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HomeMy Public PortalAbout035-2019 - Sanitary - Greenleaf Lawn Care - Mowing for StormwaterAGREEAMNT ORIGINAL THIS AGREEMENT is made and entered into this _a day of March, 2019, by and between the City of Richmond, Indiana, a municipal corporation acting by and through its Board of Storm Water Management, 50 North 51' Street Richmond, Indiana 47374 (hereinafter referred to as the "City") and Greenleaf Lawneare, 8098 College Comer Road, Centerville, Indiana 47330 (hereinafter referred to as the "Contractor"). SECTION I. STATEMENT AND SUBJECT OF WORK City hereby retains Contractor for all lawn care and landscaping work for the Richmond Storm Water District. City sent a Request for Quotes on January 10, 2019, seeking quotes for the lawn care and landscaping work for the Richmond Storm Water District. The Request for Quotes is attached hereto and incorporated herein by reference as Exhibit "A". The response of Contractor, dated January 22, 2019, is contained in Exhibit "B", which Exhibit "B" is attached hereto and incorporated herein by reference and made a part of this Agreement. Should any provisions, terms, or conditions contained in any of the documents attached hereto as Exhibits, or in any of the documents incorporated by reference herein, conflict with any of the provisions, terms, or conditions of this Agreement, this Agreement shall be controlling. The Contractor shall, when requested, provide the phone call, text message or email specified by City. No performance of services shall commence until the following has been met: 1. The City is in receipt of any required certificates of insurance and/or warranties; 2. The City is in receipt of any required affidavit signed by Contractor in accordance with Indiana Code 22-5-1.7-11 (a)(2); and 3. A purchase order has been issued by the Purchasing Department. SECTION II. STATUS OF CONTRACTOR Contractor shall be deemed to be an independent contractor and is not an employee or agent of the City of Richmond. The Contractor shall provide, at its own expense, competent supervision of the work. SECTION HI. COMPENSATION City shall pay Contractor a sum not to exceed Two Thousand Five Hundred Dollars and No Cents ($2,500.00) for calendar year 2019 for complete and satisfactory performance of the lawn care and landscaping work required hereunder and, if City exercises its yearly option to renew, at the same price of not to exceed $2,500.00 per year for calendar years 2020 and 2021. This sum is based upon rates set forth in Exhibit B of Contractor's response to City and is as follows: $200.00 per cutting at the Treatment Plant, $45.00 per cutting at the New Paris Landfill and $25.00 for additional request by City at a an hourly rate of $25.00. These rates apply and are in effect for all of 2019 and, if the City exercises its yearly option to renew, the same rates apply for 2020 and 2021 as well. Contract No. 35-2019 Page 1 of 6 SECTION IV. TERM OF AGREEMENT This Agreement shall become effective when signed by all of the parties hereto, but retroactive to January 1, 2019, and shall continue in effect until and including December 31, 2019, but with an option to renew by City at the same rates set forth above and in Exhibit "B" for year 2020 through December 31, 2020 and also with an option to renew by City for the same rates set forth above and in Exhibit "B" for year 2021 through December 31, 2021. City must notify Contractor of City's option to renew by no later than December 15t'', 2019, for year 2020 and, if option exercised, by December 15, 2020 for year 2021. This Agreement shall become effective upon the execution of this Agreement by both City and Contractor and shall terminate upon completion of the work performed, which is anticipated to be completed within thirty (30) days of the execution of this Agreement, but by no later than June 1, 2018. Notwithstanding the term of this Agreement, City may terminate this Agreement in whole or in part, for cause, at any time by giving at least five (5) working days written notice specifying the effective date and the reasons for termination which shall include but not be limited to the following: a. failure, for any reason of the Contractor to fulfill in a timely manner its obligations under this Agreement; b. submission of a report, other work product, or advice, whether oral or written, by the Contractor to the City that is incorrect, incomplete, or does not meet reasonable professional standards in any material respect; c. ineffective or improper use of funds provided under this Agreement; d. suspension or termination of the grant funding to the City under which this Agreement is made; or e. unavailability of sufficient funds to make payment on this Agreement. In the event of such termination, the City shall be required to make payment for all work performed prior to the date this Agreement is terminated, but shall be relieved of any other responsibility herein. This Agreement may also be