communication with people with these disabilities is equally effective as communication with people without disabilities. MCCALL CITY COUNCIL Page 10 of 12 November 19, 2020 Regular Meeting Currently the City website is ADA compliant and staff is working on setting up an accessibility page that will describe all the accessible features of the website. The Council had no questions of staff. Council Member Holmes moved to approve Resolution 20-27 adopting an effective communication policy to reasonably ensure that persons with disabilities are provided with access to city services and information equally effective with that provided to persons without disabilities and authorize the Mayor to sign all necessary documents. Council Member Maciaszek seconded the motion. In a roll call vote Council Member Holmes, Council Member Maciaszek,Mayor Giles,and Council Member Nielsen all voted aye,and the motion carried. COVID-19 Update Police Chief Justin Williams presented the COVID-19 update. The 16.9% positivity rate in Idaho has placed the State #2 as the highest rate of infection in the country. He explained the State 2 regression requirements and explained the amendments to the City emergency policies. City high risk employees are to make special arrangements (if necessary) with their supervisors, rotated staffing, social distancing is required,city facilities are open by appointment,no in person meeting unless required by open meeting laws, and suspended out of state business travel. Central District Health had put out a public advisory, not a mandate, on November 17. The CDH strongly advises to wear masks,work from home,minimize non-essential travel, suspend visits to congregate living facilities, avoid social gatherings, businesses should implement curbside and delivery services, churches to implement virtual services, schools to discontinue extracurricular activities when physical distancing cannot be maintained, no in-dining options of restaurants and bars, limit fitness facilities to 50% capacity. Dr. Irvine of St. Luke' McCall and the CDH are reporting hospitals are reaching critical capacity.Again,this is only a recommendation at this time. Next, Police Chief Williams discussed what will happen if the State and the CDH makes these recommendations into a mandate, and how the penalty structure works. He shared he has been contacted by seven police agencies on how McCall dealt with this pandemic and feels that because the City has been proactive from the beginning, we have become a leader for other communities. He recommends preparing ahead for the CDH moving to a mandate and stay with the notice of violation civil penalty rather than a misdemeanor. His concern is how to support the local community through this. Since there is no timetable when or if a mandate will be put into place, Mayor Giles was concerned with not being prepared as well. City Manager Anette Spickard spoke about the City's historical process previously this year and the differences between now and then. She agreed on the importance on being ready. Again, communication is key. Communication Manager Erin Greaves reported her communication goals and language for educating the public,Christmas Tree lighting event, and Santa visits around town to discourage mass gatherings. City Manager Spickard shared that the City of Boise has an aggressive stance on education and enforcement and briefly described those actions including revoking business licenses. City Attorney Bill Nichols gave an option on how to enact an order MCCALL CITY COUNCIL Page 11 of 12 November 19, 2020 Regular Meeting but did not feel using business license suspension is the best avenue and City Manager Spickard echoed his sentiments. The Council discussed their thoughts on what and how to support the CDH. Council Member Holmes feels it is important to support the community when a decision is made. Council Member Maciaszek was in support of collaboration and to survey for community input. He pointed out the difference between now and last spring is there is community spread already in place and he wants to see all of the stakeholders come together for discussion. Police Chief Williams shared he could put together a special update bringing Dr. Irvine and the CDH in to report, if the Council is interested. Council Member Nielsen put importance on supporting the community and proper communication. Mayor Giles summarized three different options of how the Council could move forward. Council Member Nielsen is in support of waiting until the CDH makes a change and to push community education. Community Manager Greaves summarized her communications efforts and the feedback she has received from businesses. She shared those communications are listed on the City website on the Communication page. City Manager Spickard will assume there will be a discussion on the December 3 meeting unless there is a special emergency session called beforehand. Mayor Giles thanked the staff for the great briefing and the Council in doing their best to make these tough decisions during a difficult time. Upcoming Meetings Schedule Discussion Council discussed upcoming meetings. ADJOURNMENT Without further business, Mayor Giles adjourned the meeting at 8:00 p.m. ,,���•`4` 11 cCAl '4i,4 a` y ATTEST: * 8 NL * -Robert S. Giles, Mayor �O c 1�A . A L G BessieJo Wagner, dty Clerk N'"t��,` MCCALL CITY COUNCIL Page 12 of 12 November 19, 2020 Regular Meeting