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HomeMy Public PortalAbout2020.09.22 MRA Minutes McCall Redevelopment Agency Minutes September 22, 2020—8:00 am Legion Hall 216 E. Park Street, McCall, ID 836383 or TEAMS meeting Due to McCall's commitment to"flatten the curve" in response to the COVID-19 Emergency and ensuring that the City's Business continues,this meeting will be a virtual meeting. The Meeting Room Occupancy Capacity was subject to the 6-foot social distancing recommendation of Centers for Disease Control and Prevention in addition to the Commissioners and staff who are anticipated to be in attendance is 2. Social Distancing will be enforced. All other persons attended virtually via Teleconference. Any member of the public can join and listen only to the meeting at 8 am by calling in as follows: +1 208-634-8900 and the Conference ID is 405 508 436#. If there are any questions, contact Michelle Groenevelt, Community and Economic Development Director at mgroenevelt@mccall.id.us or(208)534-5229. CALL TO ORDER AND ROLL CALL Board Members Monty Moore, Lew Ross. Colby Nielsen, Rick Fereday, & Mike Maciaszek were present. Board Members Tobitho Martineau and Nic Swanson were absent. Community and Economic Development Director Michelle Groenevelt, Public Works Director Nathan Stewart, Parks and Recreation Director Kurt Wolf, Economic Development Planner Delta lames and Permit Technician Rachel Santiago-Govier were also present. Consulting attorney Meghan Conrad was also present on the call. CONSENT AGENDA • Minutes from August 18, 2020 (Action Item) • Invoice—Elam Burke—07-31-2020 (Action Item) Member Maciaszek made a motion to approve the Consent Agenda. Member Nielsen seconded the motion. All members voted aye and the motion carried. NEW BUSINESS • Financials and Cash Flow • Amy Westover- Public Art Project Update Delta James introduced Amy Westover, the selected public artist for the Urban Renewal District. Amy Westover gave progress report on her work thus far. She has been meeting with both Delta and Bill Flood who is the planner for the Downtown Art Master Plan to identify sites in McCall for Public Art. She has also been attending the Public Art Advisory Committee meetings to get input and give updates. She had a site visit September 8th-11th.They looked at sites and discussed the improvements that will be McCall Redevelopment Agency September 22,2020 Minutes made with Kurt Wolf. She met with Wait from the Central Idaho Historical Museum and got some ideas to incorporate the artifacts that were salvaged from the mill. She has also met with Patricia Walker with the McCall Arts and Humanities Council. She met with the AAC at Legacy. She also met with the Laidlaws who are designing art in the downtown currently. She did some sketching and site visits in preparation for her proposals. She has also done a small amount of public outreach. She has a few ideas that will center around the history and stories can be incorporated into her work here. She will return at the October meeting to work with the board on site selection and priorities. • E. Lake Street and Brown Park Engineering and Constructability Evaluation (Action Item) Heidi Carter with Horrocks ran through the evaluation they did for the four portions of the project including cost estimates,timelines and the bid opening.They have been reorganized a bit. o Project 1A—Brown park promenade and stabilization. ■ Project, permitting, schedule and cost estimate.This section has been revised. Their bid came in lower than expected.The cost estimate is $535,000 o Project 1B Lake Street shoreline and water improvements ■ Only partially funded by MRA.The cost estimate is$526,000 o Project 2 East Lake Street Improvements. ■ Roadway improvements on Lake Street and Hemlock. 1 lane 16foot wide with angle parking, sidewalk and pedestrian crossings and street furnishings. ■ $2.4 Million cost estimate o Former Project 4 was transitioned to 1B Nathan Stewart discussed the timeline to obtain funds from MRA based on the constraints of the district closeout. As they understand the timelines better for the projects helps to determine where MRA funds can be used. It is unlikely to be able to finish Brown Park Improvements in 2021. It is the hope that the engineering and design costs be covered by MRA for future projects so that they will be shovel ready for the future when funding is obtained for the next phase of the project. McCall Redevelopment Agency September 22,2020 Minutes Ms. Carter explained that because the connection of the docks will be temporary until such time that Project three is constructed. Member Maciaszek made to approve the final report and proceed. Member Nielsen seconded the motion. All members voted aye and the motion carried. Member Moore asked what was approved in the budget from the 2021 budget for this capital improvement project. Ms. Groenevelt stated that it was 1.7 million.The board has authorized staff to work on the stabilization project. Next steps will be discussed at the October meeting. • Brown Park Slope Stabilization Project Bid Update (Action Item) Mr. Wolf presented the bid update.There were three bids. Falvey's LLC was the low bidder. It has been accessed and looks good. Granite was the next lowest bidder. Mr. Stewart expressed his confidence in Falvey's to do the work. Mr. Wolf spoke about current work while the lake is at low pool. The encroachment permit has been obtained. Permitting is in process for the footings for the platforms. There will be deeper borings to see what will be needed to secure them and that Geo tech for construction in 2021. All cost associated with this are included in the Project 1A. In October they will discuss sequencing of project 16,the platforms,the playground and other components of Project 2 and Design Costs for Project 3 that may be able to be covered by MRA. Ms. Conrad stated that a new action item regarding funding for geotechnical work could be approved that based on open meeting laws they were tangentially related and the timing issue. Member Moore made a motion to make a recommendation to McCall City Council to approve the 1A Project Bid from Falvey's. Member Nielsen seconded the motion. All members voted aye and the motion carried. A task order proposal was submitted to staff last week and it is for 3 additional borings to a depth of 40 ft to determine what type of foundation will be needed for the platforms. In the first 20 feet of the borings that were done, native material was not detected until the end of the 20 ft.The placement of the rocks for the Falvey contract, this nonnative material is suitable, but the platform foundations a better understanding is needed. McCall Redevelopment Agency September 22,2020 Minutes The cost will be$32,358.This needs to be done so the contractors can be mobilized before Falvey comes to do the boulder work.The concept report included geotechnical evaluation for the stabilization of the bank, but additional work needed to be done for the platforms. Member Moore made a motion to approve the additional borings and Geotechnical evaluation not to exceed$33,000. Member Ross seconded the motion. All members voted aye and the motion carried. Mr. Wolf presented one additional item related to the project. MRA approved$20,000 for sorting and screening of material.There was an additional cost associated with it of $7,000. It was covered out of the parks budget to keep the project moving but they are hoping they can be reimbursed by MRA. Member Nielsen was concerned over the addition of another action item. Ms. Conrad stated it is an updated to an earlier item on the agenda. The agency can advance the funds now or wait until they have an invoice at the next meeting. There was question regarding additional screening.They screened smaller material and in order to get it quantified that Falvey's didn't account for.This was unknown at the time. Member Fereday asked if there is sufficient material for the project. Mr. Wolf responded that there is. Member Moore made a motion to approve the additional cost for sorting screening of materials up to $8,000. Member Maciaszek seconded the motion. All members voted aye and the motion carried. NEXT MEETING • Next Regular Meeting—October 20, 2020 ADJOURN Member Nielsen made a motion to adjourn. Member Moore seconded the motion. All members voted aye and the meeting was adjourned. Signed: October 20, 2020 Attest: Rick Fereday Michelle oenevelt MRA Chair Community Development Director McCall Redevelopment Agency September 22,2020 Minutes