terminated, in whole or in part, by mutual Agreement of the parties by setting forth the reasons for such termination, the effective date, and in the case of partial termination, the portion to be terminated. SECTION V. INDEMNIFICATION AND INSURANCE Contractor agrees to obtain insurance and to indemnify the City for any damage or injury to person or property or any other claims which may arise from the Contractor's conduct or performance of this Agreement, either intentionally or negligently; provided, however, that nothing contained in this Agreement shall be construed as rendering the Contractor liable for acts of the City, its officers, agents, or employees. Contractor shall as a prerequisite to this Agreement, purchase and thereafter maintain such insurance as will protect it from the claims set forth below which may arise out of or result from the Contractor's operations under this Agreement, whether such operations by the Contractor or by any sub -contractors or by anyone directly or indirectly employed by any of them, or by anyone for whose acts the Contractor may be held responsible. Page 2 of 6 Coverage Limits A. Worker's Compensation & Statutory Disability Requirements B. Employer's Liability $100,000 C. Comprehensive General Liability Section 1. Bodily Injury $1,000,000 each occurrence $2,000,000 aggregate Section 2. Property Damage $1,000,000 each occurrence D. Comprehensive Auto Liability (if applicable) Section 1. Bodily Injury $1,000,000 each person $1,000,000 each occurrence Section 2. Property Damage $1,000,000 each occurrence E. Comprehensive Umbrella Liability $1,000,000 each occurrence $2,000,000 each aggregate SECTION VI. COMPLIANCE WITH WORKER'S COMPENSATION LAW Contractor shall comply with all provisions of the Indiana Worker's Compensation law, and shall, before commencing work under this Agreement, provide the City a certificate of insurance, or a certificate from the industrial board showing that the Contractor has complied with Indiana Code Sections 22-3-2-5, 22-3-5-1 and 22-3-5-2. If Contractor is an out of state employer and therefore subject to another state's worker's compensation law, Contractor may choose to comply with all provisions of its home state's worker's compensation law and provide the City proof of such compliance in lieu of complying with the provisions of the Indiana Worker's Compensation Law. SECTION VII. COMPLIANCE WITH INDIANA E-VERIFY PROGRAM REQUIREMENTS Pursuant to Indiana Code 22-5-1.7, Contractor is required to enroll in and verify the work eligibility status of all newly hired employees of the contractor through the Indiana E-Verify program. Contractor is not required to verify the work eligibility status of all newly hired employees of the contractor through the Indiana E-Verify program if the Indiana E-Verify program no longer exists. Prior to the performance of this Agreement, Contractor shall provide to the City its signed Affidavit affirming that Contractor does not knowingly employ an unauthorized alien in accordance with IC 22-5-1.7-11 (a) (2). In the event Contractor violates IC 22-5-1.7 the Contractor shall be required to remedy the violation not later than thirty (30) days after the City notifies the Contractor of the violation. If Contractor fails to remedy the violation within the thirty (30) day period provided above, the City shall consider the Contractor to be in breach of this Agreement and this Agreement will be terminated. If the City determines that terminating this Agreement would be detrimental to the public interest or public property, the City may allow this Agreement to remain in effect until the Page 3 of 6 City procures a new contractor. If this Agreement is terminated under this section, then pursuant to IC 22-5-1.7-13 (c) the Contractor will remain liable to the City for actual damages. SECTION VIII. IRAN INVESTMENT ACTIVITIES Pursuant to Indiana Code (IC) 5-22-16.5, Contractor certifies that Contractor is not engaged in investment activities in Iran. In the event City determines during the course of this Agreement that this certification is no longer valid, City shall notify Contractor in writing of said determination and shall give contractor ninety (90) days within which to respond to the written notice. In the event Contractor fails to demonstrate to the City that the Contractor has ceased investment activities in Iran within ninety (90) days after the written notice is given to the Contractor, the City may proceed with any remedies it may have pursuant to IC 5-22- 16.5. In the event the City determines during the course of this Agreement that this certification is no longer valid and said determination is not refuted by Contractor in the manner set forth in IC 5-22-16.5, the City reserves the right to consider the Contractor to be in breach of this Agreement and terminate the agreement upon the expiration of the ninety (90) day period set forth above. SECTION IX. PROHIBITION AGAINST DISCEDAINATION A. Pursuant to Indiana Code 22-9-1-10, Contractor, any sub -contractor, or any person acting on behalf of Contractor or any sub -contractor shall not discriminate against any employee or applicant for employment to be employed in the performance of this Agreement with respect to hire, tenure, terms, conditions or privileges of employment or any matter directly or indirectly related to employment, because of race, religion, color, sex, disability, national origin, or ancestry. [a C. Pursuant to Indiana Code 5-16-6-1, the Contractor agrees: 1. That in the hiring of employees for the performance of work under this Agreement of any subcontract hereunder, Contractor, any subcontractor, or any person acting on behalf of Contractor or any sub -contractor, shall not discriminate by reason of race, religion, color, sex, national origin or ancestry against any citizen of the State of Indiana who is qualified and available to perform the work to which the employment relates; 2. That Contractor, any sub -contractor, or any person action on behalf of Contractor or any sub -contractor shall in no manner discriminate against or intimidate any employee hired for the performance of work under this Agreement on account of race, religion, color, sex, national origin or ancestry; That there may be deducted from the amount payable to Contractor by the City under this Agreement, a penalty of five dollars ($5.00) for each person for each calendar day during which such person was discriminated against or intimidated in violation of the provisions of the Agreement; and 4. That this Agreement may be canceled or terminated by the City and all money due or to become due hereunder may be forfeited, for a second or any subsequent violation of the terms or conditions of this section of the Agreement. Violation of the terms or conditions of this Agreement relating to discrimination or intimidation shall be considered a material breach of this Agreement. Page 4 of 6 SECTION X. RELEASE OF LIABILITY Contractor hereby agrees to release and hold harmless the City and all officers, employees, or agents of the same from all liability which may arise in the course of Contractor's performance of its obligations pursuant to this Agreement. SECTION XI. MISCELLANEOUS This Agreement is personal to the parties hereto and neither party may assign or delegate any of its rights or obligations hereunder without the prior written consent of the other party. Any such delegation or assignment, without the prior written consent of the other party, shall be null and void. This Agreement shall be controlled by and interpreted according to Indiana law and shall be binding upon the parties, their successors and assigns. This document constitutes the entire Agreement between the parties, although it may be altered or amended in whole or in part at any time by filing with the Agreement a written instrument setting forth such changes signed by both parties. By executing this Agreement the parties agree that this document supersedes any previous discussion, negotiation, or conversation relating to the subject matter contained herein. This Agreement may be simultaneously executed in several counterparts, each of which shall be an original and all of which shall constitute but one and the same instrument. The parties hereto submit to jurisdiction of the courts of Wayne County, Indiana, and any suit arising out of this Contract must be filed in said courts. The parties specifically agree that no arbitration or mediation shall be required prior to the commencement of legal proceedings in said Courts. By executing this Agreement, Contractor is estopped from bringing suit or any other action in any alternative forum, venue, or in front of any other tribunal, court, or administrative body other than the Circuit or Superior Courts of Wayne County, Indiana, regardless of any right Contractor may have to bring such suit in front of other tribunals or in other venues. In the event of any breach of this Agreement by Contractor, and in addition to any other damages or remedies, Contractor shall be liable for all costs incurred by City in its efforts to enforce this Agreement, including but not limited to, City's reasonable attorney's fees. In the event that an ambiguity, question of intent, or a need for interpretation of this Agreement arises, this Agreement shall be construed as if drafted jointly by the parties, and no presumption or burden of proof shall arise favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement. Any person executing this Contract in a representative capacity hereby warrants that he or she has authorization, in writing, by his or her principal to execute this Contract on behalf of the Contractor and that such authorization has not been revoked or rescinded. Page 5of6 IN WITNESS WBEREOF, the parties have executed this Agreement at Richmond, Indiana, as of the day and year first written above, although signatures may be affixed on different dates. 66CM" "CONTRACTOR" THE, CITY OF RICHMOND, GREENLEAF LAWNCARE INIDUNA by and through its Board of Storm Water Management r2- : By: 5,� By: �k ns, President I Printed: Title: _Aara6_1j_aksbi, Vice -President By: _4� Date: 'Sue Miller, Member APPROVED: David M. Sno'v-,-Nrayor City of Richin nd, Indiana Date: 40 t? 0( Page 6 of 6 1+ PRICE REQUEST CITY OF MC IOND DEPARTMENT OF SANITATION 2380IMERTYAVENUE.RICHMOND, INDIANA47374 THIS IS NOT AN ORDER PHONE (765) 983-7450.FAX (765) 962-2669 VENDOR INSTRUCTIONS This is a request for a price for the services of materials described below. Any additional specifications may be attached hereto. This is NOT an order and the City reserves the right to accept all or part, or decline the entire proposal. Please complete your full name and phone number below with signature; itemize all prices and charges where requested; and attach any explanation for any substitution to specifications altered. Return in a sealed envelope, in care of Richmond Sanitary District Board of Commissioners to the administration building at the address above by the specified date and time to be considered. DATE: REPLY MUST BE IN BY: PAYMENT TERMS: DELIVERY REQUIRED: DECEMBER 28, 2018 nnAMon januaQj 8. 2 Zj UPON RECEIPT OF INVOICE DELIVERED DESCRIPTION This is a price request for LAWNCARE AND LANDSCAPING WORK AT THE RICHMOND SANITARY DISTRICT The period of Service will be from signing of Contract to December 31, 2019 with the option to renew for year two (2020) and year three (2021) at the same cost ending December 31, 2021. SERVICE/REPAIRS OF THE SANITARY DISTRICT AND LANDFILL GARAGE DOOR: PLEASE ENTER ALL INFORMATION ON ATTACHED PROPOSAL SHEET. Richmond Sanitary District Board of Commissioners 2380 Liberty Avenue Richmond, IN 47374 Re: LAWNCARE AND LANDSCAPING Please include Certificate of Insurance with Quote. Quote Valid Until Questions? Gall Mike Clark at 765-983-7452 or Jeff Lohmoeller at 765-983-7464. BY: STATE TAX EXEMPTION # 003121909-001 fiWZ6""&'" Richmond Sanitary District DATE ,CX/" b94 All, C c 4-�q NAME OF FIRM QUOTING: AUTHORIZED BY SIGNATURE PHONE NUMBER TITLE Richmond Sanitary District Grass Cutting and Grounds Maintenance Service *Plus special requests that will be outside of the Plant and Landfill Request for Quotes This is a quote for the 2019 Calendar Year with the option to renew contract for year two (year 2020) and again year three (year 2021). For questions and tour of Waste Water Plant call Jeff Lohmoeller at 983-7464. For questions and tour of Landfill area call Darren Duncan at 983-7457. Mow and trim grass for entire Waste Water Treatment Plant at 2380 Liberty Avenue. Mow and Trim front entrance at Landfill and area around New Solid Waste Garage located at the New Paris Pike Landfill, 5242 New Paris Pike, Richmond, IN. Work at each facility includes: 1. Mowing 2. Trimming 3. Spraying of Weeds - every time you spray you need to notify either the Plant Manager (765-983-7464) or the Pretreatment Coordinator (765-983-7447). 4. Removing Debris before Mowing (trash, small limbs...) 5. Clearing Sidewalks of Clippings 6. Keeping the Front Patio cleared off after any work 7. During Construction Projects at the Sanitary District, you will need to provide your employees PPE (personal protection equipment) to our specifications. This will include hardhats, safety glasses, hi -viz outerwear (tee shirts, vests, etc.) and steel -toed shoes. 8. There are approximately 2 acres on Straight Line Pike that will need cut three times a year. Accessibility is good. *From time to time, additional services, such as tree and brush trimming and spraying for weeds will be requested. Please indicate an hourly rate, for each person, to complete such requests. The response time after such a request is made should be no longer than two (2) weeks. This work is not limited to the Treatment Plant or Landfill but will be within the Sanitary District at large. From time to;.time we will need you to trim trees or brush in alleyways that cause damage to our trash trucks. The Plant Manager, Jeff Lohmoeller, will give you a location, whereupon, you will then charge the District accordingly to the hourly rate listed. Quote evaluation will be based on 24 cuttings and 750 hours additional requested projects/ services per year. This does not mean that 24 cuttings and 750 additional hours will be requested. X Ui 4 1 IV 2019 Grass Cutting and Grounds Maintenance Service Proposal Sheet with Option to Renew for 2020 and 2021 Scope of Work: Grass Cutting and Grounds Maintenance Service "2019,2020 and 2021" NAME OF CONTRACTOR CITY/STATE Year — 2019 Cost per Cutting, Treatment Plant $ per cutting Cost per Cutting, New Paris Pike Landfill: $ per cutting Cost per Cutting, 2 acres Straight Line Pike $ per cutting Cost for additional request per hour charge: per man hour Year —2020 Cost per Cutting, Treatment Plant per cutting Cost per Cutting, New Paris Pike Landfill: per cutting Cost per Cutting, 2 acres Straight Line Pike per cutting Cost for additional request per hour charge: $ per man hour Year — 2021 Cost per Cutting, Treatment Plant per cutting Cost per Cutting, New Paris Pike Landfill: $- per cutting Cost per Cutting, 2 acres Straight Line Pike $ per cutting Cost for additional request per hour charge: $ per man hour CERTIFICATE OF INSURANCE INCLUDED (must meet the City of Richmond, IN requirements) YES NO • E-VERIFICATION FORM FILLED OUT: YES NO o IRAN INVESTMENT ACTIVITIES YES NO a PRICE REQUEST CM OF MCHMOND DEPA Uv19Nr OF W9rATI0N THIS p NOT �gT /� }�,� ORDER 2380 L,E3MT'YAVFN XoRIC M0ND, MIANA.47374 Il ICE �� �� l�I O A t1� 1 �1 U. � M Q � Q�� PI30NB (765) 983-7450oFAX (765) 962 2669 , VENDOR INSTRUCTIONS This is a request for a price for the services of materials GREENLEAF LAWNCARE j described below. Any additional specifications may be attached hereto. This is NOT an order and the City reserves to decline the �+ l• � tee Vier- got the right accept all or part, or entire proposal. Please complete your full name and phone number below CENTERVILL , INDIANA 47330 with signature; . itemize all prices and charges where requested; and attach any explanation for any substitution to specifications altered. Return in a sealed envelope, in care of Richmond Sanitary District Board of Commissioners to the administration building at the address above by the specified date grid time to be considered. DATE: REPLY MUST BE IN BY: PAYMENT TERMS; _ DELIVERY REQUIRED; JANUARY 10, 2019 UPON RECEIPT OF INVOICE DELIVERED DESCRIPTION This is a price request for LAWNCARE AND LANDSCAPING WORK AT THE RICHMOND SANITARY DISTRICT, The period of Service will be from signing of Contract to December 3112019 with the option to renew for year two (2020) and year three (2021) at the same cost ending December 31, 2021. SERVICEIREPAIRS OF THE SANITARY DISTRICT AND LANDFILL. GARAGE DOOR: PLEASE EATER ALL INFORMATION ON ATTACHED PROPOSAL SHEEP. Richmond Sanitary District Board of Commissioners 2380 Liberty Avenue Richmond, IN 47374 Re: LAWNCARE AND LANDSCAPING Please include Certificate of Insurance with Quote. Quote Valid Until Questions? Call Mike Clark at 765-983-7452 or Jeff Lohmoeller at 765-983-7464. STATE TAX EXEMPTION # 003121909-001 P# do6a"am Richmond Sanitary District L.4 NAME OF FIRM QUO IpNG: Gr' BY: AUTHORIZED 6Y SIGNATURE T TITLE 11mliq - AT a-� 77-3-3,,'7Y PHONE NUMBER Richmond Sanitary District Grass Cutting and Grounds Maintenance Service *Plus special requests that will be outside ' of the Plant and Landfill Request for Quotes This is a quote for the 2019 Calendar Year with the option to renew contract for year two (year 2020) and again year three (year 2021). For questions and tour of Waste Water Plant call Jeff Lohmoeller at 983-7464. For questions and tour of Landfill area call Darren Duncan at 983-7457. ' Mow and trim grass for entire Waste Water Treatment Plant at 2380 Liberty Avenue. Mow and Trim front entrance at Landfill and area around New Solid Waste Garage located at the New Paris Pike Landfill, 5242 New Paris Pike, Richmond, IN. Work at each facility includes: 1. mowing 2. Trimming 3. Spraying of Weeds - every time you spray you need to notify either the Plant Manager (765-983-7464) or the Pretreatment Coordinator (765-983-7447). 4. Removing Debris before Mowing (trash, small limbs...) 5. Clearing Sidewalks of Clippings 6. Keeping the Front Patio cleared off after * any work 7. During Construction Projects at the Sanitary District, you will need to �rovid Wxir--- employees PPE (personal - 1 p_irgtpr,ct.i-og�gqigipigpAtytwou.r,— specifications.- This will include hardhats, safety glasses i hi-vi.z.outerwear- (tee shirts, vests, etc.) and steel -toed shoes. .8. There are approximately 2 acres on Straight Line Pike that will need cut three times a year. Accessibility is good. *From time to time, additional services, such as tree and brush trimming and spraying for weeds will be requested. Please indicate an hourly rate, for each person, to complete such requests. The response time after such a request is made should be no longer than two (2) weeks. This work is not limited to the Treatment Plant or Landfill but will be within the Sanitary District at large. From time to time we will need you to trim trees or brush in alleyways that cause damage to our trash trucks. The Plant Manager, f6ff Lohmoeller, will give youa, location, whereupon, you will then charge the District accordingly to the hourly rate listed. Quote evaluation will be based on 24 cuttings and 750 hours additional requested projects/ services per year. This does not mean that 24 cuttings and 750 additional hours will be requested. ;4 a4 69 2019 Grass Cutting and Grounds Maintenance Service Proposal Sheet with Option to Renew for 2020 and 2021 Scope of Work: Grass Cutting and Grounds Maintenance Service 112019, 2020 and 2021 " M ADDRESs-k7-�-�)I1C7 �D 3"6J �' `�'� CITVSTATE—(6 ,jer/f L17336 Year - 2019 Cost per Cutting,, Treatment Plant per- cutkuig Cost per Cutting, New Paris Pike Landfill: $--151 () —bper cutting Cost per Cutting, 2 acres Straight Line Pike per cutting Cost for additional request per hour charge: $ D 0 per man hour Year - 2020 Cost per Cutting, Tr I eatment Plant $-200.00 per cutting Cost per Cutting, New Paris Pike Landfill: Z4 S, per cutting -7 Cost per Cutting, 2 acres Straight Line Pike $ per cutting Cost for additional request per hour charge: $ Z- Z> per man hour Year — 2021 Cost per Cutting, Treatment Plant I $ 2too. oo per cutting Cost per Cutting, New Paris Pike Landfill: $ Ll 5, 0 per cutting Cost per Cutting, 2 acres Straight Line Pike $ -15,00 per cutting Cost for additional request per hour charge: $ 2' 15, D C) per man hour * CERTIFICATE OF INSURANCE INCLUDED (must meet the City of Richmond, IN requirements) YES__k NO dyk * E-VERIFICATION FORM FILLED OUT: YES__k No 9 IRAN INVESTMENT ACTIVITIES YES NO r .Affidavif of Employment D+ l%ibilit' y VexiRcafion The Contractor, . y LCcvp�Itffi �s under the .penalties of 'porjiryzy tbat _ Contractor doss not knowingly employ an unaixthoxized alien. 'If Contractor is self employed and dies not mmplay auy eraliloyees, Contractor verifies he or she is a United States citi cn or qualzfied . alien. r ... • - _ - The' Contractor has not knowingly employed or. contracted wiffi an unauthorized alien and shall not retain' an employee or contract with :a person that the Contradtor subsequently learns is art unauthorized alien. * 1'ursuaint to Indiana. Code 22•-5•-1.7, Contractor has enrolled in. and verMea the work eli.gibi* status of all newly hued employees of the contractor through the Indiana E-Verify program. The Contractor has xequimd Contractox's subcontractors to cmrtify to the Contractor that the subcontractor does not knowingly employ or contract with an unauthorized alien and that the subcontractor has enrolled and fis participating in the E-.Verify program. The Contractor will mabta-inn this certification. throughout the duration of the term of a contract with a subcontractor. I hereby vmify -under the penalty of pmjury that the foregoing statenient is true. Datedthis, le' day of i bh . (printsdnatrie� - - . A00RD CERTIFICATE OF LIABILITY INSURANCE ihl,,,../' DATE(MMIDD/YYYY) 02/28/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the pollcy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsements . PRODUCER Turner Insurance Agency PO Box 218 Centerville IN 47330 CONTNA,EACT Courtney Amos PHONE FAX .(765) 855-2311 (765) 855-2300 IAIr E-MAIL courtney@turnednsurance.net INSURERISI AFFORDING COVERAGE NAIC # INSURER .Grange Mutual Insurance Company 14060 INSURED Greenleaf Lawncare, Inc. 8098 College Corner Rd Centerville IN 47330- INSURER B : INSURER C: INSURER 0 NsuRERE: fffn6T137�Tr t17i1ft3Ti7GItalliI,Gl11Jillli1-:1 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXPJJR_ LIMITS A GENERAL LIABILITY X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE a OCCUR CPP2317028-09 0372912019 03/29/2020 EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED $ 100,000 MED EXP (Any oneperson) S 5,000 PERSONAL & ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: X POLICY PRO- LOC PRODUCTS- COMP/OPAGG $ 2,000,000 $ A AUTOM0131LE LIABILITY X ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS NON -OWNED HIRED AUTOS AUTOS CA 3181560 03/29/2019 03/29/2020 COMBINED SINGLE LIMIT caidentl----------------,_._._. BODILY INJURY (Per person) _S_..,_1,,000,000 $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE $ UMBRELLA LIAR EXCESS LIAR OCCUR CLAIMS -MADE EACH OCCURRENCE AGGREGATE $ D D I I RETENTION$ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY PROPRIETOR/PARTNERIEXECUTNE ❑ OFFICERIMEMBEREXCLUDED7 (Mandatory in NH) Dyes, descdhe under DE R1PTI N F PERATI N S helow N / A TWO STATU- OTH- Rv i inntrg ER_ E.L. EACH ACCIDENT $ E.L. DISEASE- EA EMPLOYEE $ E.L. DISEASE- POLICY LIMIT $ DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (Attach ACORD 1111, Additional Remarks Schedule, if more space is required) CEKI IFICA I E HULUtR I.HIVI.CLLN I IUN ' " -._--- Richmond Sanitation Department Jeff Lohmoeller 2380 Liberty Ave Richmond SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. IN 47374- 1 AUTHORIZED REPRESENTATIVE ©1988-2010 ACORD COKP0KATIUN. Au rlgnts reserves. ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD �.,FE.-.,ebruan..zL-2,6=20,-1-9— The Storm Water Management Board of the Richmond Sanitary District met in a regular session at the Richmond Sanitary District Administration Board Room, 2380 Liberty Avenue, Richmond, Indiana, on Tuesday, February 26, 2019 at 10:30 A.M. Those present were Greg Stiens- President, Aman Bakshi- Vice -President, Sue Miller- Board Member, Elijah Welch- District Engineer, Denise Johnson- Customer Service Manager, Jeff Lohmoeller- WWTP and Maintenance Manager, Walt Chidester- Assistant City Attorney, Jessica Foster- Assistant Recording Clerk, Tim Orrill- RSD Lab Supervisor, Pat Smoker- Plant Superintendent, Todd Hobson- WWTP Operator, G101.3 and WCTV. The first item, approval of Board Minutes from February 12, 2019, was tabled until a future meeting. The next order of business was to approve the invoices. The invoices were in the total amount of $36,998.77 covering February 8 & 15, 2019. Mr. Bakshi made a motion to approve the invoices. Ms. Miller seconded the motion. The motion passed 3-0. �The next order of business was to recommend to award the quote for Lawn Care and Landscaping for Richmond Sanitary District. Mr. Lohmoeller recommended to award the quote to Greenleaf Lawn Care of Centerville, Indiana at the cost of $25.00 per hour or a not -to -exceed cost of $2,500.00 per year to maintain ditches, swales, and ponds using Stormwater funds. The agreement would allow the Richmond Sanitary District the option to renew for the 2020 and 2021 years at the same cost as 2019. Ms. Miller made a motion to award Greenleaf Lawn Care & Landscaping of Centerville, Indiana with rates as presented and a not -to -exceed cost of $2,500.00 per year with the option to renew for the 2020 and 2021 years at the same cost as 2019. Mr. Bakshi seconded the motion. The motion passed 3-0. Board's current projects. With no further business, Mr. Bakshi made a motion to adjourn the meeting. Ms. Miller seconded the motion. The motion passed 3-0. Jessica Foster, Assistant Recording Clerk Greg Stiens, President anu The Board of Sanitary Commissioners of the Sanitary District of Richmond, Indiana, met in regular session in the Board Room of the Richmond Sanitary District Building, 2380 Liberty Avenue, Richmond, Indiana, on Tuesday, January 22,2019 at 10:00 A.M. Those present, were Aman Bakshi- Vice -President, Greg Stiens- Board Member, Bryan Ervin- Director, Elijah Welch- District Engineer, Denise Johnson- Customer Service Manager, Jeff Lohmooller- WWTP and Maintenance Manager, Kim Vessels- Assistant City Attorney, Jessica Foster. -. Assistant Recording Clerk, Tin Orrill- RED Lab Supervisor, Pat Smoker- Plant Superintendent, Todd Hobson- WWTP Operator, 0101.3 and WCTV. The first order of business was to approve board minutes from the December 11, 2018 and January 8, 2019. Mr. Stiens made a motion to approve the minutes from the December 11, 2018 and January 8, 2019 meetings. Mr. Bakshi seconded the motion. The motion passed 2-0. The next order of business was to approve the invoices. The invoices were in the total amount of $214,145.53 covering January 4 & 11, 2019. .-Mr. Stiens made a motion to approve the invoices. Mr. Bakshi seconded the motion. The motion passed 2-0. The next order of business was the Director's Report. Mr. Ervin informed the board that one new recycling tack and one new commercial truck will be added to the fleet in the coming weeks. He also shared that Wayne County Soil & Water Conservation District would be presenting the New Paris Pike Landfill with the Conservation Merit Award. The next item of business was the recommendation to approve Private Hauler Permit #1 - 7 for Waste Management of Muncie, Indiana. The permits are go'od until December 31, 2019. Mr. Stiens made a motion to approve Private Hauler Permit #1-7 for Waste Management of Muncie, Indiana, effective immediately and expiring December 31, 2019. Mr. Bakshi seconded the motion.. The motion passed 2-0. The next item of business was the recommendation to approve Private Hauler Permit #8 for Advanced Septic & Sewer of Hagerstown, Indiana. The permit is good until December 31, 2019. Mr. Stiens made a motion to approve Private Hauler Permit #8 for Advanced Septic & Sewer of Hagerstown, Indiana, effective immediately and expiring December 31, 2019. Nit. Bakshi seconded the motion. The motion passed 2-0. The next item of business was the recommendation to approve Private Hauler Permit #9- 24 for Recycling Center, Inc. of Richmond, Indiana. The permits are good until December 31, 2019'. Mr. Stiens made a motion to approve Private Haider Permit #9-24 for Recycling Center, 'Itic,. of Richmond, Indiana, effective immediately and expiring December 31, 2019-.-Nlr-Bakshi-seconded the motion. The motion passed 2-0. ffie next order of business was to receive quotes for Lawn Care & Landscaping fdt,' Richmond Sanitary District. Mr. Lolimoeller stated that he sent out four requests and Green Leaf, T a0 r, back. The first quote was from yyll p-R,_0 'W� received U�- Indiana for a 3-year term. The following rates are for the 2019, 2020, and 2021 years: cost per cut at the treatment plant $200, pet cut at the New Paris Pike Landfill $45, to 1pow 2 acres of land on Straight Line Pike $75, and for any additional work $25/hour. ,The second quote received was from Rinehart's Lawn Care & Landscaping of Richmond, Indiana for a 3-year term. The following rates are for the 2019 year: cost per cut at the treatment plant $440, per cut at the New Paris Pike Landfill $60, to mow 2 acres of land on Straight Line Pike $150, and for any additional work $26/hour. For 2020, the rates changed as follows: cost per cut at the treatment plant $462, the cost per cut at the New Paris Pike Landfill $63, to mow 2 acres on Straight Line Pike $157.50, and for any additional work $27.301hour. For 2021, the rates changed as follows: cost per cut at the treatment plant $485.10, cost per out at the New Paris Pike Landfill. $66.15, to mow 2 acres on Straight Line Pike $165.3 8, and for any additional work $28.67/hour. Mr. B kshi referred to management for recommendation. The next order of business was to receive quotes for On -Call HVAC Work at Richmond Sanitary District. Mr. Lohmoeller stated that four requests were sent out and one was received. The quote was received from Reynolds Plumbing of Richmond, Indiana for a 3- year term. The following rates are for the 2019, 2020, and 2021 years: straight time $60/hour, overtime $90/hour, Saturday $90/hour, Sunday $90/hour, holiday $90/hour. Mr, Bakshi referred to management for recommendation. The next order of business was to receive quotes for On -Call Plumbing Work at Richmond Sanitary District. Mr. Lohmoeller stated four requests were sent and none were received. He was not sure why none were received, but stated he would reseed out the requests. The next order of business was to receive quotes for On -Call Electrical Work at Richmond Sanitary District. Mr. Lohmoeller stated that four requests were sent out and one was received. The quote was received from Cummins Electric of Richmond, Indiana for a 3-year term. The following rates are for the 2019 year: straight time $70/hour, overtime $85/hour, Saturday $85/hour, Sunday $105/hour, and holiday $105/hour. For 2020, the rates changed as follows: straight time $70.50/hour, overtime $85.50/hour, Saturday $85.50/hour, Sunday $105.50/hour, holiday $105.50/hour. For 2021, the rates changed as follows: straight time $71/hour, overtime $86/hour, Saturday $86/hour, Sunday $106/hour, holiday $106/hour. Mr. Bakshi referred this to management for recommendation. The next order of business was to receive quotes for On -Call Fiber Optic Work at Richmond Sanitary District. Mr. Lohmoeller stated that four requests were sent and one was received. The quote was received from Cummins Electric of Richmond, Indiana for a 3-year term. The following rates are for the 2019 year: straight time $70/houx, overtime $85/hour, Saturday $85/hour, Sunday $105/hour, and holiday $105/hour. For 2020, rates changed as follows: straight time $70.50/hour, overtime $85.50/hour, Saturday $85.50/hour, Sunday $105.50/hour, holiday $105.50/hour. For 2021, the rates changed as follows: straight time $71/hour, overtime $86/hour, Saturday $86/hour, Sunday $106/hour, holiday $106/hour. Mr. Bakshi referred this to management for recommendation. The next order, of business was to receive 2019 'fire Quotes ' for Richmond Sanitary District. Mr. Lolimoeller stated 4 requests were sent and 2 were received. The first quote k was from Greens Fork Alignment of Centerville, Indiana. The second quote was from. County Tire Service of Cambridge City, Indiana. The board requested that management prepare a bid tab for review and recommendation. The next order of business Was to approve to enter into a contract for financial services. The contract with O.W. Krohn & Associates, LLP is for reporting and financial services for bond requirements and on -call financial consulting for a price not to exceed $7,000.00, effective January 1, 2019 and expiring December 31, 2019. Mr. Stiens made a motion to enter into contract with O.W. Krohn & Associates, LLP for reporting and financial services for bond requirements and on -call financial consulting for a price not to exceed $7,000.00, effective . January 1, 2019 and expiring December 31, 2019. Nfx. Bakshi seconded the motion. The motion passed 2-0. The next order of business was to approve change order No. I Final for the CSO 006 Sewer Separation Project. 1\ft. Welch explained that they had found a way to use an existing pipe that had been previously scaled off, which produced a decrease of $7,282.00. An additional $297.00 was needed for a new structure fitting, leaving a net decrease of $6,985.00. Mr, Stiens made a motion to approve change order No. I Final for the CSO 006 Sewer Separation Project producing a net decrease of $6,985.00 and bringing the project total to $80,375.00, with 50% of funds coming from Sanitary and 50% of funds coming from Stormwater. Mr. Bakshi seconded the motion. The motion passed 2-0. The next order of business was to approve change order No. 1 Find for the S. 6th Street Sewer Separate Project. Mr. Stiens made a motion to• approve change order No. I Final for the S. 6th Street Sewer Separation Project producing a net decrease of $8,297.14 and bringing the project total to $369,577.86, with 50% of funds coming from Sanitary and 50% of funds coming from Stormwater. Mr. Bakshi seconded the motion. The motion passed 2-0. The next order of business was the Project Status Update. Mr. Welch gave an update on the Board's current projects. With no further business, Mr. Stiens made a motion to adjourn the meeting. Mr. Bakshi seconded the motion. The motion passed 2-0. Jessica Foster, Assistant Recording Clerk Aman Bakshi, Vice President